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107 results for Communications Specialist in New Jersey

Accounts Payable Specialist

Edison, NJ
onsite
Temporary / Contract
26.00 - 33.00 USD / Hourly
We are looking for an Accounts Payable Specialist in Middlesex County, NJ. In this role you will be responsible for full cycle accounts payable, invoice processing, payment processing, bank reconciliations, and more. If you have 2+ years of accounts payable experience and are looking to grow your career, this might be the opportunity for you! Responsibilities:• Process and manage accounts payable transactions, ensuring accuracy and timely payments.• Reconcile bank accounts and resolve discrepancies efficiently.• Handle debits, credits, and wire transfers while maintaining detailed records.• Code invoices and accounts appropriately for accurate financial reporting.• Manage vendor communications to address inquiries and maintain strong relationships.• Collaborate directly with company leadership to support financial decision-making.
2026-07-02T17:30:09Z

Business Implementation & Support Specialist

Paramus, NJ
onsite
Permanent / Full Time
90000.00 - 125000.00 USD / Yearly
Key ResponsibilitiesTraining & Enablement<ul><li>Facilitate role-specific training and SOP guidance during new brand onboardings, including group training sessions and one-on-one coaching for dispatchers, technicians, and office staff.</li><li>Develop, maintain, and continuously improve SOPs and training materials aligned with standardized platform workflows and enterprise technology standards.</li><li>Coordinate brand readiness activities prior to go-live, including data validation, user preparation, and completion of vendor and platform prerequisites.</li><li>Monitor post-go-live adoption by shadowing users, identifying knowledge gaps, and delivering targeted follow-up training.</li><li>Lead recurring, role-based support sessions to surface adoption challenges and resolve operational issues.</li></ul> Platform Operations & Support<ul><li>Manage platform configuration, including user permissions, business units, form creation, and pricebook administration.</li><li>Build and maintain operational reports and dashboards that enable leadership and brand managers to monitor key performance indicators such as conversion rates, membership metrics, and technician performance.</li><li>Continuously evaluate and optimize workflows to improve usability for brand teams while maintaining organization-wide standards.</li><li>Support the rollout of new tools and platforms across brands and corporate teams in partnership with the CTO.</li><li>Own the internal help desk ticketing process, resolving Tier 1 and Tier 2 platform support requests and escalating issues to internal stakeholders or external vendors when required.</li></ul> Knowledge, Skills, and Abilities<ul><li>Advanced proficiency with field service management or business operations platforms, including configuration, troubleshooting, and end-user training across functional workflows (ServiceTitan experience strongly preferred).</li><li>Proven ability to train and coach users with varying levels of technical skill in a clear, patient, and professional manner.</li><li>Strong written communication skills with the ability to produce clear SOPs, internal communications, and technical documentation.</li><li>Demonstrated project coordination skills with the ability to manage multiple implementations or brand engagements simultaneously.</li><li>Comfort operating within a growing and evolving technology ecosystem and quickly learning new platforms.</li><li>Strong analytical skills with the ability to build reports and present findings in a clear, actionable format for operational leaders.</li></ul>
2026-06-15T14:48:46Z

Procurement Specialist

Vineland, NJ
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
We are looking for a Procurement Specialist to support purchasing operations for a company in Vineland, New Jersey. This Long-term Contract position is ideal for someone who is detail oriented and can manage sourcing activities, coordinate purchase orders, and help maintain efficient procurement workflows. The role requires someone who can work closely with internal teams and vendors to secure materials and services that meet business needs while supporting cost-conscious decisions. Responsibilities:• Manage day-to-day purchasing activities by reviewing requests, sourcing needed goods and services, and ensuring timely order placement.• Prepare, issue, and track purchase orders while maintaining accurate procurement records and documentation.• Communicate with suppliers to obtain pricing, confirm availability, and resolve order-related issues efficiently.• Support contract discussions with vendors to help achieve favorable pricing, service terms, and delivery expectations.• Coordinate with internal departments to understand purchasing needs and align procurement activity with operational priorities.• Monitor buying processes to help improve consistency, compliance, and overall purchasing effectiveness.• Review supplier performance related to quality, cost, and delivery to support informed procurement decisions.
2026-06-12T18:08:42Z

