<p>Key Duties and Responsibilities for the Administrative Specialist Role</p><p>In this position, you will provide vital administrative and operational support to the Executive Office and other departments. Typical duties include:</p><ul><li>Managing calendars, scheduling meetings, and coordinating appointments for leadership staff</li><li>Preparing and editing correspondence, reports, and other documents</li><li>Assisting with board and committee meeting logistics, including agenda preparation and minutes</li><li>Maintaining organized filing systems (electronic and hard copy) and handling confidential information with discretion</li><li>Supporting event coordination and department projects as assigned</li><li>Handling travel arrangements and expense reimbursements</li><li>Communicating professionally with internal staff, external partners, and community stakeholders</li><li>Performing general office support such as ordering supplies, tracking invoices, and managing office communications</li></ul><p><br></p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in San Diego, California. In this role, you will handle full-cycle accounts payable processes while ensuring accuracy and compliance with company policies. The ideal candidate will be proactive, organized, and capable of building strong relationships with vendors and internal teams.<br><br>Responsibilities:<br>• Manage full-cycle accounts payable processes, including invoice entry, coding, matching, and payment processing through checks, ACH, and wire transfers.<br>• Set up new vendors in the company database, ensuring all required documentation is collected and maintained.<br>• Process monthly expense reports, verifying adherence to corporate policies.<br>• Address vendor inquiries and resolve discrepancies to maintain positive vendor relationships.<br>• Reconcile monthly commission statements and investigate undocumented charges or discrepancies.<br>• Maintain both physical and electronic filing systems for the accounts payable department.<br>• Collaborate with the accounting manager to identify opportunities for process improvements.<br>• Handle the processing of specific non-standard invoices and ensure timely payment.<br>• Audit accounts payable records to identify and resolve unjustified charges.<br>• Assist internal teams and customers by coordinating communications with other departments.
<p>Robert Half is seeking a detail-oriented <strong>Grant Specialist</strong> to support organizations in the pursuit and management of grant funding opportunities. The ideal candidate will have strong research, writing, organizational, and communication skills, with prior experience in grant application processes, compliance, and reporting. This role is perfect for someone who thrives in a team environment and is passionate about bringing funding resources to life. If you combine dynamic communication skills with a positive attitude, then you may thrive in this position. If this sounds like you, please call our office 213.629.4602.</p><p> </p><p><strong>Key Responsibilities</strong>:</p><p> </p><ul><li>Research and identify grant funding opportunities that align with organizational objectives. </li><li>Assist in preparing detailed and persuasive grant proposals, budgets, and application packages. </li><li>Track and monitor grant applications to ensure timely submission and compliance with funding agency requirements. </li><li>Collaborate with internal departments (such as finance, program management, and leadership) to prepare accurate budgets and narratives. </li><li>Maintain detailed records of grant-related activities, deadlines, and obligations. </li><li>Support post-award administration, including grant reporting, financial tracking, and amendments. </li><li>Develop strategies to enhance grant acquisition and improve efficiency in the application process. </li><li>Provide training to staff on regulations and compliance requirements for grant administration.</li></ul><p> </p><p><br></p>
<p>*Email valerie.montoya@rht(.com) for consideration* </p><p><br></p><p>Robert Half is currently seeking an IT Support Technician for a client located in Solana Beach, CA. IT Support Technician will be responsible for:</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide Level I & II end-user support for 75 users, including 12+ executives.</li><li>Troubleshoot and resolve technical issues related to:</li><li>Windows-based systems, O365, and Microsoft technologies</li><li>iOS/macOS devices (iPhones, iPads, MacBooks)</li><li>AV systems (especially Logitech) for boardrooms and executive meetings</li><li>Printers, media players, and other endpoint hardware</li></ul><p><br></p>
