21 results for Project Assistantcoordinator in Los Angeles, CA

Project Coordinator We are offering a contract to permanent employment opportunity for a Project Coordinator role in Santa Monica, California. This role primarily functions within the industry, where you will be tasked with an array of responsibilities ranging from project support to administrative duties. Responsibilities: • Manage the end-to-end support for projects, including planning and coordination of meetings with all necessary stakeholders. • Generate presentation materials as needed. • Transcribe, organize, and distribute meeting minutes to all project team members in a timely manner. • Utilize Smartsheet for maintaining project plans, documenting, and proactively following up on all action items and decisions to drive projects forward. • Regularly prepare and distribute reports as needed. • Assist in end-user testing by circulating test scripts, consolidating feedback, aiding with report validation, and maintaining issue logs. • Organize and manage all project materials, directing team members to resources and providing clear guidance as necessary. • Ensure all project deliverables align with stakeholder objectives, including effective and accurate internal communications, and creation of supplemental materials such as job aids and user guides. • Attend internal project kick-off meetings and other project meetings as assigned. • Provide administrative support to stakeholders as needed, including occasional data entry, document formatting, and preparing correspondence.

Project Manager We are offering a long term contract employment opportunity for a Project Manager in the healthcare industry. The role is based in Orange County, California. The Project Manager will be a key player in our team, tasked with overseeing various projects, implementing changes, and ensuring smooth delivery across departments. Responsibilities:• Oversee and manage significant projects such events & activations, creative rebrands, videos, marketing campaigns and more. • Implement change and process improvements based on observations and assessments of current team processes• Collaborate closely with social media, creative teams, and marketing for more transparency and effective project management• Ensure the deliverability of the 'hub and spoke' infrastructure• Manage projects in a detailed and organized manner, avoiding any process paralysis• Work on resource management and critical thinking to ensure projects are on track• Maintain a high level of diplomacy and foster a positive culture within the team• Utilize skills in Workfront• Be hands-on in the initial stages, gradually transitioning to a more strategic role, providing immediate support to the team without causing disruption• Prioritize planning and dedicate sufficient time to it, managing both large and small scale projects effectively.

Technical Project Manager Technical Project ManagerDowntown Los Angeles (hybrid onsite 1x per week) We are seeking a Project Manager to join our team in the detail oriented services industry located in Los Angeles, California. As a Project Manager, you will be the driving force behind the successful implementation and completion of technical projects, involving management of cross-departmental initiatives, alignment of project goals with business objectives, and ensuring delivery within scope and budget. Responsibilities: • Collaborate with stakeholders to define project scope, objectives, deliverables, and success criteria.• Develop comprehensive project plans, ensuring appropriate timelines, resource allocation, and budgeting.• Identify potential risks, dependencies, and critical paths to facilitate smooth project execution.• Engage with both internal and external stakeholders, managing their expectations and facilitating conflict resolution when necessary.• Act as the primary point of contact between technical teams, vendors, and business units.• Coordinate with cross-functional teams to ensure project milestones are achieved.• Monitor project progress and performance, addressing any deviations from the initial plan.• Oversee the testing, deployment, and transition phases of the project to ensure a successful handoff to operations.• Prepare and present regular project updates, reports, and dashboards to stakeholders and management.• Maintain comprehensive project documentation, including status reports, meeting minutes, and project artifacts.• Stay updated about emerging technologies and industry trends to identify opportunities for innovation and process improvement.• Evaluate and implement best practices, tools, and methodologies to enhance project efficiency and quality.• Analyze project outcomes and provide recommendations for future improvements.