HR Coordinator

Princeton, NJ
remote
Temporary / Contract
25.00 - 27.00 USD / Hourly
We are looking for an organized HR Coordinator to join our team on a contract basis. This position supports a wide range of human resources activities, including employee onboarding, compliance tracking, benefits coordination, reporting, and internal communications. The role is well suited for someone who can manage confidential information carefully, respond to employee questions with professionalism, and keep multiple HR processes running smoothly. Responsibilities: • Oversee employment eligibility documentation by reviewing Form I-9 records, addressing missing information, and helping maintain compliance with federal requirements. • Update and maintain employee information in the HRIS, process status changes, and support data integrity through routine audits and reporting. • Prepare and distribute HR communications, including onboarding materials, policy notices, benefits updates, and company-wide announcements using mail merge and related tools. • Assist with benefits administration by responding to employee questions, supporting open enrollment activities, and coordinating with external benefits partners when needed. • Help administer onboarding activities, including candidate screening coordination, documentation tracking, and new employee communication. • Support HR compliance efforts by maintaining required records, assisting with policy-related updates, and coordinating labor law posting requirements across work locations. • Maintain the company holiday schedule and communicate calendar updates and observances to employees across locations. • Create HR reports, presentations, and organizational chart updates while keeping departmental files and records accurate and audit-ready. • Provide day-to-day administrative support for the HR team, including organizing invoices, tracking documentation, and resolving routine employee inquiries.
2026-06-09T20:54:39Z

Billing Specialist

West Caldwell, NJ
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
A busy company in the West Caldwell area is seeking a Billing Specialist to join their growing company. This Billing Specialist will get the chance to join an expanding team that works great together, offers a flexible work schedule, and loves promoting within. This Billing Specialist position focuses on reviewing shipment and rate documentation, preparing customer billing, and helping resolve invoice discrepancies with internal teams and external partners. The ideal Billing Specialist will be organized, dependable, and comfortable working with billing systems in a fast-paced environment. Billing Specialist Responsibilities:• Prepare customer invoices by applying contracted rates, service terms, and applicable additional charges to supporting shipment records• Examine bills of lading, proof of delivery, rate confirmations, and related documents to verify that billing details are correct before release• Process invoices within established timelines while following company billing standards and internal controls• Review carrier invoices and backup documentation to identify errors, omissions, and pricing variances prior to approval• Investigate billing discrepancies and coordinate with carriers, customers, Operations, Carrier Sales, and Accounting to bring issues to resolution• Track missing paperwork and ensure all required records are properly attached, stored, and maintained for future reference• Maintain organized billing files that support accounting accuracy, customer inquiries, and audit readiness This Billing Specialist position is paying between $60,000 and $70,000 annually depending on experience. If interested in this Billing Specialist role, apply today!
2026-06-05T15:28:43Z

