We are looking for a detail-oriented and customer-focused Medical Receptionist to join our team on a contract basis in Grand Rapids, Michigan. This role is essential in ensuring efficient patient registration and providing exceptional administrative support in a healthcare setting. The position requires professionalism, strong communication skills, and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Greet patients and visitors warmly, creating a welcoming environment.<br>• Accurately gather and input patient demographic, medical, and insurance information.<br>• Verify insurance coverage and eligibility, resolving discrepancies as needed.<br>• Process payments, including copays and deductibles, and provide clear financial explanations to patients.<br>• Schedule and confirm patient appointments, optimizing the schedule for efficiency.<br>• Address patient inquiries and concerns with empathy and professionalism.<br>• Collaborate with clinical and administrative staff to ensure seamless patient care.<br>• Maintain organized records and ensure compliance with data protection regulations.<br>• Assist with general office tasks, such as filing, scanning, and data entry.<br>• Uphold front desk policies and procedures to ensure smooth operations.
We are looking for a dedicated Property Front Office staff member to join a nonprofit organization in Grand Rapids, Michigan. As the first point of contact for residents and visitors, you will play a vital role in fostering a welcoming and supportive environment for an affordable housing community. This Contract to permanent position offers an opportunity to contribute to a meaningful mission of helping individuals transition to stable living.<br><br>Responsibilities:<br>• Greet residents and visitors with professionalism and provide assistance with inquiries or daily needs.<br>• Manage incoming calls using a multi-line phone system and direct them to the appropriate departments.<br>• Coordinate resident services such as package deliveries, transportation assistance, and access to shared spaces.<br>• Promote community engagement by encouraging participation in activities and maintaining organized common areas.<br>• Monitor building access points to ensure a safe and controlled entry process.<br>• Address conflicts or incidents calmly and report any safety concerns to management.<br>• Support the preparation of rooms for new residents and report maintenance needs promptly.<br>• Maintain cleanliness and organization in common areas, courtyards, and parking lots.<br>• Facilitate communication between residents and internal teams to address their support needs.<br>• Model respectful and collaborative behavior to reinforce a positive community atmosphere.
We are looking for a dedicated Administrative Assistant to join our team in Grand Rapids, Michigan. In this long-term contract role, you will play a vital part in supporting the daily operations of a dynamic educational environment. This position offers an excellent opportunity to showcase your organizational and bilingual skills while making a meaningful impact on staff, students, and families.<br><br>Responsibilities:<br>• Oversee daily administrative tasks, such as scheduling, maintaining records, and managing communications.<br>• Translate documents and materials from English to Spanish to ensure effective communication with diverse stakeholders.<br>• Coordinate meetings, school events, and logistical arrangements to support programs and initiatives.<br>• Manage budgets, process invoices, and ensure adherence to school policies and procedures.<br>• Provide supervision and guidance to office staff and volunteers, fostering a productive work environment.<br>• Act as a liaison between school leadership, staff, families, and external parties to facilitate clear communication.<br>• Address operational challenges promptly and implement solutions to maintain efficiency.<br>• Support educators and staff with administrative needs, ensuring smooth workflow.<br>• Assist with receptionist duties, including answering inbound calls and greeting visitors.
We are looking for a highly organized and detail-driven Administrative Assistant to join our team on a contract basis in Kalamazoo, Michigan. In this role, you will support healthcare professionals and leadership by ensuring smooth day-to-day operations. This opportunity allows you to make a meaningful impact within the healthcare industry while building valuable administrative experience.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to healthcare teams, ensuring efficient operations and timely task completion.<br>• Schedule and coordinate meetings, appointments, and events, both in-person and virtual, to maintain organized workflows.<br>• Prepare, edit, and distribute reports, presentations, and documentation related to patient care and operational initiatives.<br>• Perform accurate data entry and maintain confidential records, including patient and organizational information.<br>• Assist with compliance-related tasks, such as preparing regulatory reports and ensuring adherence to healthcare standards.<br>• Collaborate with various departments to optimize resources, improve processes, and contribute to operational efficiency.<br>• Communicate professionally with patients, staff, and external stakeholders, providing excellent customer service.<br>• Support healthcare leaders with administrative tasks tied to initiatives like documentation improvement and digital transformation.<br>• Contribute to cost-containment efforts by streamlining processes and identifying efficiencies.
