Add your latest resume to match with open positions.

80 results for Paralegal in Fremont, CA

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
33 - 42 USD / Hourly
We are looking for an experienced Legal Secretary to support a busy legal team in California. This contract-to-hire position is well suited for someone with strong attention to detail who can manage litigation support tasks with accuracy, urgency, and strong organizational skills. The role requires someone who is confident handling court filings, maintaining critical deadlines, and preparing legal documents in a fast-paced environment. This is an on-site role for the first 30 days, and will transition to a hybrid scheduled, depending on performance. Responsibilities<ul><li>Prepare and submit electronic court filings in a timely manner while ensuring compliance with jurisdictional rules and formatting standards.</li><li>Maintain attorneys’ schedules through careful manual calendaring of hearings, filings, deadlines, and other case-related events.</li><li>Conduct conflict checks and help verify that new matters are cleared according to firm procedures before work begins.</li><li>Create, revise, and finalize tables of authorities and tables of contents for legal filings and other formal documents.</li><li>Support the drafting, editing, formatting, and proofreading of litigation materials to ensure accuracy and quality.</li><li>Coordinate with attorneys and legal staff to keep case files organized and help track important procedural deadlines.</li><li>Assist with general administrative and secretarial duties that contribute to the efficient operation of the legal team </li></ul>
2026-04-25T00:00:00Z

Legal Assistant/ Legal Secretary

San Jose, CA
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for an experienced Legal Assistant/Legal Secretary to support a busy civil litigation practice in California. This permanent, office-based opportunity is ideal for a detail-oriented candidate who is comfortable managing litigation support tasks, coordinating deadlines, and handling court-related documentation with accuracy. The role offers the chance to work alongside a collaborative legal team in a fast-paced law firm environment. Responsibilities: • Coordinate litigation calendars by tracking court deadlines, hearings, filings, and case milestones to help attorneys stay on schedule. • Prepare, format, revise, and proofread legal correspondence, pleadings, discovery materials, and other case documents for accuracy and consistency. • Manage electronic filing submissions in state and federal courts while ensuring compliance with procedural and formatting requirements. • Maintain organized physical and digital case files, including document storage, retrieval, and version control within document management systems. • Assist with discovery-related workflows by organizing records, compiling materials, and supporting e-discovery processes as needed. • Communicate with attorneys, court personnel, clients, and outside parties in a thorough and courteous manner to facilitate case progress and administrative follow-up. • Support day-to-day legal administrative functions, including scheduling, document coordination, and general litigation assistance for the assigned team.
2026-05-04T00:00:00Z

Corporate Paralegal - Real Estate

Menlo Park, CA
onsite
Permanent / Full Time
90000 - 130000 USD / Yearly
We are looking for a detail-oriented Corporate Paralegal with real estate experience to support complex financing and transactional matters in San Francisco, California. This role will focus on preparing and reviewing legal documentation, coordinating closing activities, and organizing due diligence materials across multiple deals. The ideal candidate brings strong judgment, exceptional follow-through, and the ability to manage deadlines in a fast-paced legal environment. Responsibilities:• Prepare financing and supporting legal documents for commercial real estate matters, including materials related to transfers, assumptions, lien releases, approvals, and closing deliverables.• Examine transaction records for accuracy and completeness, such as deeds, lease memoranda, easements, notes, security instruments, assignments, intercreditor arrangements, and related certificates.• Organize closings from start to finish by assembling signature packages, maintaining data rooms, tracking executed paperwork, and compiling final closing sets.• Draft closing instructions and assist with loan closings involving real property and other pledged collateral.• Review settlement statements and help facilitate the filing, recording, and post-closing distribution of required documents.• Analyze title commitments, surveys, easements, restrictive covenants, endorsements, and title policies, and prepare summaries identifying key issues and required follow-up.• Request, collect, and evaluate diligence items, including organizational records, registration materials, and other entity-related documentation.• Maintain transaction calendars and critical date trackers to ensure timely completion of milestones, deliverables, and filing requirements.• Prepare and review corporate governance and entity documents, including formation papers, partnership or operating agreements, bylaws, resolutions, stock-related records, and dissolution materials.• Provide quality control across active matters and offer coverage support for the broader legal team when priorities shift or additional assistance is needed.
2026-05-16T00:00:00Z