Legal Billing Specialist

Florham Park, NJ
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
A busy firm in the Florham Park area is seeking a Legal Billing Specialist to join their growing company. This Legal Billing Specialist will get the chance to join a growing firm that offers stability, flexible work schedule, and excellent work/life balance. This Legal Billing Specialist will help manage the full billing cycle, maintain organized financial records, and contribute to timely payment processing and account follow-up. The ideal Legal Billing Specialist will have 3+ years of legal billing experience and have electronic billing (e-billing) experience. Responsibilities of this Legal Billing Specialist will include but not be limited to: Legal Billing Specialist Responsibilities:<ul><li>Manage the end-to-end preparation of client invoices by reviewing time entries, applying billing guidelines, and issuing finalized statements on schedule.</li><li>Examine billing drafts carefully to correct errors, confirm completeness, and ensure charges align with client-specific terms and engagement requirements.</li><li>Submit invoices through electronic billing platforms when required and monitor portal activity to resolve rejections or submission issues promptly.</li><li>Track outstanding receivables, communicate regarding past-due balances, and assist with collection efforts to improve payment timeliness.</li><li>Record incoming payments, reconcile client accounts, and research discrepancies to maintain accurate financial data.</li><li>Partner with attorneys and administrative team members to obtain timely time entries, secure billing approval, and process needed revisions or write-downs.</li><li>Maintain orderly billing files, supporting documents, and recurring reports to ensure information is accessible and audit-ready.</li><li>Prepare regular summaries on billing activity and accounts receivable status for firm leadership.</li><li>Support trust account monitoring and related compliance tasks as needed, following established legal accounting practices.</li><li>Respond to client billing questions with professionalism and clarity while helping preserve positive working relationships.</li></ul>This Legal Billing Specialist role is paying between $70,000 and $80,000 annually depending on experience. If interested in this Legal Billing Specialist position, apply today!
2026-06-03T18:58:48Z

Accounting Specialist

Mount Holly, NJ
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are looking for an Accounting Specialist to support day-to-day financial operations for a long-term contract opportunity in Mount Holly, New Jersey. This role will focus on invoice handling, billing support, and accurate financial recordkeeping in a fast-paced business environment. The ideal candidate brings hands-on accounting experience, strong attention to detail, and the ability to work confidently across multiple financial systems. Responsibilities:• Review, enter, and process vendor invoices with a high level of accuracy and timeliness.• Assist with billing activities, including preparing charges, verifying details, and resolving discrepancies.• Maintain organized accounting records and supporting documentation for routine financial transactions.• Support accounts payable and accounts receivable tasks to help ensure smooth daily operations.• Reconcile billing information against internal records and follow up on outstanding issues when needed.• Use accounting and ERP platforms to update financial data and monitor transaction activity.• Contribute to auditing and compliance efforts by preparing documentation and validating transaction accuracy.
2026-06-23T15:58:43Z

Admissions Specialist

South Orange, NJ
onsite
Temporary / Contract
27.17 - 31.46 USD / Hourly
We are looking for an Admissions Specialist to support first-year students near South Orange, New Jersey through advising, onboarding, and early academic success initiatives. This Long-term Contract position focuses on helping new students make informed course selections, stay on track academically, and connect with the services that support their transition to university life. The role also contributes to enrollment and engagement events while upholding institutional policies and student support standards. Responsibilities:• Guide new students in selecting appropriate courses and building academic plans for their initial credits of study.• Track student performance during the first-year experience and provide timely outreach when additional support is needed.• Offer individualized guidance, encouragement, and referrals to campus-based services that promote student success.• Represent the department at orientation programs, campus preview events, open houses, and other student engagement activities.• Apply university regulations and compliance expectations consistently in daily advising and student interactions.• Collaborate with academic success teams and institutional committees to support student-centered initiatives.• Maintain accurate advising documentation and communicate relevant updates to students and internal partners.• Perform additional administrative or student support duties as needed to meet departmental goals.
2026-06-26T17:34:03Z

Accounts Receivable Specialist

Old Bridge, NJ
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
Accounts Receivable Specialist Old Bridge, NJ | Consumer Products Distribution Company A growing and well-established consumer products distributor located in Old Bridge, NJ is seeking an experienced Accounts Receivable Specialist to join their accounting team. This role is ideal for a detail-oriented detail oriented with a strong background in AR operations within a distribution, wholesale, or consumer products environment. The successful candidate will play a key role in managing customer accounts, cash application activities, collections, deductions, and chargeback resolution while helping maintain strong customer relationships and healthy cash flow. Responsibilities Process and post daily cash receipts, ACH payments, wire transfers, lockbox activity, and credit card payments Perform accurate and timely cash application of customer payments Manage accounts receivable aging and proactively follow up on past-due balances Conduct business-to-business collections while maintaining positive customer relationships Research, reconcile, and resolve payment discrepancies Review, investigate, and process customer deductions and chargebacks Work closely with Sales, Customer Service, and Operations teams to resolve order, shipping, pricing, and billing issues Reconcile customer accounts and prepare account analyses as needed Generate AR aging reports and provide updates to management Assist with month-end close activities related to receivables
2026-07-02T17:30:09Z

