<p>We are seeking a detail-oriented and proactive Administrative Assistant to support our team. The ideal candidate will demonstrate strong organization, possess excellent computer skills, and have experience in managing files, calendars, and correspondence. <strong>This is a short-term contract role that will last about 10 weeks. PT hours, between 15-30 hours per week. </strong> </p><p><br></p><p>Responsibilities:</p><ul><li>Maintain organized digital and physical filing systems, ensuring documents are properly filed and easily retrievable.</li><li>Create and manage files on shared drives.</li><li>Draft, proofread, and send professional emails on behalf of the team.</li><li>Perform data entry and basic analysis using Microsoft Excel.</li><li>Calendar maintenance, including scheduling meetings and appointments.</li><li>Utilize Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) to support various administrative tasks.</li><li>Provide general administrative and clerical support as needed.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Copier/Printing Clerk to join our team in Indianapolis, Indiana. In this role, you will assist in the general operation of the Copy and Print Center through the operation and maintenance of high-speed copy machines and other duplicating equipment. This is a long-term contract position that offers the opportunity to collaborate with different teams and contribute to key projects.</p><p><br></p><p>Responsibilities:</p><ul><li>Receives, organizes, schedules, and completes copying assignments according to job specifications, workflow, and targeted completion dates. </li><li>Programs and operates high-speed copying machines. </li><li>Process jobs sent to Copy Center via web-based copy ordering system, with close attention to details. </li><li>Performs quality and accuracy checks during and after production runs. </li><li>Perform daily maintenance such as reloading paper and staples, refilling toner, and maintaining other print shop equipment. </li><li> Maintaining regular and consistent attendance and punctuality.</li><li>Organize and maintain files to ensure easy access and proper documentation.</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to support career exploration and self-discovery initiatives. This long-term contract role requires someone with strong attention to detail who excels in data management, communication, and customer service. Based in Indianapolis, Indiana, the position offers an opportunity to work autonomously while contributing to impactful projects.<br><br>Responsibilities:<br>• Perform accurate data entry tasks to ensure records are comprehensive and up-to-date.<br>• Utilize Microsoft Excel to analyze and organize data effectively.<br>• Create and manage email campaigns using Mailchimp to support communication efforts.<br>• Conduct data analytics to provide insights and inform decision-making processes.<br>• Deliver excellent customer service by addressing inquiries and resolving issues promptly.<br>• Work independently to manage tasks and meet deadlines without close supervision.<br>• Collaborate with team members to enhance workflow and project outcomes.<br>• Ensure high levels of attention to detail while handling sensitive information.<br>• Draft and edit communications to ensure clarity and professionalism.<br>• Support administrative functions and contribute to the smooth operation of daily activities.
We are looking for a detail-oriented Accounting Clerk to join our team in Indianapolis, Indiana. In this role, you will be responsible for managing essential financial tasks, ensuring accuracy in records, and supporting the daily operations of the accounting department. This position offers an opportunity to contribute to the success of a growing organization while enhancing your accounting skills.<br><br>Responsibilities:<br>• Process accounts payable and accounts receivable transactions with precision and efficiency.<br>• Utilize QuickBooks software to record and maintain accurate financial data.<br>• Conduct thorough data entry to ensure the integrity of accounting records.<br>• Handle invoice processing, including verification and timely submission.<br>• Monitor and replenish office supplies to support smooth administrative operations.<br>• Collaborate with team members to resolve discrepancies and improve workflow processes.<br>• Prepare financial reports and summaries as required by the management team.<br>• Assist in maintaining compliance with accounting policies and procedures.<br>• Support the Operations Manager with additional administrative tasks as needed.
