We are looking for a dedicated and detail-oriented Attorney to join our team in Los Altos, California. In this role, you will contribute to a well-established estate planning and trust administration practice, collaborating in a supportive and attentive environment. The ideal candidate is motivated, organized, and skilled in handling complex legal matters with precision and care.<br><br>Responsibilities:<br>• Draft and file legal petitions related to probate administration, conservatorships, and trust modifications, including Spousal Property petitions and Heggstad petitions.<br>• Prepare detailed fiduciary reports and accountings with accuracy and thoroughness.<br>• Manage discovery processes and ensure deadlines are consistently met.<br>• Communicate effectively with clients, court personnel, financial institutions, and government agencies to provide legal guidance and updates.<br>• Collaborate with attorneys, paralegals, and support staff to ensure seamless workflow and case management.<br>• Track and report billable hours promptly while maintaining compliance with firm expectations.<br>• Conduct research and draft motions, briefs, and other legal documents related to estate planning and administration.<br>• Provide legal support for trust litigation and conservatorship cases, ensuring compliance with relevant laws and regulations.<br>• Maintain meticulous attention to detail while managing a high-volume caseload.
<p>We are looking for a skilled Legal Secretary to join our team in Lodi, California. As part of a long-term contract position, you will play a vital role in supporting attorneys with civil litigation tasks, including insurance defense. This role requires someone who is meticulous, adept at managing deadlines, preparing legal documents, and maintaining accurate schedules using manual calendaring.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare pleadings, motions, and other legal documents with precision.</p><p>• Manage legal calendars, ensuring deadlines for State and Federal filings are met.</p><p>• Coordinate depositions, meetings, and appointments for attorneys.</p><p>• Transcribe dictation and type legal correspondence and documentation.</p><p>• Handle subpoena requests for medical and business records.</p><p>• Monitor upcoming deadlines and remind attorneys of key tasks and commitments.</p><p>• Conduct e-filing and manage court filings in compliance with local rules.</p><p>• Maintain organization and prioritize tasks in a fast-paced legal environment.</p><p>• Support attorneys with civil litigation processes, including insurance defense.</p>
We are looking for a dedicated Employment Attorney to join our team in San Francisco, California. This role involves working closely with employer clients to manage employment-related litigation and provide proactive legal guidance to prevent potential disputes. The ideal candidate will bring expertise in employment law and demonstrate strong skills in litigation, legal research, and client representation.<br><br>Responsibilities:<br>• Represent employer clients in single plaintiff employment litigation cases, both in court and arbitration.<br>• Investigate claims and defenses, assess liability and damages, and create effective case strategies.<br>• Perform comprehensive legal research and analysis to support case development.<br>• Draft legal documents, including letters, memos, motions, pleadings, and discovery requests.<br>• Conduct and defend depositions as part of case preparation.<br>• Advocate for clients during court proceedings, hearings, mediations, and trials or arbitrations.<br>• Maintain clear and consistent communication with partners, associates, paralegals, clients, and opposing counsel.<br>• Ensure a minimum of 1850 billable hours annually.<br>• Respond to administrative charges and handle cases involving wage and hour matters as needed.