<p>Robert Half is seeking a highly-skilled and resourceful Executive Assistant to provide high-level administrative support to a senior executive or leadership team within a fast-paced, dynamic organization. The ideal candidate is proactive, detail-oriented, and adept at prioritizing tasks to ensure day-to-day operations run smoothly. This is a fantastic opportunity for a candidate with excellent organizational and communication skills who thrives on managing details and anticipating needs.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements, both domestic and international.</li><li>Prepare, edit, and organize professional correspondence, reports, presentations, and other communications.</li><li>Serve as a gatekeeper, handling incoming calls, emails, and meeting requests for the executive.</li><li>Plan and coordinate events, conferences, and other leadership engagements, ensuring a seamless experience.</li><li>Handle confidential and time-sensitive information with discretion and professionalism.</li><li>Conduct research and compile data to support executive decision-making and project planning.</li><li>Liaise between internal departments and external stakeholders on behalf of the executive.</li><li>Oversee special projects, ensuring timely completion and adherence to organizational goals.</li><li>Provide mentoring or guidance to junior administrative staff, as necessary.</li></ul><p><br></p>
We are looking for a highly skilled Sr. Tech Support specialist to join our team in Hawthorne, California. This long-term contract role requires a detail-oriented and experienced individual to provide advanced technical support and ensure seamless IT operations in a hybrid cloud environment. The position involves onsite support, addressing complex technical issues, and maintaining user satisfaction through excellent communication and problem-solving skills.<br><br>Responsibilities:<br>• Deliver onsite technical support five days a week, providing coverage for 8-hour shifts.<br>• Troubleshoot and resolve complex Tier 3 technical issues, primarily on PCs, with some Mac support, including connectivity to cloud services and Microsoft tenants.<br>• Manage and maintain security policies and device configuration using Intune.<br>• Oversee user onboarding and offboarding processes through EntraID.<br>• Provide expertise in Microsoft technologies, such as Office 365, SharePoint, Exchange, and Intune, to support business operations.<br>• Collaborate with team members to ensure optimal functionality of network components, including switches and firewalls, with a preference for experience in Ubiquiti systems.<br>• Apply a solid understanding of networking fundamentals, including subnetting and network architecture, to address connectivity challenges.<br>• Communicate effectively with users and team members, both verbally and in writing, to deliver excellent customer service.<br>• Ensure adherence to best practices and avoid testing in live production environments.<br>• Maintain consistent support throughout the contract period, ensuring continuity and high-quality service delivery.
<p>We are looking for a dedicated Help Desk Analyst I to join our team in Los Angeles, California. In this role, you will serve as the first point of contact for technical support, ensuring timely and effective solutions for hardware, software, and connectivity issues. This position requires a strong customer service focus, excellent troubleshooting skills, and the ability to support both Microsoft and Mac operating systems in a detail-oriented environment.</p><p><br></p><p><strong>Location:</strong> Downtown Los Angeles (candidate must reside within 1.5 hours of Los Angeles. You'll start onsite in DTLA before transitioning to a primarily remote role.)</p><p><strong>Salary:</strong> $70,000 - $75,000 + Overtime Eligible (Non-Exempt Position)</p><p><strong>Benefits:</strong> Medical, Dental, Vision (M/D/V), Flexible Spending Account (FSA), 401K, Profit Sharing Plan, 10 days vacation (accrued), 5 paid sick days, 1 personal day.</p><p><strong>Work Model:</strong></p><ul><li><strong>Onsite during onboarding:</strong> First 30 days onsite in DTLA, working Monday-Friday from 8 AM–5 PM or 9 AM–6 PM.</li><li><strong>Transition to remote:</strong> After onboarding, 100% remote shift. Occasional onsite may be required for projects such as phone or desktop rollouts.</li><li><strong>Onsite team weeks:</strong> Once every quarter, you’ll join the team onsite for one week to foster collaboration and team dynamics.</li></ul><p><strong>Shift:</strong></p><ul><li><strong>Week 1:</strong> Sunday 8am - 5pm; Monday - Thursday 6am - 3pm</li><li><strong>Week 2:</strong> Sunday 8am - 5pm; Monday - Wednesday 6am - 3pm</li></ul><p>As a <strong>Help Desk Analyst</strong>, you’ll play a pivotal role in delivering exceptional technical support to our team and ensuring smooth operations for our technology systems. We value professionals who thrive in dynamic environments, exhibit outstanding customer service, and have the ability to troubleshoot incidents effectively. You'll start onsite in DTLA before transitioning to a primarily remote role.</p><p><br></p><p>Responsibilities:</p><p>• Respond promptly to incoming service desk inquiries and resolve technical issues related to hardware, software, and connectivity.</p><p>• Troubleshoot and resolve incidents involving Microsoft Windows 10, Active Directory, and other commonly used systems.