We are looking for a detail-oriented and highly organized Executive Assistant to provide comprehensive support to the President and oversee various administrative tasks. This role requires exceptional multitasking skills and the ability to manage executive schedules, board governance activities, and office operations efficiently. As this is a long-term contract position based in Saint Paul, Minnesota, you will play a pivotal role in ensuring smooth organizational processes. Responsibilities: • Manage usernames and passwords for approximately 80 accounts, ensuring they are updated and organized for transition purposes. • Prepare and organize files belonging to former staff members to facilitate onboarding for future hires. • Provide direct administrative support to the President, including managing schedules, booking travel, and coordinating meetings. • Create quarterly board meeting packets, take detailed meeting minutes, and distribute reminders to members about upcoming meetings. • Coordinate logistical aspects of board meetings, including venue arrangements, virtual meeting setups, and catering. • Oversee office operations by checking supplies, maintaining stock levels, and ensuring common areas like the breakroom are clean and well-kept. • Open and sort mail and handle basic bookkeeping tasks, such as coding invoices. • Ensure plants are watered and the office environment remains welcoming and organized. • Prepare materials for executive meetings and assist in facilitating their smooth execution.

• Proficiency in calendar management and scheduling executive meetings. • Experience in arranging travel and booking accommodations for executives. • Strong skills in preparing meeting materials and taking detailed minutes. • Familiarity with Microsoft 365 Enterprise for document management and communication. • Basic bookkeeping knowledge, including coding invoices. • Ability to coordinate catering and other logistical needs for meetings and events. • Excellent organizational skills with attention to detail. • Strong communication skills to liaise effectively with board members and staff.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

Saint Paul, MN
onsite
Temporary
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented and highly organized Executive Assistant to provide comprehensive support to the President and oversee various administrative tasks. This role requires exceptional multitasking skills and the ability to manage executive schedules, board governance activities, and office operations efficiently. As this is a long-term contract position based in Saint Paul, Minnesota, you will play a pivotal role in ensuring smooth organizational processes. Responsibilities: • Manage usernames and passwords for approximately 80 accounts, ensuring they are updated and organized for transition purposes. • Prepare and organize files belonging to former staff members to facilitate onboarding for future hires. • Provide direct administrative support to the President, including managing schedules, booking travel, and coordinating meetings. • Create quarterly board meeting packets, take detailed meeting minutes, and distribute reminders to members about upcoming meetings. • Coordinate logistical aspects of board meetings, including venue arrangements, virtual meeting setups, and catering. • Oversee office operations by checking supplies, maintaining stock levels, and ensuring common areas like the breakroom are clean and well-kept. • Open and sort mail and handle basic bookkeeping tasks, such as coding invoices. • Ensure plants are watered and the office environment remains welcoming and organized. • Prepare materials for executive meetings and assist in facilitating their smooth execution.
2026-01-23T20:18:36Z