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7 results for Records Specialist in Laguna Niguel, CA

Collections Specialist

Vista, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Join a Team That Values Communication and ResultsA growing manufacturing and distribution company is seeking a Collections Specialist to manage customer accounts and support cash collection initiatives. We're looking for someone who is proactive, professional, and comfortable working in a fast-paced accounting environment.You'll work closely with customers, sales teams, and accounting leadership to resolve outstanding balances while maintaining strong business relationships. ResponsibilitiesCollections Operations<ul><li>Manage assigned customer portfolio and aging accounts</li><li>Follow up on delinquent invoices and resolve payment delays</li><li>Review credit holds and assist with account releases</li><li>Investigate billing discrepancies and payment applications</li><li>Maintain detailed collection notes and account documentation</li></ul>Reporting<ul><li>Prepare collection activity reports</li><li>Assist with month-end closing activities</li><li>Monitor customer payment trends and recommend improvements</li></ul>
2026-06-29T00:00:00Z

Collections Specialist

Carlsbad, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Help Strengthen the Financial Health of a Growing OrganizationWe're partnering with a well-established healthcare services company that is looking for a Collections Specialist to join its accounting team. This position is ideal for someone who enjoys building professional relationships, resolving account discrepancies, and improving cash flow while delivering excellent customer service. This role offers a collaborative team environment, modern accounting systems, and the opportunity to make an immediate impact. ResponsibilitiesCollections & Account Management<ul><li>Contact customers regarding outstanding invoices through phone and email communications</li><li>Review aging reports and prioritize collection efforts</li><li>Research account discrepancies and resolve payment issues</li><li>Negotiate payment arrangements while maintaining positive client relationships</li><li>Document collection activity and account status updates</li></ul>Accounting Support<ul><li>Reconcile customer accounts and apply payments</li><li>Partner with billing and customer service teams to resolve disputes</li><li>Prepare weekly aging reports for leadership</li><li>Assist with month-end AR reconciliations</li></ul>
2026-06-29T00:00:00Z

Inventory Specialist

Elfin Forest, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
We are looking for an Inventory Specialist to support daily inventory operations and ensure receiving records are accurate, complete, and well documented. This Long-term Contract position is based in San Marcos, California, and focuses on maintaining product data, resolving discrepancies, and helping the team keep inventory processes running smoothly. The ideal candidate is organized, detail-oriented, and comfortable partnering with warehouse, purchasing, and accounting teams in a fast-paced environment. Responsibilities: • Organize and maintain certificates of analysis so they are properly stored and linked to the correct lot and receipt documentation. • Verify that required quality documents are available before materials are received into the warehouse, and follow up on any missing records before processing is completed. • Coordinate with suppliers and internal inventory leadership to secure outstanding documentation needed for incoming products. • Record and update product expiration details during the receiving process to support accurate inventory control. • Investigate billing and receiving discrepancies, then work with warehouse personnel and inventory contacts to provide timely resolution details to Accounts Payable. • Prioritize urgent incoming shipments and help accelerate receipt processing when business needs require fast turnaround. • Collaborate with cross-functional teams on reporting, project support, and data gathering related to inventory activities. • Assist with tracking and revising purchase order due dates to help maintain accurate supply and delivery information. • Support updates to product cost records when pricing changes occur.
2026-07-06T00:00:00Z

Grant Specialist

Los Angeles, CA
onsite
Temporary / Contract
25 - 40 USD / Hourly
Robert Half is seeking a detail-oriented Grant Specialist to support organizations in the pursuit and management of grant funding opportunities. The ideal candidate will have strong research, writing, organizational, and communication skills, with prior experience in grant application processes, compliance, and reporting. This role is perfect for someone who thrives in a team environment and is passionate about bringing funding resources to life. If you combine dynamic communication skills with a positive attitude, then you may thrive in this position. If this sounds like you, please call our office 213.629.4602. Key Responsibilities: <ul><li>Research and identify grant funding opportunities that align with organizational objectives. </li><li>Assist in preparing detailed and persuasive grant proposals, budgets, and application packages. </li><li>Track and monitor grant applications to ensure timely submission and compliance with funding agency requirements. </li><li>Collaborate with internal departments (such as finance, program management, and leadership) to prepare accurate budgets and narratives. </li><li>Maintain detailed records of grant-related activities, deadlines, and obligations. </li><li>Support post-award administration, including grant reporting, financial tracking, and amendments. </li><li>Develop strategies to enhance grant acquisition and improve efficiency in the application process. </li><li>Provide training to staff on regulations and compliance requirements for grant administration.</li></ul>
2026-06-26T00:00:00Z

Routing Specialist

South Gate, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
They are seeking a detail-oriented Routing Specialist to support daily transportation operations and ensure the smooth flow of freight. This position focuses heavily on routing efficiency, data tracking, and coordination across teams.Key responsibilities include:<ul><li>Developing and managing efficient routing plans to optimize delivery schedules</li><li>Using advanced Excel functions (pivot tables, VLOOKUPs, reporting) to track shipments and performance</li><li>Coordinating with drivers, dispatchers, and warehouse teams to ensure on-time deliveries</li><li>Monitoring shipments and proactively resolving delays or issues</li><li>Maintaining accurate records of routes, schedules, and transportation costs</li><li>Communicating with internal teams and external partners</li><li>Ensuring compliance with company and industry regulations</li></ul>
2026-07-02T00:00:00Z

Billing Specialst

Oceanside, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
Robert Half is partnering with a well-established North County San Diego company seeking an experienced Billing Specialist to support its growing accounting operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with customers and internal stakeholders, and takes pride in ensuring billing accuracy. The organization offers a positive team culture, stable leadership, and opportunities for advancement within the accounting and finance department.Key Responsibilities<ul><li>Prepare and process customer invoices</li><li>Review billing documentation for completeness and accuracy</li><li>Research and resolve billing discrepancies</li><li>Communicate with customers regarding invoice questions</li><li>Maintain billing records and supporting documentation</li><li>Assist with accounts receivable collections activities</li><li>Process billing adjustments and credit memos</li><li>Reconcile customer accounts</li><li>Generate billing reports for management review</li><li>Support month-end close related billing activities</li></ul>
2026-07-08T00:00:00Z

Hospital Admitting Specialist

Tustin, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
A Hospital in Tustin is in the need of Hospital Admitting Specialist to its Emergency Department team. The Hospital Admitting Specialist will play a pivotal role in ensuring patients are registered efficiently and accurately during critical moments. The Hospital Admitting Specialist will be tasked with admitting patients, collecting demographics and insurance information. This role requires strong communication skills, empathy, and the ability to thrive in a fast-paced healthcare environment. Responsibilities:• Welcome patients and their families to the Emergency Department with professionalism and empathy.• Collect and validate patient demographic and insurance information to ensure accuracy.• Obtain and securely scan necessary documents, including identification and insurance cards.• Explain financial responsibilities such as co-payments and assist patients with payment collection.• Accurately input patient data into the electronic health record system.• Collaborate with clinical staff to facilitate smooth patient flow and minimize delays.• Address patient and visitor inquiries with a calm and supportive demeanor.• Adhere to hospital policies and maintain compliance with organizational standards.• Perform additional administrative tasks as required to support the department. Schedule: 40 hours/week; rotating weekendsShift: 2:00pm – 10:30pm
2026-07-02T00:00:00Z