<p>We are looking for an experienced and detail-oriented Administrative Coordinator to join our team in New Orleans, Louisiana. In this short-term contract to permanent position, you will play a key role in supporting small food and agriculture companies by managing cost-share applications, reviewing documentation, and ensuring compliance with regulations. This role requires strong organizational skills, excellent communication abilities, and a customer-focused mindset.</p><p><br></p><p>Responsibilities:</p><p>• Process cost-share applications submitted by small food and agriculture companies, ensuring accuracy and compliance with established guidelines.</p><p>• Maintain coordination with 25-30 companies across five states, providing guidance and support throughout the application process.</p><p>• Review submitted documentation, verify eligibility, and allocate reimbursements for qualifying expenses.</p><p>• Communicate regularly with companies to address inquiries, request additional information, and resolve any discrepancies.</p><p>• Ensure all claims are processed in alignment with regulations and provide feedback to companies when claims do not meet requirements.</p><p>• Utilize proprietary claims software to track and manage application statuses efficiently.</p><p>• Apply intermediate Excel skills to organize data, create reports, and manage deadlines effectively.</p><p>• Collaborate with internal teams to ensure smooth operations and adherence to timelines.</p><p>• Set clear deadlines for tasks and follow up to ensure timely completion.</p><p>• Uphold exceptional customer service standards while managing sensitive financial information.</p>
<p>We are looking for a resourceful Office Manager to lead the administrative and bookkeeping functions of our dynamic construction office in Harahan, Louisiana. In this role, you will play a pivotal part in ensuring the smooth operation of daily tasks while supporting our team and maintaining efficient workflows. This is an excellent opportunity for someone who thrives in a fast-paced environment and excels at multitasking.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily office operations, including scheduling, correspondence handling, and document management.</p><p>• Collaborate with project managers, vendors, and subcontractors to ensure seamless communication and task execution.</p><p>• Maintain accurate financial and administrative records, including invoices, contracts, and permits.</p><p>• Handle payroll processing, billing activities, and basic accounting tasks using QuickBooks.</p><p>• Manage inventory and order necessary office and job site supplies.</p><p>• Ensure compliance with company policies and safety regulations across all operations.</p><p>• Support HR functions such as onboarding new hires and tracking employee time records.</p><p>• Perform bank reconciliations and assist with accounts payable and receivable processes.</p><p>• Provide exceptional customer service and serve as a point of contact for internal and external stakeholders.</p><p>• Implement and maintain organizational systems to enhance office efficiency.</p><p><br></p><p>For consideration, please reach out to Mary Wood @ Robert Half 504-383-0743</p>
We are looking for an experienced Accounts Payable Specialist to join our team in New Orleans, Louisiana. This Contract-to-permanent position is ideal for a detail-oriented individual with a strong background in managing financial transactions and coding invoices. You will play a key role in ensuring the accuracy and efficiency of accounts payable processes while contributing to overall organizational success.<br><br>Responsibilities:<br>• Process accounts payable transactions, ensuring timely and accurate payments to vendors.<br>• Perform detailed account coding and verify invoices for proper documentation and approval.<br>• Manage ACH payments and check runs, ensuring compliance with organizational standards.<br>• Investigate and resolve discrepancies related to invoices and payments.<br>• Maintain accurate records of transactions and prepare reports for management review.<br>• Collaborate with other departments to ensure seamless financial operations.<br>• Support month-end and year-end closing activities by reconciling accounts as needed.<br>• Monitor and enforce compliance with company policies and regulatory requirements.<br>• Assist with audits by providing requested documentation and information.<br>• Proactively identify opportunities to improve accounts payable processes and workflows.
