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60 results for Office Receptionist in Paramus, NJ

Administrative Assistant

Greenwich, CT
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A well-established hedge fund based in Greenwich, Connecticut is seeking a highly organized, proactive, and polished Administrative Coordinator to oversee the day-to-day operations of their office. The ideal candidate is resourceful, detail-oriented, and capable of anticipating needs before they arise. This individual will serve as the face of the office while ensuring the workplace runs efficiently and seamlessly. Job Duties:<ul><li>Serve as the primary front desk contact, greeting visitors and managing incoming correspondence. </li><li>Coordinate conference room scheduling and meeting logistics.</li><li>Manage incoming and outgoing mail, courier services, and deliveries.</li><li>Handle general correspondence and administrative support.</li><li>Oversee the daily operations of the office.</li><li>Order and maintain office and kitchen supplies.</li><li>Coordinate with building management and outside vendors.</li><li>Manage office equipment, maintenance requests, and service providers.</li><li>Organize office events, team lunches, and employee celebrations.</li><li>Ensure conference rooms, common areas, and kitchens remain well-stocked and presentable.</li><li>Provide administrative support to senior leadership and investment professionals as needed.</li><li>Coordinate calendars, meetings, and travel arrangements.</li><li>Prepare presentations, reports, spreadsheets, and other business documents.</li><li>Assist with expense reports and invoice processing.</li><li>Maintain confidential files and records.</li><li>Lead and coordinate special projects across departments.</li><li>Track project timelines, action items, and deliverables.</li><li>Identify opportunities to improve administrative processes and office efficiency.</li><li>Support office moves, technology rollouts, and operational initiatives as needed.</li><li>Assist with onboarding new employees and office setup.</li><li>Coordinate company gifts, holiday initiatives, and employee recognition programs.</li><li>Manage vendor relationships and service contracts.</li><li>Handle ad hoc administrative requests with professionalism and urgency.</li><li>Take ownership of miscellaneous projects that contribute to the smooth operation of the firm.</li></ul>If you have at least one year of office related experience and are interested in being part of a growing financial services team, please email your resume to anthony.riccio@roberthalf(.com) ASAP.
2026-07-02T00:00:00Z