Senior Project Manager IT We are offering a long term contract employment opportunity for a Senior Project Manager IT. The role involves leading the delivery of enterprise-wide digital transformation projects and providing administrative direction, leadership guidance and support for the team. Job Posting: Senior IT Project Manager – Digital TransformationAre you an experienced IT Senior Project Manager with a passion for delivering enterprise-wide digital transformation projects? Join an innovative Consumer Dealer and Owners Experience Department where you can lead teams, manage large-scale projects, and collaborate with diverse stakeholders to drive successful outcomes.Key Responsibilities:<ol><li>Project Delivery & Management</li></ol><ul><li>Lead the delivery of enterprise-wide digital transformation projects with multiple stakeholders and dependencies.</li><li>Manage assigned projects/enhancements and follow SDLC methodologies (Agile/Waterfall).</li><li>Create and maintain project plans, manage staff tasks, and provide detailed progress reports.</li><li>Chair and coordinate stakeholder meetings, distribute meeting minutes, and ensure project objectives align with quality, cost, and delivery targets.</li><li>Oversee project budgets, forecasts, and variances to ensure projects remain on track.</li><li>Develop communication materials for diverse audiences, including business and IT leadership.</li></ul><ol><li>System Analysis for Enhancements/New Systems</li></ol><ul><li>Facilitate workshops (e.g., JAD sessions), analyze data, and document business processes and workflows.</li><li>Gather, refine, and prioritize complex business requirements into a clear backlog.</li><li>Create deliverables such as scope documents and functional specifications using SDLC methodologies.</li></ul><ol><li>Collaboration & Agile Practice</li></ol><ul><li>Partner with Product Owners and product teams to define goals, backlogs, and roadmaps for successful delivery.</li><li>Ensure team coordination and cadence while providing support for continuous improvement in Agile practices.</li><li>Work with teams to identify and manage interactive system dependencies.</li><li>Maintain team Visual Management Boards and ensure relevant updates as business needs evolve.</li><li>Mentor Product Owners and team members to further their understanding of Agile methodologies (e.g., SAFe practices).</li></ul>

Project Coordinator/Support We are seeking a Project Coordinator/Support to join our detail-oriented Services team based in Los Angeles, California. In this role, you will be tasked with assisting in the management of various tech projects, maintaining a strong tech background, and ensuring that all assigned tasks are carried through to completion. This role offers a long term contract employment opportunity. Responsibilities: • Assist in managing tech projects to ensure they are executed efficiently • Utilize Atlassian Jira, CRM, Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook for various tasks • Be proactive in following through on assigned tasks and projects • Utilize your tech background to support the team and contribute to project success • Maintain and manage customer credit records accurately • Resolve customer inquiries in a timely and detail-oriented manner • Monitor customer accounts and take appropriate action when necessary • Process customer credit applications with accuracy and efficiency • Contribute to budget processes and communication strategies • Assist in the construction and management of contracts.

Application Development Project Manager/Lead **For immediate consideration, please message Ali Ferber (Scott) on Linkedin with your updated resume*** Full time EmploymentRemote but must work PST time zones We are inviting applications for the role of a Lead Full Stack Developer. This role is centered around leading the development and implementation of software applications, utilizing a range of skills and technologies. The role is a part of the insurance industry and provides an opportunity to contribute to the growth and success of our team. Responsibilities: • Leading the development of applications, utilizing technologies such as React, .NET, JavaScript, AWS, CI/CD, Kubernetes• Implementing SEO marketing strategies to enhance the visibility and success of the applications• Hiring and leading a team of developers, fostering a collaborative and productive work environment• Balancing between new development projects and maintenance tasks to ensure smooth operations• Utilizing Cloud Technologies and AWS to enhance the efficiency and effectiveness of application development• Implementing Agile Scrum methodologies to ensure timely and efficient project completion• Practicing auditing and change management to ensure the quality and accuracy of the applications• Using Content Management System (CMS) and Contract Management skills to manage and organize project-related contracts and content• Implementing best practices in coding to ensure the development of high-quality, efficient applications• Using Optimizely for A/B testing and personalization to enhance the user experience of the applications.