<p><strong>Ready to Take the Next Step? Let’s Connect!</strong></p><p>If this opportunity feels like a strong match for your background, apply today and send your resume to <strong>JC del Rosario via LinkedIn</strong>—I’d welcome the chance to connect and learn more about you.</p><p><br></p><p><strong>Trade Compliance Analyst / Associate</strong></p><p><strong>About the Firm</strong></p><p>We’re partnering with a leading global investment firm focused on both private and public markets. The firm manages several billion in capital and invests across innovative, fast‑growing sectors. With a collaborative, high‑performing team and a strong reputation for disciplined, research‑driven investing, the firm offers a stable and supportive environment for long‑term career development.</p><p>The Trade Compliance Analyst/Associate plays a critical role in maintaining regulatory oversight across public investment strategies. This individual will monitor trading activity, ensure adherence to internal policies and securities laws, and support the firm’s compliance program. The role sits within the Compliance team and works cross‑functionally with Legal, Operations, and Investment professionals. This position reports to the Chief Compliance Officer.</p><p><br></p><p><strong>Why This Role Stands Out</strong></p><ul><li>Highly collaborative compliance and legal environment</li><li>Strong work‑life balance with predictable hours</li><li>Excellent mentorship and long‑term career stability</li><li>Hybrid schedule in a modern, well‑equipped office</li><li>Competitive compensation and comprehensive benefits</li></ul><p><strong>Key Responsibilities</strong></p><p><strong>Trade Surveillance & Monitoring</strong></p><ul><li>Assist with preparing trade authorization forms</li><li>Conduct daily reviews of trade activity across multiple funds</li><li>Identify exceptions, trends, or regulatory filing obligations</li><li>Support pre‑trade checks, restricted list monitoring, and trade approvals</li><li>Initiate regulatory filings, including:</li><li><strong>Forms 4 and 5</strong></li><li><strong>Forms 13D/G</strong></li><li>Other SEC‑required submissions</li><li>Coordinate with Legal and external counsel as needed</li><li>Support compliance testing, reporting cycles, and regulatory examinations</li></ul><p><strong>Compliance Program Support</strong></p><ul><li>Help enhance trade surveillance systems, data processes, and internal controls</li><li>Contribute to risk assessments and gap analyses involving MNPI and information‑barrier practices</li><li>Support employee training related to MNPI, restricted lists, and trading rules</li><li>Partner with Trading, Finance, and Accounting teams to ensure accurate and complete trade data</li></ul><p><strong>Compensation & Benefits</strong></p><ul><li>Competitive base salary plus annual bonus</li><li>Comprehensive medical, dental, and vision coverage</li><li>Life and long‑term disability insurance</li><li>Attractive 401(k) program</li><li>Hybrid working model</li><li>Supportive team with strong investment in your long‑term development</li></ul>
We are looking for a skilled and highly organized Legal Secretary to join a dynamic plaintiff personal injury practice in Oakland, California. The ideal candidate will possess a strong understanding of legal procedures, case management, and trial preparation, with a focus on supporting attorneys through efficient and detail-oriented administrative tasks. This role requires excellent multitasking skills and a proactive approach to managing case files from intake to trial.<br><br>Responsibilities:<br>• Coordinate and manage case files, ensuring all documentation is accurate and up-to-date.<br>• Handle intake processes and organize medical records for ongoing cases.<br>• Prepare and file legal documents electronically, adhering to court deadlines and procedures.<br>• Maintain and update calendars, scheduling hearings, deadlines, and client meetings.<br>• Support discovery processes, including gathering information and drafting responses.<br>• Assist with trial preparation, including organizing exhibits and coordinating logistics.<br>• Manage dictation and transcription tasks with precision and timeliness.<br>• Communicate effectively with clients, attorneys, and other legal professionals.<br>• Utilize case management software to track deadlines and ensure compliance with California legal protocols.
We are looking for a skilled and detail-oriented Attorney/Lawyer to join our team in Menlo Park, California. This role involves managing diverse family law cases, collaborating effectively with team members, and representing clients in court proceedings. The ideal candidate will demonstrate excellent communication skills, legal expertise, and a proactive approach to handling complex assignments.<br><br>Responsibilities:<br>• Manage assignments from multiple partners, prioritizing tasks effectively to meet deadlines and ensure smooth workflow.<br>• Represent clients independently in court by handling family law hearings and other legal proceedings.<br>• Collaborate with legal professionals, including secretaries, paralegals, and attorneys, to achieve case objectives.<br>• Communicate professionally and discreetly with clients, opposing counsel, experts, and consultants to advance case strategies.<br>• Conduct thorough legal research using resources such as WestLaw, Attorney’s Briefcase, online platforms, and traditional legal libraries.<br>• Draft high-quality motions, pleadings, letters, and memoranda tailored to the needs of each case.<br>• Utilize legal software tools, including DissoMaster, Lawyaw, and Lawgic, to streamline case preparation and management.<br>• Maintain proficiency in Microsoft Office Suite to create, edit, and organize legal documents efficiently.