Administrative Assistant

Stirling, NJ
remote
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support program closeout activities and day-to-day administrative coordination for a Contract position based in New Jersey. This role focuses on maintaining accurate records, organizing financial and program documentation, and ensuring required information is completed within internal portals. The ideal candidate is comfortable handling data entry, document tracking, expense-related tasks, and cross-checking details to help keep projects organized and ready for final review. Responsibilities:• Maintain and update attendee and profile records by entering new details, correcting inaccuracies, and researching missing information in internal systems.• Enter evaluation data and other required program information into designated portals with a high level of accuracy and completeness.• Coordinate requests for honoraria and support the submission and follow-up of expense-related items for meetings and programs.• Collect payment documentation such as check stubs, save and upload files, and record transaction details in the appropriate systems.• Follow up with vendors to obtain missing receipts and organize supporting documents for program and financial records.• Review venue and program expenses, confirm supporting information is complete, and escalate mathematical discrepancies to Accounting when needed.• Audit program records in internal portals by comparing financial details, validating fees, confirming required files are uploaded, and checking that activities remain within budget guidelines.• Update logs, checklist pages, and status fields to reflect complete and accurate closeout information and prepare programs for reconciliation review.• Provide administrative support for additional non-bureau projects by uploading meeting documentation, entering costs, and processing related payment and expense requests as needed.
2026-07-13T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant to support with Expenses and Administrative duties in a fast-paced corporate environment. This is a Contract position that will focus on assisting with expenses Responsibilities:•Expense management• Handle day-to-day administrative tasks • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
2026-07-13T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in a university setting. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately. The role offers an opportunity to contribute to an academic setting by providing consistent front-office and clerical support. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and handle front-desk responsibilities in a courteous and service-oriented manner. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents to support office operations and departmental needs. • Coordinate general clerical tasks such as scheduling, correspondence, and routine office support. • Monitor administrative workflows and assist with ongoing office processes as needed.
2026-07-13T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-07-02T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support operations in an office environment. This role is well suited to someone who brings strong organizational skills, confidence with Microsoft Office, and an interest in working closely with tax and accounting-related teams while remaining focused on administration. The position offers the opportunity to build expertise over time and grow within a stable, collaborative office setting. Salary: $65,000 - $75,000Benefits: Medical, Dental, Vision, 401k with match, 2-3 weeks PTO, flex days when needed, all major holidays off. Responsibilities:• Manage calendars, coordinate schedules, and arrange internal meetings to keep daily operations organized and efficient.• Prepare, update, and maintain benefits-related records, administrative documents, and correspondence with a high degree of accuracy.• Use Excel and other Microsoft Office applications to track information, compile reports, and support routine office processes.• Respond to email inquiries professionally and ensure timely follow-up with employees, vendors, and internal stakeholders.• Provide administrative support to teams in an office setting, helping maintain smooth communication and workflow.• Assist with benefits administration tasks, including organizing documentation, monitoring deadlines, and supporting related office procedures.• Coordinate meeting logistics, distribute materials, and help ensure participants are informed and prepared.• Contribute to process improvements and take on additional administrative responsibilities as the role expands over time.
2026-06-15T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-07-02T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in New Jersey. This contract position with permanent potential is ideal for someone who enjoys organizing information, managing time-sensitive administrative tasks, and working accurately in a fast-paced environment. The role will contribute to document preparation, record maintenance, scheduling coordination, and audit readiness while supporting overall administrative efficiency. Responsibilities: • Assemble legal and administrative documentation packages with a high degree of accuracy and completeness. • Maintain and update spreadsheet-based records to track key information, deadlines, and case-related data. • Enter and verify judgment-related information in internal records and supporting documents. • Perform wage and banking calculations while ensuring figures are properly documented and reviewed. • Use database searches and query tools to retrieve information and support administrative reporting needs. • Coordinate calendars, schedule important dates, and help keep priorities organized for the team. • Prepare files and supporting materials for audits, ensuring documentation is accessible and up to date. • Provide general administrative support, including data entry, office coordination, and front-desk or phone assistance as needed.
2026-07-13T00:00:00Z

Administrative Assistant

Wallington, NJ
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily service operations near Wood-Ridge, New Jersey. This contract opportunity with permanent potential is ideal for someone who excels at coordinating schedules, communicating with customers, and keeping service-related documentation organized. The person in this role will help ensure appointments, records, and service requests are handled accurately and efficiently while contributing to a positive customer experience. Responsibilities:• Coordinate repair and maintenance visits by arranging schedules between customers and field technicians to support timely service delivery.• Prepare, update, and finalize service-related work orders while monitoring progress and documenting completed activities.• Respond to incoming calls and customer messages, address concerns professionally, and help resolve service issues in a timely manner.• Maintain accurate files for customer accounts, service history, agreements, and required compliance documentation.• Enter and verify service data in office systems to ensure records remain complete, current, and easy to retrieve.• Support general administrative office functions, including communication follow-up, document handling, and status tracking for open service requests.
2026-07-09T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Assistant to provide high-level support to leadership in New York, New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, stays organized across competing priorities, and brings a detail oriented, service-oriented approach to daily operations. The role focuses on coordinating schedules, meetings, travel, expenses, and event logistics while helping leadership stay efficient and well prepared. Responsibilities: • Manage the calendars of five Managing Directors, coordinating appointments, resolving scheduling conflicts, and arranging business travel as needed. • Plan and support virtual and in-person meetings by preparing agendas and materials, maintaining attendee lists, reserving meeting space, and setting up online sessions. • Handle meeting logistics from start to finish, including food orders, distribution of documents, attendance tracking, and building access coordination. • Provide administrative support for occasional events involving members, regulators, and policy stakeholders, ensuring smooth execution of logistics and communications. • Prepare and submit monthly expense reports accurately and on schedule using Concur and related internal processes. • Process vendor documentation and assist with invoice entry and payment-related administrative tasks in accordance with company procedures. • Maintain accurate records, perform data entry, and support general office and receptionist-related activities as needed. • Build productive working relationships across teams and serve as a dependable point of coordination for leadership support needs.
2026-07-10T00:00:00Z