Project Manager **** For Faster response on the position, please send a message to Jimmy Escobar on LinkedIn or send an email to Jimmy.Escobar@roberthalf(.com) with your resume. You can also call my office number at 424-270-9193**** My client, a Inglewood entertainment based company is looking for a Senior Project Manager to join their PMO team. The Senior Project Manager position is hybrid 3 days a week on-site and 2 days remote. The Senior Project Manager should have experience in managing cumser software. The tasks for the Senior Project Manager position includes collaborating with cross-functional teams to go over tasks on the live streaming projects, setting goals on live streaming projects, and communicating with vendors on business requirements. This is a great opportunity for a Senior Project Manager to work for one of the top media companies in the industry.

Project Manager **** For Faster response on the position, please send a message to Jimmy Escobar on LinkedIn or send an email to Jimmy.Escobar@roberthalf(.com) with your resume. You can also call my office number at 424-270-9193**** My client, a Inglewood media based firm is looking for a Project Manager to join their PMO team. The Project Manager position is hybrid 3 days a week on-site and 2 days remote. The Project Manager should have at least 5 years of experience in the media industry as a Project Manager. The tasks for the Project Manager position includes collaborating with cross-functional teams to go over tasks on the live streaming projects, setting goals on live streaming projects, and communicating with vendors on business requirements. This is a great opportunity to work for one of the top media companies in the industry.

Executive Assistant A CPG company in Santa Monica is hiring an Executive Assistant/Office Coordinator to support the office. This is an onsite role Monday - Thursday and remote on Friday's. As the Executive Assistant, you will support the Chief Administrative Officer and the HR Director. The Santa Monica office has about 10-15 employees and also works closely with the team in Oxnard and Irvine. This is a contract-to-hire role requires a detailed-oriented professional who can work both independently and collaboratively to support the team, maintain a productive office environment and assist in administrative functions across the organization. Duties include- Executive Administration:<ul><li>Assist executive team in meeting coordination, travel, managing calendars and emails</li><li>Assist in preparation of executive presentations</li><li>Administer regulatory licenses, permits and fees including local business licenses, corporate registrations, regulatory agency renewals, etc. Includes tracking due dates, completion of forms and paperwork, gathering signatures and filing</li><li>Assist the team in managing the Company’s electronic filing system, including maintaining structural integrity and retention policies</li><li>Proactively track project deadlines and deliverables through consistent follow-ups with team members</li><li>Proactively and regularly communicate with stakeholders to provide updates, clarify expectations, and task tracking and escalating concerns as needed. Assist the team in coordinating follow-ups as directed.</li><li>Assist the Senior Leadership Team (SLT) in organizing and coordinating cross-departmental collaboration</li><li>Act as liaison between executives and internal/external parties, conveying messages accurately and professionally</li><li>Manage sensitive and confidential communications with discretion</li><li>Respond promptly to executive inquires, prioritizing tasks and delivering timely resolutions</li></ul> Office Administration:<ul><li>Oversee the day-to-day office operations:</li><li>Greet and assist visitors, clients, and employees with professionalism, ensuring a welcoming and organized front-office experience</li><li>Answer and direct any incoming calls, e-mails, inquires, providing accurate information or routing to the appropriate department</li><li>Address any facility related issues promptly and efficiently</li><li>Coordinate office issues, repairs, and requests</li><li>Ensure office space is well kept including coordinating with cleaning crew, ordering office and kitchen supplies, and ensuring overall office functionality</li><li>Liaise with vendors and service providers for office supplies, equipment, and services</li><li>Coordinate supply, service, and office-related contract negotiations and manage relationship with office-related suppliers</li><li>Assist the Director of HR and Corporate Administration in managing and monitoring the office budget, including expenses and coordinating invoice review and payment</li></ul>The ideal candidate will have 5+ years of Executive Assistant support. Experience with a Consumer-Packaged Goods company is required. Hours are 8-5PM, with some flexibility and overtime as needed. Salary is up to $100-120k.

