19 Results for Medical Front Desk Coordinator Jobs in Laguna Niguel, CA

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Front Desk Coordinator

San Diego, CA
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for an experienced and service-oriented Front Desk Coordinator to support daily front office operations for a medical office in San Diego, California. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience for visitors while keeping communication and administrative tasks organized. The person in this role will serve as a key point of contact, manage incoming calls, and help maintain accurate information within electronic records systems. Responsibilities:• Welcome guests, patients, and staff in a detail-oriented manner and ensure the front desk area remains organized and inviting.• Handle a high volume of incoming calls through a multi-line phone system, directing inquiries to the appropriate departments with accuracy and courtesy.• Coordinate front office activities such as check-ins, visitor support, and general concierge-style assistance.• Maintain and update electronic medical records carefully to support accurate documentation and efficient office operations.• Respond promptly to routine questions by phone or in person and provide clear information based on office procedures.• Monitor daily front desk workflows, including message taking, call transfers, and follow-up communication as needed.• Support administrative tasks such as basic data entry, record verification, and document handling to assist the wider team.
2026-10-05T00:00:00Z

Front Desk Coordinator (Bilingual Cantonese/Mandarin)

Rowland Heights, CA
onsite
Temporary to Hire
19 - 24 USD / Hourly
A Community Center in Rowland Heights is in the need of a bilingual in Cantonese or Mandarin for a Front Office Associate position. The Bilingual Cantonese/Mandarin Front Office Associate will support members and local older adults at our community center locations by delivering thoughtful customer service, guiding individuals through healthcare-related questions, and building strong relationships within diverse communities. The Cantonese/Mandarin Front Office Associate combines front-facing member support, outreach, event coordination, and operational oversight to help create a welcoming and informative environment. Candidates should be comfortable working a regular schedule of 40 hours per week and available to work occasional Saturdays. Responsibilities:• Welcome members and visitors to the community center, resolve service questions, and provide a positive day-to-day experience for older adults and guests.• Assist individuals in their preferred language with understanding plan benefits, accessing care, and navigating Medicare-related questions with clarity and professionalism.• Represent the organization at community gatherings, educational sessions, and outreach events while promoting available services and strengthening local visibility.• Organize wellness programs, classes, and center events by managing scheduling, logistics, materials, and coordination with internal partners.• Monitor inventory levels for office materials, equipment, and promotional items to keep the center properly stocked and ready for daily operations.• Oversee the use of community center space for activities and trainings, maintaining a clean, safe, and orderly setting for participants.• Track visitor activity and service usage to help evaluate engagement trends and support informed planning decisions.• Conduct routine checks of equipment and report maintenance or repair needs to the appropriate facilities contact in a timely manner.• Help develop programs and activities that reflect community interests and create meaningful value for members and local older adults.• Support additional operational, customer service, or outreach tasks as needed to meet team and center objectives.
2026-09-28T00:00:00Z

Front Desk Coordinator(Bilingual Cantonese/Mandarin)

Monterey Park, CA
onsite
Temporary to Hire
19 - 24 USD / Hourly
A Community Center in Monterey Park is in the need of a bilingual in Cantonese or Mandarin for a Front Office Associate position. The Bilingual Cantonese/Mandarin Front Office Associate will support members and local older adults at our community center locations by delivering thoughtful customer service, guiding individuals through healthcare-related questions, and building strong relationships within diverse communities. The Cantonese/Mandarin Front Office Associate combines front-facing member support, outreach, event coordination, and operational oversight to help create a welcoming and informative environment. Candidates should be comfortable working a regular schedule of 40 hours per week and available to work occasional Saturdays. Responsibilities:• Welcome members and visitors to the community center, resolve service questions, and provide a positive day-to-day experience for older adults and guests.• Assist individuals in their preferred language with understanding plan benefits, accessing care, and navigating Medicare-related questions with clarity and professionalism.• Represent the organization at community gatherings, educational sessions, and outreach events while promoting available services and strengthening local visibility.• Organize wellness programs, classes, and center events by managing scheduling, logistics, materials, and coordination with internal partners.• Monitor inventory levels for office materials, equipment, and promotional items to keep the center properly stocked and ready for daily operations.• Oversee the use of community center space for activities and trainings, maintaining a clean, safe, and orderly setting for participants.• Track visitor activity and service usage to help evaluate engagement trends and support informed planning decisions.• Conduct routine checks of equipment and report maintenance or repair needs to the appropriate facilities contact in a timely manner.• Help develop programs and activities that reflect community interests and create meaningful value for members and local older adults.• Support additional operational, customer service, or outreach tasks as needed to meet team and center objectives.
2026-09-28T00:00:00Z

