<p>We are seeking a highly organized and experienced Senior Administrative Assistant to support executive leadership and finance teams at a well-established financial services firm in Honolulu. This is an onsite position; preference will be given to Hawaii residents due to in-person interview and work requirements. If interested in this opportunity, please call 808-531-0800. Join our team and make an impact at a respected leader in Honolulu’s financial industry.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to senior management, including calendar management, preparing presentations, and coordinating travel arrangements.</li><li>Draft and manage confidential documents, reports, and executive correspondence.</li><li>Organize meetings, coordinate schedules, and facilitate company events.</li><li>Handle expense reporting, invoice processing, and assist with financial documentation.</li><li>Act as a liaison between executive leaders, staff, clients, and external partners.</li><li>Manage complex projects and deadlines with a high level of accuracy and efficiency.</li><li>Oversee office operations and mentor junior administrative staff as needed.</li></ul><p><br></p>
<p>Join our team as an Administrative Assistant supporting a leading healthcare organization in Honolulu. This is an onsite role, and, due to in-person requirements, preference will be given to Hawaii residents. Please call <strong>808-531-0800</strong> to apply and take the next step toward an impactful role in the healthcare industry. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide essential administrative and clerical support, including managing phone inquiries, scheduling appointments, handling correspondence, and preparing patient or internal documentation.</li><li>Greet and assist patients, staff, and visitors with exceptional professionalism and customer service.</li><li>Coordinate meetings, maintain calendars for healthcare professionals, and organize internal or external events.</li><li>Ensure the accurate maintenance of confidential medical records and compliance with HIPAA regulations.</li><li>Support office operations by ordering supplies, tracking inventory, and liaising with vendors.</li><li>Assist with reports, billing, and other routine healthcare administration tasks.</li><li>Work collaboratively with medical and administrative staff to support patient care and operational efficiency. </li></ul><p><br></p>
<p>We are looking for an Administrative Clerk to join our team on a contract basis in Honolulu, Hawaii. This position requires an organized and detail-oriented individual to assist with various office tasks, including document handling and mail preparation. If you thrive in a fast-paced environment and enjoy contributing to efficient operations, we encourage you to apply by calling us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Perform photocopying and scanning tasks to ensure accurate document handling.</p><p>• Prepare and organize bulk mailings, including folding and stuffing envelopes.</p><p>• Upload files and documents to designated websites or systems as needed.</p><p>• Maintain an organized filing system for physical and digital records.</p><p>• Assist with general administrative duties to support daily office operations.</p><p>• Ensure timely and accurate completion of assigned tasks.</p><p>• Collaborate with team members to streamline office processes.</p><p>• Verify document accuracy and troubleshoot minor issues related to scanning or uploading.</p><p>• Provide clerical support to enhance overall workflow efficiency.</p>
<p>We are seeking a friendly and organized Receptionist to join our healthcare team in Honolulu. Join our medical office and be the welcoming first point of contact for patients and staff in Honolulu. This is an onsite position with a preference for Hawaii residents due to in-person work and interview requirements. If interested in this opportunity, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist patients, visitors, and staff with professionalism and courtesy.</li><li>Answer and direct phone calls, manage inquiries, and handle appointment scheduling.</li><li>Maintain the cleanliness and organization of the reception area.</li><li>Process patient forms, verify insurance information, and update records as needed.</li><li>Support office administration, including filing, data entry, and handling correspondence.</li><li>Communicate effectively with medical staff and provide accurate information to patients and visitors.</li><li>Maintain patient confidentiality and adhere to HIPAA guidelines.</li></ul>
<p>We are looking for a detail-oriented and friendly Receptionist to join our team in Honolulu, Hawaii. In this contract position, you will serve as the first point of contact for visitors and callers, ensuring excellent customer service and smooth day-to-day operations. This role requires strong organizational skills and the ability to handle multiple tasks efficiently. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. If interested please call us at 808-531-0800. </p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors in a courteous and detail-oriented manner.</p><p>• Answer and direct incoming phone calls promptly and accurately.</p><p>• Respond to inquiries from clients and visitors, providing helpful information.</p><p>• Manage the reception area to ensure it is tidy and welcoming.</p><p>• Coordinate mail distribution and handle basic administrative tasks.</p><p>• Maintain accurate records of visitor logs and appointments.</p><p>• Provide support to other departments as needed with clerical duties.</p><p>• Ensure excellent customer service is consistently delivered to clients and guests.</p>