Senior Project Manager IT Primary Responsibilities: Project Delivery<ul><li>Lead enterprise-wide digital transformation projects across multiple stakeholders.</li><li>Manage assigned projects/enhancements for both new and existing systems, using SDLC methodologies (Agile/Waterfall).</li><li>Oversee the project lifecycle: plan creation, resource allocation, task tracking, and progress reporting.</li><li>Coordinate schedules, chair stakeholder meetings, and distribute meeting minutes.</li><li>Maintain and deliver Quality, Cost, and Delivery (QCD) outcomes.</li><li>Manage forecasts, budgets, and variances to keep projects on track.</li><li>Develop stakeholder-specific communication materials, including business and IT leadership presentations.</li></ul>System Analysis<ul><li>Facilitate workshops (e.g., JAD sessions), analyze data, and document workflows/business processes.</li><li>Gather and validate complex business requirements, creating deliverables like scope documents and functional specifications.</li><li>Create and manage prioritized backlogs.</li></ul>Team Collaboration & Agile Support<ul><li>Work closely with product owners and Agile teams to define product goals, roadmaps, and backlogs for delivery.</li><li>Ensure teams coordinate with agreed cadence and continuously improve Agile practices.</li><li>Manage dependencies across teams in complex system environments.</li><li>Support Agile development by mentoring Product Owners and team members.</li><li>Track and maintain team Visual Management Boards and eliminate impediments/risks.</li></ul>Key Objectives:<ul><li>Implement project management processes, ensuring adherence to budget, scope, quality standards, and deadlines.</li><li>Assemble project plans, assign team tasks, and monitor work efforts.</li><li>Conduct quality reviews and escalate risks or delays appropriately.</li><li>Manage multiple, cross-functional projects with varying complexity, ensuring communication across enterprise-wide areas</li></ul>

Administrative Assistant Temporary Procurement Coordinator – Immediate OpeningWe are seeking a highly organized and detail-oriented Temp Procurement Coordinator to support our growing office. Reporting to the Senior Procurement Manager, this role will assist with purchasing and administrative tasks to ensure smooth procurement operations. Key Responsibilities:<ul><li>Assist in procuring interior furnishing packages.</li><li>Compile and assemble project care and maintenance manuals.</li><li>Update and maintain vendor information in the database.</li><li>Coordinate vendor follow-ups and order samples as needed.</li><li>Organize and maintain installation kits.</li><li>Perform additional administrative tasks as required.</li></ul>

HR Manager 🌟 Exciting HR Manager Opportunity in Downtown Los Angeles! 🌟📍 Location: Downtown Los Angeles (Fully Onsite)🎓 Requirements: Bachelor’s degree (HR certification preferred) Are you a detail-oriented and experienced HR professional ready for your next career challenge? We're hiring a Human Resources Manager for a direct-hire opportunity! This pivotal role is perfect for someone passionate about HR operations, data analytics, and project management, with a commitment to confidentiality and professionalism. ✨ Why You Should Apply:You’ll have the opportunity to:✔️ Manage the organization’s HRIS platform, ensure data accuracy, and provide critical workforce insights through reporting and analytics.✔️ Lead HR-related projects and collaborate with IT, vendors, and leadership teams.✔️ Support recruiting efforts, including reviewing applications, coordinating interviews, and onboarding new hires.✔️ Handle benefits administration, including open enrollment, policy updates, and employee support.✔️ Contribute to payroll processes as a backup, ensuring smooth and accurate operations. 💼 Key Responsibilities Include:<ul><li>HRIS Management: Oversee HRIS maintenance, data reconciliation, and team training.</li><li>Analytics: Create reports and dashboards, turning insights into actionable recommendations.</li><li>Project Management: Lead HR initiatives, collaborate on system integrations, and streamline processes.</li><li>Recruiting: Partner with hiring managers, post job openings, and manage the candidate pipeline.</li><li>Benefits: Liaise with carriers, reconcile invoices, and coordinate employee benefits.</li><li>Data Management: Handle employee data updates, PTO tracking, and system audits.</li><li>401(k): Oversee contribution changes, census reporting, and filings.</li><li>Payroll Support: Backup payroll operations, ensuring compliance and accuracy.</li></ul>✔️ What Makes You Stand Out:<ul><li>Expertise in HRIS management and HR data analytics.</li><li>Exceptional organizational and communication skills.</li><li>A proactive and ethical approach to managing sensitive information.</li><li>Prior experience supporting various HR functions, including benefits</li></ul>This is your chance to join a dynamic, fast-paced environment where your skills and contributions will truly make an impact.Let’s connect and discuss how this role aligns with your career goals! 🚀

