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23 results for Senior Legal Secretary in Manteca, CA
- Walnut Creek, CA
- onsite
- Temporary to Hire
- 25 - 35 USD / Hourly
- <p>Legal Secretary</p><p>We are seeking a Legal Secretary to support attorneys with a variety of administrative and legal support duties. The ideal candidate will be organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced legal environment.</p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support to attorneys</li><li>Manage calendars, schedule meetings, and track deadlines</li><li>Prepare, format, revise, and proofread legal documents</li><li>Communicate with clients, courts, and outside parties</li><li>Maintain electronic and physical client files</li><li>Assist with document management and filing</li><li>Support general office and legal administrative functions</li></ul><p><strong>Qualifications:</strong></p><ul><li>2+ years of legal secretary, legal assistant, or related legal support experience</li><li>Strong Microsoft Word and document formatting skills</li><li>Experience with calendaring and deadline management</li><li>Professional written and verbal communication skills</li><li>Highly organized with strong attention to detail</li><li>Experience in Trusts & Estates (T&E), estate planning, or probate is a plus</li></ul><p>This role is ideal for someone who enjoys supporting attorneys, handling client interactions, and keeping legal matters organized and moving forward.</p><p><br></p>
- 2026-11-05T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 25 - 25 USD / Hourly
- <p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field.</p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- San Jose, CA
- onsite
- Permanent / Full Time
- 94000 - 112000 USD / Yearly
- <p>We are a collaborative civil litigation firm in downtown San Jose looking for an experienced <strong>Litigation Specialist</strong> to join our team. We are seeking someone who is organized, proactive, and confident supporting attorneys with the day-to-day demands of active litigation. If you enjoy being a key part of a busy legal team and take pride in keeping cases moving forward, we would love to hear from you.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Handle state and federal court filings, including TrueFiling, OneLegal, and CM/ECF</li><li>Format legal documents and prepare TOC/TOA for motions, memoranda, and briefs</li><li>Manage calendars, deadlines, and communications with attorneys and clients</li><li>Assist with discovery, document production, Bates stamping, and file organization</li><li>Help prepare pleadings, notices, stipulations, proposed orders, and exhibits</li><li>Support deposition and trial preparation, including binders, exhibits, and logistics</li></ul>
- 2026-11-12T00:00:00Z
- San Jose, CA
- onsite
- Permanent / Full Time
- 150000 - 250000 USD / Yearly
- We are looking for an accomplished Senior Estate Planning Attorney to support sophisticated estate matters in San Jose, California. This position focuses on guiding complex trust and probate administrations while developing tailored planning strategies for high-net-worth individuals and families. The attorney in this role will manage tax-related filings, fiduciary accounting review, and the legal structuring needed to carry out effective wealth transfer plans.<br><br>Responsibilities:<br>• Lead trust and probate administration matters from court filings and early case assessment through closing and final transfer of assets.<br>• Oversee the appraisal and categorization of estate holdings, while directing the preparation of legal documents needed for marshaling and distribution.<br>• Prepare and review estate, gift, and related tax filings to support compliance and effective transfer planning.<br>• Analyze and finalize fiduciary accountings to ensure accurate reporting for estates and trusts under administration.<br>• Design customized estate planning strategies for individuals and families with complex asset profiles and unique succession goals.<br>• Establish and structure trust-based entities that align with client objectives, tax considerations, and long-term asset protection needs.<br>• Advise on property tax matters connected to estate and trust holdings, including administrative filings and related compliance obligations.<br>• Collaborate with clients, fiduciaries, accountants, and other advisors to move matters forward efficiently and resolve issues as they arise.
