<p>We are looking for a Workplace Exp Coordinator to support daily front desk and workplace services operations in San Diego, CA. This is a Contract position focused on creating a welcoming, organized, and responsive environment for employees, visitors, and vendors. The person in this role will help coordinate site services, address routine requests, and maintain a well-organized on-site experience while following established building procedures.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and employees at the front desk, manage check-in activities, and issue visitor or parking passes in accordance with site security guidelines.</p><p>• Coordinate workplace support tasks such as mail handling, office supply distribution, and onboarding setup to keep daily operations running smoothly.</p><p>• Respond to questions, service requests, and routine concerns from staff and guests with courtesy and a strong customer service approach.</p><p>• Schedule and support on-site meetings and events, including room preparation, supply coordination, and post-event breakdown activities.</p><p>• Submit and monitor janitorial and maintenance requests, ensuring issues are communicated and addressed in a timely manner.</p><p>• Work closely with external vendors and building partners to support service delivery and maintain workplace standards.</p><p>• Follow emergency and property-specific safety procedures, escalating issues to the appropriate contacts when needed.</p><p>• Prepare and share clear information with team members and site contacts, including updates, basic reports, or presentation materials as assigned</p>
<p>A growing biotechnology manufacturer in Carlsbad is seeking a Human Resources Coordinator to support an expanding workforce during an exciting period of growth. This contract opportunity offers exposure to every stage of the employee lifecycle—from recruiting and onboarding to HR compliance and employee engagement—while working alongside an experienced HR leadership team.</p><p>If you enjoy variety in your day, thrive in fast-paced environments, and want to gain valuable experience with a recognized North County employer, we'd love to hear from you.</p><p><strong><u>What You'll Do</u></strong></p><p>Human Resources Administration</p><ul><li>Coordinate onboarding, orientation, and new hire documentation</li><li>Maintain HRIS records and employee personnel files</li><li>Process employment status changes, promotions, and compensation updates</li><li>Assist with benefits administration and open enrollment activities</li><li>Support leave administration and employment verification requests</li></ul><p>Recruiting Support</p><ul><li>Schedule interviews and coordinate candidate communications</li><li>Manage job postings across multiple recruiting platforms</li><li>Conduct reference checks and background screening coordination</li><li>Partner with hiring managers to ensure a positive candidate experience</li></ul>
<p>A rapidly growing manufacturing company is looking for an Employee Experience Coordinator to help support recruiting, onboarding, internal events, and employee engagement initiatives. This role combines Human Resources, office administration, and employee support into one highly collaborative position.</p><p>You'll work alongside leadership to ensure employees have a seamless experience from their first interview through every stage of their career.</p><p>Responsibilities</p><p><strong>Employee Engagement</strong></p><ul><li>Coordinate employee recognition programs and company events</li><li>Assist with onboarding and orientation sessions</li><li>Maintain employee files and HR documentation</li><li>Support internal communications and training initiatives</li></ul><p><strong>Administrative Support</strong></p><ul><li>Schedule interviews and meetings</li><li>Prepare reports and presentations</li><li>Assist with HR projects and compliance tracking</li><li>Coordinate office operations and vendor communication</li></ul>
<p>A growing technology and professional services company is seeking a People Operations Coordinator to help deliver an exceptional employee experience from recruitment through career development. This role blends Human Resources administration, employee support, onboarding, and operational coordination, making it an excellent opportunity for someone looking to expand their HR career.</p><p>You'll work alongside an experienced People Operations team while helping build programs that support employee engagement, organizational growth, and operational excellence.</p><p><br></p><p><strong>Responsibilities</strong></p><p><strong>People Operations</strong></p><ul><li>Coordinate onboarding, offboarding, and employee lifecycle activities</li><li>Maintain accurate employee records and HRIS data</li><li>Process employment changes, promotions, and organizational updates</li><li>Assist with benefits administration and employee communications</li><li>Support employee engagement programs and company events</li></ul><p><strong>Recruiting & Administrative Support</strong></p><ul><li>Coordinate interviews and hiring schedules</li><li>Prepare offer documentation and onboarding materials</li><li>Track recruiting metrics and HR reporting</li><li>Assist with compliance audits and special HR projects</li><li>Provide day-to-day administrative support to the HR team</li></ul>