We are looking for a skilled and motivated Litigation Associate to join our team in San Mateo, California. In this role, you will manage various aspects of civil litigation cases, from initial analysis to trial preparation, while collaborating with partners and other associates to deliver exceptional legal services. The ideal candidate will possess strong litigation experience, excellent communication skills, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Conduct initial case evaluations, including analysis of claims and investigation files.<br>• Draft and review pleadings, motions, and other legal documents, with a focus on summary judgment motions.<br>• Prepare and respond to discovery requests, including interrogatories, requests for production, and deposition notices.<br>• Take and defend depositions, including preparation of clients and witnesses.<br>• Represent clients at case management conferences, hearings, and other court proceedings.<br>• Perform legal research and draft points and authorities, declarations, and case briefs.<br>• Collaborate with paralegals, client service coordinators, and other team members to ensure efficient file management.<br>• Provide written status updates on case progress and develop litigation strategies.<br>• Handle public entity defense cases, including matters involving dangerous conditions, negligence, and civil rights issues.<br>• Support trial preparation, including evidence gathering, witness coordination, and budget planning.
<p>Reputable family law firm is seeking an Attorney to join their team. In this role, you will have the opportunity to work in the family law industry, managing multiple tasks simultaneously and developing your skills with seasoned attorneys. This role involves executing case strategies, managing high-level cases, communicating effectively, and participating in business development and networking functions.</p><p><br></p><p>Responsibilities:</p><p>• Execute case strategy with senior attorneys, paralegals, and support staff</p><p>• Manage high-level/high asset cases, including preparation for depositions and reviewing court documents</p><p>• Draft letters, write and review discovery, and prepare responses to opposing counsel</p><p>• Generate status reports and manage multiple tasks simultaneously</p><p>• Support case planning by preparing pleadings, monitoring discovery responses, and organizing materials for case review</p><p>• Communicate effectively with clients and opposing counsel to progress through the case process</p><p>• Participate in trial proceedings and work with support staff in organizing evidence, preparing exhibits, scheduling witnesses, and ensuring witness readiness</p><p>• Attend court proceedings in person and virtually as needed to represent clients</p><p>• Participate in business development and networking functions</p><p>• Utilize proficiency with MS Office, Outlook, and other legal-related technology applications to accomplish tasks.</p>
<p>Robert Half is recruiting a Family Lawyer for a top-ranked matrimonial law firm in downtown SF (hybrid preferred; remote OK for very experienced practitioners). The Attorney is responsible for managing own caseload from start to finish, including appearing on behalf of clients in court and motion hearings, conducting/defending depositions, and trial advocacy. Our client’s firm is a premier family law practice representing clients in divorce proceedings, including high asset dissolutions and middle-class family clients). There are over a dozen attorneys in this firm and 10 legal support staff (including an experienced team of family law paralegals). </p><p><br></p><p>Qualifications for the Associate/Counsel position include the following: (i) 2-10+ years of family law practice; (ii) good experience doing appearances in court, depositions, and trials; (iii) strong research and writing skills, and excellent courtroom oral advocacy prowess; (iv) good case management skills; and (v) active and in good standing with the State Bar of California. </p><p><br></p><p>This is an ideal opportunity for an experienced advocate who enjoys mastering family law and wants plenty of courtroom and trial litigation experience. Our client is offering a starting base salary of $140,000 – 200,000+/yr. There is a lucrative bonus program for exceeding the annual billable hour target. Employment benefit package includes medical, dental, vision, disability, and life insurance, 401(k) Plan with Firm match, accrue 3 weeks CTO at start, paid federal holidays, and CLE and Bar dues covered by the Firm. </p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, Vice President of Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>We are looking for an experienced litigation attorney to join a well-respected law firm in Walnut Creek, California. The firm specializes in construction, real estate litigation, and contract disputes. This role offers the opportunity to work on complex cases in a collaborative environment where your writing, analytical, and verbal skills will be highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Represent clients in construction claims, general real estate litigation matters, and contract disputes.