</p><p>• Provide expert support for Microsoft Office Suite applications, including Word, Excel, and Outlook.</p><p>• Assist in maintaining user accounts, distribution lists, and mailboxes within Microsoft Exchange Administrator console.</p><p>• Support the deployment, setup, and maintenance of Dell computer hardware.</p><p>• Administer and troubleshoot mobile devices and applications used by the organization.</p><p>• Manage and prioritize multiple assignments in a fast-paced environment while maintaining a high level of accuracy.</p><p>• Collaborate with team members to ensure seamless integration and rollout of Mac devices for employees.</p><p>• Deliver exceptional customer service and maintain a high standard when interacting with a diverse user base.</p><p>• Learn and adapt to new software applications, including legal-specific platforms, as required.</p>
We are looking for a skilled Support Analyst to join our team on a long-term contract basis in Torrance, California. In this role, you will provide first-level support for the Interactive Network Service Desk, ensuring smooth and efficient operations. This opportunity is ideal for candidates who excel in troubleshooting and have a strong background in customer support and technical problem-solving.<br><br>Responsibilities:<br>• Provide first-level technical support for the Interactive Network Service Desk, addressing and resolving user issues promptly.<br>• Assist with workstation support, ensuring all hardware and software operate effectively.<br>• Collaborate with team members to troubleshoot and resolve technical challenges.<br>• Utilize R code to analyze and solve system-related issues as needed.<br>• Support bilingual users by providing effective communication and tailored assistance.<br>• Maintain detailed documentation of technical issues and solutions for future reference.<br>• Ensure timely escalation of complex issues to the appropriate teams or levels of support.<br>• Contribute to improving service desk processes and enhancing overall efficiency.<br>• Deliver exceptional customer service while managing multiple support requests.
<p><strong>Help Desk Analyst - Evening and Weekend Shift</strong></p><p><strong>Location:</strong> Downtown Los Angeles (candidate must reside within 1.5 hours of Los Angeles. You'll start onsite in DTLA before transitioning to a primarily remote role.)</p><p><strong>Salary:</strong> $70,000 - $75,000 + Overtime Eligible (Non-Exempt Position)</p><p><strong>Benefits:</strong> Medical, Dental, Vision (M/D/V), Flexible Spending Account (FSA), 401K, Profit Sharing Plan, 10 days vacation (accrued), 5 paid sick days, 1 personal day.</p><p><strong>Work Model:</strong></p><ul><li><strong>Onsite during onboarding:</strong> First 30 days onsite in DTLA, working Monday-Friday from 8 AM–5 PM or 9 AM–6 PM.</li><li><strong>Transition to remote:</strong> After onboarding, 100% remote shift. Occasional onsite may be required for projects such as phone or desktop rollouts.</li><li><strong>Onsite team weeks:</strong> Once every quarter, you’ll join the team onsite for one week to foster collaboration and team dynamics.</li></ul><p><strong>Evening & Weekend Shift:</strong></p><ul><li><strong>Week 1:</strong> Tuesday-Thursday, 3 PM–12 AM; Friday-Saturday, 5 PM–12 AM </li><li><strong>Week 2:</strong> Wednesday-Saturday, 3 PM–12 AM </li></ul><p>As a <strong>Help Desk Analyst</strong>, you’ll play a pivotal role in delivering exceptional technical support to our team and ensuring smooth operations for our technology systems. We value professionals who thrive in dynamic environments, exhibit outstanding customer service, and have the ability to troubleshoot incidents effectively. You'll start onsite in DTLA before transitioning to a primarily remote role.</p><p><br></p><p><br></p>
<p>We are looking for a Senior/Lead Architect to guide and inspire a team of architects working across diverse domains and technologies. In this long-term contract position, you will play a pivotal role in driving innovation, aligning technology strategies with business goals, and ensuring architectural excellence. This position is based on site in Southern California and offers the opportunity to lead large transformative initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Lead and mentor a team of over 20 architects across various domains and technologies.</p><p>• Define and implement architectural standards, ensuring alignment with business objectives and project requirements.</p><p>• Build and nurture strong relationships with stakeholders, including clients, vendors, and internal teams.</p><p>• Drive innovation by exploring and integrating emerging technologies into architectural designs.</p><p>• Oversee the design and development of scalable, secure solutions across multiple platforms.</p><p>• Collaborate with senior leadership to align technology strategies with organizational goals.</p><p>• Manage resource allocation, performance evaluations, and architectural assignments.</p><p>• Establish and maintain governance frameworks to ensure the effectiveness of architecture services.</p><p>• Conduct regular reviews of architectural designs and provide feedback for continuous improvement.</p><p>• Track and mitigate architectural risks, ensuring project goals are achieved efficiently.</p>