<p>We are looking for an Accounts Payable Specialist to join our team on a contract basis in Honolulu, Hawaii. This role involves managing high volumes of invoices, ensuring accuracy in data entry, and resolving discrepancies effectively. If you have a detail-oriented mindset and experience in accounts payable processes, we encourage you to apply. Call us today at 808-531-8056 to submit your resume. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Enter and process over 1,000 invoices monthly with accuracy and attention to detail.</p><p>• Perform 2-way matching of purchase orders and invoices, identifying and resolving discrepancies.</p><p>• Collaborate with the service department to address incomplete purchase orders before invoice processing.</p><p>• Research and troubleshoot issues related to invoice and PO discrepancies.</p><p>• Utilize ViewPoint Vista software for accounts payable tasks; training will be provided if necessary.</p><p>• Apply appropriate coding to invoices and ensure compliance with company standards.</p><p>• Maintain organized records of accounts payable transactions and documentation.</p><p>• Use Microsoft Excel functions such as VLOOKUP and SUMIF to analyze and manage data.</p><p>• Communicate effectively with internal teams to ensure timely resolution of invoice-related issues.</p><p>• Support overall accounts payable operations to meet deadlines and maintain efficiency.</p>
<p>Join our dedicated academic team as an Administrative Assistant at a respected educational institution in Honolulu. Onsite attendance is essential; preference is given to Hawaii residents. Call 808-531-0800 to apply and support education in your community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide daily administrative support to faculty and academic staff, including answering calls, student inquiries, and scheduling.</li><li>Assist in event planning, classroom and exam scheduling, and campus-wide communications.</li><li>Manage student records, enrollment documents, and update learning management systems.</li><li>Liaise with parents, students, and external partners to support programs and events.</li><li>Assist with procurement of educational supplies and maintain inventory.</li><li>Prepare correspondence, reports, and newsletters on behalf of the school or department.</li><li>Support compliance with school policies and local education guidelines.</li></ul><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist to join a dynamic construction company based in Honolulu, Hawaii. In this Contract to permanent position, you will play an essential role in managing financial operations, ensuring accuracy in transactions, and providing support to the accounting team. This role requires excellent organizational skills and attention to detail to oversee payment processes and vendor communications effectively. If interested in this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input vendor invoices, bills, and payables into the accounting system in a timely manner.</p><p>• Process electronic invoices by downloading, saving, and routing them for necessary approvals.</p><p>• Prepare detailed accounts payable reports, including summaries of outstanding payables and payment recommendations for management review.</p><p>• Generate and print checks for approved payments while ensuring proper authorization and signatures.</p><p>• Reconcile the accounts payable ledger on a monthly basis to identify and resolve discrepancies.</p><p>• Maintain organized and accessible digital and physical records of all accounts payable transactions and checks.</p><p>• Collaborate with project managers and field teams to address invoice inquiries and payment concerns.</p><p>• Assist the finance department with additional tasks and administrative duties as needed.</p>
<p>We are looking for a personable and organized Front Desk Coordinator to serve as the first point of contact for guests at a leading hospitality property in Honolulu. This position is onsite, with preference given to Hawaii residents due to in-person work and interview requirements. If you are interested in this opportunity, please call 808-531-0800. Join our team and be the welcoming face of a trusted name in Honolulu hospitality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist guests and visitors, providing outstanding customer service and ensuring a positive first impression.</li><li>Answer phones, manage reservations, and handle guest inquiries in a prompt and professional manner.</li><li>Oversee check-in and check-out processes, ensuring accuracy and efficiency.</li><li>Maintain reception area and lobby, ensuring tidiness and creating a welcoming environment.</li><li>Coordinate with housekeeping, maintenance, and other departments to address guest needs and resolve issues quickly.</li><li>Process payments, issue receipts, and manage billing as required.</li><li>Support front office administration, including filing, updating guest records, and preparing reports.</li></ul><p><br></p>
<p>We are seeking a detail-oriented Administrative Assistant to support operations at our thriving construction company in Honolulu. This is an onsite role, with a preference for candidates who reside in Hawaii due to in-person requirements. Call 808-531-0800 to become part of our growing team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers and site supervisors, including preparing reports, permits, and construction documentation.</li><li>Manage schedules, coordinate subcontractor meetings, and assist with logistics for job site activities.</li><li>Track purchase orders, invoices, and materials deliveries, working closely with vendors and suppliers.</li><li>Maintain organized electronic and paper files for multiple ongoing construction projects.</li><li>Support compliance efforts with safety protocols and regulatory paperwork.</li><li>Assist with basic accounting support, including timesheet collection and expense tracking.</li><li>Communicate professionally with clients, crew members, and external partners.</li></ul><p><br></p>