administrative assistant

Central Islip, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.
2026-06-25T00:00:00Z

Administrative Assistant

New Rochelle, NY
onsite
Temporary to Hire
17.4135 - 20.163 USD / Hourly
We are looking for an Administrative Assistant to join a busy office in New Rochelle in a potential contract-to-permanent capacity. This position supports day-to-day business operations by coordinating schedules, assisting with client-facing documents, and serving as a key point of contact for customer inquiries. The ideal candidate is organized, comfortable working with technology, and able to manage multiple priorities with accuracy in a fast-moving environment. Responsibilities:• Coordinate appointments and internal meetings by managing team calendars and adjusting schedules as business needs change.• Prepare proposal documents and other administrative materials to support client service activities.• Respond to a steady volume of inbound customer calls, provide timely assistance, and direct inquiries to the appropriate team members.• Maintain accurate records through data entry and routine updates across office systems and spreadsheets.• Support daily office operations by tracking tasks, organizing information, and helping keep workflows on schedule.• Collaborate with colleagues to deliver a high-quality customer experience and ensure follow-up items are completed promptl
2026-07-13T00:00:00Z

Administrative Assistant

Wyckoff, NJ
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily business operations in New Jersey through a broad mix of administrative related tasks. This contract position with the potential to become permanent is ideal for someone who is highly organized, detail-oriented, and comfortable managing sensitive records, coordinating with external partners, and keeping office processes running smoothly. The role offers the opportunity to contribute across multiple functions while providing dependable operational support to the team. Responsibilities:• Coordinate employee onboarding and offboarding activities, ensuring records, documentation, and related administrative steps are completed accurately and on time.• Maintain personnel tracking documents, prepare pay-related records, and support payroll processing for staff in coordination with domestic and international payroll partners.• Review compensation details and employee expense submissions, then organize approved items for timely monthly payment.• Assist with tax and registration matters by working with external specialists on corporate and state filings, payroll tax reporting, and new state tax ID setup for new employees.• Prepare monthly cashbooks, reconcile intercompany charges, and issue invoices while monitoring billing activity and outstanding receivables.• Examine incoming invoices, update financial trackers, and upload payment information to banking platforms as needed.• Oversee compliance-related logs and documentation, respond to information requests from banks and clients, and support audit preparation activities.• Coordinate required training schedules for new team members and recurring refresher sessions for existing staff.• Complete recurring business surveys, process insurance renewals, perform callback verifications, and handle the day-to-day administrative needs of the office.
2026-07-13T00:00:00Z

Dental Office Administrator

Red Bank, NJ
onsite
Permanent / Full Time
48000 - 60000 USD / Yearly
benefits:<ul><li>paid time off</li><li>dental covered</li><li>hybrid</li></ul>Responsibilities<ul><li>Manage front desk operations including scheduling, phones, and patient check-in/check-out</li><li>Verify insurance eligibility, process claims, and follow up on denials</li><li>Handle patient billing, collections, and payment plans</li><li>Maintain accurate patient records in dental software systems</li><li>Coordinate with dentists, hygienists, and external providers</li><li>Oversee office supplies, ordering, and vendor coordination</li><li>Ensure compliance with HIPAA and office policies</li></ul>
2026-07-07T00:00:00Z

Office Services Assosiste (Repro & Mail)