- 2026-11-12T00:00:00Z
- Walnut Creek, CA
- onsite
- Permanent / Full Time
- 95000 - 110000 USD / Yearly
- We are looking for a Litigation Paralegal to support a busy legal team in Walnut Creek, California. In this role, you will contribute across the full lifecycle of civil litigation, helping attorneys stay organized, prepared, and responsive as matters progress. The ideal candidate brings strong procedural knowledge, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Support attorneys throughout active litigation matters by tracking progress, organizing case materials, and helping move each matter forward efficiently.<br>• Manage discovery workflows by gathering records, reviewing materials, and preparing documents for production in accordance with legal and procedural requirements.<br>• Keep physical and electronic case files well organized, maintain exhibit collections, and oversee litigation documents within case management systems and databases.<br>• Perform legal and factual research using digital research platforms, court resources, and public records to assist with case development.<br>• Draft, finalize, and submit pleadings, motions, and related filings in state and federal courts, including electronic court submissions.<br>• Track filing dates, hearing schedules, and other key deadlines while maintaining attorney calendars to support timely case activity.<br>• Arrange and coordinate depositions, mediations, arbitrations, and court appearances, including scheduling and logistics management.<br>• Serve as a reliable point of contact for clients, opposing counsel, court staff, expert witnesses, and external service providers.<br>• Assist with trial readiness by preparing witness materials, organizing binders, compiling exhibit and trial lists, and supporting courtroom logistics.
- 2026-11-12T00:00:00Z
- Walnut Creek, CA
- onsite
- Temporary / Contract
- 35 - 45 USD / Hourly
- <p>We are looking for an experienced Paralegal to provide focused litigation support for a complex trust and estates firm in Walnut Creek, California. This temp-to-hire opportunity allows for the candidate to play a key role in organizing discovery, clarifying claims across multiple active petitions, and preparing case materials. The position requires someone who can work through incomplete or disjointed records, coordinate closely with operations staff, and help bring structure to a high-volume case file.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Review and organize discovery materials for an active litigation matter involving numerous petitions and overlapping allegations.</p><p>• Analyze filings, motions, and related case documents to help identify key claims, issues, and supporting records across the case.</p><p>• Locate missing deposition materials by working through both physical and electronic files and reconciling inconsistencies between record sources.</p><p>• Partner with on-site operational staff to retrieve documents from boxed files, arrange scanning, and ensure materials are properly added to the case record.</p><p>• Support mediation preparation by assembling relevant discovery, tracking critical case information, and helping counsel access complete documentation.</p><p>• Maintain orderly case files and update litigation records within case management systems to improve document reliability and accessibility.</p><p>• Assist with broader civil litigation support tasks, including document review, trial preparation activities, and follow-up on outstanding discovery items.</p>
- 2026-11-05T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 45 - 65 USD / Hourly
- <p>Boutique litigation firm, is seeking a Litigation Paralegal with 3–5+ years of experience to support a busy civil defense litigation practice in San Jose, California. This hybrid role requires regular on-site attendance and offers the opportunity to support matters throughout the full litigation lifecycle. As a Litigation Paralegal with this firm, you'll support up to five attorneys with document drafting, research, discovery, and trial support. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support attorneys in all phases of civil litigation, from case inception through trial and resolution. </li><li>Draft, review, and file pleadings, motions, discovery requests and responses, subpoenas, and correspondence. </li><li>Manage case files, maintain calendars, track deadlines, and ensure compliance with court rules and filing requirements.</li><li>Coordinate document production, discovery tracking, and case materials for depositions, mediations, and hearings.</li><li>Assist with trial preparation, including exhibit management, witness files, trial binders, and pretrial documentation. B</li><li>Conduct factual research, summarize records, and support attorneys with case organization and strategy preparation. </li><li>Communicate with clients, experts, vendors, court personnel, and outside counsel as needed. </li><li>Support eDiscovery processes, including document review, organization, and production, as needed. </li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- San Jose, CA
- onsite
- Permanent / Full Time