Trust & Estates Paralegal

Menlo Park, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for a skilled paralegal to support a practice focused on trust administration and related litigation in Palo Alto, California. This role is best suited for someone who can take ownership of case progress, maintain organized files, and keep key deadlines on track while working within established procedures. You will partner closely with attorneys and support staff to help matters move efficiently from opening through resolution. Responsibilities:• Manage trust and estate matters from initial intake through final distribution, helping ensure each stage is completed accurately and on schedule.• Draft and assemble administration documents such as notices, asset inventories, and other matter-related materials.• Monitor court dates, filing requirements, and internal deadlines so that cases continue moving forward without delay.• Support litigation matters by preparing discovery materials, organizing responses, and coordinating document production.• Assist with filings, service coordination, and other procedural steps required for active civil or probate-related disputes.• Maintain orderly electronic case files in Clio and keep records, correspondence, and supporting documents easy to access.• Prepare exhibits, binders, and case materials for hearings, meetings, and other attorney needs.• Communicate with clients to collect information, request records, and clarify outstanding items needed for case progress.• Work with attorneys and administrative staff to follow firm processes, confirm next steps, and keep matters advancing efficiently.
2026-05-22T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
22 - 30 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-05-26T00:00:00Z

Legal Receptionist

Santa Clara, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
OverviewOur client, a fast-paced and collaborative law firm in Santa Clara, is seeking a Legal Receptionist to serve as the first point of contact for clients and visitors. This Legal Receptionist role is ideal for someone early in their career who is eager to gain hands-on exposure to a legal environment or build on prior administrative or legal support experience. The Legal Receptionist will play a key role in creating a professional, welcoming experience while supporting day-to-day office operations. This role is located in Santa Clara, CA (On-site, 5 days/week) Responsibilities<ul><li>Greet and assist clients and visitors in a professional and friendly manner</li><li>Answer and direct incoming calls, manage general inquiries, and relay messages</li><li>Schedule appointments, meetings, and conference room bookings</li><li>Handle mail, deliveries, and outgoing correspondence</li><li>Maintain a clean, organized, and professional front office environment</li><li>Assist with basic administrative tasks such as data entry, filing, and document preparation</li><li>Support legal staff with intake forms, client coordination, and general office support</li><li>Ensure confidentiality and professionalism when handling sensitive information</li></ul>
2026-05-13T00:00:00Z

Legal Secretary, Real Estate

San Mateo, CA
onsite
Temporary / Contract
40 - 50 USD / Hourly
Real estate investment company has an immediate opening for a Legal Secretary to support the legal team with real estate transactions and a board range of administrative assistance. As a Legal Secretary with this team, you'll work closely with attorneys and paralegals to increase efficiency in the legal department. Major responsibilities include but are not limited to compiling documents for transactions, filing internally and externally with government agencies, preparing closing binders, and coordinating meetings. This position requires full-time on-site work in San Mateo, CA. ESSENTIAL DUTIES AND RESPONSIBILITIES:• Handle administrative processes and tasks for Legal Department staff, including Legal Department Deputy General Counsel/Group Vice President, Vice President, Associate General Counsel, three Paralegals, and Claims Specialist.• Prepare and edit correspondence, legal documents, and real estate transaction and corporate documentation.• Schedule meetings and conference calls, including reserving on-site conference rooms.• Screen incoming calls to Legal Department as well as calls directed to the Legal Department in general.• Enhance the Legal Department desk manual and electronic document management system.• Accept service for and distribute to appropriate parties court documents, including summons and complaints, subpoenas, hearing notices, etc.• Organize, index, and create property closing binders, including printing, scanning, and downloading related documents.• Develop and maintain on-site Legal Department filing system, as well as off-site file storage shipping and retrieval system.• Process check requests and expense reports for payment.• Process Purchase Card Statements for Legal Department company credit card holders.• Process invoices for payment, including working with the Accounting Department in the implementation of electronic processing, and communicating with third-party vendors regarding payment and/or other related issues.• Open and distribute mail daily, including date-stamping, scanning, and copying, as needed.• Prepare outgoing electronic and standard mail, including Certified Mail and FedEx shipping.• Order miscellaneous Legal Department office supplies, as needed.• Other duties or projects, as assigned.
2026-05-08T00:00:00Z