New York, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a dependable Office Services Assosiste (Repro & Mail) to support daily document production, mail handling, and related back-office operations for a client site. This is a Contract position suited for someone who enjoys working in a fast-paced, accuracy-focused environment and takes pride in service and organization. The person in this role will help keep copy, mail, scanning, and support services running smoothly while maintaining a high standard of client care and confidentiality. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through established tracking methods. • Complete reprographics, scanning, digital document handling, intake, and mailroom tasks in accordance with site procedures and service expectations. • Organize assignments by deadline and workflow priority to ensure materials are processed, finished, and delivered on time. • Communicate promptly with clients, team members, and supervisors regarding request status, timing concerns, or service issues that may affect completion. • Inspect finished work for accuracy and presentation, and perform quality checks on output to maintain consistent service standards. • Troubleshoot routine copier, printer, and mail equipment issues, and escalate more complex problems when needed. • Restock paper, toner, and other production supplies while using materials responsibly and maintaining operational readiness. • Handle confidential records and sensitive information with discretion and in compliance with company and client policies. • Support additional front-of-house or office services activities, such as reception, hospitality, or audio/visual assistance, based on site needs. • Move boxes, mail, and production materials as required, including lifting items up to 50 pounds, and provide overtime support when business demands increase.
2026-07-10T00:00:00Z

Office Services Associate 2 (2-4 years)

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations and provide responsive service to internal and external customers. This role is ideal for someone who thrives in a fast-paced office setting, enjoys balancing clerical tasks with communication-focused work, and can maintain accuracy across a range of business support activities. This is a Long-term Contract position offering the opportunity to contribute to essential office functions while helping keep workflows organized and efficient. Responsibilities: • Provide front-line office support by responding to inbound calls, directing inquiries appropriately, and delivering attentive customer service. • Process incoming and outgoing mail, distribute correspondence promptly, and maintain organized filing systems for business records. • Enter, update, and verify information in databases and internal systems with a high level of accuracy and attention to detail. • Assist with document preparation, proofreading, and routine written communications using Microsoft Word and other office applications. • Support financial and administrative tasks such as check handling, basic payroll-related activities, and transaction record maintenance. • Use Microsoft Excel and other computer programs to track information, prepare logs, and support reporting needs. • Coordinate general clerical duties to help maintain smooth day-to-day office operations and timely completion of assigned work. • Review data and documents for completeness, resolve minor discrepancies, and escalate issues when needed.
2026-07-13T00:00:00Z

Medical Front Desk Specialist

Morristown, NJ
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a Medical Front Desk Specialist to support daily patient-facing operations for a busy healthcare office in Madison, New Jersey. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience while keeping front office activities organized and efficient. The person in this role will help patients move smoothly through registration, scheduling, and basic intake steps while ensuring accurate collection of key information. Responsibilities:• Welcome patients upon arrival, confirm appointment details, and manage the check-in process in a courteous and detail-focused manner.• Coordinate appointment calendars by booking, adjusting, and confirming visits based on office needs and patient availability.• Obtain and verify insurance information and collect copayments before or during patient visits according to office procedures.• Provide required forms to patients, explain completion steps clearly, and review documents for completeness before submission.• Escort patients to exam rooms when needed and record basic measurements such as height and weight accurately.• Gather reports and supporting documentation so clinical staff have the information needed for patient visits.• Answer front desk inquiries in person and by phone, directing questions appropriately and maintaining an organized reception area.
2026-07-09T00:00:00Z