<p>Our client, a well-established insurance firm, is seeking a highly organized and detail-oriented Administrative Coordinator to join their team on a contract-to-hire basis. This is an excellent opportunity for an experienced administrative professional looking to grow their career with a stable organization that values teamwork, professional development, and internal advancement.</p><p>The Administrative Coordinator will provide administrative support across multiple departments, helping to ensure smooth day-to-day operations while delivering exceptional service to both internal teams and clients.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to leadership and various departments</li><li>Coordinate calendars, meetings, and appointments</li><li>Prepare correspondence, reports, and other business documents</li><li>Maintain accurate electronic and physical filing systems</li><li>Answer and direct incoming phone calls in a professional manner</li><li>Assist with data entry, document management, and recordkeeping</li><li>Coordinate incoming and outgoing mail, office supplies, and general office operations</li><li>Support client documentation and administrative workflows</li><li>Communicate effectively with clients, vendors, and internal staff</li><li>Assist with special projects and other administrative duties as assigned</li></ul><p><br></p><p><br></p>
<p><strong>Be the First Impression for a Busy Medical Practice</strong></p><p>A multi-specialty medical office is seeking an experienced Front Office Coordinator to oversee daily front desk operations while creating a welcoming experience for patients, providers, and visitors. This role is perfect for someone who enjoys working in a fast-paced healthcare environment and takes pride in keeping office operations organized and running efficiently.</p><p>You'll play an essential role in supporting both patients and clinical staff while ensuring the front office operates seamlessly each day.</p><p><strong>Responsibilities</strong></p><p><strong>Patient Services</strong></p><ul><li>Greet and check in patients while providing exceptional customer service</li><li>Schedule appointments and coordinate provider calendars</li><li>Verify insurance eligibility and update patient demographics</li><li>Collect copays and process patient payments</li><li>Answer high-volume phone calls and direct inquiries appropriately</li></ul><p><strong>Office Coordination</strong></p><ul><li>Maintain electronic medical records and patient documentation</li><li>Coordinate referrals, authorizations, and medical records requests</li><li>Assist physicians and clinical staff with administrative support</li><li>Monitor front office workflow and identify opportunities to improve efficiency</li><li>Ensure HIPAA compliance and patient confidentiality standards are maintained</li></ul>
<p>Join a company that's passionate about helping people live healthier lives. A rapidly growing health and wellness company is looking for a Logistics Coordinator to oversee inventory movement, coordinate shipments, and ensure products are delivered efficiently to customers nationwide. This is an exciting opportunity for someone who enjoys fast-paced operations, cross-functional collaboration, and being part of a company experiencing significant growth.</p><p><br></p><p><strong>Responsibilities</strong></p><p><strong>Supply Chain & Logistics</strong></p><ul><li>Coordinate inbound and outbound domestic shipments</li><li>Communicate with freight carriers, warehouses, and third-party logistics providers</li><li>Monitor inventory transfers and shipping schedules</li><li>Track purchase orders and delivery timelines</li><li>Resolve shipping discrepancies and transportation issues</li></ul><p><strong>Operations Support</strong></p><ul><li>Maintain inventory and logistics records within ERP systems</li><li>Prepare shipping reports and inventory updates</li><li>Partner with purchasing, customer service, and warehouse teams</li><li>Assist with continuous process improvement initiatives</li></ul>
We are looking for an Accounting Coordinator to support branch-level financial and administrative operations. This long-term contract position is ideal for someone who can manage accounting records, payment activity, and document handling with accuracy and consistency while collaborating closely with internal teams. The role combines day-to-day transactional support with audit readiness, record maintenance, and banking-related responsibilities in an organized office environment.<br><br>Responsibilities:<br>• Coordinate daily banking activities, including preparing deposits, retrieving financial statements, and distributing supporting records to the appropriate stakeholders.<br>• Administer payment processing tasks by producing outbound checks, compiling required backup documentation, and ensuring timely mailing of financial materials.<br>• Maintain fraud-prevention controls by handling Positive Pay-related activities and monitoring check stock to support secure disbursement operations.<br>• Record payment activity in internal eligibility or accounting systems and review vendor claim information to help keep reporting current and accurate.<br>• Prepare and update recurring vendor reports, tracking logs, and other operational records needed for financial oversight and follow-up.<br>• Manage incoming and outgoing mail by scanning, routing, and organizing documents for multiple team members across both electronic and physical filing systems.<br>• Support retention and compliance efforts by keeping documentation complete, accessible, and properly filed for internal review and external audit requests.<br>• Provide administrative assistance for accounting workflows, including special mailings such as tax-related correspondence and state filing documentation.<br>• Fulfill periodic in-office responsibilities, including at least one on-site workday each week, to handle materials and processes that require physical office support.