Collections Specialist

Rockleigh, NJ
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for a detail-oriented Collections Specialist to support accounts receivable efforts for a high-tech electronics organization in Northvale, New Jersey. This Long-term Contract position focuses on maintaining healthy customer accounts, resolving outstanding balances, and partnering with clients to bring payments current. The ideal candidate is comfortable working with financial data, communicating professionally with business customers, and using SAP and Excel to track collection activity. Responsibilities:• Contact business customers regarding overdue balances and drive timely payment resolution through consistent follow-up.• Work directly with clients to review account status, address payment concerns, and help clear outstanding invoices.• Maintain and analyze aging reports to identify priority accounts and monitor collection progress.• Record collection activities, account updates, and payment commitments accurately within SAP and Excel.• Partner with internal teams to investigate billing questions, reconcile account discrepancies, and support resolution of unpaid items.• Prepare regular status updates on past-due accounts, trends, and collection outcomes for stakeholders.• Manage a portfolio of receivables while balancing customer service with collection objectives.
2026-06-25T12:53:41Z

IT Security Specialist

Jersey City, NJ
remote
Temporary / Contract
79.16 - 91.66 USD / Hourly
We are looking for an experienced IT Security Specialist to enhance and optimize our organization's security posture. This contract position focuses on strengthening our Microsoft 365 and Defender security settings to ensure robust protection of our digital assets. The ideal candidate will bring expertise in cybersecurity and governance to address key vulnerabilities efficiently. Responsibilities: • Conduct a comprehensive security assessment of Microsoft 365 and Defender environments. • Identify and implement necessary security enhancements, including configuration changes and activation of advanced features. • Collaborate with internal staff to ensure seamless integration of security measures. • Provide expert guidance on data privacy and database security best practices. • Develop and document security protocols and procedures for long-term protection. • Monitor system settings and recommend adjustments to maintain compliance with cybersecurity standards. • Educate team members on cyber governance principles and practices. • Ensure the protection of sensitive computer files and organizational data from potential threats. • Offer post-implementation support to address any issues or provide further optimization.
2026-06-23T14:33:46Z

Call Center Specialist

Woodbridge, NJ
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a Call Center Specialist to join a busy customer support team. This contract-to-permanent position is ideal for someone who thrives in a fast-moving inbound call center and can balance customer service, coordination, and administrative accuracy throughout the day. The role supports customers, field technicians, and internal teams by managing service requests, updating work orders, and helping drive timely resolution of service-related issues. Responsibilities:• Respond to a high daily volume of incoming calls from customers and field technicians while providing attentive and efficient service.• Document service needs accurately by creating, updating, and maintaining work orders within the company system.• Complete work order closeout tasks after services are finished, confirming that records are accurate and up to date.• Distribute finalized daily assignments to technicians and adjust scheduled work as operational needs change.• Remove, reschedule, or reroute service calls in technician queues to support timely coverage and customer satisfaction.• Review equipment and service history to assist with issue identification and support effective problem resolution.• Provide remote assistance to field technicians by sharing service information, troubleshooting details, and next-step guidance.• Partner with sales and installation teams to address service concerns and coordinate updates related to customer issues.• Process customer refunds through approved payment platforms while following accuracy and compliance standards.
2026-07-02T17:30:09Z