- 115000 - 175000 USD / Yearly
- <p>Inhouse legal team is seeking a Corporate Paralegal/Senior Legal Assistant to join their team in San Jose, CA. This role offers an exciting opportunity to contribute to a company that is reshaping the future of energy. As a key member of the Legal Department, you will provide advanced administrative and legal support, ensuring the smooth operation of corporate governance and legal processes. This role offers excellent benefits package including medical, dental, vision, paid time off, and 401k. </p><p><br></p><p>Responsibilities:</p><p>• Provide direct administrative and legal support to the Chief Legal Officer and Corporate Secretary.</p><p>• Manage legal invoices, set up purchase orders, and track expenses to maintain alignment with budgetary goals.</p><p>• Prepare and distribute Board of Directors meeting materials, draft agendas and consents, and oversee compliance with governance requirements.</p><p>• Maintain corporate records, assist with entity formation, and handle annual filings to support subsidiary governance.</p><p>• Organize, draft, review, and archive contracts, agreements, and other critical legal documents.</p><p>• Coordinate document execution processes, including electronic signatures and contract lifecycle management systems.</p><p>• Update and maintain legal knowledge databases and systems to ensure accessibility and accuracy.</p><p>• Conduct research on legal matters and create summaries or reports to support decision-making.</p><p>• Facilitate onboarding and training for new Legal team members to ensure seamless integration.</p><p>• Collaborate with internal teams and external vendors to address legal inquiries and improve department processes.</p>
- 2026-11-12T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 28 - 35 USD / Hourly
- <p>We are seeking an experienced immigration professional to support high-volume employment-based immigration matters, with a primary focus on independently preparing I-140 petitions and assisting with H-1B filings. This role requires a detail-oriented and highly organized Legal Assistant or Paralegal who can manage a substantial case inventory, meet strict deadlines, and work effectively with minimal supervision. This Legal Assistant must work on-site in San Jose, CA.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Independently prepare high-volume I-140 petitions from intake through filing.</li><li>Review supporting documentation for completeness, accuracy, and consistency.</li><li>Conduct case assessments and identify eligibility, documentary, or procedural issues.</li><li>Assemble petitions and filing packages, including forms, exhibits, and supporting evidence.</li><li>Perform quality control reviews to ensure accuracy and compliance before submission.</li><li>Manage filing procedures, including final assembly, shipment, and case tracking.</li><li>Prepare H-1B forms and supporting documentation.</li><li>Coordinate Labor Condition Applications (LCAs) and monitor related timelines.</li><li>Review position details, worksite information, and client-provided data for accuracy.</li><li>Identify missing, incomplete, or inconsistent information and follow up as needed.</li><li>Maintain organized case records and manage matters through submission.</li><li>Prioritize a high-volume caseload while meeting established and compressed deadlines.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Walnut Creek, CA
- remote
- Permanent / Full Time
- 100000 - 170000 USD / Yearly
- <p>We are looking for a skilled Paralegal to support a busy real estate transactional practice in California. This permanent position is well suited for someone who can manage complex deal documentation, coordinate critical deadlines, and contribute to smooth closings across purchase, sale, and leasing matters. The ideal candidate brings strong experience with title and survey analysis, practical judgment, and the ability to work independently in a fast-paced legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Examine title reports, surveys, and related due diligence materials to identify issues and support real estate purchase, sale, and lease transactions.</p><p>• Organize and track transaction documents, ensuring files are complete, accurate, and aligned with key milestones and closing requirements.</p><p>• Prepare and maintain critical dates summaries so attorneys and stakeholders remain informed of deadlines and deliverables.</p><p>• Assist with transaction closings by coordinating signatures, compiling closing sets, and following through on post-closing items.</p><p>• Support attorneys with drafting, revising, and managing documents connected to real estate matters, including purchase and lease-related agreements.</p><p>• Communicate with internal teams, clients, and third parties to gather information, resolve document issues, and keep transactions moving forward.</p>
- 2026-10-30T00:00:00Z
- Walnut Creek, CA
- onsite
- Permanent / Full Time
- 80000 - 120000 USD / Yearly