</p><p>• Conduct thorough discovery processes, including drafting and responding to written discovery requests.</p><p>• Take and defend depositions, including those involving percipient and expert witnesses.</p><p>• Assist in trial and arbitration proceedings as part of a litigation team.</p><p>• Prepare legal briefs, motions, and other necessary court documents.</p><p>• Develop and implement effective litigation strategies to achieve favorable outcomes.</p><p>• Collaborate with colleagues, including attorneys and paralegals, to ensure efficient case management.</p><p>• Maintain client relationships and provide clear communication on case progress and expectations.</p>
<p>San Francisco law firm looking for Litigation Legal Assistant / Legal Secretary with at least 3-5 years of experience to join a thriving legal practice.</p><p><br></p><p>Responsibilities:</p><p> · Provide secretarial support to litigation attorneys.</p><p> · Prepare, format, and proofread legal documents, including pleadings, motions, briefs, correspondence, and discovery materials. </p><p> · Manage and organize case files. </p><p> · Maintain attorney calendars, schedule meetings, depositions, court appearances, and deadlines, and make necessary arrangements.</p><p> · Electronic filing (e-filing) procedures in state and federal courts.</p><p> · Perform other administrative to support the team. </p><p><br></p>
<p>A Brief Overview:</p><p>The hybrid Contract Administrator role in Palo Alto, CA is responsible for managing requests for new contracts and amendments to existing agreements, ensuring compliance with internal policies and regulatory requirements. This role provides approved contract templates and language to stakeholders; coordinates required legal and business revisions and oversees execution through full signature. The Contract Administrator also maintains the master contract database and facilitates timely contract renewals or terminations prior to expiration.</p><p><br></p><p> What you will do:</p><ul><li>Responds to contract-related inquiries and supports stakeholders throughout the contracting process in a timely manner.</li><li>Ensures compliance with internal policies, standard operating procedures, and applicable state and federal regulations.</li><li>Receives and processes requests for new contracts and amendments, securing approvals from internal leadership.</li><li>Partners with internal leaders and staff to populate approved contract templates.</li><li>Coordinates legal review and approval of contracts prior to execution.</li><li>Manages contract signature workflows and ensures full execution.</li><li>Actively oversees a large volume of contracts, ensuring expiration notices are identified and addressed at least 90 days prior to contract end dates.</li><li>Organizes and documents contract activity using electronic contract logs, filing systems, and contract management databases.</li><li>Updates and maintains the electronic contract management database.</li><li>Generates and analyzes contract reports using Microsoft Excel.</li><li>Identifies opportunities to streamline contract operations and implements process improvements.</li><li>Performs additional duties as assigned.</li></ul><p><br></p><p><br></p><p> </p>
<p>Are you an experienced Legal Secretary seeking a new opportunity in litigation support? Our well-established law firm in Salinas, CA is hiring a Legal Secretary to work desk-side with our litigation attorneys. This is a contract-to-hire role and in-office full time, perfect for candidates who excel in high-volume environments and have proven litigation experience. If you are driven, organized, and passionate about supporting attorneys through all stages of litigation, we encourage you to apply.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Prepare and format legal correspondence, motions, subpoenas, and discovery documents</li><li>File and serve documents in California state courts and federal courts utilizing electronic platforms (including PACER)</li><li>Schedule and coordinate hearings, depositions, and important deadlines for attorneys</li><li>Maintain well-organized electronic and paper case files</li><li>Serve as a liaison between attorneys, clients, court staff, and external parties</li><li>Coordinate exhibits, witness lists, and documents for trial preparation and proceedings</li></ul><p><br></p>