Executive Assistant JOB TITLE: Executive AssistantDEPARTMENT: AdministrationEMPLOYMENT TYPE: Full-TimeLOCATION: Los Angeles, CAREPORTS TO: Senior Executive Assistant Position OverviewThe Executive Assistant plays a key role in providing administrative and operational support to executives while ensuring smooth daily operations. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information. The role involves managing schedules, travel logistics, project coordination, event planning, and various administrative tasks while working collaboratively with both internal and external stakeholders. Key ResponsibilitiesThe following is a general outline of core duties:Administrative Support:<ul><li>Maintain and organize executive calendars by scheduling meetings and prioritizing appointments.</li><li>Coordinate meeting logistics, including preparing materials and ensuring readiness.</li><li>Process expense reports while adhering to company policies.</li><li>Act as a point of contact for meeting participants and provide communication support.</li></ul>Travel Planning:<ul><li>Arrange domestic and international travel, including transportation and accommodation.</li><li>Troubleshoot travel-related issues and ensure executives have necessary travel documents.</li></ul>Project & Event Coordination:<ul><li>Plan events, conferences, and meetings, managing logistics and details.</li><li>Track project timelines and provide regular updates to stakeholders.</li></ul>Data and CRM Management:<ul><li>Update and maintain accurate records in CRM platforms like Salesforce.</li><li>Incorporate meeting notes, client information, and perform routine data audits</li></ul>Other Duties:<ul><li>Develop professional reports, presentations, or materials, ensuring brand consistency.</li><li>Contribute to office operations as needed, including backup support for team members.</li></ul> Experience:<ul><li>5+ years as an Executive Assistant or in a similar administrative role supporting leadership.</li><li>Proven ability to manage complex schedules and travel arrangements.</li><li>Familiarity with CRM tools, preferably Salesforce.</li></ul>Core Competencies:<ul><li>Proficiency in Microsoft Office Suite (Outlook, PowerPoint, etc.).</li><li>Basic skills in graphic design or presentation software are a plus.</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>Excellent verbal and written communication.</li><li>Ability to work independently and adapt in a fast-paced environment</li></ul>

Administrative assistant Job Description:We are seeking a detail-oriented and organized Administrative Assistant for a temp-to-hire opportunity in Azusa, CA. The ideal candidate will have strong Excel skills, excellent organizational abilities, and the ability to manage multiple tasks in a fast-paced environment. This role supports various departments by handling administrative tasks, coordinating schedules, and assisting with reporting and data entry.Key Responsibilities:<ul><li>Provide administrative support to various departments, including scheduling, filing, and document preparation.</li><li>Handle data entry, report generation, and data analysis using Excel (Pivot Tables, VLOOKUP, Formulas, etc.).</li><li>Answer and direct phone calls, emails, and correspondence.</li><li>Maintain organized filing systems (both physical and electronic).</li><li>Assist with coordinating meetings, preparing meeting agendas, and taking minutes.</li><li>Manage office supplies and place orders as needed.</li><li>Handle confidential information with professionalism and discretion.</li><li>Support other administrative tasks and projects as assigned.</li></ul>Schedule:<ul><li>Monday to Friday, standard business hours.</li></ul>Employment Type:<ul><li>Temp-to-Hire opportunity with potential for permanent placement based on performance and business needs.</li></ul>