Litigation Legal Secretary

Mill Valley, CA
onsite
Permanent / Full Time
75000 - 110000 USD / Yearly
Robert Half is recruiting a Litigation Secretary for a highly regarded plaintiff-side personal injury and civil rights litigation law firm in the North Bay. The Legal Secretary will play a pivotal role in keeping the office functioning efficiently, assisting the partners with court filings, coordinating meetings, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery. Principle responsibilities:• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents;• File pleadings with both state and Federal trial courts;• Work with paralegal to prepare and serve discovery;• Process and handle incoming subpoenas and obtain medical records;• Communicate with clients in person, over the phone, and via email;• Create and maintain digital case files for each client;• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar; and• Screen, process, direct, and prioritize incoming calls, emails, and mail. Desired qualifications:• 5+ year litigation legal assistant experience;• Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets is preferred;• Bilingual fluency in Spanish and English is a plus factor;• Good written (including editing and proofreading) and verbal communication skills;• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects;• Strong time management skills to handle multiple tasks with competing deadlines efficiently; and• Solid office software, word processing, database maintenance, and internet research skills. This is a terrific direct-hire opportunity with some telecommute flexibility to work remotely part of the week. Our client is offering an annual base salary range of $75,000 – 100,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and some employment benefits including HMO medical insurance plan, commuter checks, disability insurance, 401k Plan after at least one years of service, and paid vacation and paid sick leave. The attorneys and the office are very friendly and is a nice place to work. For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. for Permanent Placement Services, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
2026-05-05T00:00:00Z

Litigation Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
95000 - 105000 USD / Yearly
We are looking for a skilled Litigation Legal Secretary to join our dynamic legal team in Oakland, California. In this role, you will provide comprehensive administrative and secretarial support to attorneys across various practice areas. The ideal candidate will excel in managing legal documentation, maintaining organization, and ensuring seamless communication within a fast-paced environment. Responsibilities: • Prepare, format, and revise legal documents, pleadings, correspondence, and forms based on handwritten drafts, notes, or dictation. • Proofread legal materials thoroughly to ensure accuracy in spelling, grammar, and formatting. • Handle electronic court filings in both state and federal courts with precision and efficiency. • Manage scheduling and calendaring for meetings, depositions, hearings, and other legal events. • Provide legal calendaring support to track deadlines and court dates. • Assist attorneys with special projects and general administrative tasks as needed. • Facilitate the opening and closing of legal matters with attention to detail. • Compare, edit, and finalize documents using document comparison software to produce redlined versions. • Collaborate with attorneys to complete complex assignments under tight deadlines.
2026-05-27T00:00:00Z

Pre-Litigation Attorney

Brentwood, CA
remote
Permanent / Full Time
150000 - 200000 USD / Yearly
Our client is looking for a skilled Pre-Litigation Attorney to join their team. This role involves managing personal injury cases from intake through settlement, ensuring efficient resolution while maximizing case value. The ideal candidate will possess strong negotiation skills and a deep understanding of pre-litigation processes, contributing to a collaborative and results-driven environment. Responsibilities:• Handle a high-volume caseload of personal injury cases from intake through settlement.• Assess liability, damages, and overall case value to develop strategic approaches.• Guide clients through treatment plans and the progression of their cases.• Collect, review, and organize medical records, bills, and supporting documents.• Prepare and submit detailed demand packages to insurance carriers.• Conduct settlement negotiations to resolve cases effectively prior to litigation.• Identify cases requiring escalation to litigation and oversee a seamless transition.• Maintain consistent communication with clients and internal teams to ensure case updates.• Collaborate with support staff to optimize case outcomes and efficiency.
2026-05-08T00:00:00Z