Data Entry Clerk

Jersey City, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Data Entry Clerk to join a team in Jersey City, New Jersey, supporting large-volume product information updates across several internal systems. This Long-term Contract position is well suited for someone who values precision, consistency, and clearly defined workflows. The ideal candidate is comfortable handling repetitive administrative tasks, maintaining data quality, and working independently to meet deadlines. Responsibilities: • Input and maintain product-related records across multiple internal databases and platforms. • Update reference details and item information for key retail accounts with a high level of accuracy. • Check entered data carefully to confirm completeness, consistency, and correctness before finalizing records. • Navigate several systems efficiently while adhering to established procedures and documentation standards. • Investigate and help correct data issues when inconsistencies or missing details are identified. • Manage recurring entry tasks within required timelines while maintaining strong quality standards. • Organize and handle large volumes of information in a structured, process-oriented environment.
2026-07-10T00:00:00Z

Data Entry Clerk

New Canaan, CT
onsite
Temporary / Contract
18 - 19 USD / Hourly
Data Entry Clerk (Contract) – Financial Services Company | New Canaan, CTA financial services company in New Canaan, CT is seeking a detail-oriented Data Entry Clerk on a contract basis. This role is ideal for someone who thrives in a fast-paced office environment and can manage high-volume data entry with a strong focus on accuracy and confidentiality.Key Responsibilities:<ul><li>Enter and update client, account, and transaction information in internal systems</li><li>Review documents for accuracy, completeness, and compliance with company standards</li><li>Maintain organized digital and physical records</li><li>Verify data and identify discrepancies for correction</li><li>Support reporting, filing, and general administrative tasks as needed</li><li>Handle sensitive financial information with discretion and confidentiality</li><li>Communicate with internal teams to ensure timely and accurate processing</li></ul>
2026-07-13T00:00:00Z

Data Entry Clerk

New York, NY
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support a Contract file digitization assignment for a hotel operation in New York, New York. In this onsite role, you will help convert large volumes of paper-based HR records into well-organized digital files, ensuring documents are easy to access and accurately stored. This opportunity is ideal for someone who works carefully with confidential information and is comfortable using Microsoft Office and OneDrive in a structured environment. Responsibilities: • Review and arrange paper records in preparation for digital conversion, keeping files organized throughout the process. • Scan HR and related administrative documents using onsite equipment while maintaining image quality and completeness. • Upload electronic files into OneDrive and apply clear naming conventions so documents can be located quickly. • Classify and organize digitized records into appropriate folders to support consistent file management. • Protect sensitive employee and business information by following confidentiality expectations and security procedures. • Monitor document handling for accuracy, ensuring records are complete, legible, and correctly archived. • Support an efficient digitization workflow that reduces disruption to daily operations during the project. • Prepare and manage project-related documentation as needed, including tasks connected to invoice processing through Birchstreet. • Coordinate with onsite stakeholders to maintain progress and address file organization priorities as they arise.
2026-07-10T00:00:00Z

Accounting Clerk

Maspeth, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to support day-to-day financial operations in Maspeth, New York. This Long-term Contract position is ideal for someone who can manage high-volume transactional work accurately while keeping records organized and up to date. The person in this role will contribute to both payables and receivables processes and help maintain reliable accounting data across core systems. Responsibilities: • Process vendor bills and customer transactions with accuracy, ensuring records are entered correctly and completed on schedule. • Maintain accounts payable activities by reviewing invoices, verifying supporting details, and preparing items for timely payment. • Support accounts receivable operations by recording incoming payments, tracking outstanding balances, and helping resolve billing issues. • Enter financial information into QuickBooks and related tools to keep accounting files complete and current. • Perform data entry for accounting documents, payment records, and transaction updates while checking for discrepancies. • Assist with invoice processing by matching documentation, organizing approvals, and following established procedures. • Reconcile routine account activity and investigate variances to help preserve accurate financial reporting. • Coordinate with internal teams and external contacts to clarify payment questions and obtain missing documentation.
2026-07-10T00:00:00Z