Accounts Payable Specialist

Mt. Laurel, NJ
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
We are looking for an Accounts Payable Specialist to support a healthcare organization in Mt. Laurel, New Jersey. This Long-term Contract opportunity is ideal for a detail-oriented candidate with strong experience handling high-volume invoice processing and maintaining accurate financial records. The person in this role will help ensure timely payments, proper documentation, and reliable general ledger activity while working closely with internal stakeholders. Responsibilities:• Review vendor invoices for accuracy, assign the appropriate account codes, and prepare them for processing• Match purchase-related documentation, batch invoices efficiently, and enter payable transactions into the accounting system• Post accounts payable activity to the general ledger while maintaining complete and organized financial records• Process ACH payments and support scheduled check run to ensure vendors are paid on time• Investigate invoice discrepancies, resolve payment issues, and follow up with internal teams or vendors as needed• Reconcile accounts payable details and assist with month-end closing activities related to disbursements• Monitor outstanding obligations and help maintain compliance with internal accounting procedures
2026-07-02T17:30:09Z

Accounts Receivable Specialist

Woodbridge, NJ
onsite
Temporary to Hire
21.00 - 24.00 USD / Hourly
We are looking for an Accounts Receivable Specialist in Middlesex County, NJ. In this role you will be responsible for accounts receivable, collecting payments, posting payments, billing, and more. If you are looking to grow your career, this might be the opportunity for you! Responsibilities: • Process accounts receivable transactions, including generating and distributing invoices.• Handle billing activities and ensure timely issuance of AR invoices to customers.• Address customer inquiries and provide assistance with billing and payment-related concerns.• Support invoice processing to ensure compliance and accuracy.• Collaborate with the accounting supervisor to maintain accurate financial records.• Assist with general data entry tasks related to financial transactions.• Maintain organized documentation for financial processes and transactions.
2026-07-02T17:30:09Z

Accounts Payable Specialist

Wall, NJ
onsite
Temporary / Contract
25.00 - 28.00 USD / Hourly
We are looking for an Accounts Payable Specialist to support a busy organization in Monmouth County New Jersey. This Long-term Contract opportunity is ideal for someone who can manage invoice processing, vendor follow-up, and payment research in a high-volume setting. The role requires strong accuracy, sound judgment, and the ability to communicate effectively across teams while keeping accounts payable activities organized and on schedule. Responsibilities:• Review and resolve invoice discrepancies through the payables workflow to ensure timely processing.• Match parts-related invoices against supporting purchase documentation and identify exceptions for follow-up.• Address questions from vendors and internal stakeholders regarding payment status, invoice details, and account activity.• Reconcile supplier statements by comparing open items, researching variances, and coordinating corrections when needed.• Audit employee expense submissions for policy compliance, coding accuracy, and proper documentation.• Validate vendor banking updates, maintain accurate records, and log changes in accordance with internal controls.• Investigate aged or uncashed payments, including checks and virtual card transactions, and assist with resolution.• Upload invoice allocation data accurately to support correct expense distribution and financial reporting.• Contribute to additional accounts payable tasks and related administrative duties as business needs require.
2026-07-02T17:30:09Z

Accounts Payable Specialist

Summit, NJ
onsite
Temporary / Contract
22.96 - 26.59 USD / Hourly
We are looking for an Accounts Payable Specialist to support day-to-day financial operations for an organization based in Summit, New Jersey. This Long-term Contract opportunity is ideal for someone who brings precision, strong follow-through, and a service-minded approach to vendor and internal stakeholder support. The person in this role will contribute to efficient payment processes, expense oversight, and ongoing operational improvements within the business office. This role is part time, Monday-Thursday 9am-4:30pm A/P Responsibilities:• Oversee the full vendor payment cycle, including invoice review, account coding, payment processing, and timely follow-up on outstanding items.• Serve as a key point of contact for vendors, faculty, and staff by responding to payment questions and resolving account-related issues professionally.• Compare departmental spending against approved budgets and assist internal teams with understanding variances and expense activity.• Prepare and submit required 1099 documentation while helping maintain compliance with established purchasing and payment procedures.• Contribute to the rollout of an online purchasing platform, including process support, coordination, and adoption of updated workflows.• Assist finance leadership with assigned projects, reporting needs, and other departmental priorities as they arise.• Apply tools and technology, including AI-enabled solutions where appropriate, to improve accuracy, efficiency, and workflow effectiveness.• Process ACH payments and support check runs while maintaining organized records and reliable documentation for audit readiness.
2026-07-02T17:30:09Z