Corporate Legal Secretary

San Mateo, CA
onsite
Permanent / Full Time
90000 - 125000 USD / Yearly
We are looking for a highly organized Corporate Legal Secretary to support senior legal leadership and contribute to the daily operations of a busy legal team in San Mateo, California. This position blends executive-level coordination with legal administrative work, requiring discretion, accuracy, and strong follow-through. The ideal candidate will be comfortable managing competing priorities, handling sensitive documentation, and partnering with internal teams and external contacts in a detail-focused real estate environment. Responsibilities: • Support the Chief Administrative Officer with complex scheduling, travel planning, itinerary preparation, and coordination of meetings involving both internal partners and outside parties. • Act as a central point of contact for legal leadership by managing communications, resolving scheduling conflicts, and prioritizing urgent matters with sound judgment. • Prepare, revise, proof, and distribute correspondence, presentations, legal documents, transaction materials, and executive briefing packets. • Oversee departmental administrative workflows, including expense submissions, check requests, purchase card reconciliations, and invoice routing through established approval procedures. • Receive, track, and distribute legal notices, subpoenas, summons, complaints, hearing documents, and government correspondence related to properties and regulatory matters. • Maintain matter records for claims and disputes, keeping legal tracking systems current through close coordination with attorneys and paralegals. • Coordinate meetings, team gatherings, off-site events, and department functions by arranging logistics, venues, catering, conference rooms, and virtual meeting details. • Manage incoming calls, daily mail, certified shipments, and document handling tasks such as scanning, copying, filing, and distribution across the Legal Department. • Organize legal and real estate records, update department reference materials, maintain electronic and physical filing systems, and assemble closing binders and execution packages. • Provide notary support for legal documents and assist with housing contract submissions, HR-related administrative projects, and other departmental assignments as needed.
2026-05-16T00:00:00Z

Litigation Attorney

San Francisco, CA
onsite
Temporary / Contract
75 - 90 USD / Hourly
A well-established San Francisco–based law firm is seeking a Litigation Attorney to join its growing practice. This is a contract-to-hire opportunity offering hands-on litigation experience, mentorship, and the potential for long-term placement. The Litigation Attorney will handle all phases of civil litigation on plaintiff-side matters, primarily personal injury cases. While plaintiff-side personal injury experience is preferred, the firm is open to candidates from a variety of civil litigation backgrounds who are motivated to transition into this practice area. Key Responsibilities<ul><li>Handle day-to-day litigation tasks across the full lifecycle of cases</li><li>Draft pleadings, motions, discovery responses, and other litigation documents</li><li>Manage written discovery and participate in depositions</li><li>Conduct legal research and factual investigations</li><li>Assist with and contribute to case strategy, trial preparation, and settlement negotiations</li><li>Communicate directly with clients, experts, opposing counsel, and court personnel</li><li>Support senior attorneys on active litigation matters and trial preparation</li></ul>
2026-05-20T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A prestigious San Francisco–based law firm is seeking a highly organized and detail-oriented Legal Administrative Assistant to support its busy practice groups. This contract-to-hire opportunity offers exposure to a large firm environment with a collaborative team and high-volume workflow. The ideal candidate is proactive, polished, and experienced in providing administrative and clerical support to attorneys in a fast-paced, deadline-driven setting. Key Responsibilities• Provide administrative support to attorneys, including calendar management, meeting scheduling, and travel coordination• Draft, format, and proofread legal documents, correspondence, and reports• Manage attorney calendars and monitor deadlines to ensure timely filings and deliverables• Handle document management, including filing (electronic and physical), scanning, and organization• Coordinate client communications, including scheduling calls and responding to inquiries• Assist with preparing materials for meetings, hearings, and client presentations• Support billing processes, including time entry, expense tracking, and invoice coordination• Maintain confidentiality of sensitive client and firm information• Order office supplies and coordinate with vendors as needed
2026-05-14T00:00:00Z