<p><strong>Bookkeeper – Full-Time Opportunity</strong></p><p>We are seeking a reliable, detail-oriented Bookkeeper for one of our trusted local clients. This is a fantastic opportunity to join a stable and supportive organization, where you’ll benefit from cross-training alongside a dedicated long-term employee who has set a high standard for the role. If you are passionate about small to midsize business accounting and enjoy working in a collaborative office environment, we encourage you to apply today.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and reconcile accounts payable and receivable</li><li>Process payroll and maintain payroll records</li><li>Prepare financial statements, including monthly, quarterly, and year-end reports</li><li>Monitor and report on Work in Progress (WIP) statements and related project accounting</li><li>Perform bank reconciliations and ensure accurate ledgers</li><li>Maintain internal financial controls and support audit preparations</li><li>Communicate with vendors, clients, and internal team members to resolve discrepancies</li><li>Assist with cross-functional projects or special assignments as needed</li></ul><p><br></p><p>This is balanced with administrative and office functions as well. If you're open and flexible to balanced duties, please connect with Erica Huggins, 808-452-0256 for additional information. If you are already working with a recruiter in Honolulu, please connect directly with your contact.</p><p><br></p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Honolulu, Hawaii. In this role, you will handle various accounts payable and clerical tasks, ensuring the efficient and accurate processing of financial documents. This position requires strong organizational skills and the ability to maintain precise records while supporting other accounting functions. To apply, please call Melissa Tree at 808.452.0254. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Process and verify the accuracy of all accounts payable invoices, ensuring proper account coding and obtaining necessary approvals.</p><p>• Prepare, process, and distribute checks, including obtaining signatures and mailing payments.</p><p>• Investigate and respond to inquiries related to accounts payable, providing timely and accurate solutions.</p><p>• Organize and maintain accounts payable folders, including filing vouchers and preparing records for storage.</p><p>• Manage contracts and change orders by entering data into the system, routing documents for signatures, and distributing finalized copies.</p><p>• Process payments related to contracts, ensuring all required release forms are verified and accounted for.</p><p>• Support property management activities, including billing, receivables, and cash receipt functions.</p><p>• Maintain retention records, ensuring proper documentation and facilitating offsite storage when necessary.</p><p>• Assist with additional projects and tasks as assigned by the department.</p><p>• Collaborate with the team to ensure seamless operations and adherence to company policies.</p>
<p>We are looking for a dedicated and detail-oriented Tax Staff member to join our growing team in Honolulu, Hawaii. In this role, you will provide comprehensive tax services to a diverse range of clients, including businesses, individuals, and non-profit organizations. This is an excellent opportunity to develop your expertise in tax compliance, planning, and advisory while contributing to a dynamic and collaborative environment. If you are interested in this opportunity, please call Noe Silva at 808.452.0264. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and review various types of tax returns, including individual, corporate, partnership, and non-profit filings.</p><p>• Conduct thorough tax research to ensure compliance with federal, state, and local tax regulations.</p><p>• Assist in delivering tax planning strategies to help clients minimize liabilities and achieve financial goals.</p><p>• Collaborate with senior staff to manage multiple client engagements and meet deadlines.</p><p>• Support clients during audits or inquiries by providing accurate documentation and expert insights.</p><p>• Stay informed on updates to tax laws and regulations to provide timely guidance to clients and team members.</p><p>• Contribute to the development of less experienced team members through training and mentorship.</p><p>• Maintain strong client relationships by offering exceptional service and proactive communication.</p><p>• Participate in the preparation of financial statements and reports as needed.</p><p>• Utilize accounting and tax software systems to streamline processes and ensure accuracy.</p>
<p>We are looking for a skilled Accounting Clerk to join our team on a contract basis in Honolulu, Hawaii. This position requires a detail-oriented individual with a strong background in financial operations and data management. The ideal candidate will play a key role in handling accounts payable, accounts receivable, and other essential accounting functions. To apply for this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable processes, including reviewing, verifying, and processing invoices.</p><p>• Handle accounts receivable tasks such as tracking payments and reconciling outstanding balances.</p><p>• Perform accurate and timely data entry to ensure financial records are up-to-date.</p><p>• Process invoices and resolve any discrepancies in a prompt and efficient manner.</p><p>• Maintain organized and accurate documentation for all financial transactions.</p><p>• Collaborate with team members to support various accounting operations.</p><p>• Utilize Dynamics Navision software for financial data management and reporting.</p><p>• Prepare periodic financial reports and assist with audits as needed.</p><p>• Identify and implement improvements to streamline accounting processes.</p>
<p>We are looking for a skilled and detail-oriented Bookkeeper to join a reputable property management company in Honolulu, Hawaii. The ideal candidate will bring expertise in financial record-keeping and a strong understanding of accounting practices to support the company’s operations. This role involves managing financial transactions, preparing reports, and maintaining accurate records to ensure smooth financial operations. To apply for this role, please call Noe Silva at 808.452.0264. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Handle full-charge bookkeeping tasks, including overseeing all financial transactions and maintaining the general ledger.</p><p>• Prepare and maintain accurate monthly financial statements for management review.</p><p>• Manage accounts payable (AP) and accounts receivable (AR) processes, ensuring timely and accurate processing.</p><p>• Oversee cash disbursements and receipts, including inputting all financial data into accounting software.</p><p>• Reconcile bank statements and ensure all financial records are up-to-date and accurate.</p><p>• Utilize Sage Timberline software to process and track financial transactions.</p><p>• Collaborate with team members to improve accounting processes and ensure compliance with company policies.</p><p>• Provide financial reports and support for audits or other financial reviews, as needed.</p><p>• Monitor and manage cash flow to ensure proper allocation of funds.</p><p>• Maintain organized records and documentation to support financial activities.</p>