Accounts Payable Specialist

Montville, NJ
onsite
Temporary to Hire
19.95 - 23.10 USD / Hourly
We are looking for an Accounts Payable Specialist to join a team in New Jersey in a contract-to-permanent capacity. This role is centered on full-cycle accounts payable work, supporting departments by converting purchasing requests into properly issued purchase orders and ensuring invoices move through the payment process accurately and on time. The position also involves close collaboration with internal stakeholders, knowledge transfer during onboarding, and the opportunity to expand into additional accounting duties over time. Responsibilities: • Manage day-to-day accounts payable activities from invoice intake through final payment processing. • Review departmental requisitions and prepare purchase orders with accurate coding and supporting details. • Match invoices to purchase orders and verify that documentation is complete before payment is released. • Compile payment batches, generate bill lists, and coordinate timely disbursements by check and ACH. • Execute check runs and confirm payments are processed in accordance with company procedures. • Respond to questions from internal departments and provide timely support related to purchasing and payment status. • Learn existing workflows through cross-training with the current team member to ensure continuity of operations. • Maintain organized records and assist with related accounting responsibilities as the role grows over time.
2026-06-26T19:53:41Z

Accounts Receivable Specialist

Warren, NJ
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an Accounts Receivable Specialist to support billing, collections, and receivables operations for an insurance organization in Warren, New Jersey. This Long-term Contract position focuses on resolving routine account issues, assisting with deductible-related activities, and helping improve cash recovery through timely follow-up and accurate documentation. The role works closely with brokers, agents, and internal support teams to address payment questions, clear outstanding items, and maintain organized account records. Responsibilities: • Manage day-to-day accounts receivable activities by reviewing open balances, supporting billing tasks, and helping maintain accurate deductible-related account information. • Investigate payment discrepancies, billing questions, and allocation concerns to identify root causes and move issues toward resolution. • Follow up with brokers and agents on past-due balances, document collection efforts, and record payment commitments and account updates. • Assist with cash application processes, including researching unapplied receipts and helping ensure funds are matched correctly to customer accounts. • Support administration of payment arrangements by tracking terms, maintaining records, and monitoring adherence to agreed schedules. • Respond to routine billing and collections inquiries with clear communication and escalate higher-risk disputes or complex matters when needed. • Work with offshore and internal business partners to coordinate issue resolution and keep receivables activities moving efficiently. • Prepare and maintain account documentation, operational notes, and reporting details to support ongoing monitoring and audit readiness.
2026-06-24T20:53:40Z

Cash Application Specialist

Teaneck, NJ
onsite
Temporary to Hire
19.79 - 22.91 USD / Hourly
We are looking for a detail-oriented Cash Application Specialist to join our team in Teaneck, New Jersey in a contract capacity with permanent potential. This on-site role focuses on accurately recording incoming payments, keeping customer accounts up to date, and investigating payment issues in a high-volume environment. The ideal candidate is organized, analytical, and comfortable working across teams to support timely reconciliation and reporting. Responsibilities: • Record and apply daily incoming payments from multiple sources, including lockbox activity, wire transfers, credit card transactions, and checks. • Review account activity to identify unapplied funds, posting errors, and payment discrepancies, then take action to resolve them promptly. • Process account adjustments such as refunds, corrections, and transfers to ensure balances are accurately reflected. • Maintain complete and accurate documentation to support audit readiness and daily cash reporting needs. • Partner with Treasury, Collections, and customers to investigate and clear outstanding payment-related issues. • Reconcile customer payment activity and help ensure account records remain current and accurate. • Support efficient cash posting operations by managing a consistent workflow and meeting daily processing deadlines.
2026-06-03T19:44:05Z

