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12 results for Medical Front Desk Coordinator in Laguna Niguel, CA

Front Desk Coordinator

Los Angeles, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Position SummarySeeking a professional, customer-focused Front Desk Coordinator who is fluent in both English and Spanish. This individual will serve as the first point of contact for patients, providing exceptional customer service while supporting front office operations in a fast-paced community health center.Key Responsibilities<ul><li>Greet and check in patients while delivering excellent customer service.</li><li>Answer and route high-volume incoming phone calls.</li><li>Schedule, reschedule, and confirm patient appointments.</li><li>Verify insurance eligibility and collect patient demographics.</li><li>Register new patients and update existing patient information.</li><li>Collect copays and process patient payments.</li><li>Maintain accurate documentation within the EMR system.</li><li>Coordinate with clinical staff to ensure efficient patient flow.</li><li>Assist with referrals, authorizations, scanning, faxing, and other administrative duties as needed.</li><li>Ensure patient confidentiality and HIPAA compliance.</li></ul>
2026-07-13T00:00:00Z

Medical Referral Coordinator

Los Angeles, CA
onsite
Temporary / Contract
21.29 - 25.12 USD / Hourly
A Hospital in Los Angeles is in the need of a Medical Referral Coordinator. The Medical Referral Coordinator is responsible for managing all patient referrals to specialists, diagnostic testing, and outside healthcare providers. This role ensures timely and accurate coordination of referrals, prior authorizations, and follow-up, while maintaining excellent communication with patients, providers, and insurance companies. The Medical Referral Coordinator plays a key role in supporting continuity of care and enhancing the patient experience. ESSENTIAL DUTIES AND RESPONSIBILITIES:• Receive, review, and process all provider referral requests.• Verify patient insurance eligibility and benefits related to referrals and authorizations.• Obtain prior authorizations from insurance companies as required.• May schedule referral appointments directly on behalf of patient, as needed.• Track and follow up on referrals to confirm appointment completion and ensure receipt of consult/specialty notes in a timely manner. • Ensure referrals are addressed and closed in a timely manner, as determined in relevant policies and procedures.• Ensure that patient's primary care chart is up to date with information on specialist consults, hospitalizations, ER visits and community organization related to their health.• Coordinates with clinical team on patient inquiries regarding referral.• Maintain accurate and up-to-date referral logs and documentation in the electronic health record (EHR). • Responsible to audit information entered in EHR to ensure compliance with capturing necessary data as required by reporting agencies (i.e. Meaningful Use, etc.).• Communicate with providers regarding referral status, barriers, or delays.• Communicate with Supervisor when unable to process all referrals or follow-ups to avoid delays.• Serve as a patient advocate by providing education and guidance regarding referral processes and answer patient questions and address concerns.• Ensure compliance with requirements of HIPAA, OSHA, other application regulations and all agency/clinic policies and protocols.• Complete and comply with all mandatory trainings• Participate in staff meetings, agency meetings, planning meetings, and other meetings as needed.• Prepare and submit monthly reports of activities as requested.• Identify and utilize cultural and community resources. Establish and maintain relationships with identified service providers. • Participate in quality improvement initiatives related to referral management, providing feedback and suggestions to streamline processes and enhance patient care.
2026-07-17T00:00:00Z

Medical Receptionist

Huntington Beach, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a welcoming and organized detail-oriented individual to support front-desk operations for a busy healthcare setting in Huntington Beach, California. The Medical Receptionist plays an important role in creating a smooth patient experience by managing arrivals, coordinating appointments, and helping administrative workflows stay on track. The Medical Receptionist will work closely with the reception team of three to ensure patients are assisted promptly and accurately throughout the check-in process. Responsibilities:• Greet patients upon arrival and complete the check-in process efficiently while maintaining a courteous and attentive presence.• Confirm insurance details and review health plan information to help ensure accurate patient registration.• Collect copayments/deductibles and support front-desk financial procedures in line with office expectations.• Prepare and organize patient charts ahead of scheduled visits so care teams have needed information ready.• Arrange new, follow-up, and rescheduled appointments while helping maintain an orderly provider calendar.• Partner with other reception staff to keep daily front-office operations running smoothly and consistently.• Assist with outreach activities related to quality measures and attestation follow-up when needed.• Respond to routine patient questions in person or by phone and direct concerns to the appropriate team members.
2026-07-17T00:00:00Z