HR Assistant We are seeking a detail-oriented and organized HR Assistant to join our team on a temporary 8-month assignment in Whittier, CA. The HR Assistant will provide administrative support to the Human Resources department, assisting with onboarding, employee documentation, benefits administration, and general HR operations. This role is ideal for someone who is highly organized, enjoys working in a fast-paced environment, and has previous HR administrative experience.Key Responsibilities:<ul><li>Onboarding Support: Assist with onboarding new hires, including preparing new hire paperwork, conducting background checks, and scheduling orientations.</li><li>Employee Records Management: Maintain accurate and up-to-date employee files, ensuring compliance with company policies and labor regulations.</li><li>HR Documentation: Assist in processing employment verifications, employee status changes, and other HR-related documentation.</li><li>Benefits Coordination: Provide administrative support with benefits enrollment, changes, and resolving employee inquiries.</li><li>Payroll Assistance: Support the payroll process by ensuring all employee data and timesheets are accurate and submitted on time.</li><li>Recruitment Support: Assist with job postings, coordinating interviews, and communicating with candidates as needed.</li><li>General Administrative Support: Answer HR-related inquiries, manage incoming emails and phone calls, and support various HR projects as needed.</li><li>Compliance: Ensure adherence to company policies and California labor laws, keeping HR files and documentation up-to-date.</li></ul>Schedule:<ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in Whittier, CA.</li></ul>Duration:<ul><li>Temporary, 8-month assignment with potential for extension or permanent placement based on business needs.</li></ul>Pay Rate:<ul><li>Competitive hourly pay based on experience.</li></ul>

Administrative Assistant Robert Half Legal is offering an exciting long term contract employment opportunity for the role of a Legal Administrative Assistant for our client located in Irvine, California. The role involves managing client cases, handling phone and email correspondence, and demonstrating proficiency with the Microsoft Suite. Responsibilities: <ul><li>Managing a constant caseload of requests for new documents and updates </li><li>Data entry, writing, and proofreading </li><li>Researching county-specific recording requirements </li><li>Formatting, printing, and shipping documents with proper signing instructions </li><li>Answering general inquiry calls and emails while providing exceptional customer service</li><li>Handling a variety of tasks and projects </li></ul>

Senior Executive Assistant Job Summary:We are seeking a highly experienced Executive Assistant to provide strategic support to our C-suite executive. This role requires exceptional organizational skills, business acumen, and the ability to manage high-level priorities in a fast-paced environment. The ideal candidate will be a proactive problem-solver, capable of managing executive communications, coordinating complex schedules, and handling confidential information with discretion. Key Responsibilities:<ul><li>Serve as a trusted partner to the executive, providing high-level administrative and strategic support.</li><li>Manage and optimize the executive’s complex calendar, scheduling meetings, travel, and engagements.</li><li>Act as a gatekeeper for incoming communications, prioritizing emails, calls, and requests.</li><li>Prepare reports, presentations, and briefings for internal and external meetings.</li><li>Oversee special projects, ensuring seamless execution and follow-through.</li><li>Coordinate executive-level meetings, including board meetings, investor relations, and leadership summits.</li><li>Handle confidential matters with professionalism and discretion.</li><li>Liaise with senior leaders, external stakeholders, and key business partners.</li><li>Streamline office operations, implementing best practices to enhance efficiency.</li><li>Anticipate executive needs and proactively address challenges.</li></ul>

Office Assistant We are currently seeking a detail-oriented and customer-focused administrative individual to join a renowned establishment dedicated to facilitating the seamless movement of dogs entering or departing from various countries. This organization not only meets all U.S. requirements for animal transport but also prioritizes providing pets and their families with a warm, reassuring experience. About the Role: This position involves managing reservations, coordinating pet pickups from airlines, and maintaining accurate records while ensuring a smooth and stress-free process for pet owners. You’ll play a key role in assisting with logistics and customer communication while working closely with regulatory databases. Ideal Candidate Profile: ✔ Experience in logistics and data management, including scheduling and record-keeping ✔ Strong customer service skills for assisting pet owners via phone and email ✔ Proficiency in Microsoft Word, Excel, and PowerPoint (experience with proprietary databases is a plus) ✔ A willingness to learn and work within the CDC/US Customs safeTRAQ database