- <p>We are looking for an experienced Legal Assistant/Paralegal to support a small practice in the East Bay. This role combines substantive paralegal work with legal administrative and office coordination responsibilities in a firm focused on real estate, construction, and business disputes. The ideal candidate brings strong judgment, advanced organizational skills, and confidence using legal technology in a fast-paced civil litigation environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage case documents from intake through trial, including organizing, reviewing, and analyzing records for active civil litigation matters.</p><p>• Prepare discovery materials and assist with drafting pleadings, motions, and other case-related documents as needed.</p><p>• Conduct legal research using platforms such as Westlaw and other technology tools to support attorneys in case strategy and preparation.</p><p>• Evaluate and screen prospective client inquiries, gathering key information and helping determine next steps for attorney review.</p><p>• Coordinate trial preparation by assembling exhibits, binders, and other materials required for hearings, depositions, and trial.</p><p>• Handle civil court filings, arrange service of documents, and ensure submissions meet court rules and deadlines.</p><p>• Maintain calendars and scheduling for litigation events, client meetings, and court-related obligations.</p><p>• Build and maintain organized electronic and administrative files, while also supporting office operations, recordkeeping, and supply management.</p><p>• Assist with accounts payable and accounts receivable tasks to help keep daily firm operations running smoothly.</p>
- 2026-11-12T00:00:00Z
- San Jose, CA
- onsite
- Permanent / Full Time
- 120000 - 150000 USD / Yearly
- We are looking for a detail-oriented Probate/Trust Administration Paralegal to support sophisticated estate matters in San Jose, California. This role focuses on guiding probate and trust administration files from opening through final distribution while ensuring accurate documentation, reporting, and coordination of assets. The ideal candidate brings strong organizational skills, sound judgment, and experience handling fiduciary and tax-related matters in a legal environment.<br><br>Responsibilities:<br>• Manage probate and trust administration matters through each stage of the process, from initial court filings to closing distributions.<br>• Coordinate the collection, valuation, and transfer of estate and trust assets, ensuring timely preparation of supporting documentation.<br>• Prepare and review estate, gift, and related fiduciary tax filings for accuracy and completeness.<br>• Assemble fiduciary accountings and supporting financial records for attorney review and submission.<br>• Draft probate and trust administration documents, including petitions, orders, pleadings, and related court materials.<br>• Prepare deeds and other real estate transfer documents connected to estate and trust matters.<br>• Maintain well-organized case files, calendars, and records to support efficient matter management and compliance deadlines.
- 2026-11-12T00:00:00Z
- San Jose, CA
- onsite
- Temporary / Contract
- 20 - 35 USD / Hourly
- <p>Legal Administrative Assistant</p><p>We are seeking a dependable and organized Legal Administrative Assistant to support our attorneys and legal staff. This position is suitable for someone interested in building a career in the legal field. Prior law firm experience is not required, and training will be provided.</p><p>Responsibilities</p><ul><li>Answer and route telephone calls, emails, and general inquiries.</li><li>Welcome clients and visitors professionally.</li><li>Schedule appointments, meetings, court dates, and deadlines.</li><li>Prepare, format, proofread, scan, copy, and file legal documents.</li><li>Maintain electronic and physical client files.</li><li>Enter client and case information into case-management systems.</li><li>Assist with opening and closing files.</li><li>Process incoming and outgoing mail.</li><li>Request records and follow up on routine administrative matters.</li><li>Support attorneys, paralegals, and other staff with daily administrative tasks.</li><li>Protect confidential client and firm information.</li></ul><p>Qualifications</p><ul><li>High school diploma or equivalent required.</li><li>Previous legal experience is a plus</li><li>Strong written and verbal communication skills.</li><li>Good organizational, time-management, and attention-to-detail skills.</li><li>Basic proficiency with Microsoft Word, Outlook, and office equipment.</li><li>Ability to follow instructions and manage multiple assignments.</li><li>Professional, reliable, and willing to learn.</li><li>Ability to handle sensitive information with discretion.</li></ul><p><br></p>
- 2026-11-13T00:00:00Z
- Manteca, CA
- onsite
- Temporary / Contract
- 34 - 40 USD / Hourly