Accounting Clerk

Syosset, NY
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an Accounting Clerk to support daily financial operations for a growing organization. This role is ideal for someone who is detail-oriented, organized, and comfortable handling both payables and receivables in a fast-paced environment. The successful candidate will help maintain accurate records, process transactions efficiently, and contribute to the smooth flow of accounting activities. Responsibilities:• Process vendor invoices, verify supporting documentation, and enter payment details accurately into accounting systems.• Maintain accounts payable records by reviewing charges, matching invoices, and helping ensure timely disbursement of funds.• Record incoming payments, update customer account activity, and assist with routine accounts receivable follow-up.• Perform high-volume data entry with strong attention to accuracy and consistency across financial documents.• Reconcile account information and investigate discrepancies to support complete and reliable financial reporting.• Use QuickBooks and related tools to manage transaction records, organize financial data, and produce basic accounting information.• Assist with invoice processing workflows and support ongoing updates to accounting records and documentation.
2026-06-19T00:00:00Z

Accounting Clerk

Hauppauge, NY
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for an Accounting Assistant to support day-to-day financial operations with a busy team in Hauppauge, New York. This position is ideal for someone who is organized, detail-focused, and comfortable in a full-time office setting. Your work will be diverse and will include billing, processing credit card charges and reconciliations, as well as dealing with customers over the phone. The role requires accuracy in data entry, confidence in learning, and an interest in a career role with a well-established Long Island company Responsibilities:• Process vendor invoices, verify supporting documentation, and prepare payments in a timely manner.• Record incoming customer payments and maintain accurate accounts receivable balances.• Enter financial data into accounting systems with a high level of precision and consistency.• Assist with maintaining organized records for invoices, payments, and account activity.• Use QuickBooks and related tools to update transactions and support routine accounting tasks.• Reconcile account details and investigate discrepancies to help ensure accurate reporting.• Prepare spreadsheet tracking and other basic reports to support the accounting team.• Support invoice processing activities and help keep financial workflows running efficiently.
2026-07-10T00:00:00Z

Office Services Associate 3 (5+ years)

New York, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced Office Services Associate to support daily administrative operations in New York, New York. This Long-term Contract position is ideal for someone who thrives in a fast-paced office setting, enjoys keeping records organized, and can provide responsive support to both internal teams and external contacts. The role requires strong attention to detail, dependable communication, and the ability to handle physical tasks related to mail, files, and boxed materials. Responsibilities: • Respond to inquiries from employees, customers, and other contacts by providing accurate information and resolving routine concerns professionally. • Organize, sort, copy, and maintain business documents, operational records, and other office materials to support efficient day-to-day workflow. • Enter, verify, and review data for accuracy, including reports, logs, and other administrative documentation. • Keep filing systems, mailing records, inventory tracking tools, and office databases current and well organized. • Receive, sort, and distribute incoming mail, packages, and related materials across the office in a timely manner. • Assist with administrative support tasks such as handling check-related documents, supporting payroll record maintenance, and monitoring supply levels. • Lift, move, and transport boxes and office materials weighing up to 50-70 pounds, including placing items onto carts for delivery or storage.
2026-07-13T00:00:00Z

Legal Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a highly organized Administrative Assistant to support daily operations for a Law Firm near Parsippany NJ. This role is well suited for someone who can manage multiple tasks with accuracy, communicate effectively with internal and external contacts, and maintain a discreet, confidential approach to administrative support. The position will provide essential coordination for schedules, documents, and front-office activities while helping the team stay efficient and responsive. Responsibilities:• Manage calendars, schedule meetings, and coordinate appointments to keep daily operations running smoothly.• Prepare, format, and organize documents, correspondence, and office records with a high level of accuracy.• Serve as a primary point of contact by answering inbound calls, greeting visitors, and directing inquiries appropriately.• Maintain data entry tasks and update internal files, databases, and tracking systems in a timely manner.• Support office staff with administrative coordination, follow-up tasks, and general office assistance.• Communicate with clients, external partners, and other stakeholders in a clear and courteous manner.• Handle sensitive information with discretion while ensuring files and communications remain well organized and up to date.
2026-07-01T00:00:00Z

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