<p>We are looking for an Accounting Clerk to join our client's team in Indianapolis, Indiana. This role is essential to maintaining the accuracy and efficiency of our financial operations. The ideal candidate will have a strong grasp of accounting principles, excellent organizational skills, and a proactive approach to learning and problem-solving. This entry-level position offers an opportunity for growth within a dynamic and expanding company.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate financial records by scanning, copying, and filing paper and electronic documents.</p><p>• Process and track invoices, purchase orders, and customer deposits to support accounts receivable operations.</p><p>• Manage accounts payable tasks, including reconciling vendor statements and matching purchase orders with bills.</p><p>• Perform general ledger reconciliations to ensure data accuracy and resolve discrepancies.</p><p>• Assist in compiling routine financial reports to support decision-making processes.</p><p>• Execute clerical and administrative tasks to streamline accounting department operations.</p><p>• Monitor and reconcile statements to ensure timely and accurate financial transactions.</p><p>• Collaborate with team members to perform additional tasks as required, adapting to department needs.</p>
<p>We are offering an exciting opportunity for an Accounting Clerk on the Northwest side of Indianapolis. The chosen candidate will be a crucial part of our client's team, dealing with various accounting functions for designated projects. This role is in the industry of accounting, where meticulousness and organization are paramount.</p><p><br></p><p>Responsibilities:</p><p>• Accurately and consistently deal with owner billings each month.</p><p>• Collaborate with Project Managers to ensure billings are prepared as per contract specifications, while also maintaining job cost estimates and change orders in the system.</p><p>• Conduct reviews and processing of vendor invoices and subcontractor AIA billings.</p><p>• Handle Subcontractor contracts, billings, and requisite documents.</p><p>• Oversee the approval process and project cash flow for weekly check runs.</p><p>• Efficiently manage time to ensure all assigned duties and tasks are completed.</p><p>• Adhere to all deadlines in accordance with closings.</p><p>• Utilize your skills in Account Reconciliation, Accounts Payable (AP), Accounts Receivable (AR), Billing, Data Entry, Invoice Processing, and Microsoft Excel to excel in this role.</p>
<p>We are looking for an experienced Accounts Receivable Clerk to join our team in Indianapolis, Indiana. This is a long-term contract position offering an excellent opportunity to contribute to key financial operations. The role requires a detail-oriented individual with strong AIA billing experience and strong organizational skills to manage accounts receivable processes and ensure accurate payment posting.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable transactions, ensuring accuracy and compliance with company policies.</p><p>• Post payments and handle cash applications efficiently to maintain updated financial records.</p><p>• Conduct collections activities to follow up on outstanding balances and resolve payment issues.</p><p>• Utilize third-party billing portals to submit invoices and track payments.</p><p>• Perform billing functions, including preparation and submission of invoices using company-specific systems.</p><p>• Collaborate with the team to support any software transitions related to billing operations.</p><p>• Maintain detailed financial documentation and reports for auditing purposes.</p><p>• Handle customer inquiries related to billing and payment discrepancies.</p><p>• Work closely with other departments to ensure seamless financial operations.</p><p>• Adhere to deadlines and prioritize tasks to meet organizational goals.</p>
We are looking for a detail-oriented File Clerk to join our team in Carmel, Indiana. As part of a long-term contract position, you will play a vital role in maintaining and organizing important records to ensure seamless operations within the health insurance industry. This is an excellent opportunity for individuals who thrive in a structured environment and are skilled in document management.<br><br>Responsibilities:<br>• Organize and maintain physical files to ensure easy accessibility.<br>• Handle file boxes and ensure proper storage and labeling of documents.<br>• Digitize records by scanning and uploading files into electronic systems.<br>• Perform e-filing tasks to keep digital records accurate and up-to-date.<br>• Conduct regular audits of files to verify completeness and accuracy.<br>• Assist in retrieving and delivering records as requested by team members.<br>• Collaborate with other departments to ensure proper document management.<br>• Follow established procedures for document confidentiality and security.