<p>A growing agriculture and distribution company in Fallbrook is looking for an Accounting Coordinator to join its collaborative finance team. This position is ideal for someone who enjoys variety in their day and wants to build experience across accounts payable, accounts receivable, reconciliations, and financial reporting.</p><p>If you're highly organized, enjoy working with numbers, and take pride in maintaining accurate financial records, we'd love to connect with you.</p><p>Responsibilities</p><p><strong>Accounting Operations</strong></p><ul><li>Assist with accounts payable and accounts receivable processing</li><li>Prepare daily deposits and apply customer payments</li><li>Perform account reconciliations and resolve discrepancies</li><li>Maintain general ledger support schedules</li><li>Assist with month-end close activities and journal entries</li></ul><p><strong>Financial Administration</strong></p><ul><li>Prepare financial reports and spreadsheets for leadership</li><li>Maintain vendor and customer account records</li><li>Support annual audits and documentation requests</li><li>Collaborate with multiple departments to ensure financial accuracy</li></ul><p><br></p>
<p>A respected specialty healthcare practice in North County San Diego is seeking a Patient Care Coordinator to serve as the primary point of contact for patients throughout their care journey. This role is much more than scheduling appointments—it requires someone who can build rapport, coordinate multiple moving pieces, and provide an exceptional patient experience from the first phone call through follow-up care.</p><p>The ideal candidate is compassionate, highly organized, and comfortable managing a fast-paced front office while balancing patient communication, scheduling, insurance verification, and administrative support responsibilities.</p><p>Key Responsibilities</p><p>Patient Experience & Scheduling</p><ul><li>Coordinate patient appointments, consultations, and follow-up visits</li><li>Verify insurance benefits and eligibility</li><li>Serve as the primary contact for patient questions and concerns</li><li>Manage appointment reminders and scheduling changes</li><li>Ensure patient records are complete and accurate</li></ul><p>Administrative Support</p><ul><li>Maintain electronic records and documentation</li><li>Assist with referrals, authorizations, and treatment coordination</li><li>Process patient payments and documentation</li><li>Support physicians and clinical staff with administrative tasks</li></ul>
We are looking for a Patient Care Coordinator to support daily front desk and patient service operations in California. This Contract position is ideal for someone who combines strong administrative ability with a welcoming, patient-focused approach in a clinical setting. The person in this role will coordinate appointments, handle insurance-related tasks, maintain accurate records, and help create a smooth experience for patients and providers.<br><br>Responsibilities:<br>• Welcome patients and visitors in a courteous, attentive manner while creating a positive front office experience.<br>• Manage inbound and outbound phone communication, including follow-up outreach to schedule hearing evaluations, consultations, and return visits.<br>• Coordinate appointment calendars, send confirmations, and support efficient patient flow throughout the day.<br>• Gather intake documentation, update patient records, and maintain organized files and visit notes with accuracy.<br>• Review insurance coverage, complete benefit verification, and assist with authorization-related administrative tasks before visits.<br>• Support front desk operations by checking patients in and out, responding to routine questions, and processing payments.<br>• Assist with patient orders, confirm received items, document pickups in the system, and support accessory-related sales and service needs.<br>• Handle basic clinic administrative tasks such as inventory tracking, supply ordering, daily reporting, bank deposit preparation, equipment upkeep, and general office organization.<br>• Provide support for repair coordination under licensed supervision and assist with planning and logistics for community outreach activities.
