<p>This role partners closely with leadership to manage complex calendars, coordinate meetings and travel, prepare reports and presentations, and ensure smooth day-to-day operations. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced environment, bringing strong communication skills, sound judgment, and the ability to manage competing priorities with professionalism and discretion.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, coordinate appointments, and schedule meetings to optimize time and efficiency.</p><p>• Arrange complex travel plans, including booking flights, accommodations, and preparing detailed itineraries.</p><p>• Maintain organized filing systems for records and documents to ensure easy retrieval and accuracy.</p><p>• Prepare correspondence, reports, and presentations with a strong attention to detail and quality.</p><p>• Assist in the administration of special projects and programs, providing support where needed.</p><p>• Handle confidential information with discretion and a high standard of conduct.</p><p>• Build and maintain strong relationships with stakeholders to support executive objectives.</p><p>• Provide backup support to the Executive Assistant during absences or peak workload periods.</p><p>• Monitor and replenish office supplies to maintain an efficient working environment.</p><p>• Perform other duties as assigned by management to contribute to organizational goals.</p>
<p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul><p><br></p>
<p><strong>Administrative Assistant</strong> <strong>| Hybrid – Wayzata, MN | $50-65K </strong></p><p><br></p><p>This position will play a key role in keeping our client’s office running smoothly by providing critical administrative, operational, and client service support while maintaining a welcoming office environment.</p><p>This role will directly support the Client Services Managers, with backup support to Financial Advisors. This is an excellent opportunity for someone who brings keen attention to detail, excellent multitasking abilities, and a passion for contributing to a polished, client-focused office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients and visitors, manage incoming phone calls, and respond to general inquiries with professionalism and discretion</li><li>Respond to client inquiries and provide detail-oriented communication to enhance client satisfaction.</li><li>Schedule and confirm client appointments, ensuring accuracy and timeliness; address scheduling conflicts and ensure smooth coordination of meetings.</li><li>Prepare and process client documentation, including account forms, transfers, and compliance-related paperwork.</li><li>Manage electronic filing systems and support audits or recordkeeping tasks as needed.Verify that all client-related documentation is complete, accurate, and meets firm standards.</li><li>Coordinate mail handling, document scanning, and deliveries to maintain efficient workflow.</li><li>Organize and maintain confidential client records, adhering to compliance standards and regulatory requirements.</li><li>Assist in creating reports, presentations, and meeting materials for advisors.</li><li>Collaborate with advisors and team members to facilitate administrative tasks and special projects.</li></ul><p><br></p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis. This position is based in the south metro, Minnesota area, and involves a range of administrative tasks essential to the smooth operation of our client's office. You'll play a key role in ensuring customer satisfaction through clear communication and efficient handling of documents. The schedule is from 1pm to 5pm Monday through Wednesday and 12:30pm to 5pm Thursday and Friday. Responsibilities:</p><ul><li>Welcome clients to the office and assist with booking appointments using scheduling software.</li><li>Review completed forms for accuracy and ensure any necessary corrections are made.</li><li>Assemble final documents by organizing and stapling materials in the correct order.</li><li>Perform data entry tasks in Excel, including sorting and organizing information.</li><li>Navigate through files brought in by clients and print required documents.</li><li>Maintain accurate records and filing systems to ensure easy access to important documents.</li><li>Communicate with customers via phone and email to address inquiries and provide support.</li><li>Handle basic office tasks such as managing schedules, coordinating meetings, and maintaining supplies.</li><li>Use Outlook for email management and calendar organization.</li><li>Assist in generating reports and maintaining a structured workflow.</li></ul>
<p>We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input application data into designated databases and systems.</p><p>• Follow up with clients to collect and verify missing or incomplete information.</p><p>• Maintain organized records of data entries and client communications for easy access and reference.</p><p>• Perform routine quality checks to ensure data accuracy and consistency.</p><p>• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.</p><p>• Utilize Microsoft Excel and Word to manage and format data effectively.</p><p>• Scan, organize, and file documents in both physical and digital formats.</p><p>• Collaborate with the team to improve data entry processes and boost efficiency.</p>
<p>Our client is seeking an experienced Executive Assistant to provide support for their c-suite executives. To be successful in this Executive Assistant position, you will be proficient with tasks such as creating reports, calendar management, taking meeting minutes, and preparing presentation materials. We are seeking applicants with 3-5+ years of previous Executive Assistant experience within a corporate company environment. Job Responsibilities:</p><ul><li>Answer phones and route calls to the correct internal department and take messages as needed</li><li>Gather materials for meetings and assist with preparing presentations utilizing Word and PowerPoint</li><li>Create and run reports utilizing Excel</li><li>Take meeting minutes</li><li>Coordinate travel arrangements</li><li>Schedule meetings and manage multiple calendars</li><li>Perform office duties which may include ordering office supplies, filing, scanning, and faxing</li><li>Provide general administrative support</li></ul>