<p>We are looking for an experienced and strategic Director of Accounting to join our team in Honolulu, Hawaii. In this role, you will lead financial operations and provide expert guidance to ensure regulatory compliance, accurate financial reporting, and alignment with organizational goals. This is an excellent opportunity to make a significant impact on the success and growth of our company. To apply for this role, please call Noe Silva at 808.452.0264. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Oversee month-end closing processes, ensuring timely and accurate financial reporting.</p><p>• Manage budgeting and forecasting activities, providing insights to guide strategic decision-making.</p><p>• Maintain compliance with financial regulations and reinforce internal controls to safeguard company assets.</p><p>• Lead and mentor the accounting team, fostering growth and accountability.</p><p>• Collaborate with external auditors and prepare required financial documentation.</p><p>• Utilize BlackLine and other financial tools to streamline reporting and operational efficiency.</p><p>• Provide detailed financial analysis to support profitability and organizational growth.</p><p>• Work closely with management to develop and implement financial strategies.</p><p>• Ensure the accuracy and completeness of financial statements and related audits.</p><p>• Oversee IT systems to enhance operational effectiveness and maintain data integrity.</p>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Honolulu, Hawaii. This role involves managing billing processes, ensuring the accuracy of financial transactions, and supporting general accounting activities within a collaborative environment. The ideal candidate will bring expertise in accounts receivable and a proactive approach to problem-solving. To apply, please call Noe Silva at 808.452.0264. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and distribute various types of invoices, including progress and milestone-based billing, ensuring all supporting documentation is accurate and complete.</p><p>• Monitor accounts receivable aging schedules and actively manage collections to maintain optimal cash flow.</p><p>• Reconcile customer accounts by posting payments and verifying ledger accuracy.</p><p>• Collaborate with internal teams to resolve billing discrepancies and ensure accurate financial reporting.</p><p>• Maintain up-to-date customer billing records, including retainage details and tax rates based on state and local regulations.</p><p>• Support month-end closing processes by preparing journal entries, reconciling accounts, and generating financial reports.</p><p>• Assist with tracking cash flow, performing variance analysis, and preparing for audits.</p><p>• Recommend process improvements to enhance efficiency in billing and accounting operations.</p><p>• Provide backup support for accounts payable, payroll, and vendor relations as needed.</p><p>• Coordinate with other departments to confirm project status and billing requirements.</p>
<p>We are looking for a detail-oriented Accounting Clerk to join a local company. This role involves managing accounts payable and receivable, ensuring accuracy in financial transactions, and supporting administrative tasks as needed. The ideal candidate will have a strong background in accounting and experience working with financial software. FULLY REMOTE ROLE! If you are interested, please contact Melissa Tree at <strong>808.452.0254 </strong></p><p>Must reside in Hawaii. </p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions accurately and efficiently.</p><p>• Reconcile credit card statements and bank accounts to ensure financial records are up-to-date.</p><p>• Review and verify backup documentation for accuracy and completeness to support job closures.</p><p>• Enter and post daily transactions into the accounting system with precision.</p><p>• Handle expense report reviews and ensure compliance with company policies.</p><p>• Manage a high volume of invoices weekly, maintaining attention to detail.</p><p>• Support administrative tasks and special projects as assigned.</p><p>• Collaborate with team members to ensure seamless financial operations.</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Honolulu, Hawaii. In this role, you will handle essential financial tasks, including accounts payable and receivable, journal entries, and reconciliations, while ensuring compliance with accounting standards. This is an excellent opportunity to contribute to a collaborative environment and gain valuable experience in a dynamic accounting setting. To submit your resume, please call Noe Silva at 808.452.0264. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions, ensuring accuracy and timeliness.</p><p>• Prepare and record journal entries to maintain organized and accurate financial records.</p><p>• Conduct bank and credit card reconciliations to resolve discrepancies and ensure account accuracy.</p><p>• Assist in preparing financial reports and supporting month-end and year-end closing processes.</p><p>• Collaborate with internal teams to gather financial data and address accounting-related inquiries.</p><p>• Monitor and verify invoices, ensuring proper documentation and compliance with company policies.</p><p>• Utilize accounting software, such as QuickBooks, to streamline financial operations and reporting.</p><p>• Maintain confidentiality and security of financial data in all accounting activities.</p><p>• Perform additional tasks to support the accounting department as needed.</p>