<p><strong>osition Summary</strong></p><p> Our client in the manufacturing industry is seeking a detail-oriented and proactive HR Coordinator to support day-to-day human resources operations in a fast-paced production environment. This role is ideal for someone who thrives in a hands-on HR function and enjoys balancing administrative HR support with employee-facing responsibilities.</p><p>The HR Coordinator will play a key role in supporting onboarding, employee relations, HR compliance, and general HR administration across both office and plant personnel.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate full-cycle onboarding for hourly and salaried manufacturing employees, including new hire paperwork, background checks, and orientation scheduling</li><li>Maintain accurate employee records in HRIS systems and ensure data integrity and compliance</li><li>Support HR Generalists and HR Manager with employee relations documentation and follow-up actions</li><li>Assist with timekeeping and attendance tracking, including supporting payroll-related audits and corrections</li><li>Serve as a point of contact for employee questions regarding policies, benefits, and HR procedures</li><li>Coordinate recruitment activities including scheduling interviews and communicating with candidates and hiring managers</li><li>Support compliance efforts related to OSHA, safety training tracking, and labor law requirements</li><li>Assist with employee engagement initiatives and internal communications</li><li>Prepare HR reports and maintain confidential files in accordance with company policy</li></ul><p><br></p>
<p>A mission-driven nonprofit organization is seeking a Community Relations & Administrative Coordinator to support community outreach, donor engagement, volunteer coordination, and office operations. This position is ideal for someone who enjoys connecting with people, organizing events, and helping advance meaningful programs that serve the local community. This role combines customer service, event coordination, administrative support, and relationship management into one dynamic opportunity.</p><p><strong>Key Responsibilities</strong></p><p>Community & Volunteer Engagement</p><ul><li>Coordinate volunteer recruitment, onboarding, and scheduling</li><li>Support donor communications and stewardship efforts</li><li>Assist with fundraising events and community outreach programs</li><li>Maintain volunteer and donor databases</li><li>Coordinate event logistics and participant communications</li></ul><p>Administrative Operations</p><ul><li>Prepare reports, correspondence, and presentations</li><li>Maintain organizational records and documentation</li><li>Manage calendars, meetings, and office communications</li><li>Support leadership with special projects and strategic initiatives</li><li>Assist with grant documentation and reporting activities</li></ul>
<p>A growing construction and development company is hiring an Operations Coordinator to support project teams, office administration, and daily business operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys being involved in multiple aspects of a business. The Operations Coordinator will work closely with project managers, accounting staff, vendors, and clients to help ensure projects remain organized and on schedule.</p><p><br></p><p><strong>Responsibilities</strong></p><p>Project & Administrative Coordination</p><ul><li>Support project managers with documentation and reporting</li><li>Coordinate meetings, schedules, and project communications</li><li>Track contracts, permits, and project-related records</li><li>Assist with vendor onboarding and compliance documentation</li><li>Prepare reports and maintain project files</li></ul><p>Office Operations</p><ul><li>Manage office workflows and administrative processes</li><li>Coordinate supply ordering and vendor relationships</li><li>Assist with customer inquiries and project updates</li><li>Support leadership with special projects and operational initiatives</li></ul>
<p>A growing construction company is seeking a Safety Coordinator to help promote workplace safety, ensure regulatory compliance, and support field operations across multiple project sites. This position will work closely with project managers, superintendents, and leadership to maintain a safe and compliant work environment.</p><p>The ideal candidate is proactive, detail-oriented, and passionate about helping teams operate safely and efficiently.</p><p><strong>Responsibilities</strong></p><p>Safety Program Administration</p><ul><li>Conduct jobsite safety inspections and audits</li><li>Monitor compliance with OSHA regulations and company safety policies</li><li>Assist with incident investigations and corrective action plans</li><li>Maintain safety records, reports, and documentation</li><li>Coordinate safety meetings, toolbox talks, and training sessions</li></ul><p>Compliance & Risk Management</p><ul><li>Support OSHA reporting requirements and documentation</li><li>Assist with workers' compensation and injury reporting processes</li><li>Monitor project safety compliance and subcontractor requirements</li><li>Track certifications, training records, and safety metrics</li></ul><p>Training & Employee Support</p><ul><li>Educate employees on safe work practices</li><li>Assist with new hire safety orientations</li><li>Promote continuous safety improvement initiatives</li></ul>