<p>We are looking for a detail-oriented Executive Assistant to provide essential support in our Minneapolis office. This role requires a proactive individual with excellent organizational skills, capable of managing schedules, travel arrangements, and administrative tasks efficiently. The ideal candidate will thrive in a hybrid work environment, demonstrating professionalism and adaptability.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled accurately.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Process invoices and expense reports with precision and timeliness.</p><p>• Perform accurate data entry to support administrative tasks and reporting.</p><p>• Assist with preparing presentations, reports, and other business documents.</p><p>• Act as a liaison between executives and internal teams, facilitating effective communication.</p><p>• Ensure office supplies and resources are well-stocked and readily available.</p><p>• Support event planning and logistics for team meetings and corporate gatherings.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Manage and prioritize incoming correspondence, ensuring prompt responses and follow-ups.</p>
<p>We are looking for a dedicated and detail-oriented Executive Assistant to join a team in Minnetonka. This role is ideal for professionals who thrive in administrative coordination and enjoy supporting executives in a dynamic environment. As this is a long-term contract position, you will play a crucial role in ensuring smooth daily operations and excellent client support.</p><p><br></p><p>Responsibilities:</p><p>• Manage the executive’s calendar, including scheduling and organizing meetings.</p><p>• Assist in preparing for meetings by gathering necessary documents and conducting research on investment and insurance products.</p><p>• Coordinate correspondence by sending invitations, responding to inquiries, and maintaining client communications.</p><p>• Provide support in client intake processes and maintain accurate client records.</p><p>• Conduct research to provide insights into securities and insurance offerings.</p><p>• Ensure smooth daily operations by managing administrative tasks and logistics.</p><p>• Actively follow up on tasks and maintain detailed records to support organizational efficiency.</p><p>• Collaborate with the executive to streamline processes and improve workflows.</p><p>• Handle client relations by addressing questions and providing timely updates.</p><p>• Maintain confidentiality and professionalism when handling sensitive information.</p>
We are looking for an experienced Executive Assistant to provide high-level administrative support to three executives in Fridley, Minnesota. This role requires exceptional organizational skills and the ability to manage complex schedules, travel arrangements, and expense reporting. This is a long-term contract position offering an opportunity to work in a dynamic and detail-oriented environment.<br><br>Responsibilities:<br>• Manage and coordinate calendars for three executives to ensure smooth scheduling of meetings and events.<br>• Arrange and oversee global travel plans, including flights, accommodations, and ground transportation.<br>• Prepare and submit detailed expense reports using systems such as Concur and SAP.<br>• Organize executive meetings, ensuring all logistical details are handled efficiently.<br>• Serve as the point of contact for travel-related inquiries and resolve any issues promptly.<br>• Maintain accurate records of travel and expenses to ensure compliance and transparency.<br>• Collaborate with other team members to support executive priorities and objectives.<br>• Handle confidential information with discretion and attention to detail.<br>• Provide general administrative support as needed, including document preparation and correspondence.
We are looking for an experienced Executive Assistant to provide high-level administrative support to the President of our organization. Based in Vadnais Heights, Minnesota, this Contract position requires exceptional organizational skills, attention to detail, and the ability to handle a fast-paced, dynamic environment. The ideal candidate will excel at managing complex schedules, coordinating travel arrangements, and ensuring seamless execution of executive-level tasks and events.<br><br>Responsibilities:<br>• Deliver proactive administrative support tailored to the needs of the President, anticipating and addressing requirements ahead of time.<br>• Organize and manage intricate calendars, including scheduling meetings, leadership events, and special projects.<br>• Prepare high-quality, detail-oriented PowerPoint presentations and executive reports for diverse audiences.<br>• Arrange and coordinate domestic and international travel plans, including itineraries, logistics, and necessary documentation.<br>• Facilitate executive lunches, leadership gatherings, and other events by handling catering, logistics, and materials preparation.<br>• Serve as a key representative of the executive office by screening calls, welcoming visitors, and managing interactions.<br>• Maintain secure and efficient filing systems for correspondence and sensitive information.<br>• Track executive project action items, ensuring timely follow-through and preparation of relevant materials.<br>• Organize corporate events, both onsite and offsite, as requested by leadership.<br>• Stay informed about organizational priorities and initiatives to provide better planning support for executives.
