<p>Reach out to <u>Michelle Espejo via email or LinkedIn</u> for additional information or questions.</p><p> </p><p><strong>Tax & Accounting Manager| Family Office| San Francisco| Hybrid, 3 days in </strong></p><p> </p><p>Our client is a leading multi-generational family office serving ultra-high-net-worth families through an integrated model spanning investments, tax, trust and estate planning, and family governance.</p><p> </p><p>This is a highly visible role advising sophisticated clients and overseeing complex family wealth structures. You’ll partner with experienced professionals, lead key financial functions, and have real influence in a collaborative, high-caliber environment.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Serve as a trusted advisor across tax, estate, trust, insurance, and investment matters</li><li>Lead and develop accounting and administrative teams</li><li>Oversee accounting, reporting, tax, compliance, and financial operations</li><li>Manage close, financial statements, reconciliations, and controls</li><li>Drive system improvements, automation, and process efficiency</li><li>Lead budgeting, forecasting, cash flow, and financial analysis</li><li>Coordinate tax filings, audits, risk management, and KYC/AML</li><li>Administer pooled investment vehicles and maintain strict confidentiality </li></ul><p><strong>For fastest consideration, reach out to <u>Michelle Espejo via email or LinkedIn</u>.</strong></p>
We are looking for a detail-oriented Property Administrator to join our team in San Francisco, California. In this long-term contract position, you will play a key role in supporting the effective management and maintenance of real estate properties. This role requires a proactive individual with excellent organizational and communication skills who thrives in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Coordinate with vendors to schedule and oversee property maintenance tasks and service contracts.<br>• Assist Property Managers in reviewing financial documents, including monthly statements and annual disclosures.<br>• Draft clear and precise correspondence to address client inquiries and concerns promptly.<br>• Gain proficiency in property management software to support daily operations.<br>• Compile and prepare payroll and union dues reports accurately.<br>• Provide comprehensive administrative assistance to the property management team.<br>• Ensure timely completion of all assigned tasks while maintaining high standards of quality.<br>• Support property-related projects and initiatives as needed.
<p><strong>Want to learn more?</strong></p><p>Apply today and send your resume via LinkedIn to <strong>JC del Rosario</strong> — let’s explore whether this opportunity aligns with your next career move.</p><p><br></p><p><strong>About the Role</strong></p><p>We are seeking an <strong>Accounting & Tax Manager</strong> to support a sophisticated, multi‑entity family office. This role leads end‑to‑end accounting, reporting, investment administration, compliance, and tax functions across a diverse portfolio of entities. The ideal candidate brings deep technical expertise, strong leadership skills, and a service mindset suited for complex, high‑touch client environments. You will be a key contributor to financial stewardship and operational excellence, partnering closely with internal stakeholders and external advisors.</p><p><br></p><p><strong>Primary Responsibilities</strong></p><p><strong>Client & Advisory Support</strong></p><ul><li>Collaborate across tax, estate, trust, insurance, and investment disciplines to deliver integrated client solutions.</li><li>Prepare clear, accurate, and customized reporting packages.</li></ul><p><strong>Leadership & Oversight</strong></p><ul><li>Supervise, train, and mentor accounting and administrative team members.</li><li>Manage outsourced providers while maintaining a strong client‑service orientation.</li></ul><p><strong>Accounting & Reporting</strong></p><ul><li>Oversee accounting for individuals, trusts, partnerships, LLCs, and pooled investment vehicles.</li><li>Manage monthly, quarterly, and annual close processes.</li><li>Prepare and review financial statements, including cash‑flow analyses and budget‑to‑actuals.</li><li>Maintain reconciliations, coding accuracy, documentation, and audit support.</li><li>Enhance financial systems, internal controls, and reporting workflows.</li></ul><p><strong>Planning & Analysis</strong></p><ul><li>Lead budgeting, forecasting, and financial planning across multiple entities.</li><li>Evaluate financial and cash‑flow results and deliver actionable insights.</li><li>Develop liquidity strategies aligned with broader wealth‑management objectives.</li></ul><p><strong>Compliance & Risk Management</strong></p><ul><li>Ensure compliance with SEC, RIA, and relevant federal, state, and local regulations.</li><li>Oversee tax filings, estimated payments, 1099 reporting, and coordination with external tax preparers.</li><li>Maintain tax‑basis documentation and support audit readiness.</li><li>Identify and mitigate financial, operational, and investment‑related risks.</li><li>Support KYC/AML processes and maintain required documentation.</li></ul><p><strong>Investment Administration</strong></p><ul><li>Oversee administrative responsibilities for pooled investment vehicles.</li><li>Partner with external administrators and support investment‑related reporting.</li></ul><p><strong>Additional Duties</strong></p><ul><li>Contribute to special projects that enhance departmental and organizational operations.</li><li>Maintain strict confidentiality and professional discretion when handling sensitive financial information.</li></ul>