We are looking for a detail-oriented Accounting Clerk to join our team in Indianapolis, Indiana. This Contract-to-Permanent position offers an excellent opportunity to contribute to accounts payable and receivable processes while ensuring accuracy and efficiency in financial transactions. The ideal candidate will have a strong background in accounting and a commitment to maintaining organized financial records.<br><br>Responsibilities:<br>• Process accounts payable transactions, including verifying invoices and issuing payments.<br>• Handle accounts receivable tasks, such as preparing invoices and monitoring collections.<br>• Maintain accurate financial records and ensure proper documentation for audits.<br>• Assist with reconciling accounts to resolve discrepancies and ensure accuracy.<br>• Collaborate with team members to improve accounting processes and workflows.<br>• Communicate with vendors and clients to address payment-related inquiries.<br>• Support month-end and year-end closing activities as needed.<br>• Ensure compliance with company policies and financial regulations.<br>• Generate reports and summaries to support decision-making processes.
<p>📢 We’re Hiring: <strong>Accounting Clerk</strong></p><p>📍 Carmel, IN | 🕗 Mon–Fri, 8:00 AM – 4:30 PM</p><p> 💼 Contract-to-Hire | In-Office</p><p><br></p><p><strong>About the Role</strong></p><p><br></p><p>Join a <strong>prominent financial services company</strong> as an <strong>Accounting Clerk</strong>. This is a fantastic opportunity to grow your career in a dynamic, supportive team environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>🏦 Process daily check deposits with accuracy and efficiency</li><li>📑 Handle inquiries related to customer accounts and invoices</li><li>📊 Monitor customer accounts and resolve issues proactively</li></ul><p>🚀 Why Apply?</p><p>This role offers the chance to:</p><ul><li>Contribute to a <strong>growing team</strong> in the financial services industry</li><li>Gain valuable experience in a contract-to-hire position</li><li>Build your career with a respected organization</li></ul>
<p> <strong>📍 Location:</strong> West side of Indianapolis (fully on-site)</p><p> <strong>📅 Type:</strong> Contract-to-hire</p><p><br></p><p><strong>🔍 Now Hiring: Accounts Payable (AP) Specialist</strong></p><p> We’re recruiting on behalf of our <strong>manufacturing client</strong> for a <strong>detail-oriented AP Specialist</strong> to join their team on the <strong>West side of Indianapolis</strong>. This is a <strong>fully on-site, contract-to-hire</strong> opportunity with a company that values accuracy, collaboration, and process improvement.</p><p><br></p><p><strong>💼 Key Responsibilities</strong></p><p><strong>📄 Invoice Processing</strong></p><ul><li>Process high-volume invoices with accuracy</li><li>Ensure proper documentation and approvals</li></ul><p><strong>🤝 Vendor Management</strong></p><ul><li>Maintain vendor records</li><li>Resolve discrepancies and ensure timely payments</li></ul><p><strong>💳 Payment & Reconciliation</strong></p><ul><li>Prepare payment batches (checks, ACH, wires)</li><li>Reconcile vendor accounts</li></ul><p><strong>🧾 Expense Reporting</strong></p><ul><li>Review and process employee expense reports</li></ul><p><strong>📅 Month-End Close</strong></p><ul><li>Prepare AP reports and reconcile to general ledger</li></ul><p><strong>🤝 Cross-Team Collaboration</strong></p><ul><li>Partner with procurement and supply chain teams</li></ul><p><strong>🖥️ ERP & Automation</strong></p><ul><li>Use ERP tools to manage AP and support automation</li></ul>
We are looking for a Front Desk Coordinator to join our team on a contract basis in Indianapolis, Indiana. In this role, you will be the first point of contact for visitors, ensuring a welcoming and attentive experience while managing essential front desk operations. This position is ideal for someone with strong organizational skills and a customer-focused mindset.<br><br>Responsibilities:<br>• Greet visitors and ensure they feel welcomed upon arrival.<br>• Manage the check-in process for contractors and other guests.<br>• Respond to phone inquiries using a multi-line switchboard system.<br>• Maintain accurate records of visitor logs and contractor check-ins.<br>• Assist with general administrative tasks to support front desk operations.<br>• Ensure the reception area remains clean, organized, and well-maintained.<br>• Communicate effectively with internal teams to relay visitor information.<br>• Follow established procedures for handling sensitive information.<br>• Provide timely support for any front desk-related issues or concerns.