<p>We’re partnering with a leading law firm in San Francisco to source a highly skilled Legal Administrative Assistant for a full‑time (35 hours/week) temporary assignment. This role requires prior law‑firm experience and strong competency in document production, attorney support, and workflow coordination.</p><p>After a 90‑day introductory period, the position transitions to a hybrid schedule (3 days onsite / 2 days remote).</p><p>This opportunity is ideal for someone who thrives in a professional legal environment, is comfortable supporting multiple busy attorneys, and can manage a steady volume of administrative and document work with accuracy, urgency, and sound judgment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage attorney calendars, contacts, meeting logistics, and conference room reservations</li><li>Greet clients, prepare meeting materials, and coordinate AV, food, or room requirements</li><li>Prepare and reconcile monthly expense reports and corporate card activity</li><li>Coordinate domestic travel arrangements</li><li>Prepare, proofread, and format legal documents—including TOCs, tables, and electronic filings</li><li>Perform scanning, copying, binding, and other general administrative tasks</li><li>Create and maintain organized physical and electronic filing systems</li><li>Support new matter openings, engagement letters, and binder preparation</li><li>Track bar admissions and CLE deadlines for assigned attorneys</li><li>Handle time entry, contract attorney time tracking, and prebills</li><li>Provide backup support to other administrative staff and assist with special projects as needed</li></ul><p> </p><p><br></p>
<p>Established mid-sized law firm is seeking a Law Office Administrator in Oakland, California. This role requires excellent organizational abilities to oversee administrative functions, coordinate with vendors, and ensure the smooth running of the office. The ideal candidate will be proactive, attentive to detail, and capable of supporting the partners so they can focus on client-related tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage office operations, including supervising staff and coordinating vendor relationships.</p><p>• Handle insurance renewals and ensure compliance with necessary policies.</p><p>• Organize marketing events and initiatives to support the firm's partners.</p><p>• Oversee website updates and ensure an accurate and well-maintained online presence.</p><p>• Coordinate facility maintenance and address operational needs.</p><p>• Maintain accurate and organized documentation for legal and administrative purposes.</p><p>• Support the firm's partners by taking charge of administrative tasks, allowing them to focus on billing and client matters.</p><p>• Implement procedures to improve office efficiency and communication.</p><p>• Ensure the office adheres to legal and regulatory requirements.</p>
We are looking for a skilled Litigation Legal Secretary to join our dynamic legal team in Oakland, California. In this role, you will provide comprehensive administrative and secretarial support to attorneys across various practice areas. The ideal candidate will excel in managing legal documentation, maintaining organization, and ensuring seamless communication within a fast-paced environment.<br><br>Responsibilities:<br>• Prepare, format, and revise legal documents, pleadings, correspondence, and forms based on handwritten drafts, notes, or dictation.<br>• Proofread legal materials thoroughly to ensure accuracy in spelling, grammar, and formatting.<br>• Handle electronic court filings in both state and federal courts with precision and efficiency.<br>• Manage scheduling and calendaring for meetings, depositions, hearings, and other legal events.<br>• Provide legal calendaring support to track deadlines and court dates.<br>• Assist attorneys with special projects and general administrative tasks as needed.<br>• Facilitate the opening and closing of legal matters with attention to detail.<br>• Compare, edit, and finalize documents using document comparison software to produce redlined versions.<br>• Collaborate with attorneys to complete complex assignments under tight deadlines.