<p>We are looking for a dedicated Administrative Assistant to join a respected non-profit organization in Grand Rapids, Michigan. In this Contract-to-Permanent role, you will play a vital part in supporting individuals experiencing homelessness by helping them secure housing and access essential resources. This position offers comprehensive training and requires a motivated individual who enjoys teamwork and has strong technical skills, particularly with Microsoft Excel. You must be willing to work a rotating schedule and some weekends. </p><p><br></p><p>Responsibilities:</p><p>• Assist individuals experiencing homelessness with securing housing and completing necessary documentation.</p><p>• Manage and process grant applications to secure funding for housing initiatives.</p><p>• Calculate income and rent amounts to ensure accurate eligibility determinations.</p><p>• Maintain compliance with regulatory standards and organizational policies.</p><p>• Collaborate with team members to enhance the effectiveness of resource allocations.</p><p>• Respond to inbound calls with professionalism and a courteous manner.</p><p>• Maintain accurate and organized department files and records.</p><p>• Provide financial counseling and guidance to clients as needed.</p><p>• Utilize Microsoft Excel and other tools to manage data and create reports.</p><p>• Ensure all client interactions and documentation follow established procedures.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Portage, Michigan. In this role, you will provide essential administrative and accounting support while ensuring smooth day-to-day operations. The ideal candidate is organized, proactive, and skilled in managing multiple priorities effectively.<br><br>Responsibilities:<br>• Perform accurate data entry tasks to maintain and update records.<br>• Provide administrative support to team members, including scheduling meetings and managing correspondence.<br>• Utilize Microsoft 365 Enterprise tools to create documents, spreadsheets, and presentations.<br>• Coordinate and communicate effectively using Microsoft Teams for virtual collaboration.<br>• Answer and manage phone calls professionally, demonstrating excellent phone etiquette.<br>• Assist in basic accounting tasks, such as processing invoices and tracking expenses.<br>• Maintain organized filing systems to ensure easy retrieval of information.<br>• Handle general office tasks, such as ordering supplies and ensuring the workspace is well-maintained.<br>• Collaborate with other departments to support cross-functional activities.
<p>Robert Half is seeking a proactive and detail-oriented <strong>Bilingual Administrative Assistant</strong> for a contract opportunity with one of our clients in [Industry/Field]. This position plays a critical role in ensuring seamless communication across teams, handling administrative tasks, and contributing to operational excellence.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support, including scheduling, calendar management, and documentation.</li><li>Effectively communicate and interact in both [Language 1] and [Language 2] with internal and external stakeholders.</li><li>Manage correspondence, such as emails, memos, and phone calls, ensuring accuracy and professionalism.</li><li>Maintain and organize records, files, and databases.</li><li>Assist in preparing reports, presentations, and other materials.</li><li>Coordinate meetings, including preparing agendas and managing logistics.</li><li>Support special projects as requested by managers to ensure smooth team workflows.</li></ul><p><br></p>
<p>We are looking for a highly organized and proactive Business Services Assistant to join our team in Zeeland, Michigan. In this role, you will provide critical administrative support to senior leadership, ensuring smooth operations and confidentiality in all tasks. This position is ideal for someone with strong attention to detail, excellent communication skills, and the ability to manage multiple priorities effectively.</p><p><br></p><p><strong>Position Overview:</strong></p><p>We are seeking a highly organized and proactive Executive Assistant to provide critical support to the Executive Director and CEO, as well as serve as the primary administrative resource for the business<strong>.</strong> This role offers a dynamic opportunity to merge traditional executive support responsibilities with business operations, contributing to the overall efficiency and success of the organization. The ideal candidate will have exceptional communication skills, advanced organizational abilities, and proficiency with modern administrative tools and technologies.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Executive Support:</strong></li></ol><ul><li>Manage the daily operations of the Executive Director and CEO, including scheduling meetings, maintaining calendars, and coordinating travel arrangements.</li><li>Serve as a gatekeeper by screening calls, emails, and requests, ensuring priorities are addressed.</li><li>Prepare, proofread, and organize presentations, reports, agendas, and correspondence in a timely manner.</li><li>Help manage special projects and initiatives led by the Executive Director and CEO, ensuring goals and deadlines are met.</li></ul><ol><li><strong>Administrative Leadership:</strong></li></ol><ul><li>Act as the primary point of contact for administrative support across the organization, ensuring seamless day-to-day operations.</li><li>Maintain company records, manage documentation, and oversee general office management tasks.</li><li>Support cross-departmental communications to align administrative efforts with business goals.</li></ul><ol><li><strong>Process Management and Technology Support:</strong></li></ol><ul><li>Utilize CRM platforms, workflow software, and other business tools to support operational processes and enhance efficiency.</li><li>Assist with automation initiatives and tech-based solutions to streamline administrative tasks and improve organizational workflows.</li></ul><ol><li><strong>Collaboration and Relationship Building:</strong></li></ol><ul><li>Partner with internal and external stakeholders, demonstrating professionalism and strong interpersonal skills in every interaction.</li><li>Lead efforts in coordinating executive team meetings, retreats, and company events to foster alignment and collaboration.</li></ul><ol><li><strong>Problem Solving and Flexibility:</strong></li></ol><ul><li>Respond to shifting organizational priorities with agility, ensuring deadlines and expectations are consistently met.</li></ul>