<p>We are seeking an Executive Assistant for a nonprofit organization in Minneapolis, Minnesota. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Expertly coordinate and maintain calendars for all board members; organize complex scheduling and manage recurring board meetings</li><li>Prepare, record, and distribute accurate meeting minutes and maintain records for all board proceedings</li><li>Assist with logistics for board meetings, including venue arrangements, agendas, and follow-up communications</li><li>Serve as a point of contact for board members with regard to scheduling, communications, and document requests</li><li>Support the Board Chair and Executive Director with special projects related to governance and operations</li></ul><p><br></p>
<p>We’re seeking a dynamic Director of Legal Support Services to lead and elevate the operational backbone of a growing law firm. This strategic leader will oversee managers responsible for Legal Administrative Assistants, Paralegals, Office Leaders, and Work Product Support teams—ensuring exceptional client service, operational efficiency, and high-quality work product across multiple offices.</p><p><br></p><p>This is a high-impact role reporting to the Chief HR Officer and partnering closely with senior leadership. If you thrive on building strong teams, driving process improvements, and shaping the future of legal support services, this opportunity is for you.</p><p><br></p><p>What You’ll Do</p><ul><li>Lead & Inspire: Provide strategic direction and day-to-day guidance to managers across diverse legal support functions.</li><li>Drive Excellence: Establish performance standards and foster a client-centric culture.</li><li>Shape Strategy: Develop and execute goals aligned with firm-wide objectives, including talent strategy and operational efficiency.</li><li>Champion Innovation: Implement technology solutions and process improvements to enhance workflows and scalability.</li><li>Develop Talent: Recruit, coach, and retain top-tier leaders while building career progression frameworks.</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented and highly organized Executive Assistant to provide comprehensive support to the President and oversee various administrative tasks. This role requires exceptional multitasking skills and the ability to manage executive schedules, board governance activities, and office operations efficiently. As this is a long-term contract position based in Saint Paul, Minnesota, you will play a pivotal role in ensuring smooth organizational processes.<br><br>Responsibilities:<br>• Manage usernames and passwords for approximately 80 accounts, ensuring they are updated and organized for transition purposes.<br>• Prepare and organize files belonging to former staff members to facilitate onboarding for future hires.<br>• Provide direct administrative support to the President, including managing schedules, booking travel, and coordinating meetings.<br>• Create quarterly board meeting packets, take detailed meeting minutes, and distribute reminders to members about upcoming meetings.<br>• Coordinate logistical aspects of board meetings, including venue arrangements, virtual meeting setups, and catering.<br>• Oversee office operations by checking supplies, maintaining stock levels, and ensuring common areas like the breakroom are clean and well-kept.<br>• Open and sort mail and handle basic bookkeeping tasks, such as coding invoices.<br>• Ensure plants are watered and the office environment remains welcoming and organized.<br>• Prepare materials for executive meetings and assist in facilitating their smooth execution.
We are looking for an organized and proactive Administrative Coordinator to join our team in Saint Paul, Minnesota. In this role, you will play a vital part in supporting office operations, managing events, and supervising staff to ensure smooth and efficient activities across campus locations. This is a long-term contract position, offering the opportunity to contribute to a dynamic university environment while honing your administrative and leadership skills.<br><br>Responsibilities:<br>• Schedule event reservations across campus locations, ensuring proper allocation of resources and maintaining accurate records.<br>• Collaborate with event hosts to identify needs and provide comprehensive planning support.<br>• Develop a thorough understanding of building policies, procedures, and amenities to assist ambassadors and event clients effectively.<br>• Participate in mandatory staff meetings and training sessions, contributing agenda items and actively engaging in discussions.<br>• Provide on-site staffing at events to ensure smooth operations, addressing any issues that arise during setup or execution.<br>• Communicate professionally with guests and service providers, representing the university in a positive manner.<br>• Support large-scale university events, such as Commencement, Convocation, and external functions.<br>• Lead and mentor Event Ambassador staff, serving as their main point of contact for questions and support.<br>• Plan and conduct training sessions for new ambassadors, monitoring their progress and offering continuous guidance.<br>• Assist with staff scheduling and oversee ambassadors to ensure job expectations are met.
We are looking for a detail-oriented Administrative Coordinator to join our team in Minneapolis, Minnesota. In this role, you will play a pivotal part in supporting advertising sales, fulfillment processes, and member engagement activities, ensuring smooth operations and exceptional service delivery. This position offers an exciting opportunity to contribute to the healthcare industry while showcasing your organizational and communication skills. Please note, this is a Contract-to-Permanent opportunity.<br><br>Responsibilities:<br>• Foster relationships with advertising clients by promoting renewal options and upselling opportunities.<br>• Coordinate communications with clients across job guides, online job fairs, social media, and digital job boards.<br>• Schedule and facilitate virtual meetings to demonstrate Career Center technology to potential clients.<br>• Manage deadlines and specifications for advertising purchases across various platforms, including print and digital media.<br>• Design and layout materials for job fairs and advertising campaigns as required.<br>• Maintain an organized library of advertising files and update marketing materials such as media kits and sell sheets.<br>• Update and maintain the Career Center website content to ensure accuracy and relevance.<br>• Distribute incentives to members participating in Career Center activities.<br>• Organize and oversee the CV review process for job seekers, ensuring profiles are up-to-date.<br>• Represent the Career Center at conferences, meetings, and online events, including booth activities and member engagement initiatives.