Sr. Administrative Assistant A prominent organization in Vista, CA is looking to expand. Therefore, the company is on a search for an experienced and highly organized Senior Administrative Assistant. This is an amazing opportunity for someone who enjoys managing multiple administrative tasks, coordinating projects, and working alongside senior leadership. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and preparing agendas.</li><li>Draft and edit correspondence, presentations, and reports ensuring accuracy and professionalism.</li><li>Coordinate travel arrangements, including booking flights, hotels, and creating detailed travel itineraries.</li><li>Act as the primary point of contact for internal and external communications related to the executive team.</li><li>Oversee special projects and ensure timely completion while maintaining quality standards.</li><li>Handle confidential information with discretion and maintain organized document management systems.</li><li>Assist with budget tracking, expense reporting, and vendor invoice processing.</li></ul>

Tax Administrative Assistant contract-to-permanent Administrative Assistant Opportunity – Tax Firm (Los Angeles, CA) We are currently seeking a detail-oriented and organized Administrative Assistant for a contract-to-permanent position at a well-established tax firm in Los Angeles, CA. This role offers the opportunity to support a dynamic team in the Financial Services industry and contribute to the smooth operation of our office with the potential for a permanent placement. Key Responsibilities: Serve as the first point of contact for clients, managing phone calls, emails, and in-person inquiries with professionalism. Schedule appointments for clients, ensuring tax preparers’ calendars are updated and follow-up actions are executed promptly. Organize and maintain client files, ensuring confidentiality and proper documentation standards are adhered to. Handle incoming and outgoing correspondence, including mail and email. Assist in creating materials for client interaction, ensuring clarity and accuracy. Manage office supply inventory, placing orders as needed to maintain a fully stocked and efficient workspace. Update and archive client files in compliance with company protocols and IRS regulations. Provide administrative support to accounting staff and assist with various projects as needed. Maintain a clean, organized office environment to ensure a productive and detail oriented setting. Handle office-related tasks, such as booking meeting rooms, coordinating catering for meetings, and organizing travel arrangements. Ensure adherence to firm policies and confidentiality standards regarding client data management.

Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support senior-level executives at our office in Irwindale, CA. This is a temp-to-hire opportunity, ideal for a professional with strong administrative, communication, and organizational skills who thrives in a fast-paced environment. The Executive Assistant will be responsible for managing calendars, coordinating meetings, handling confidential information, and supporting daily business operations.Key Responsibilities:<ul><li>Calendar Management: Coordinate and manage executive calendars, including scheduling meetings, conference calls, and appointments.</li><li>Meeting Coordination: Prepare meeting agendas, take detailed minutes, and follow up on action items.</li><li>Travel Arrangements: Arrange travel accommodations, including flights, hotels, transportation, and itineraries for executives.</li><li>Correspondence Management: Draft, proofread, and manage incoming and outgoing correspondence, including emails, memos, and reports.</li><li>Confidentiality: Handle sensitive and confidential information with a high level of discretion and professionalism.</li><li>Office Coordination: Liaise with internal departments and external partners to ensure seamless communication and coordination.</li><li>Expense Reports: Prepare and submit expense reports and manage reimbursement processes.</li><li>Event Planning: Assist in coordinating and planning company events, meetings, and off-site activities.</li><li>General Administrative Support: Provide administrative support, including filing, data entry, document preparation, and maintaining office supplies.</li><li>Project Support: Assist with special projects or tasks as assigned by the executive team.</li></ul>Schedule:<ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in Irwindale, CA.</li></ul>Compensation:<ul><li>Competitive hourly pay during the temporary period.</li><li>Opportunity for permanent hire based on performance.</li></ul>