<p>Established law firm is seeking a skilled Legal Secretary to join their close-knit team in Emeryville, California. This role requires a detail-oriented individual with extensive experience in litigation and proficiency in electronic filing systems for state and federal courts. The successful candidate will play a vital role in supporting attorneys and ensuring smooth case management.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, review, and file legal documents and pleadings using electronic filing systems for state and federal courts.</p><p>• Manage case calendars, track deadlines, and coordinate court appearances to ensure all schedules are maintained.</p><p>• Organize and maintain both physical and electronic case files, including discovery materials and correspondence.</p><p>• Draft, proofread, and edit legal correspondence such as memos, letters, and other official documents.</p><p>• Communicate effectively with attorneys, clients, and court personnel to handle procedural requirements and case updates.</p><p>• Assist in trial preparation by compiling exhibits, witness lists, and creating trial binders.</p><p>• Schedule meetings, depositions, conference calls, and oversee travel arrangements whenever necessary.</p><p>• Respond promptly to attorney and client requests, ensuring workflows are managed efficiently to meet deadlines.</p>
<p>A respected real estate law practice in San Francisco is seeking a skilled Transactional Legal Secretary to provide onsite coverage during a planned leave of absence. While the immediate commitment is three weeks of coverage, there is potential for extension or temp-to-hire depending on business needs and overall fit.</p><p>This role supports a high-volume team of 30–35 attorneys through a centralized ticketing system. The ideal candidate brings strong transactional document experience, exceptional attention to detail, and comfort operating in a fast-paced environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, revise, redline, and proof transactional real estate documents, including: Purchase agreements; Sale contracts; Lease agreements; Related transactional instruments</li><li>Ensure document accuracy, proper formatting, and version control</li><li>Manage high-volume ticketed requests from attorneys and prioritize effectively</li><li>Maintain organized transaction files and confidential client information</li><li>Provide day-to-day administrative support, including: Phone and email management; Office correspondence; File maintenance</li><li>Collaborate with attorneys and staff to meet deadlines in a fast-paced workflow</li></ul><p> </p><p><br></p>
<p>A well-established Marin County law firm is seeking a Legal Receptionist to join their team onsite in San Rafael. This is a contract-to-hire opportunity offering long-term stability for a polished, client-facing professional who thrives in a fast-paced legal environment.</p><p>This role is ideal for someone who enjoys being the first point of contact, takes pride in creating a welcoming office experience, and can confidently communicate with Spanish-speaking clients.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Serve as the first point of contact for clients, visitors, and callers, both in person and over the phone</li><li>Professionally greet and assist Spanish- and English-speaking clients</li><li>Answer and route high-volume calls, take detailed messages, and manage follow-ups</li><li>Coordinate conference room scheduling and support day-to-day front office operations</li><li>Assist with incoming and outgoing mail, document intake, and general administrative support</li><li>Maintain a clean, organized, and professional reception area</li></ul><p><br></p>
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment.<br><br>Responsibilities:<br>• Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission.<br>• Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances.<br>• Conduct conflict checks to ensure compliance and avoid scheduling conflicts.<br>• Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs).<br>• Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support.<br>• Maintain accurate records of legal proceedings and filings.<br>• Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics.<br>• Communicate effectively with court personnel and other legal professionals to resolve filing issues.<br>• Assist with dictation tasks and transcription as needed.
<p>We’re partnering with a leading law firm in San Francisco to source a highly skilled Legal Administrative Assistant for a full‑time (35 hours/week) temporary assignment. This role requires prior law‑firm experience and strong competency in document production, attorney support, and workflow coordination.</p><p>After a 90‑day introductory period, the position transitions to a hybrid schedule (3 days onsite / 2 days remote).</p><p>This opportunity is ideal for someone who thrives in a professional legal environment, is comfortable supporting multiple busy attorneys, and can manage a steady volume of administrative and document work with accuracy, urgency, and sound judgment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage attorney calendars, contacts, meeting logistics, and conference room reservations</li><li>Greet clients, prepare meeting materials, and coordinate AV, food, or room requirements</li><li>Prepare and reconcile monthly expense reports and corporate card activity</li><li>Coordinate domestic travel arrangements</li><li>Prepare, proofread, and format legal documents—including TOCs, tables, and electronic filings</li><li>Perform scanning, copying, binding, and other general administrative tasks</li><li>Create and maintain organized physical and electronic filing systems</li><li>Support new matter openings, engagement letters, and binder preparation</li><li>Track bar admissions and CLE deadlines for assigned attorneys</li><li>Handle time entry, contract attorney time tracking, and prebills</li><li>Provide backup support to other administrative staff and assist with special projects as needed</li></ul><p><br></p>