Staff Attorney

San Francisco, CA
onsite
Permanent / Full Time
72500 - 95000 USD / Yearly
Plaintiff-side Law Firm looking to hire a Staff Attorney to join team in San Francisco, California. The ideal candidate will bring a passion for social justice and a strong commitment to delivering high-quality legal services. Responsibilities will include, but not be limited to: document review, legal research and writing, deposition preparation, and more.
2026-05-05T00:00:00Z

Employment Litigation Attorney

Hayward, CA
remote
Temporary / Contract
75 - 85 USD / Hourly
Our client, who handles employment defense litigation matters, is looking for a fully-remote Employment Litigation Attorney with CA experience. This position is ideal for a California-licensed attorney with at least two years of focused experience handling workplace-related disputes and who is interested in a contract-to-hire structure. The attorney will contribute across key phases of litigation, including pleadings, motion practice, discovery, and trial preparation, while working a 40-hour schedule. Responsibilities:<ul><li>Manage employment litigation matters from initial case assessment through pre-trial activity in a remote work setting</li><li>Prepare persuasive motions, briefs, and other court filings that support case strategy and procedural deadlines</li><li>Oversee written discovery, draft responses and objections, and coordinate document production and review</li><li>Conduct legal research and translate findings into practical recommendations for ongoing employment disputes</li><li>Support trial readiness by organizing exhibits, summarizing evidence, and assisting with witness and hearing preparation</li><li>Collaborate with internal and external stakeholders to maintain progress across active litigation matters</li><li>Monitor case timelines, court requirements, and deliverables to ensure matters move forward efficiently</li></ul>
2026-04-30T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.
2026-05-18T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-05-15T00:00:00Z

Administrative Assistant

Berkeley, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support an education-focused organization. This contract position will play a key role in organizing records, converting physical materials into digital formats, and helping maintain accessible documentation. The assignment is expected to last approximately one month and requires someone who is comfortable handling administrative work with a strong level of accuracy and technical confidence. Responsibilities: • Organize and file a wide range of office documents to improve record accessibility and maintain orderly administrative systems. • Scan and digitize paper-based materials, ensuring electronic files are saved accurately and consistently. • Review documents during processing and flag any building plans or similar records that should be retained carefully. • Perform data entry and basic record updates to support day-to-day administrative operations. • Provide general office assistance as needed, including support for front-desk and reception-related tasks. • Help maintain a clean and efficient document management workflow while meeting deadlines for the contract assignment.
2026-05-26T00:00:00Z

