We are looking for a personable and organized Receptionist to join our team in Hoboken, New Jersey. In this long-term contract position, you will serve as the first point of contact for visitors while maintaining smooth office operations. This role requires excellent communication skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Welcome guests warmly and direct them to the appropriate staff members.<br>• Prepare promotional materials, such as flyers, for display and special events.<br>• Distribute keys to authorized personnel while maintaining accurate records.<br>• Operate and manage a multi-line phone system to handle incoming calls professionally.<br>• Answer inbound calls, addressing inquiries or directing them to the relevant departments.<br>• Support office functions by handling switchboard tasks for lines ranging from 1 to 10.<br>• Assist with part-time receptionist duties as needed to ensure seamless coverage.
We are looking for a dedicated Workplace Coordinator to join our team in New York, New York. This fully onsite role is ideal for someone who excels in managing administrative tasks, front desk operations, and office coordination in a dynamic environment. As a valued team member, you will play a key role in ensuring the smooth functioning of office activities and maintaining a welcoming atmosphere for staff and visitors. This is a Long-term Contract position.<br><br>Responsibilities:<br>• Serve as the first point of contact by greeting visitors and answering incoming calls professionally.<br>• Coordinate and schedule meetings, ensuring proper setup and organization of conference rooms.<br>• Oversee office supply inventory, including restocking items such as coffee and yogurt, and managing courier arrangements.<br>• Provide comprehensive administrative support to staff, assisting with various day-to-day office tasks.<br>• Maintain the cleanliness and orderliness of the kitchen by unloading dishwashers and replenishing essential items.<br>• Facilitate weekly office lunch arrangements, ensuring all components are organized and delivered timely.<br>• Support the team with ad hoc tasks and projects to enhance overall office efficiency.<br>• Ensure the office environment is welcoming and functional, addressing any operational issues promptly.<br>• Uphold high standards of organization and time management while multitasking in a fast-paced setting.
We are looking for a Front Desk Coordinator to join our team in White Plains, New York. In this contract position, you will serve as the first point of contact for visitors and callers, ensuring a welcoming and detail-oriented environment. This role requires excellent organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a friendly and detail-oriented atmosphere.<br>• Manage a multi-line phone system, efficiently directing calls to the appropriate departments.<br>• Handle inbound calls with care, providing accurate information and support.<br>• Perform receptionist duties, including maintaining front desk operations and scheduling appointments.<br>• Deliver concierge services to support staff and guests, addressing inquiries and requests promptly.<br>• Monitor and manage incoming and outgoing correspondence.<br>• Maintain a clean and organized front desk area.<br>• Collaborate with team members to ensure seamless communication and workflow.<br>• Provide administrative support as needed to enhance office operations.
We are looking for an organized and customer-focused Front Desk Coordinator to join our team on a contract basis in Forest Hills, New York. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and detail-oriented service in a healthcare environment. This is an excellent opportunity to contribute to a dynamic team while delivering exceptional front desk support.<br><br>Responsibilities:<br>• Greet and assist visitors with a welcoming and detail-oriented demeanor.<br>• Manage incoming calls using a multi-line phone system, ensuring timely and accurate responses.<br>• Coordinate concierge services to address patient and visitor needs efficiently.<br>• Handle general receptionist duties, including scheduling and maintaining records.<br>• Operate a switchboard system for up to 10 lines, directing calls appropriately.<br>• Provide clear and courteous communication to resolve inquiries or concerns.<br>• Maintain a clean and organized reception area to uphold a detail-oriented appearance.<br>• Collaborate with internal staff to support daily operational needs.<br>• Ensure confidentiality and accuracy when handling sensitive information.
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Forest Hills, New York on a contract basis. This role is integral to managing insurance payments, reconciling financial transactions, and supporting administrative tasks in a fast-paced healthcare environment. If you thrive in a dynamic setting and have a passion for accuracy and organization, we encourage you to apply.<br><br>Responsibilities:<br>• Process incoming mail, including insurance payments, explanation of benefits (EOBs), and medical record requests, ensuring proper sorting and scanning.<br>• Address issues related to misdirected or returned mail to maintain efficient workflow.<br>• Record incoming payments such as checks, electronic funds transfers (EFTs), and credit card transactions with precision.<br>• Deposit checks and handle credit card payments promptly and accurately.<br>• Reconcile daily activity from multiple credit card merchant accounts against receipts and front desk reports.<br>• Cross-check patient and insurance information to ensure the accuracy of financial transactions.<br>• Download banking activity and align deposits with internal records for seamless reconciliation.<br>• Enter and upload financial data, including cash receipts, into NetSuite accounting software.<br>• Operate office equipment such as scanners and copy machines to support daily administrative tasks.<br>• Assist the accounting team with additional administrative duties as needed.
<p>We are looking for a detail-oriented Administrative Coordinator to manage daily office operations. This long-term contract position is ideal for someone with strong organizational skills and the ability to multitask efficiently. Based in Trenton, New Jersey, this role offers the opportunity to contribute to the smooth functioning of administrative processes.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate interdepartmental communications to ensure seamless collaboration.</p><p>• Manage schedules and appointments, including organizing meetings and events.</p><p>• Maintain and update filing systems to keep records accurate and easily accessible.</p><p>• Respond promptly to inbound calls and emails, providing excellent customer service.</p><p>• Conduct surveys and compile data to support decision-making processes.</p><p>• Scan and organize documents to maintain a digital record system.</p><p>• Create visually appealing presentations to support team projects and initiatives.</p><p>• Monitor and address administrative needs to enhance operational efficiency.</p><p>• Assist in planning and executing office-related activities.</p>