- <p>A privately held organization is seeking a Senior Accountant to support core accounting operations and financial reporting. This individual will be responsible for assigned areas of the general ledger, assist with the close process, prepare reconciliations and analyses, and support audit and compliance activities. This is a potential contract to hire opportunity.</p><p><br></p><p>Primary Responsibilities</p><ul><li>Prepare and review journal entries, reconciliations, and supporting schedules</li><li>Assist with monthly, quarterly, and annual close deliverables</li><li>Review financial data for accuracy, completeness, and reporting consistency</li><li>Investigate variances, unusual transactions, and accounting issues</li><li>Support internal controls and recommend process enhancements where needed</li><li>Prepare audit support and respond to documentation requests</li><li>Assist with budget, forecast, and analysis workstreams</li><li>Participate in process improvement and systems-related initiatives</li><li>Maintain procedures and documentation for assigned accounting activities</li></ul><p>Required Background</p><ul><li>Bachelor’s degree in Accounting, Finance, Business Administration, or similar field</li><li>5+ years of relevant accounting experience</li><li>Knowledge of general ledger accounting, financial reporting, and GAAP</li><li>Experience with ERP systems and advanced Excel</li><li>Ability to work independently, manage deadlines, and communicate effectively across teams</li></ul><p>For immediate consideration contact Robert Half at 209-232-1991.</p>
- 2026-11-07T00:00:00Z
- Martinez, CA
- onsite
- Temporary / Contract
- 50 - 55 USD / Hourly
- <p><strong>Senior Accountant</strong></p><p><strong>Compensation:</strong> $50 - $55 hourly</p><p> </p><p><strong>About the Role</strong></p><p>Robert Half is partnering with a dynamic and growing organization to fill their Senior Accountant position. This is a fantastic opportunity to take your accounting career to the next level while working with a collaborative team that values efficiency, innovation, and detail oriented development.</p><p>As a Senior Accountant, you will play a pivotal role in managing accounting operations and serving as a leader within the finance team.</p><p> </p><p><strong>Key Responsibilities</strong></p><p>As a Senior Accountant, you will:</p><ul><li>Prepare and analyze financial statements in compliance with GAAP and other accounting standards.</li><li>Ensure timely and accurate month-end, quarter-end, and year-end closings.</li><li>Maintain and reconcile general ledger accounts, including complex journal entries.</li><li>Prepare budgets, forecasts, and variance analyses, while providing insight to key stakeholders.</li><li>Manage tax filings and regulatory compliance requirements.</li><li>Participate in audit preparation and liaise with external auditors.</li><li>Assist in the implementation and improvement of ERP systems and accounting processes.</li><li>Mentor and supervise entry level accounting staff, offering guidance to ensure development and accuracy.</li><li>Analyze financial data to support strategic business decisions.</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Walnut Creek, CA
- onsite
- Temporary / Contract
- 50 - 55 USD / Hourly
- <p><strong>Senior Accountant</strong></p><p><strong>Compensation:</strong> $50 - $55 hourly</p><p> </p><p><strong>About the Role</strong></p><p>Robert Half is partnering with a dynamic and growing organization to fill their Senior Accountant position. This is a fantastic opportunity to take your accounting career to the next level while working with a collaborative team that values efficiency, innovation, and detail oriented development.</p><p>As a Senior Accountant, you will play a pivotal role in managing accounting operations and serving as a leader within the finance team.</p><p> </p><p><strong>Key Responsibilities</strong></p><p>As a Senior Accountant, you will:</p><ul><li>Prepare and analyze financial statements in compliance with GAAP and other accounting standards.</li><li>Ensure timely and accurate month-end, quarter-end, and year-end closings.</li><li>Maintain and reconcile general ledger accounts, including complex journal entries.</li><li>Prepare budgets, forecasts, and variance analyses, while providing insight to key stakeholders.</li><li>Manage tax filings and regulatory compliance requirements.</li><li>Participate in audit preparation and liaise with external auditors.</li><li>Assist in the implementation and improvement of ERP systems and accounting processes.</li><li>Mentor and supervise entry level accounting staff, offering guidance to ensure development and accuracy.</li><li>Analyze financial data to support strategic business decisions.</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Walnut Creek, CA
- onsite
- Permanent / Full Time
- 150000 - 200000 USD / Yearly