<p><strong>Make an Impact While Supporting a Mission-Driven Team</strong></p><p>A respected nonprofit organization is seeking an Administrative Coordinator to help support daily operations, volunteer programs, community outreach initiatives, and executive staff. This position is perfect for someone who enjoys working with people, staying organized, and contributing to a meaningful mission within the local community. This is a highly visible role where no two days are exactly alike.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><p><strong>Office & Program Coordination</strong></p><ul><li>Coordinate meetings, events, and volunteer schedules</li><li>Prepare reports, correspondence, and presentation materials</li><li>Maintain donor, volunteer, and community partner databases</li><li>Assist with event planning and community outreach activities</li><li>Answer incoming calls and provide exceptional customer service</li></ul><p><strong>Administrative Support</strong></p><ul><li>Order office supplies and coordinate vendors</li><li>Maintain filing systems and confidential records</li><li>Process invoices and assist with light bookkeeping tasks</li><li>Support grant documentation and special projects</li></ul>
<p><strong>Help Build Exceptional Teams</strong></p><p>Every successful company starts with hiring the right people. We're looking for a Recruiting Coordinator who enjoys keeping hiring processes organized, delivering an exceptional candidate experience, and partnering with hiring managers to attract top talent.</p><p>This role is ideal for someone who enjoys balancing administrative work with people-focused responsibilities and wants to gain valuable experience supporting a busy Talent Acquisition team.</p><p><br></p><p><strong>Responsibilities</strong></p><p><strong>Talent Acquisition Support</strong></p><ul><li>Coordinate interviews and hiring manager calendars</li><li>Manage applicant tracking system updates</li><li>Prepare offer letters and onboarding documents</li><li>Schedule background checks and pre-employment screenings</li><li>Maintain recruiting metrics and hiring reports</li></ul><p><strong>Candidate Experience</strong></p><ul><li>Serve as the primary point of contact for applicants throughout the hiring process</li><li>Respond promptly to candidate questions</li><li>Ensure all recruiting documentation is complete and compliant</li><li>Assist with recruiting events and hiring initiatives</li></ul>
<p>Position Overview</p><p>We are seeking a dependable, organized, and customer-focused Front Desk Coordinator to join our manufacturing team in Poway. As the first point of contact for visitors, vendors, and employees, you will play a key role in creating a professional and welcoming environment while supporting daily administrative and office operations. The ideal candidate is proactive, detail-oriented, and enjoys working in a fast-paced industrial setting.</p><p>Key Responsibilities</p><ul><li>Welcome and assist visitors, vendors, and customers in a professional manner</li><li>Answer and route incoming phone calls and emails</li><li>Manage visitor check-in procedures and maintain visitor logs</li><li>Coordinate incoming and outgoing mail, packages, and deliveries</li><li>Order and maintain office and breakroom supplies</li><li>Schedule conference rooms and assist with meeting preparation</li><li>Provide administrative support to operations, human resources, and management teams</li><li>Assist with filing, data entry, document preparation, and record management</li><li>Maintain a clean, organized, and professional reception area</li><li>Support special projects and other administrative duties as assigned</li></ul><p><br></p>
We are looking for an experienced Front Desk Coordinator to support daily office operations in California. This Contract position will serve as the first point of contact for guests, clients, and vendors while helping maintain an efficient and welcoming workplace. The ideal candidate brings strong administrative ability, sound judgment, and a detail-oriented communication style suited to a corporate environment.<br><br>Responsibilities:<br>• Welcome visitors, clients, and service providers with a courteous and detail-oriented approach that reflects the organization’s standards.<br>• Oversee front desk activity by managing guest sign-in, tracking arrivals, and promptly informing employees when visitors are on site.<br>• Keep the reception area neat, orderly, and presentation-ready throughout the day.<br>• Handle incoming and outgoing mail, package deliveries, and courier coordination to ensure timely distribution.<br>• Organize meeting room reservations and provide support for meeting setup when needed.<br>• Complete administrative tasks such as preparing documents, scanning records, filing materials, and making copies.<br>• Safeguard sensitive business and client information by exercising discretion in all front desk and office support activities.<br>• Assist with general office coordination and respond to routine inquiries, directing more complex matters to the appropriate team members.<br>• Manage inbound calls through a multi-line phone system and route messages accurately and efficiently.