<p>We are looking for an experienced Network Architect to join our team in San Diego, California. This hybrid role combines technical expertise with client-facing responsibilities, requiring you to design, implement, and troubleshoot advanced network solutions while providing support for sales and customer engagements. The position involves working onsite at customer locations in Southern California for 1-2 days per week, ensuring tailored solutions meet client needs. WE would love someone with Juniper Certs. </p><p><br></p><p>Responsibilities:</p><p>• Design and deploy robust enterprise network infrastructure, including routers, switches, firewalls, and wireless systems.</p><p>• Monitor and optimize network performance, resolving issues to maintain seamless operations.</p><p>• Implement advanced security measures to safeguard systems and sensitive data.</p><p>• Collaborate with clients to assess their networking requirements and deliver customized solutions.</p><p>• Provide technical support for sales teams during client presentations and proposal development.</p><p>• Create and update network documentation, diagrams, and as-built reports.</p><p>• Automate network processes using Python and other scripting tools.</p><p>• Conduct over-the-shoulder training sessions for clients on newly implemented solutions.</p><p>• Stay informed on emerging networking technologies and industry innovations.</p><p>• Foster strong client relationships by delivering exceptional service and support.</p>
We are looking for a skilled Desktop Support Analyst to join our team in Solana Beach, California. In this long-term contract role, you will provide technical assistance to end-users, ensuring seamless operation of desktop systems and related technologies. This is an excellent opportunity to work closely with executive teams while supporting a dynamic group of users.<br><br>Responsibilities:<br>• Deliver prompt and efficient technical assistance to end-users, addressing hardware, software, and system issues.<br>• Manage and maintain Microsoft technologies, including Office 365 and Windows-based computers.<br>• Configure and troubleshoot Azure and Intune environments to ensure optimal performance.<br>• Oversee the functionality of Logitech AV systems, ensuring smooth operations for executive and board meetings.<br>• Provide high-quality, white-glove support to executives and senior management.<br>• Utilize ticketing systems such as Freshservice, ServiceNow, or Jira to track and resolve technical issues.<br>• Collaborate with team members to identify and implement solutions while working independently when necessary.<br>• Support a user base of approximately 85 individuals, including 12+ executives.<br>• Ensure consistent communication and excellent interpersonal interactions with users and stakeholders.<br>• Maintain desktop administration tasks and uphold system standards.
<p><strong>***Please message / email Valerie Nielsen on LinkedIn (email is on LinkedIn page) for immediate response***</strong></p><p><br></p><p><strong>Director of Technology / Director of Engineering</strong></p><p>📍 Location: Century City, CA (Onsite 2x per week)</p><p>💰 Total Compensation: Up to $300,000</p><p>🏦 Industry: Financial Services (Private Equity or related finance preferred)</p><p><br></p><p><strong>About the Role</strong></p><p>Our client, a well-established financial firm in Century City, is seeking a Director of Technology / Director of Engineering to lead technology strategy, integration, and innovation across the organization. This individual will be both a strategic thinker and hands-on technologist, capable of maintaining and enhancing complex systems while guiding the firm toward future adoption of AI and machine learning solutions.</p><p>The ideal candidate is systems-agnostic, deeply technical, and thrives in a collaborative, fast-paced financial environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee the firm’s full technology landscape, ensuring all systems, applications, and integrations operate efficiently and securely.</li><li>Roll up your sleeves to evaluate, document, and optimize the backend infrastructure, identifying opportunities for stronger connectivity across platforms.</li><li>Partner with firm leadership to define and execute a forward-looking technology roadmap, including AI/ML initiatives.</li><li>Integrate and streamline multiple financial and operational systems to ensure data integrity and performance.</li><li>Serve as a bridge between business and technical teams—translating complex system interactions into clear, actionable insights.</li><li>Manage vendor relationships, oversee system upgrades, and ensure compliance with security and financial regulations.</li><li>Mentor and develop technical staff, fostering a culture of innovation, accountability, and excellence.</li></ul><p><br></p><p><br></p>