- <p>Our client is looking for a Litigation Associate to join their growing insurance defense practice in Walnut Creek, California. This role offers the opportunity to work on a varied caseload involving liability-related disputes, including bodily injury, premises, automobile, and construction matters. The attorney in this position will contribute across the life of each case, from initial evaluation through discovery, motion practice, and trial readiness.</p><p><br></p><p>Responsibilities:</p><p>• Manage defense matters involving personal injury, premises liability, auto, and construction-related claims from assignment through resolution.</p><p>• Prepare litigation documents such as pleadings, motions, briefs, affidavits, discovery materials, and settlement communications with accuracy and attention to deadlines.</p><p>• Support case strategy by performing legal research, analyzing facts, and developing arguments for motions, hearings, and other proceedings.</p><p>• Attend court appearances, depositions, mediations, and hearings, and represent clients professionally in each setting.</p><p>• Work closely with clients, expert witnesses, attorneys, and legal support staff to keep matters moving efficiently and strategically.</p><p>• Maintain organized case files and monitor litigation calendars to ensure timely filings, responses, and case preparation.</p><p>• Assist with trial preparation by organizing exhibits, reviewing evidence, coordinating witnesses, and preparing case materials.</p>
- 2026-11-12T00:00:00Z
- San Ramon, CA
- onsite
- Permanent / Full Time
- 185000 - 220000 USD / Yearly
- We are looking for an Employment Litigation Attorney to join a legal team serving clients in San Ramon, California. This role focuses on advising and representing employers and employees across a wide range of workplace disputes, combining strong litigation capability with practical legal counsel. The ideal candidate brings deep knowledge of employment law and can navigate sensitive matters involving compliance, contracts, workplace policies, and contested personnel actions with sound judgment and professionalism.<br><br>Responsibilities:<br>• Represent clients in employment-related disputes involving discrimination, harassment, retaliation, wrongful termination, wage and hour matters, and whistleblower allegations.<br>• Provide legal guidance on drafting, reviewing, and enforcing employment agreements, severance terms, and independent contractor arrangements.<br>• Assess workplace policies and personnel practices to help clients maintain compliance with local, state, and federal employment laws.<br>• Advise employers on employee classification issues to reduce exposure to regulatory penalties, audits, and related claims.<br>• Support clients through workforce changes, including reorganizations, reductions in force, and separation matters, while identifying legal risks.<br>• Review employment contracts and workplace conditions to determine fairness, enforceability, and compliance with applicable legal standards.<br>• Defend clients in disputes involving contractual breaches, grievance procedures, due process concerns, and involuntary dismissal claims.<br>• Counsel businesses on employment matters involving foreign workers, employee relations, and equal employment opportunity obligations.
- 2026-11-12T00:00:00Z
- Sacramento, CA
- onsite
- Temporary / Contract
- 30 - 35 USD / Hourly
- We are looking for an Executive Assistant to provide high-level administrative support for leadership in Sacramento, California. This Long-term Contract position is ideal for someone who excels at organizing complex schedules, coordinating logistics, and keeping executive priorities moving efficiently. The role requires strong judgment, attention to detail, and the ability to manage meeting and travel needs in a fast-paced environment.<br><br>Responsibilities:<br>• Manage executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments<br>• Arrange domestic and potentially complex travel plans, including transportation, lodging, and itinerary coordination based on business needs<br>• Support meeting planning by scheduling executive sessions, confirming attendee availability, and coordinating logistics in advance<br>• Prepare and maintain detailed travel schedules and related materials so executives have clear, accurate trip information<br>• Serve as a central point of coordination for administrative activities, helping leadership stay organized and informed<br>• Monitor shifting priorities and adjust calendars or travel arrangements quickly to accommodate business demands
- 2026-11-11T00:00:00Z
- Fremont, CA
- onsite
- Temporary / Contract
- 31.6635 - 36.663 USD / Hourly
- We are looking for an organized and proactive Executive Assistant to support leadership in Fremont, California. This is a Contract position suited for someone who is detail oriented and can manage complex schedules, coordinate meetings, and handle travel logistics with accuracy and discretion. The ideal candidate brings strong administrative judgment, anticipates needs, and keeps daily operations running smoothly in a fast-paced environment.<br><br>Responsibilities:<br>• Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments.<br>• Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary planning.<br>• Coordinate meeting logistics for executive sessions, including scheduling, room reservations, agenda support, and follow-up on action items.<br>• Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates.<br>• Prepare and maintain organized records related to travel plans, meeting schedules, and executive activities.<br>• Monitor changes to calendars and travel plans, responding quickly to updates while minimizing disruption to executive priorities.