Accounts Receivable Specialist

Howell, NJ
onsite
Temporary / Contract
30.00 - 38.00 USD / Hourly
We are looking for an experienced Accounts Receivable Collections Specialist to join our team in Ocean County, New Jersey. This role is ideal for a detail-oriented finance specialist who can take ownership of receivables activity, strengthen collection performance, and ensure cash is posted accurately and efficiently. The position will play a key part in supporting cash flow, resolving account issues, and partnering across teams to improve overall revenue cycle operations. Responsibilities:•Manage a portfolio of customer accounts by monitoring open balances, following up on overdue invoices, and driving timely payment resolution.•Apply incoming payments accurately, research exceptions, and reconcile customer accounts to clear discrepancies without delay.•Lead collection efforts through consistent outreach, negotiation of payment commitments, and follow-through on past-due balances.•Investigate issues such as deductions, short payments, unapplied cash, chargebacks, refunds, and other account variances, then coordinate resolution with internal and external partners.•Work closely with customers, Accounting, and Finance teams to address billing concerns, remove payment barriers, and support healthy account relationships.•Track aging patterns, collection risks, and dispute activity, escalating concerns that may affect cash flow or operational performance.•Maintain complete records of collection activity, account status updates, supporting documentation, and customer communication history.•Prepare aging analysis, account summaries, reconciliations, and reporting that supports month-end close, audits, lender requests, and management review.•Contribute to process enhancement efforts by supporting automation, workflow improvements, platform testing, and documentation for scalable accounts receivable operations.
2026-06-05T18:28:48Z

Medical Front Desk Specialist

Morristown, NJ
onsite
Temporary to Hire
22.80 - 26.40 USD / Hourly
We are looking for a Medical Front Desk Specialist to support daily patient-facing operations for a busy healthcare office in Madison, New Jersey. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience while keeping front office activities organized and efficient. The person in this role will help patients move smoothly through registration, scheduling, and basic intake steps while ensuring accurate collection of key information. Responsibilities:• Welcome patients upon arrival, confirm appointment details, and manage the check-in process in a courteous and detail-focused manner.• Coordinate appointment calendars by booking, adjusting, and confirming visits based on office needs and patient availability.• Obtain and verify insurance information and collect copayments before or during patient visits according to office procedures.• Provide required forms to patients, explain completion steps clearly, and review documents for completeness before submission.• Escort patients to exam rooms when needed and record basic measurements such as height and weight accurately.• Gather reports and supporting documentation so clinical staff have the information needed for patient visits.• Answer front desk inquiries in person and by phone, directing questions appropriately and maintaining an organized reception area.
2026-07-02T17:30:09Z

Accounts Payable Specialist

Edison, NJ
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
Benefits: Medical, Dental, Vision The Accounts Payable Clerk is responsible for performing daily accounts payable functions to ensure timely and accurate processing of vendor invoices and payments across multiple entities. This role requires strong attention to detail, organizational skills, and the ability to work independently as well as in a team-oriented environment. Key Responsibilities:• Perform day-to-day accounts payable transactions, including entering, verifying, classifying, and recording payable data for multiple entities.• Ensure all transactions have proper documentation, coding, and approval from the appropriate department manager.• Research and resolve discrepancies related to invoice items, pricing, or approvals.• Process vendor invoices and payments in a timely and accurate manner in accordance with company policies and departmental procedures.• Maintain and update vendor records, ensuring accuracy and compliance.• Assist with recording month-end journal entries and preparing monthly accruals.• Support the monthly close process, including account reconciliations and analysis.• Provide assistance with sales tax matters, as needed.• Create, update, and maintain departmental Standard Operating Procedures (SOPs).• Participate in special projects and perform other duties as assigned.
2026-06-17T13:38:49Z