Medical Receptionist

Torrance, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a friendly and organized Medical Receptionist to support daily front-desk operations in Torrance, California. This Contract Medical Receptionist is ideal for someone who enjoys helping patients, managing administrative tasks, and creating a welcoming experience in a busy healthcare setting. The person in this role will handle appointment coordination, patient intake support, and routine office activities while maintaining accuracy and professionalism throughout each interaction. Apply to become a Medical Receptionist today! Responsibilities:• Welcome patients and visitors, provide courteous assistance, and guide them to the appropriate clinic areas or team members.• Review patient demographic details and insurance information for accuracy, and assist with collecting required copays or other front-desk payments.• Support the check-in process by distributing forms, gathering completed documents, and ensuring required paperwork is properly handled.• Track missed visits and schedule changes, then promptly communicate no-shows and cancellations to the appropriate clinical support staff.• Arrange return visits and outreach to patients by phone to confirm upcoming appointments and help maintain schedule readiness.• Manage incoming calls, respond to routine front-office questions, and direct inquiries to the correct department when needed.• Carry out general administrative and clerical tasks that keep reception and patient-facing operations running smoothly in a high-volume environment.
2026-09-21T00:00:00Z

Receptionist/Office Coordinator

Encinitas, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
A busy construction company is looking for a Receptionist & Office Coordinator who can keep the front office running smoothly while providing excellent service to customers, vendors, subcontractors, and employees. This role is ideal for someone who doesn't want to sit behind a front desk doing the same task all day. Along with reception responsibilities, you’ll assist with office coordination, scheduling, documentation, vendor communication, and general administrative projects.Responsibilities:<ul><li>Greet visitors and provide a professional first impression</li><li>Answer and direct incoming calls</li><li>Assist customers, vendors, subcontractors, and employees with general questions</li><li>Coordinate visitor arrivals and office access</li><li>Receive and distribute mail, packages, and deliveries</li><li>Maintain front-office organization</li><li>Assist with scheduling meetings and appointments</li><li>Coordinate conference rooms and shared office spaces</li><li>Maintain office supply inventory and place orders as needed</li><li>Assist with filing, scanning, copying, and document organization</li><li>Enter basic information into company systems</li><li>Assist project and administrative teams with paperwork</li><li>Track incoming documents from vendors and subcontractors</li><li>Help coordinate office events and employee communications</li><li>Provide general administrative support across the office</li><li>Take on special projects as needed</li></ul>
2026-09-21T00:00:00Z

Receptionist - Office Coordinator

El Segundo, CA
onsite
Temporary to Hire
28 - 31 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily administrative operations for a team in California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping an office organized, communicating with a wide range of stakeholders, and helping business activities run smoothly. The right candidate will bring strong coordination skills, professionalism, and prior exposure to commercial real estate, property management, or a related environment. Responsibilities:• Coordinate front-office and administrative activities, including managing schedules, handling correspondence, and maintaining organized records.• Support day-to-day office operations by preparing documents, tracking key information, and ensuring supplies and shared spaces are well managed.• Assist with tenant, vendor, or client communications by responding to inquiries, relaying updates, and directing requests to the appropriate team members.• Prepare reports, letters, and other business materials with accuracy and professionalism.• Help organize meetings, appointments, and office events, including calendar management and logistical support.• Maintain digital and physical filing systems so important documents remain accessible, current, and properly stored.• Provide administrative support to real estate or property management teams, including data entry, document coordination, and follow-up on outstanding items.• Contribute to process efficiency by identifying routine administrative needs and helping keep workflows on track.
2026-09-28T00:00:00Z