Office Services Coordinator

Irvine, CA
onsite
Temporary / Contract
20 - 22.5 USD / Hourly
We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment. Responsibilities:• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.• Handle additional day-to-day office duties as needed to support smooth team operations.
2026-07-01T00:00:00Z

Bilingual Medical Receptionist

Escondido, CA
onsite
Temporary / Contract
21 - 26 USD / Hourly
Make a Difference While Delivering Exceptional Patient CareRobert Half is working with a respected healthcare provider in Escondido seeking a compassionate and professional Bilingual Medical Receptionist to join its growing team.This position is perfect for someone who enjoys helping people, creating positive patient experiences, and serving as the welcoming face of a busy medical office. The ideal candidate is fluent in both English and Spanish, highly organized, and committed to providing outstanding customer service.You will play a critical role in ensuring patients feel supported from the moment they walk through the door. Responsibilities<ul><li>Greet and assist patients in both English and Spanish</li><li>Answer incoming calls and schedule appointments</li><li>Verify patient information and insurance details</li><li>Manage patient check-in and check-out processes</li><li>Collect copays and maintain accurate records</li><li>Coordinate with medical staff regarding patient scheduling needs</li><li>Maintain confidentiality and HIPAA compliance</li><li>Manage referrals, authorizations, and medical documentation</li><li>Update patient records within electronic medical records systems</li><li>Provide exceptional customer service to patients and families</li></ul>
2026-07-13T00:00:00Z

Receptionist

Arcadia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-07-09T00:00:00Z

Receptionist

Newport Beach, CA
onsite
Temporary / Contract
16.625 - 21 USD / Hourly
We are looking for a reliable Receptionist to join a small team in Newport Beach, California on a Contract basis with the potential to become a permanent employee. This position is ideal for someone who enjoys creating a welcoming front-office experience, staying organized, and keeping daily administrative tasks on track. The role supports general office operations through scheduling, calendar coordination, client interaction, and document preparation in a business casual environment. Responsibilities: • Welcome visitors and serve as the first point of contact for clients, callers, and guests in a courteous and attentive manner. • Manage incoming calls through a multi-line phone system, direct inquiries appropriately, and relay messages with accuracy and timeliness. • Coordinate appointments and maintain calendars to support smooth day-to-day office scheduling. • Prepare and issue insurance certificates and other routine office documents with close attention to detail. • Communicate with clients regarding general questions, scheduling matters, and follow-up needs while maintaining a high level of service. • Provide broad administrative support for daily office activities, including basic data entry, correspondence, and record organization. • Use Microsoft Office, Sage 100, and Greenline to complete clerical and administrative tasks as needed. • Help maintain an organized front office environment and support consistent office coverage during regular weekday business hours.
2026-07-17T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-07-09T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations in Irvine, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming office experience while keeping administrative activities organized and running smoothly. The person in this role will serve as an important first point of contact for visitors, employees, and callers, while providing steady support across a range of office coordination tasks. Responsibilities: • Welcome guests, employees, and vendors with a courteous and attentive approach, ensuring a positive first impression of the office. • Oversee front desk activities, including answering and directing calls through a multi-line phone system and responding to routine questions accurately. • Coordinate incoming and outgoing mail, courier shipments, and package deliveries to keep office communications and materials moving efficiently. • Arrange meetings, manage calendars as needed, and reserve conference rooms to support smooth day-to-day scheduling. • Provide administrative assistance through document preparation, electronic data updates, filing, and other general clerical tasks. • Monitor reception and common office areas to maintain a neat, orderly, and welcoming environment. • Track office supply levels, restock essentials, and submit orders when inventory runs low. • Enforce visitor check-in and check-out procedures and follow established site security practices. • Assist team members and managers with additional office support duties, including occasional handling of supplies or packages up to 20 lbs. • Deliver responsive customer service to internal staff and external visitors by providing clear information and timely assistance.
2026-07-17T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk and administrative operations in Irvine, California. This Contract position is ideal for someone who can create a positive first impression while balancing multiple office support tasks in a fast-paced environment. The role will assist with visitor coordination, onboarding preparation, scheduling, documentation, and general office organization while helping maintain an efficient workplace. Responsibilities: • Provide front-desk coverage as needed, greeting visitors and employees courteously and ensuring smooth day-to-day reception operations. • Maintain a neat, organized entrance area and help create a welcoming office environment for guests and staff. • Handle administrative support requests such as printing, assembling materials, packaging, and outgoing mail for various departments. • Coordinate Safety Committee activities by arranging meetings, monitoring follow-up items, and helping keep action plans on track. • Assist with office administration, including calendar support, meeting notes, document updates, and other hands-on tasks as assigned. • Update and maintain internal reference materials such as employee directories, organizational charts, and tracking spreadsheets. • Manage team scheduling by sending reminders, collecting confirmations, and helping ensure accurate coverage records. • Support onboarding logistics by preparing welcome materials, organizing name tags, setting up workstations, and coordinating introductory meetings and benefits sessions. • Provide additional administrative assistance with scheduling, expense-related tasks, conference room coordination, and other operational needs as required.
2026-07-17T00:00:00Z