<p><b>Growing and expanding company located in beautiful Santa Cruz County has new opportunity with great salary, benefits and perks! </b></p><p>The primary objective of this role is to support customer engagement and grow the customer base in alignment with organizational goals. The position entails general sales activities, leveraging core competencies to investigate, identify, and develop new business opportunities across established and emerging markets and applications.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Develop and manage offers and quotations for prospective and current customers involving both existing and new products.</li><li>Represent the organization at trade shows, conferences, and seminars to promote offerings and build customer relationships.</li><li>Conduct in-person visits to both existing and potential clients to ensure satisfaction and identify new business opportunities.</li><li>Efficiently input customer data into CRM systems (e.g., Salesforce) and ensure prompt entry of sales orders into production systems.</li><li>Identify and capitalize on growth opportunities to expand the organization’s footprint in new and existing markets.</li><li>Collaborate with engineering teams to ensure seamless transition from prospect to customer and proper alignment with technical specifications.</li><li>Collect market data and compile reports on trends, growth opportunities, and the impact of ongoing efforts to management.</li><li>Conduct contract reviews to ensure accuracy (e.g., terms and conditions, export regulations, etc.).</li><li>Oversee billing and occasional shipping activities as necessary.</li></ul><p>Posted by Recruiting Director Scott G. Moore (See LinkedIn also) </p>
We are looking for a detail-oriented Inventory Clerk to join our team on a contract basis in Richmond, California. This role involves managing various aspects of warehouse operations, including inbound order processing, inventory adjustments, and customer order fulfillment, while adhering to food safety and company standards. The ideal candidate will thrive in a fast-paced environment and have experience in inventory management and warehouse equipment operation.<br><br>Responsibilities:<br>• Receive and stage inbound products accurately and efficiently.<br>• Organize and label items, ensuring proper stacking, stamping, and wrapping.<br>• Conduct inventory reconciliations and make necessary adjustments.<br>• Prepare and verify customer orders for accuracy before dispatch.<br>• Perform inspections to ensure compliance with organizational and industry standards.<br>• Operate warehouse equipment, including forklifts and transporters, safely and effectively.<br>• Maintain cleanliness and safety protocols in all work areas.<br>• Collaborate with the Warehouse Manager and production team to meet operational schedules.<br>• Participate in cycle counts and annual physical inventory processes as needed.<br>• Support general warehouse tasks and dock coordination activities.
We are looking for a motivated Housing Assistant Rep I to join our team in Oakland, California. In this role, you will provide essential administrative and clerical support under the guidance of a department director or senior executive. This is a long-term contract position that offers an excellent opportunity to contribute to the efficiency and success of housing-related operations.<br><br>Responsibilities:<br>• Manage scheduling and coordinate appointments to ensure smooth daily operations.<br>• Assist in preparing audit reports and other comprehensive documentation.<br>• Create detailed reports and summaries based on data analysis.<br>• Collaborate with various stakeholders, including government officials and police officers, to address administrative needs.<br>• Utilize Yardi software to support housing-related tasks and maintain accurate records.<br>• Conduct evaluations of existing procedures and recommend improvements for operational efficiency.<br>• Support budget preparation and monitor expenditures as needed.<br>• Handle correspondence and draft procedural memoranda to ensure clear communication.<br>• Maintain confidential files and administrative records with precision.<br>• Address payroll-related processes and monitor attendance records effectively.