Inpatient Care Coordinator

Long Beach, CA
onsite
Temporary to Hire
23 - 27 USD / Hourly
A healthcare company is looking for a detail-oriented Inpatient Care Coordinator to support care management efforts in Long Beach, California. This InPatient Care Coordinator role is ideal for someone who enjoys coordinating patient support activities, communicating with providers and patients by phone, and keeping clinical information accurate and up to date. The inpatient care coordinator role will help the team track patient needs after hospitalization, organize care-related information, and contribute to timely follow-up across a busy healthcare environment. Key Responsibilities:• Place outbound calls to patients and healthcare providers to coordinate follow-up care and gather needed information.• Enter and update case information accurately while managing a steady daily volume of patient records and care activity.• Review hospital discharge reports to identify patients who may need additional attention and escalate concerns to the appropriate care team members.• Assist with health risk screening activities under the direction of nursing staff and document findings clearly.• Maintain complete and organized patient records to support continuity of care and internal care management workflows.• Provide coverage for fellow coordinators when needed to help the department maintain consistent service levels.• Support appointment and scheduling-related coordination tasks that help patients move through post-discharge care plans efficiently. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-09-28T00:00:00Z

Front Office Receptionist

Fallbrook, CA
onsite
Temporary / Contract
21.5 - 23.5 USD / Hourly
A professional services company in Fallbrook is looking for a polished, organized Front Office Receptionist to become the welcoming face of its office. This is more than simply answering phones — you’ll help create a smooth experience for clients and visitors while keeping the front office organized and supporting the broader administrative team. The ideal candidate is friendly, professional, dependable, and naturally organized. You should be comfortable greeting executives and clients, handling multiple incoming calls, coordinating visitors, and jumping in wherever the office needs support.What You’ll Do:<ul><li>Welcome clients, visitors, vendors, and employees</li><li>Answer and route incoming phone calls</li><li>Manage the reception area and maintain a professional appearance</li><li>Monitor and respond to general office emails</li><li>Coordinate conference rooms and visitor schedules</li><li>Receive and distribute mail and packages</li><li>Assist with outgoing shipments and correspondence</li><li>Maintain office calendars and basic administrative records</li><li>Order office supplies and monitor inventory</li><li>Assist with meeting preparation and office events</li><li>Coordinate building access and visitor notifications</li><li>Provide administrative support to various departments</li><li>Prepare documents, scan files, and organize electronic records</li><li>Assist with scheduling and other office coordination tasks</li><li>Handle sensitive information professionally and confidentially</li></ul>
2026-09-21T00:00:00Z

DATA ENTRY CLERK HEALTHCARE ADMINISTRATION

San Marcos, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
A healthcare organization in North County is looking for a Data Entry Clerk to support its administrative team. This role is focused on maintaining accurate patient, provider, scheduling, and billing-related information while helping the office stay organized and responsive. The ideal candidate is comfortable handling detailed information, understands the importance of accuracy, and can maintain professionalism when working with sensitive records.Responsibilities:<ul><li>Enter and update patient and administrative information</li><li>Review documents for missing or inconsistent information</li><li>Maintain electronic records and databases</li><li>Enter referral, authorization, scheduling, and billing information</li><li>Verify information against source documents</li><li>Update spreadsheets and tracking logs</li><li>Scan and organize supporting documentation</li><li>Research and correct data discrepancies</li><li>Assist with routine reports and administrative projects</li><li>Communicate with internal departments regarding missing information</li><li>Maintain confidentiality of sensitive records</li><li>Provide general administrative support as needed</li></ul>
2026-10-02T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a professional and personable Receptionist to serve as the first point of contact for visitors, clients, and employees. The ideal candidate will have strong communication skills, a polished demeanor, and the ability to manage front desk operations while providing excellent administrative support. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff in a courteous and professional manner.</li><li>Answer and direct incoming phone calls, take messages, and respond to general inquiries.</li><li>Maintain the front desk area to ensure a welcoming and organized environment.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Schedule appointments, conference rooms, and meetings as needed.</li><li>Perform administrative tasks such as data entry, filing, scanning, and document preparation.</li><li>Support office operations by ordering supplies and assisting with general clerical needs.</li></ul>
2026-09-24T00:00:00Z