Essential Job Duties:<br><br>Secretarial, word processing, and legal administrative support for multiple partners and associate attorneys in a variety of practice areas.<br>Create, revise, and format legal documents, pleadings, correspondence, and forms from handwritten drafts, notes, or dictation. Apply track changes, formatting, and styles; edit, label, and redact documents; compare documents using document comparison software and produce redlined versions; ability to produce TOA and TOC<br>Proofread documents for spelling, grammatical, typographical, and formatting errors<br>Experience with E-filing in both State and Federal courts<br>Assist attorneys with special projects and other general administrative duties.<br>Schedule and calendar meetings, depositions, hearings, and court reporters.<br>Perform legal calendaring<br>Assist with the opening and closing of matters<br>Interact with clients, visitors, attorneys, and staff via telephone and email<br>Qualifications:<br><br>3+ years of experience as a litigation legal secretary within a law firm environment<br>Ability to support multiple attorneys in a fast-paced environment<br>Strong organizational skills and the ability to multitask<br>Excellent interpersonal, written, and oral communication skills<br>Ability to take direction and work independently with little or no supervision, as well as part of a team<br>Ability to handle complex assignments and complete projects under tight deadlines, must be able to adapt to changing priorities quickly<br>Strong commitment to client service<br>Must be a team player<br>Excellent attention to detail and proofreading skills<br>Ability to work overtime on an occasional basis<br>Minimum Requirements:<br><br>High School diploma or GED, required<br>3+ years of litigation experience required<br>Strong knowledge with Office 365 and Adobe Acrobat or FoxIt PDF<br>Experience with a Document Management System such as IManage, Filesite, NetDocs<br>Candidate must be able to work 5 days in the office for the first 90 days, and then a hybrid work schedule of 3 days in the office
<p>We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management.</p><p><br></p><p>Responsibilities:</p><p>• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.</p><p>• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.</p><p>• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.</p><p>• Handle incoming phone calls, take detailed messages, and route calls appropriately.</p><p>• Coordinate outgoing mail and deliveries to ensure timely distribution.</p><p>• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.</p><p>• Assist with travel arrangements, including booking flights, accommodations, and other logistics.</p><p>• Conduct research on state and federal court rules and procedures as needed.</p><p>• Train new team members on office procedures and specialized software.</p><p>• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.</p>
<p>Robert Half is recruiting a Legal Secretary for the Marin office of our large law firm client. The Legal Secretary will assist 3-4 commercial litigation, labor & employment law, and public entity defense attorneys. A legal secretary with good experience managing civil litigation documents and court filings and who enjoys a diverse and interesting caseload.</p><p><br></p><p>Required qualifications: </p><p>• 2++ years of civil litigation support experience as a legal secretary;</p><p>• Good knowledge of state, Federal, and administrative court rules and procedures for preparing pleadings (incl. some cite checking) and doing e-filings and service on the parties;</p><p>• Software skills include MS Word, Excel, PowerPoint, Adobe, and electronic document management systems (e.g., IManage); and</p><p>• High attention to detail, strong organizational and administrative skill set, and great word processing, editing and proofreading skills.</p><p><br></p><p>This is a direct-hire opportunity at a nice firm that ensures good work-life balance and cordial workplace culture. Our client offers a base salary of $75,000 - 100,000/yr., DOE, plus year-end discretionary bonus, and comprehensive benefits (incl. multiple medical/dental/vision insurance plans, 410k Plan with 3% Firm match, and good vacation & sick leave). For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>We have an immediate opening for a <strong>Legal Secretary</strong> to support a solo practitioner in Berkeley. This is a great opportunity to join a quiet, professional office and assist with a practice focused on real property and business law litigation. This a long-term contract that is primarily hybrid. One day a week on-site in Berkeley is required to handle filings. </p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Draft, format, and proofread legal documents, including pleadings, motions, and correspondence</li><li>Prepare and maintain tables of contents (TOCs) and tables of authorities (TOAs)</li><li>Handle electronic filing (e-filing) in state and federal courts</li><li>Assist with discovery responses, including organizing and formatting documents</li><li>Maintain and update case files and client records in Clio (database use only, not billing)</li><li>Coordinate scheduling for hearings, depositions, and client meetings</li><li>Make occasional outbound calls to screen potential new clients (no inbound calls required)</li><li>Provide general administrative support, including scanning, copying, and organizing document</li></ul><p><br></p>
