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4 results for Contracts Administrator in Miami, FL

Pension Administrator

Fort Lauderdale, FL
onsite
Permanent / Full Time
50000 - 62000 USD / Yearly
We are looking for a bilingual Pension Administrator to support retirement plan participants and deliver high-quality service in both English and Spanish. This opportunity is based in Ft. Lauderdale, Florida, and is ideal for someone who thrives in a detail-focused environment handling sensitive benefits information. The person in this role will help guide individuals through retirement-related processes, maintain accurate records, and prepare benefit-related documentation with care and precision. Responsibilities: • Manage pension and retirement benefit requests through each stage of processing, ensuring timely completion and proper documentation. • Examine forms, supporting materials, and participant submissions to confirm accuracy, completeness, and compliance with established guidelines. • Update and maintain participant data within benefits administration systems while safeguarding confidential personal and financial information. • Prepare benefit calculations and retirement-related figures using internal tools and software applications. • Create election materials, notices, and written communications for participants and other stakeholders. • Respond to questions from retirees, employees, beneficiaries, and plan sponsors, providing clear assistance in English and Spanish. • Process record changes such as beneficiary updates, payment details, and other participant information adjustments. • Work closely with internal colleagues to resolve issues, maintain service quality, and support a positive participant experience.
2026-07-16T00:00:00Z

Property Accountant

Miami, FL
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for administrative support/ accounting clerk in the family office of Commercial Property Mgmt building to support operations for a historical, esteemed and iconic building in Downtown Miami Florida. This role focuses on maintaining accurate records, managing monthly accounting activities, and partnering with property teams to keep reporting timely and reliable. The ideal candidate brings strong knowledge of property accounting practices, hands-on Yardi experience, and the ability to coordinate financial details related to inspections, certifications, and renovation activity. This is AN ONSITE ROLE working with a small team of 6 full time employees as well as managing vendor relationships, THIS IS IDEAL FOR AN EARLY CAREER PROPERTY MANAGEMENT OR ACCOUNTING CLERK INDIVIDUAL NEAR DOWNTOWN. Responsibilities:• Oversee day-to-day accounting for assigned properties, ensuring transactions are recorded accurately and in accordance with established accounting standards.• Prepare monthly close activities, including journal entries, account reconciliations, accruals, and review of general ledger balances.• Maintain accurate financial records within Yardi software and support consistent reporting across property portfolios.• Review inspection-related documentation and certification records to confirm financial impacts are properly reflected in the books.• Track renovation and project-related costs, monitor budgets, and help ensure expenditures are coded correctly.• Partner with property management and operations teams to resolve discrepancies, gather supporting documentation, and improve reporting accuracy.• Produce recurring financial reports and assist with analysis of property performance, variances, and outstanding items.• Support accounting process updates or system-related changes as needed, including adjustments tied to operational or reporting requirements. INTERESTED AND QUALIFIED CANDIDATES SHOULD APPLY AND REACH OUT TO STEFANIE FURNISS at 786-897-7903
2026-07-14T00:00:00Z

Property Accountant

Miami, FL
onsite
Permanent / Full Time
42000 - 46000 USD / Yearly
We are looking for an experienced receptionist to be the face of our Corporate Office of a real estate assets company in Coral Gables in Miami, Florida. This role focuses on maintaining professionalism and reliability, coordinating monthly appointments, and ensuring office in maintained and in order. The ideal candidate has great presentation, high emotional IQ, and has a dynamic personality. Responsibilities:<ul><li>Answering and screening calls or referring inquiries</li><li>Greeting visitors by welcoming and directing them appropriately</li><li>Notifying company personnel of visitor arrival</li><li>Scheduling meetings, reserving conference room, catering for corporate meetings</li><li>Maintaining employee and department directories</li><li>Keeping safe and clean reception area by complying with procedures, rules, and regulations</li><li>Receiving deliveries, preparing, shipping, and tracking packages</li><li>Receiving and sorting mail daily and maintaining the postage meter</li><li>Monitoring inventory of office supplies and restocking as needed</li><li>Assisting Marketing Department with corporate events planning and execution.</li><li>Assisting Accounting Department with light Accounts Payable tasks</li><li>Performing other clerical duties as assigned</li></ul> INTERESTED AND QUALIFIED CANDIDATES PLEASE APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903
2026-08-03T00:00:00Z

Permit Coordinator

Boca Raton, FL
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are seeking a detail-oriented Permit Coordinator to manage the preparation, submission, tracking, and follow-up of permits, licenses, and related documentation for projects and operations for a construction company in Boca Raton, Florida. This role serves as a key liaison between internal teams, clients, contractors, and local/state regulatory agencies to help ensure permit applications are completed accurately and processed in a timely manner. The ideal candidate is highly organized, communicates effectively, and can manage multiple deadlines in a fast-paced environment.Key Responsibilities:<ul><li>Prepare, review, and submit permit applications and supporting documentation.</li><li>Track permit status and maintain accurate records of submissions, approvals, renewals, and expirations.</li><li>Coordinate with project managers, contractors, engineers, vendors, and government agencies to obtain required information.</li><li>Research permitting requirements, zoning regulations, and agency procedures.</li><li>Monitor project timelines to ensure permits are secured before work begins.</li><li>Respond to agency comments, requests for revisions, and compliance-related questions.</li><li>Maintain databases, logs, and filing systems for permits and regulatory documentation.</li><li>Schedule inspections and coordinate follow-up actions as needed.</li><li>Communicate updates on permit status, risks, delays, and deadlines to stakeholders.</li><li>Help ensure all activities comply with applicable laws, regulations, and company procedures.</li></ul>
2026-07-28T00:00:00Z