Receptionist

Fountain Valley, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an experienced and dependable Receptionist to support front desk operations in Fountain Valley, California. This Contract to permanent position is ideal for someone who enjoys creating a positive first impression while keeping daily administrative activities organized and on track. The person in this role will serve as a key point of contact for visitors, callers, and employees, while helping maintain an organized and efficient office environment. Responsibilities: • Welcome guests and callers courteously, respond to general questions, and connect them with the appropriate department or team member. • Keep the reception and lobby areas orderly, presentable, and ready to receive visitors throughout the day. • Track visitor activity, document incoming calls and requests accurately, and maintain organized front desk records. • Provide administrative support such as data entry, file organization, document copying, form collection, and preparation of basic office materials. • Manage visitor access by preparing badges for approved guests and coordinating employee escorts in accordance with company security procedures. • Support workplace programs by assisting with ergonomic request coordination and monitoring front desk-related safety check-in processes for gym visitors. • Help coordinate internal meetings, employee gatherings, lunches, and team-building events as needed. • Receive and distribute mail, packages, and courier deliveries, while also monitoring office supply levels and replenishing materials when necessary.
2026-10-06T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for an experienced and dependable Office Coordinator to support daily front desk operations in Irvine, California. This contract opportunity offers the potential for a permanent role and is ideal for someone who enjoys creating a welcoming office environment while keeping administrative tasks organized and on track. The person in this role will serve as a key point of contact for visitors, callers, and internal teams, helping the office run smoothly through strong communication and attention to detail. Responsibilities:• Welcome guests and direct them appropriately while ensuring a welcoming and positive first impression.• Manage appointment calendars, meeting schedules, and conference room bookings to support efficient office coordination.• Handle incoming mail, parcels, and deliveries, and distribute items promptly to the correct recipients.• Monitor inventory of office materials and arrange replenishment orders to maintain day-to-day operations.• Enter and update information in internal systems with accuracy and consistency.• Support administrative workflows by scanning documents, organizing files, making copies, and maintaining orderly records.• Keep the reception space and shared office areas neat, presentable, and ready for visitors and staff.• Provide administrative assistance across departments and contribute to special assignments or additional office needs as they arise.
2026-10-06T00:00:00Z

Receptionist

Arcadia, CA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a dependable Receptionist to support daily office operations in California. This contract-to-permanent opportunity blends front-desk coordination with administrative and accounting-related support, making it ideal for someone who is highly organized, detail-focused, and comfortable working with sensitive information. The right candidate will manage multiple priorities confidently while maintaining clear communication with customers, vendors, and internal team members. Responsibilities: • Welcome visitors, answer and direct calls through a multi-line phone system, and create a welcoming front-office experience. • Process accounts payable entries and assist with routine accounting tasks to help keep financial records accurate and current. • Support payroll administration by handling assigned portions of the process in coordination with other team members. • Post general ledger activity and provide day-to-day assistance with accounting operations as needed. • Review sales information, identify inconsistencies or missing details, and follow through to resolve issues promptly. • Track office and operational supply levels, place orders when needed, and maintain organized administrative inventory records. • Prepare bank deposits, assist with payment processing, and provide backup support for accounting-related tasks such as order release coordination. • Contact customers regarding outstanding receivable balances and maintain consistent follow-up to support timely collections. • Assist with special projects, including gathering vendor quotes, coordinating administrative tasks, and supporting event planning. • Maintain accurate documentation, complete assignments on schedule, and communicate effectively with customers, vendors, and internal staff.
2026-10-01T00:00:00Z

Receptionist

Arcadia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.Receptionists with 1 or more years of experience managing multi-line phone systems (15+ lines) looking for new opportunities should apply today. Excellent career opportunity for a career-minded Receptionist with a strong desire to succeed! This is opportunity is available exclusively through Robert Half. For immediate consideration email your resume and call 626.463.2031· Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-10-05T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-10-05T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are seeking a professional Receptionist to support the daily front office operations of a financial firm. The ideal candidate will provide exceptional customer service, create a welcoming first impression for clients and visitors, and handle administrative tasks with accuracy, discretion, and professionalism. Key Responsibilities:<ul><li>Greet clients, visitors, and vendors in a professional and courteous manner.</li><li>Answer and direct incoming phone calls promptly and accurately.</li><li>Manage the front desk, reception area, and guest check-in process.</li><li>Schedule appointments, meetings, and conference room bookings.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain office supplies and support general administrative functions.</li><li>Assist with data entry, filing, scanning, and document preparation.</li><li>Support internal staff with clerical and administrative needs as assigned.</li><li>Maintain confidentiality when handling sensitive client and company information.</li></ul>
2026-09-24T00:00:00Z