Administrative Assistant

Union City, CA
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This is a Contract position for someone who can keep administrative tasks organized, provide a welcoming front-desk presence, and help ensure smooth communication across the office. The ideal candidate is comfortable handling a variety of clerical duties, managing inbound calls, and maintaining accurate records in a fast-paced environment. Responsibilities: • Manage day-to-day administrative activities to keep office operations efficient and well organized. • Receive and direct incoming phone calls courteously, ensuring messages and inquiries reach the appropriate contacts. • Welcome visitors and provide front-desk support while maintaining a positive and organized office environment. • Enter, update, and maintain records with accuracy to support reporting and general administrative needs. • Prepare, organize, and distribute documents, correspondence, and other routine office materials. • Coordinate schedules, appointments, and general office communications to support team productivity. • Assist with filing, recordkeeping, and other clerical functions that contribute to smooth daily operations.
2026-05-26T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a dependable Administrative Assistant to support sales and operations activities for a Contract position based in San Francisco, California. This role is well suited to someone who enjoys keeping information accurate, coordinating multiple moving parts, and working efficiently in a busy environment. The position will contribute to day-to-day administrative execution through careful data management, reporting support, and coordination with internal teams and external partners. Responsibilities: • Maintain accurate records by entering and updating customer, order, inventory, and operational information across daily workflows. • Build, manage, and refine Excel trackers and reports used to monitor activity, reconcile data, and support business decisions. • Prepare customer billing documents, issue invoices, and follow up on related administrative details to keep transactions on schedule. • Create purchase orders, monitor their progress, and coordinate updates to help ensure timely completion of requests. • Support the full order administration cycle by reviewing documentation, updating records, and helping move requests through fulfillment. • Coordinate shipping and receiving activities, including paperwork preparation, delivery tracking, and confirmation of incoming and outgoing goods. • Investigate and resolve mismatches involving invoices, purchase orders, packing slips, and shipping or receiving records. • Communicate with vendors, carriers, warehouse contacts, and internal departments to address order, shipment, and billing questions. • Organize transactional files and generate scheduled or on-demand reports for sales and operations leadership. • Provide broader administrative support, including inventory-related tasks and process improvement assistance to strengthen accuracy and efficiency.
2026-05-27T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily operations for a Long-term Contract opportunity in California. This role is ideal for someone who combines strong computer proficiency with a customer-focused approach and is comfortable handling in-person errands throughout the surrounding neighborhood. The position will help keep office and tenant-related administrative activities organized while supporting responsive service and smooth day-to-day coordination. Responsibilities: • Provide administrative support for daily office activities, including document handling, record upkeep, and general coordination of routine tasks. • Deliver attentive customer service when assisting tenants, staff, and visitors, ensuring questions and requests are addressed promptly and courteously. • Complete local operational errands such as mail pickup and delivery runs within the area while maintaining awareness of surroundings. • Maintain organized files and accurate service documentation, including creating, updating, and archiving records as needed. • Assist with scheduling, meeting coordination, and preparation of materials to support team communication and workflow. • Help coordinate rent-related paperwork, benefits-related documentation, and other administrative processes tied to tenant support services. • Support building operations by helping track unit concerns, inspection follow-up items, and other property-related administrative needs. • Respond calmly during urgent tenant situations by relaying information quickly, supporting de-escalation efforts, and connecting staff with needed resources. • Work closely with internal teams and external service providers to ensure requests, referrals, and follow-up actions are completed in a timely manner.
2026-05-27T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
Administrative Assistant Job DescriptionWe’re seeking a highly organized Administrative Assistant to support daily operations and ensure efficient workflow across the team. This role serves as a key point of coordination, handling administrative tasks, communication, and scheduling in a fast-paced environment. Key Responsibilities:<ul><li>Manage calendars, meetings, and travel arrangements for leadership</li><li>Handle correspondence, including emails, calls, and internal communications</li><li>Prepare reports, presentations, and maintain accurate records</li><li>Coordinate office logistics, supplies, and vendor interactions</li><li>Support special projects and team initiatives as needed</li></ul>
2026-05-15T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented Administrative Assistant to support daily office operations and help ensure an organized, efficient work environment.Job Description<ul><li>Provide administrative support to managers and team members</li><li>Schedule meetings, maintain calendars, and coordinate travel arrangements</li><li>Prepare reports, correspondence, and other business documents</li><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain filing systems and office records</li><li>Assist with data entry, supply ordering, and general office tasks</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

San Ramon, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency. Responsibilities:• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.• Coordinate administrative tasks across the office to support day-to-day operations and team needs.
2026-05-27T00:00:00Z

Civil Litigation Associate

San Francisco, CA
onsite
Temporary / Contract
50 - 65 USD / Hourly
A well-established San Francisco–based law firm is seeking a Civil Litigation Associate with 1–2+ years of post-bar experience to join its growing practice. This is a contract-to-hire opportunity offering hands-on litigation experience, mentorship, and the potential for long-term placement. The Associate will support all phases of civil litigation on plaintiff-side matters, primarily personal injury cases. While plaintiff-side personal injury experience is preferred, the firm is open to candidates from any civil litigation practice area who are eager to transition into this space. Key Responsibilities<ul><li>Draft pleadings, motions, discovery, and other litigation-related documents</li><li>Manage written discovery and assist with depositions</li><li>Conduct legal research and factual investigations</li><li>Assist with case strategy, trial preparation, and settlement negotiations</li><li>Communicate with clients, experts, opposing counsel, and court personnel</li><li>Support senior attorneys throughout the lifecycle of active litigation matters</li></ul>
2026-05-18T00:00:00Z

2 4