<p>We are seeking a <strong>Tier 1 Help Desk Analyst</strong> to join our client's team in Downtown Los Angeles. The ideal candidate will possess strong troubleshooting skills on Windows devices, have experience with Freshservice ticketing systems, and can provide support both on-premises and remotely. Knowledge of Okta and deploying software is a plus. This role is perfect for someone motivated to deliver exceptional technical support and enhance the efficiency of our IT operations.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Respond to and resolve Tier 1 support requests, including technical issues on Windows-based devices, efficiently and professionally.</li><li>Manage and track customer inquiries through the Freshservice ticketing system, ensuring timely updates and resolution.</li><li>Provide remote and on-premises technical support for end-users, diagnosing and resolving technical challenges.</li><li>Assist with user account management, including basic support for Okta (e.g., login issues, MFA setup).</li><li>Troubleshoot network connectivity issues and common software-related problems.</li><li>Escalate advanced technical issues to higher-tier support when necessary while providing detailed documentation.</li><li>Maintain accurate records of identified solutions and technical processes.</li><li>Collaborate with internal teams to ensure software and hardware deployment aligns with business goals (optional but preferred skill area).</li></ul>
<p>We are looking for an experienced Systems Administrator to oversee and optimize our Dynamics 365 Finance and Operations (D365FO) platform. In this role, you will ensure the system operates efficiently, securely, and aligns with organizational goals. This position offers the opportunity to collaborate with various teams and stakeholders to enhance system functionality and resolve technical challenges.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and maintain the performance, security, and stability of the D365FO environment.</p><p>• Execute system updates, patches, and upgrades in coordination with Microsoft and internal teams.</p><p>• Configure and manage user access, roles, and security permissions within D365FO.</p><p>• Support integrations and troubleshoot issues related to printers, RF guns, and other connected devices.</p><p>• Set up and manage reporting systems, including Power BI and SharePoint configurations.</p><p>• Track system performance and logs, ensuring efficient operation and addressing any anomalies.</p><p>• Maintain app registrations, client keys, and store entity configurations in D365FO.</p><p>• Ensure compliance with IT policies, licensing requirements, and industry best practices.</p><p>• Collaborate with business stakeholders, vendors, and IT teams to optimize system functionality.</p><p>• Provide training and guidance to users to enhance system utilization.</p><p>• Proficiency in Active Directory and Windows Server.</p><p>• Hands-on experience with Windows 10 and Dell Technologies.</p><p>• Familiarity with Citrix Technologies and Dynamics 365 (D365FO).</p><p>• Strong understanding of SQL databases and Azure.</p><p>• Knowledge of Power BI and Power Automate for reporting and automation.</p><p>• Experience with Electronic Data Interchange (EDI) systems.</p><p>• Solid troubleshooting and problem-solving skills in a technical environment.</p><p>• Ability to manage system security and ensure compliance with IT policies.</p>
<p>We are seeking an experienced and versatile Cloud System Administrator to join our team in Escondido, California, for a contract role. This position combines IT support with system administration duties, demanding proficiency in a variety of technologies and tools. The selected candidate will be instrumental in optimizing operational workflows, implementing effective cybersecurity strategies, and delivering innovative tech solutions to support our staff</p><p><br></p><p>Responsibilities:</p><p>• Manage the deployment, configuration, and maintenance of Azure virtual machines, applications, and security settings.</p><p>• Design, implement, and oversee cybersecurity policies, including tools like Microsoft Defender, Intune, and Microsoft Purview.</p><p>• Automate workflows and processes using Power Automate, PowerShell scripting, and other automation tools.</p><p>• Develop and maintain data reporting and analytics solutions using Power BI.</p><p>• Support the integration and data transfer between multiple third-party applications and platforms, leveraging APIs and Azure Graph.</p><p>• Create and deploy custom applications using Power Apps and AI tools such as Copilot.</p><p>• Perform inventory management, including unboxing, installing, and configuring new hardware and software.</p><p>• Enhance system security and compliance by implementing conditional access policies and data loss prevention protocols.</p><p>• Utilize AWS technologies like Amazon EC2, CloudWatch, and Auto Scaling to optimize cloud infrastructure.</p><p>• Troubleshoot and resolve technical issues, ensuring minimal disruption to operations.</p>