Customer Service Coordinator

Redondo Beach, CA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a Customer Service Coordinator to support corporate relocation services for clients in Redondo Beach, California. This contract opportunity with potential for a permanent position is ideal for someone who enjoys helping people during important life transitions while coordinating service providers, schedules, and communication with accuracy and care. In this role, you will guide relocating employees through service arrangements such as unpacking, organizing, donation, and removal support while working closely with corporate partners and moving-related contacts. The selected candidate will complete up to eight weeks of paid training to build knowledge of the company’s services, customers, systems, and national service network before fully stepping into the position. Responsibilities: • Coordinate relocation-related services by matching each customer with appropriate field professionals or service partners based on the scope and timing of the assignment. • Communicate directly with transferees to confirm needs, explain service options, and keep them informed throughout each stage of the move process. • Adjust appointments and service plans as changes arise, ensuring all parties remain aligned on updated schedules and job details. • Maintain regular contact with relocation management and moving company partners to exchange accurate information and provide timely progress updates. • Review vendor charges for completeness and accuracy, then assemble supporting documentation for billing submission. • Address service concerns quickly and professionally, partnering with leadership when needed to resolve issues effectively. • Document customer interactions, scheduling details, and service outcomes with a high level of accuracy in company systems. • Evaluate completed assignments and record feedback on service providers to support ongoing quality standards. • Provide additional operational support as needed to help maintain service quality and customer satisfaction.
2026-10-01T00:00:00Z

Customer Service Coordinator

Oceanside, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
A busy construction company is adding a Customer Service Coordinator to its team. This position is perfect for someone who enjoys being the person customers can rely on to get answers, coordinate next steps, and keep projects moving. You’ll work closely with customers, project managers, field teams, vendors, and office staff. No two days will look exactly the same — you may be answering homeowner questions in the morning, coordinating a service appointment midday, and following up with a project manager on an outstanding issue in the afternoon.Responsibilities:<ul><li>Serve as a day-to-day contact for customers throughout the project or service process</li><li>Respond to customer questions by phone and email</li><li>Schedule appointments, inspections, deliveries, and service visits</li><li>Coordinate customer requests with project managers and field personnel</li><li>Provide updates regarding project timelines and scheduled work</li><li>Document customer interactions and requests in company systems</li><li>Track open customer issues through resolution</li><li>Follow up with internal teams when information or action is outstanding</li><li>Assist with change requests, service requests, and warranty-related inquiries</li><li>Maintain accurate customer and project records</li><li>Prepare customer correspondence and basic documentation</li><li>Help resolve scheduling conflicts and service issues</li><li>Escalate more complex concerns to appropriate management</li><li>Provide general administrative support to the project team</li></ul>
2026-09-21T00:00:00Z

Client Services Coordinator

Los Angeles, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Our client, a distinguished provider of high-end, personalized funeral and memorial services, is seeking a polished, compassionate, and service-oriented Client Service Specialist to join their team in the 90045 area.This individual will serve as the first point of contact for clients and families, providing an exceptional, personalized experience during sensitive and emotional times. The ideal candidate will bring the professionalism and presentation of a luxury retail or hospitality environment, combined with genuine empathy, excellent communication skills, and the ability to guide clients through funeral and memorial service arrangements with care and discretion.We are seeking someone who is articulate, emotionally intelligent, organized, and naturally attentive to client needs.Key Responsibilities<ul><li>Serve as the primary point of contact for clients and families, delivering a warm, professional, and personalized service experience.</li><li>Assist clients with funeral, memorial, and mortuary service arrangements, explaining available options, services, and next steps with compassion and clarity.</li><li>Communicate professionally and effectively in person, over the phone, and through email, ensuring clients feel supported and informed throughout the process.</li><li>Provide a high level of customer care while handling sensitive conversations with empathy, patience, and discretion.</li><li>Coordinate appointments, service details, client inquiries, documentation, and follow-up communications.</li><li>Maintain accurate client records and ensure all arrangements and requests are handled with attention to detail.</li><li>Anticipate client needs and provide thoughtful solutions while maintaining the elevated service standards of a luxury environment.</li><li>Collaborate with internal teams and service providers to ensure a seamless and respectful client experience.</li><li>Maintain a polished, welcoming, and professional presence at all times.</li></ul>
2026-09-25T00:00:00Z

19 results for Medical Front Desk Coordinator in Laguna Niguel, CA