Loan Documentation Specialist I

Wayne, NJ
remote
Temporary / Contract
20.00 - 30.00 USD / Hourly
We are looking for a detail-oriented Loan Documentation Specialist I to support commercial lending activities in Wayne, New Jersey. This Long-term Contract position focuses on managing an active loan portfolio, coordinating closing activities, and ensuring documentation is complete, accurate, and compliant with internal and regulatory standards. The ideal candidate will work closely with lenders, legal partners, operations teams, and external parties to keep transactions moving efficiently from approval through booking and record retention. Responsibilities: • Oversee a high-volume pipeline of new and renewed loan transactions, keeping milestones on track and driving timely completion of closing requirements. • Conduct thorough due diligence reviews to confirm approvals, supporting documents, collateral records, and closing conditions are complete and properly documented. • Prepare and distribute loan documentation packages to lenders, operations teams, and customers, ensuring accuracy, completeness, and prompt turnaround. • Coordinate closing-day activities, including funds flow preparation, booking details, and confirmation that all documentation and collateral protections are in place. • Partner with relationship managers, legal counsel, operations staff, title companies, and participating banks to align stakeholders and support compliant loan closings. • Order and track third-party items such as tax service and flood certifications, while monitoring property tax status and related delinquencies on real estate-secured loans. • Interpret key loan terms and enter critical information into workflow and operational tracking tools to support accurate loan boarding and servicing. • Manage post-closing and collateral-related tasks, including filing lien records, reviewing continuation or termination needs, submitting recordable documents, and maintaining secure document storage. • Reconcile good-faith deposit and suspense accounts, monitor aged differences, verify vendor invoices, and maintain accurate exception tracking and reporting. • Upload and index loan records in the bank’s centralized repository according to document control standards and established procedures.
2026-06-03T19:44:05Z

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
16.00 - 20.00 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume early childhood education program serving children and families in Newark, New Jersey. This Contract position is fully onsite and plays an important role in keeping enrollment activities, records management, and front-office operations organized and accurate. The person in this role will work closely with Family Advocates, provide day-to-day administrative support, and help ensure families receive timely assistance in a well-organized office environment. Responsibilities: • Assist Family Advocates with parent intake activities by preparing documents, gathering required information, and supporting the enrollment process from start to finish. • Maintain organized physical and electronic records, ensuring files are complete, current, and easy to retrieve when needed. • Enter data into internal systems with a strong focus on accuracy, timeliness, and confidentiality. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff members. • Coordinate calendars and scheduling needs as assigned by site supervisors to support daily office operations. • Provide general administrative assistance such as preparing correspondence, tracking paperwork, and supporting team workflows. • Welcome families and visitors in a courteous manner while helping create a welcoming and supportive onsite experience. • Follow established office procedures and dress expectations while contributing to smooth Monday through Friday operations.
2026-07-02T17:30:09Z

Office Manager

Fairfield, NJ
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
We are looking for an organized Office Manager to oversee administrative operations and support the day-to-day needs of our clients office in Fairfield, New Jersey. This position blends office coordination, financial record support, payroll assistance, and executive scheduling to help keep business activities running smoothly. The ideal candidate brings a practical approach, strong attention to detail, and the ability to manage multiple priorities with professionalism. Responsibilities:• Oversee daily administrative activities to maintain an efficient, well-organized office environment across departments.• Coordinate purchasing of office materials, monitor inventory levels, and work with service providers to support ongoing operational needs.• Manage core administrative tasks such as document organization, written communications, schedule coordination, and general office support.• Assist with routine financial activities by preparing invoices, tracking expenses, and supporting accounts payable and receivable processes.• Help maintain accurate accounting documentation, contribute to bank reconciliation preparation, and organize records for review by the external accountant.• Support payroll administration by gathering timekeeping information, submitting updates, and assisting with adjustments when needed.• Maintain employee files and prepare onboarding paperwork to support hiring and personnel administration.• Enter and update information in internal records accurately, then compile reports that highlight administrative and financial activity.• Provide administrative support to leadership through calendar coordination, meeting planning, and assistance with special assignments.
2026-06-16T15:33:43Z