- 2026-11-13T00:00:00Z
- Hayward, CA
- onsite
- Temporary / Contract
- 28.5 - 33 USD / Hourly
- We are looking for an experienced Executive Assistant to provide high-level support to senior leadership within a healthcare organization in Hayward, California. This Long-term Contract position calls for a highly experienced, detail-oriented individual who can manage complex scheduling, executive communications, meeting coordination, and board-related activities with discretion and accuracy. The ideal candidate will help keep leadership operations organized, support strategic initiatives, and ensure important priorities move forward efficiently.<br><br>Responsibilities:<br>• Provide dedicated administrative support to executive leadership, managing daily priorities and ensuring smooth coordination of leadership activities.<br>• Oversee complex calendars, arrange travel, process expense documentation, and handle executive correspondence with care and attention to detail.<br>• Prepare meeting agendas, presentation materials, reports, and follow-up notes to support informed decision-making and effective leadership communication.<br>• Coordinate internal meetings, external engagements, retreats, and leadership events while managing logistics and schedule changes efficiently.<br>• Maintain organized executive records, contracts, governance files, and key organizational documents in accordance with internal standards.<br>• Track action items, deadlines, project milestones, and leadership commitments, escalating concerns when timelines or deliverables are at risk.<br>• Support cross-functional initiatives by coordinating meetings, gathering information, and assisting with reports and materials tied to strategic priorities.<br>• Serve as a key point of contact for board-related administration, including scheduling meetings, preparing board packets, recording minutes, and maintaining governance documentation.<br>• Facilitate communication with board members, executives, community partners, and external stakeholders while upholding a high degree of confidentiality.<br>• Contribute to board onboarding, annual governance processes, committee administration, and special planning sessions as needed.
- 2026-11-06T00:00:00Z
- Hayward, CA
- onsite
- Permanent / Full Time
- 100000 - 150000 USD / Yearly
- We are looking for a California-certified Paralegal Manager to lead legal support operations for a boutique litigation practice in California. This permanent, on-site position combines department leadership with hands-on oversight of complex document review efforts, with a strong emphasis on accuracy, organization, and risk-sensitive handling of confidential records. The role supports defense-side employment litigation matters, primarily for public sector clients, and works closely with attorneys to keep projects moving efficiently and consistently.<br><br>Responsibilities:<br>• Direct large-scale document review initiatives, including coordinating collection, preservation, preparation, and workflow management for materials under review.<br>• Supervise a team of review professionals, providing guidance, assigning work, and monitoring output to maintain quality and deadlines.<br>• Partner with attorneys to define review priorities, refine project scope, and identify the most significant information for each matter.<br>• Oversee the redaction process for confidential content, ensuring sensitive medical, personnel, and related records are handled with precision.<br>• Manage daily operations for the legal support function, including docketing, court filings, subpoena support, and trial readiness activities.<br>• Maintain complete and well-organized physical and digital case files to support efficient case management across matters.<br>• Establish and improve litigation support procedures that promote consistency, accuracy, and dependable service across the department.<br>• Balance multiple active assignments by coordinating timelines, escalating priorities when needed, and aligning team efforts with firm objectives.
- 2026-11-12T00:00:00Z
- Brentwood, CA
- remote
- Permanent / Full Time
- 150000 - 200000 USD / Yearly
- <p>Our client is looking for a skilled Pre-Litigation Attorney to join their team. This role involves managing personal injury cases from intake through settlement, ensuring efficient resolution while maximizing case value. The ideal candidate will possess strong negotiation skills and a deep understanding of pre-litigation processes, contributing to a collaborative and results-driven environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle a high-volume caseload of personal injury cases from intake through settlement.</p><p>• Assess liability, damages, and overall case value to develop strategic approaches.</p><p>• Guide clients through treatment plans and the progression of their cases.</p><p>• Collect, review, and organize medical records, bills, and supporting documents.</p><p>• Prepare and submit detailed demand packages to insurance carriers.</p><p>• Conduct settlement negotiations to resolve cases effectively prior to litigation.</p><p>• Identify cases requiring escalation to litigation and oversee a seamless transition.</p><p>• Maintain consistent communication with clients and internal teams to ensure case updates.</p><p>• Collaborate with support staff to optimize case outcomes and efficiency.</p>
- 2026-11-12T00:00:00Z