<p><strong>About the Role</strong></p><p>Robert Half is partnering with a mission-driven nonprofit organization seeking a professional and customer-focused Front Desk Coordinator to serve as the first point of contact for visitors, clients, and community partners. This role is ideal for someone who enjoys creating a welcoming environment, thrives in a fast-paced setting, and is passionate about supporting an organization that makes a positive impact in the community.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist visitors, clients, and vendors in a professional and friendly manner</li><li>Answer and direct incoming phone calls, emails, and general inquiries</li><li>Manage front desk operations and maintain a welcoming reception area</li><li>Coordinate meeting room scheduling and assist with event logistics as needed</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Maintain accurate records, databases, and filing systems</li><li>Provide administrative support including data entry, document preparation, and reporting</li><li>Assist with client intake processes and ensure confidential information is handled appropriately</li><li>Order and monitor office supplies and support day-to-day office operations</li><li>Collaborate with internal teams to ensure smooth communication and workflow</li></ul><p><br></p>
<p>A busy and highly regarded dental practice is seeking an experienced Front Desk Coordinator to oversee patient scheduling, front office operations, and customer service activities. This role is ideal for someone who enjoys working with patients while helping maintain a smooth and organized office environment. The practice is looking for a polished professional who can confidently manage a high-volume front desk while delivering exceptional patient care and support.</p><p><br></p><p><strong>Responsibilities</strong></p><p>Patient & Front Office Support</p><ul><li>Greet patients and create a welcoming office experience</li><li>Schedule, confirm, and coordinate patient appointments</li><li>Verify insurance information and patient eligibility</li><li>Collect copayments and process patient payments</li><li>Manage incoming phone calls and appointment requests</li><li>Coordinate treatment schedules and follow-up appointments</li></ul><p>Administrative Functions</p><ul><li>Maintain patient records and documentation</li><li>Assist with treatment plan coordination and patient communication</li><li>Support office reporting and administrative projects</li><li>Ensure accuracy of patient demographics and insurance information</li></ul>
<p>A respected plumbing and mechanical contractor is seeking a Bilingual Safety Coordinator to support multiple active job sites throughout North County San Diego. This role is ideal for someone who is passionate about workplace safety, enjoys working directly with field employees, and understands the importance of maintaining compliance in a construction environment.</p><p>You'll partner closely with project managers, field supervisors, and leadership to help strengthen the company's safety culture while ensuring compliance with federal, state, and company regulations.</p><p>Responsibilities</p><p><strong>Safety & Compliance</strong></p><ul><li>Conduct routine field safety inspections and jobsite audits</li><li>Deliver safety orientations and toolbox talks in both English and Spanish</li><li>Investigate incidents and assist with corrective action plans</li><li>Maintain OSHA logs, safety documentation, and training records</li><li>Monitor subcontractor compliance and safety performance</li></ul><p><strong>Training & Field Support</strong></p><ul><li>Educate employees on company safety procedures and best practices</li><li>Coordinate required certifications and ongoing safety training</li><li>Support workers' compensation documentation and reporting</li><li>Assist with safety committee meetings and compliance initiatives</li></ul>