<ul><li>Manage daily HR operations, including onboarding, offboarding, and maintaining employee records.</li><li>Assist with benefits administration, payroll processes, and timekeeping procedures.</li><li>Support the recruitment process by coordinating interviews, screening candidates, and communicating with hiring managers.</li><li>Assist with employee relations, responding to inquiries and addressing concerns promptly and professionally.</li><li>Help ensure company policies and procedures remain compliant with all relevant employment laws and regulations.</li><li>Contribute to HR projects such as performance management, training initiatives, and employee engagement programs.</li><li>Prepare HR reports and documentation as needed.</li><li>Support HR leadership with additional tasks or projects as assigned.</li></ul>
<p><strong>Please contact Andrew Castillo (Practice Director) at Robert Half, for more information on this opportunity. </strong></p><p><br></p><p>Our Client is a nonprofit community organization that serves over 90,000 children, teens, and adults in Alameda and Contra Costa Counties through our early childhood education, after-school programs, and fitness branches. They are looking for a detail-oriented Staff Accountant to join their team in Richmond, California. This role is essential in providing accounts payable support and ensuring accurate financial record-keeping for their organization. The ideal candidate will play a key role in Accounts Payable, handling journal entries, account reconciliations, and supporting various administrative finance tasks.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Process purchase orders and accounts payable transactions, ensuring accuracy and resolving vendor discrepancies.</p><p>• Record journal entries and perform reconciliations for general ledger accounts.</p><p>• Collaborate with the Controller and team members to update and maintain lease records in specialized software.</p><p>• Prepare and submit sales and use tax reports in compliance with regulations.</p><p>• Deposit checks and manage documentation in alignment with organizational policies.</p><p>• Maintain organized filing systems and oversee records management.</p><p>• Sort and distribute incoming mail efficiently.</p><p>• Support audits by providing accurate financial data and documentation.</p><p>• Handle business license renewals and perform other administrative tasks as needed.</p>
<p><strong>Administrative Assistant</strong></p><p>We are looking for an Administrative Assistant who is detail-oriented and eager to create a productive workplace.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phone calls, greet visitors, and manage correspondence.</li><li>Schedule meetings and maintain calendars.</li><li>Prepare and file reports, invoices, and memos.</li><li>Order office supplies and support office managers as needed.</li></ul>
<p><strong>Compensation:</strong> Up to <strong>$85K</strong> + Bonus</p><p><strong>Location: Financial District, San Francisco – 100% Onsite</strong></p><p><strong>Jennifer Fukumae with Robert Half’s Finance and Accounting</strong> is partnering with a <strong>San Francisco–based real estate investment and development company</strong> to hire a <strong>GL/Staff Accountant</strong> as they continue expanding their national portfolio.</p><p><strong>About the Company</strong></p><p>Founded in 2008 by an ownership group with over 30 years of real estate success, this firm manages a sizable and growing portfolio of multifamily communities, shopping centers, and development projects throughout the United States.</p><p>With <strong>5,200+ apartment units already in the portfolio and 1,000+ more recently acquired</strong>, the company offers an exciting environment for accountants who want hands-on exposure across real estate operations.</p><p>The accounting team has grown from <strong>2 to 12 team members</strong> in six years—reflecting a trajectory of sustained growth and stability.</p><p> </p><p><strong>What You’ll Do</strong></p><ul><li>Handle full-cycle GL accounting for assigned properties</li><li>Prepare and review journal entries, account reconciliations, and monthly financials</li><li>Assist with AP/AR functions as needed</li><li>Work cross-functionally with property managers and operational teams across multiple states</li><li>Support month-end and year-end close processes</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our client in Livermore, California. In this Contract to permanent position, you will play a critical role in ensuring accurate financial tracking and timely payment processing. The ideal candidate is proactive, organized, and eager to contribute to the efficiency of our accounts receivable operations.</p><p><br></p><p>Our client is willing to train for this position. Good communication and technical skills are required.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process payments for invoices with accuracy and efficiency, ensuring all deadlines are met.</p><p>• Maintain and update accounting records related to receivables and revenue accounts.</p><p>• Enter financial data into the accounting system while ensuring precision in record-keeping.</p><p>• Adhere to established accounts receivable procedures to maintain compliance and financial integrity.</p><p>• Monitor the status of payments for completed jobs, identifying and addressing discrepancies as needed.</p><p>• Generate and deliver reports to the General Manager, providing updates on accounts receivable activities.</p><p>• Conduct outbound calls to follow up on overdue accounts, focusing on those 30-90 days past due.</p><p>• Perform consumer and commercial collections to recover outstanding balances.</p><p>• Utilize Excel to update aging reports and document account notes.</p><p>• Collaborate with team members and contribute to achieving departmental goals.</p>
We are looking for an experienced Lead Payroll Specialist to oversee and optimize payroll operations for a dynamic, fast-growing organization. This contract position is based in Palo Alto, California, and offers an opportunity to play a pivotal role in ensuring compliance, accuracy, and efficiency in payroll processes across global operations. The ideal candidate will bring expertise in equity-related payroll and international payroll coordination while thriving in a high-growth environment.<br><br>Responsibilities:<br>• Manage payroll processes for multiple countries, ensuring accuracy and compliance with local regulations.<br>• Oversee equity-related payroll transactions, including RSU settlements, taxation, and quarterly equity events.<br>• Conduct W-2 reconciliations, support payroll audits, and drive compliance initiatives.<br>• Develop and refine payroll workflows to ensure scalability and efficiency in a rapidly growing organization.<br>• Collaborate with HR, Finance, Stock Administration, and external vendors to align payroll operations with business goals.<br>• Lead efforts to address payroll codes and implement corrections to ensure accurate reporting.<br>• Facilitate global payroll-related initiatives, particularly with employee mobility and international compliance.<br>• Act as a strategic partner to the Senior Payroll Manager, assisting in the execution of payroll strategies.<br>• Monitor and resolve payroll discrepancies, maintaining a proactive approach to problem-solving.<br>• Stay updated on global payroll trends and regulations to guide process improvements.