Receptionist

Ontario, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a dependable Receptionist to support daily front desk operations. This long-term contract position is ideal for someone who enjoys creating a welcoming office environment while keeping administrative tasks organized and on track. The person in this role will serve as a key point of contact for visitors, staff, and vendors, helping the office run smoothly each day. Responsibilities:• Welcome guests and employees in a courteous manner, provide direction, and ensure a positive arrival experience.• Respond to incoming questions in person and by phone, offering accurate information or routing requests to the appropriate contact.• Coordinate calendars by arranging appointments and meeting schedules while helping avoid conflicts and delays.• Process incoming and outgoing mail, package deliveries, and courier requests with attention to timeliness and accuracy.• Maintain shared office areas so they remain orderly, presentable, and ready for daily business activities.• Track workplace supply levels, place replenishment orders, and organize stock to support uninterrupted office operations.• Prepare meeting spaces in advance, including room setup and basic readiness checks for scheduled gatherings.• Assist with organizing workplace events and provide logistical support for office activities as needed.
2026-06-26T00:00:00Z

Facilities Operations Coordinator

Los Angeles, CA
onsite
Temporary / Contract
26 - 31 USD / Hourly
We are seeking a dependable and organized Facilities Operations Coordinator to support the daily operations of a nonprofit organization's administrative offices. This onsite role is responsible for ensuring the facility remains safe, functional, and well maintained while coordinating vendors, managing office services, and supporting employees with day-to-day facility needs. The ideal candidate is proactive, customer service driven, and thrives in a fast-paced environment. Facilities coordinators in nonprofit environments commonly oversee vendor management, maintenance coordination, safety compliance, office operations, and administrative support. Key Responsibilities<ul><li>Coordinate daily facility operations and respond to maintenance requests.</li><li>Submit, monitor, and close work orders for building repairs and preventative maintenance.</li><li>Serve as the primary contact for janitorial, landscaping, HVAC, plumbing, electrical, and other service vendors.</li><li>Schedule vendor visits and ensure work is completed accurately and on time.</li><li>Conduct routine facility inspections to identify maintenance or safety concerns.</li><li>Maintain inventory of office, janitorial, and facility supplies.</li><li>Coordinate office moves, workstation setups, furniture installations, and conference room arrangements.</li><li>Support employee onboarding by preparing workstations and office equipment.</li><li>Process facilities invoices, purchase orders, and vendor documentation.</li><li>Maintain service contracts, maintenance records, warranties, and compliance documentation.</li><li>Assist with workplace safety programs, emergency preparedness, and OSHA compliance.</li><li>Coordinate fire inspections, alarm testing, and other required building inspections.</li><li>Support company meetings, training sessions, and special events by arranging room setups and logistics.</li><li>Partner with IT, HR, Finance, and leadership to support day-to-day operational needs.</li><li>Track facilities budgets, expenses, and vendor performance.</li><li>Recommend process improvements that enhance workplace efficiency and employee experience.</li><li>Perform additional administrative and facilities-related duties as assigned.</li></ul>
2026-07-14T00:00:00Z