<p>We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Indianapolis, Indiana. This is a long-term contract position. The ideal individual will bring expertise in managing accounts receivable processes, invoicing, and collections in a meticulous and dependable manner.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable transactions, including invoicing and cash applications.</p><p>• Monitor and reconcile outstanding balances to ensure timely collections.</p><p>• Address and resolve billing discrepancies with accuracy and efficiency.</p><p>• Maintain detailed and accurate financial records using company ERP and Microsoft Excel.</p><p>• Handle credit and collections operations to resolve payment issues and minimize overdue accounts.</p><p>• Perform periodic billing tasks while adhering to established schedules.</p><p>• Assist with account reconciliation and financial reporting related to accounts receivable activities.</p><p>• Ensure compliance with company policies and industry standards in all receivable functions.</p>
<p>We are looking for a detail-oriented Accounts Payable Associate to join our client's team in Carmel, Indiana. In this role, you will play a key part in ensuring the accurate and timely processing of financial transactions, including vendor payments and reconciliations. The position requires strong organizational skills and a commitment to maintaining the integrity of financial records.</p><p><br></p><p>Responsibilities:</p><p>• Verify and review invoices and payment requests to ensure accuracy.</p><p>• Match and code invoices in preparation for processing.</p><p>• Enter invoices into the accounting system and set them up for payment.</p><p>• Handle electronic transfers and payments with precision and timeliness.</p><p>• Organize and execute check runs for multiple business locations.</p><p>• Post transactions to general ledger accounts and reconcile cash entries.</p><p>• Prepare manual checks and vendor remittances for mailing when required.</p><p>• Manage payments for loans and real estate taxes to ensure deadlines are met.</p><p>• Investigate and resolve discrepancies in invoices or payment records.</p><p>• Maintain up-to-date vendor files and communicate effectively with vendors and team members.</p>
We are looking for a detail-oriented Accounts Receivable Analyst to join our team in Indianapolis, Indiana. This contract-to-permanent position is ideal for someone who thrives on problem-solving and can work independently while maintaining a strong focus on accuracy. In this role, you will contribute to the financial operations by analyzing discrepancies, managing deductions, and ensuring the smooth processing of transactions.<br><br>Responsibilities:<br>• Investigate and resolve account discrepancies with accuracy and attention to detail.<br>• Conduct thorough analysis of deductions to identify causes and propose solutions.<br>• Perform research on billing and delivery deposits to ensure proper documentation and reconciliation.<br>• Process financial transactions efficiently using Sage Intacct software.<br>• Apply commercial collections strategies to manage outstanding accounts and improve cash flow.<br>• Handle cash applications to ensure timely allocation of payments.<br>• Execute billing functions to maintain up-to-date and accurate records.<br>• Monitor and track cash activity to ensure compliance with financial policies and procedures.<br>• Take detailed notes and retain information for effective communication and follow-up.<br>• Proactively ask questions to clarify processes and enhance operational efficiency.
<p>We are looking for a dedicated Full Charge Bookkeeper to join our client's team in Indianapolis, Indiana. In this role, you will play a vital part in managing financial records, ensuring transactions are accurately recorded, and preparing detailed financial statements. If you have a sharp eye for detail and a passion for maintaining financial integrity, this position may be the perfect fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and maintain accurate financial records, ensuring all transactions are properly recorded.</p><p>• Prepare and analyze financial statements to provide a clear overview of the company's financial health.</p><p>• Manage accounts payable and accounts receivable processes efficiently.</p><p>• Perform bank reconciliations to ensure all financial data aligns with account balances.</p><p>• Utilize QuickBooks and other accounting software to streamline bookkeeping tasks.</p><p>• Handle journal entries and ensure compliance with established accounting standards.</p><p>• Monitor financial operations to ensure adherence to relevant regulations and policies.</p><p>• Support financial reporting and reconciliation processes as needed.</p><p>• Collaborate with other departments to address financial queries and provide necessary insights.</p><p>• Continuously improve accounting practices to enhance efficiency and accuracy.</p>