<p>Robert Half's client in Walnut Creek, CA is seeking a contract-to-permanent Sr. Administrative Assistant. This role is 100% onsite.</p><p><br></p><p>This role will support all administrative aspects of the Client Service Team, and jointly support the Account Engineers Team, Operations Manager, and Office Administration Team.</p><p><br></p><p>Sr. Administrative Assistant duties Include:</p><p>• Manage incoming and outgoing correspondence with external clients, brokers, and internal stakeholders.</p><p>• Handle a variety of administrative tasks in alignment with company policies and executive preferences, including but not limited to:</p><p>o Complex calendar management</p><p>o Event planning - all logistics from start to finish</p><p>o Expense reports</p><p>o Maintain files and records</p><p>o Purchasing supplies</p><p>o Tracking invoices and budgets</p><p>o Tracking Client Service Team processes</p><p>o Travel itineraries</p><p>• Organize and coordinate in-person and remote meetings for the management team, Client Service Team, and office-wide events as needed.</p><p>• Plans and manages all Client Service events, including but not limited to meetings, trainings, and internal and external client events and social functions.</p><p>• Reserve meeting location(s), coordinate logistics such as technological needs, travel arrangements, catering, reservations, etc.</p><p>• Prepare weekly, monthly, and quarterly reports for management, Client Service Team and Account Engineers.</p><p>• Maintain electronic filing systems, contact databases, various tracking worksheets, etc.</p><p>• Foster a collaborative and responsive work environment with management and team members.</p><p>• Assist and back up the executive assistant and other administrative assistants, when needed.</p><p>• Perform any additional duties requested by management.</p><p><br></p><p>Skills:</p><p>• Advanced proficiency of all Microsoft Suite (Outlook, Word, Excel, PowerPoint) and ability to learn new systems and software used for administrative support.</p><p>• Meticulous attention to detail, highly organized, and strong problem-solving skills.</p><p>• Strategic planning abilities with strong calendar and deadline management.</p><p>• Ability to manage multiple priorities, adapt quickly to changing needs and approach every task with a steady, can-do attitude.</p><p>• Excellent written and verbal communication skills.</p><p>• Proven experience in event planning from concept to completion.</p><p>• Strong interpersonal skills with the ability to build professional internal and external relationships.</p><p>• Leadership capabilities to support and guide other administrative staff.</p><p>• Trusted to handle confidential information with integrity and discretion.</p><p>• Creative skills in designing visual materials and promotional content using diverse tools.</p><p><br></p><p>If you are interested in this Sr. Administrative Assistant position, submit your resume today!</p>
We are looking for an experienced Senior Recruiter to join our team on a long-term contract basis in San Francisco, California. In this role, you will drive impactful hiring initiatives and optimize recruitment strategies across technical and field operations roles. This is an opportunity to contribute to scalable and efficient hiring processes while providing an excellent candidate experience.<br><br>Responsibilities:<br>• Design and refine comprehensive recruiting workflows and systems to ensure efficient and high-quality hiring processes.<br>• Uphold accuracy and compliance standards across recruitment tools, including templates, documentation, background checks, and reporting.<br>• Build and maintain dashboards and scorecards to monitor key metrics such as pipeline health, time-to-fill, source performance, diversity, and candidate satisfaction.<br>• Lead initiatives to enhance recruiter effectiveness and improve candidate experience, including organizing technical recruiting events and conferences.<br>• Collaborate with hiring managers to understand staffing needs and develop tailored sourcing strategies.<br>• Utilize tools like Greenhouse and Sequoia to streamline recruitment operations and maintain data integrity.<br>• Provide guidance on sourcing strategies for specialized roles, including engineering and field operations.<br>• Ensure adherence to organizational standards and best practices throughout the recruitment lifecycle.<br>• Identify opportunities for process automation to improve scalability and efficiency.<br>• Partner with cross-functional teams to align recruitment efforts with business goals.
<p>We are looking for an Administrative Coordinator to join our team in Dublin, California. In this role, you will provide exceptional support to both internal team members and external customers, ensuring smooth operations and addressing administrative challenges as they arise. This is a long-term contract position that requires a proactive approach to maintaining office functionality and adhering to established procedures.</p><p><br></p><p>Administrative Coordinator Responsibilities:</p><p>• Deliver outstanding customer service to internal staff and external clients by resolving both routine and complex administrative issues.</p><p>• Ensure the assigned office location operates effectively, supporting colleagues and visitors in their daily tasks.</p><p>• Maintain compliance with standard operating procedures as outlined by the Workplace Services Manager.</p><p>• Coordinate hiring processes and related administrative tasks with precision and efficiency.</p><p>• Provide support for video conferencing setups and other technological needs within the office.</p><p>• Assist in implementing and maintaining standard operational procedures to optimize workplace functionality.</p><p>• Act as a point of contact for external customers, addressing inquiries and ensuring satisfaction.</p><p>• Collaborate with team members to enhance administrative workflows and contribute to a productive environment.</p><p>• Monitor and manage office supplies and resources to ensure availability and proper usage.</p><p>• Support the integration and application of NIS systems within the office environment.</p><p><br></p><p>If you are interested in this Administrative Coordinator position, please submit your resume today!</p>
We are looking for an experienced Accounting Assistant to join our dynamic team in Mountain View, California. This role is ideal for someone who is detail-oriented, thrives in a fast-paced environment, and enjoys working collaboratively to ensure accurate and efficient financial operations. As a Contract to permanent position, this opportunity offers the potential for long-term growth within our organization.<br><br>Responsibilities:<br>• Perform monthly reconciliations for multiple bank accounts to ensure financial accuracy.<br>• Manage accounts payable and accounts receivable processes with efficiency.<br>• Prepare and distribute owner statements and direct deposits in a timely manner.<br>• Generate financial reports, including those related to taxes, payroll, retirement accounts, and worker's compensation.<br>• Handle payroll processes for office staff and apartment managers.<br>• Maintain and balance property accounts to ensure proper financial tracking.<br>• Prepare quarterly distributions for specific property accounts.<br>• Complete journal entries and ensure accurate recordkeeping for internal and external review.<br>• Communicate effectively with owners and external stakeholders regarding financial matters.<br>• Manage year-end tasks, including the preparation of vendor and owner 1099s and filing of annual reports.
<p>We're seeking an experienced Office Manager / Facilities Coordinator with proven success in fast-paced, high-growth start-up settings. This hybrid administrative/operations role is pivotal to building an efficient, positive, and scalable work environment. If you thrive on handling multiple responsibilities, proactively solving challenges, and shaping company culture, we want to hear from you.</p>
<p>We are looking for a skilled Salesforce Consultant to join our team on a long-term contract basis in Oakland, California. This Salesforce Consultant position offers the opportunity to work with a nonprofit organization dedicated to making a meaningful impact, where you will play a key role in stabilizing and enhancing their Salesforce environment. The ideal Salesforce Consultantwill bring expertise in database management, Salesforce administration, and integrations, ensuring the organization’s systems are efficient and sustainable.</p><p><br></p><p>Responsibilities:</p><p>• Conduct a thorough assessment of the organization’s current Salesforce setup, identifying areas for improvement in configuration, data integrity, and optimization.</p><p>• Repair or redesign the integration between Givebutter and Salesforce, utilizing Zapier to establish reliable data flow.</p><p>• Design and implement reports and dashboards that offer accurate and actionable insights into fundraising performance.</p><p>• Create detailed documentation outlining system configurations, workflows, and integration points to support long-term usability.</p><p>• Provide hands-on training and support to the Executive Director and key staff, ensuring they can independently manage the system.</p><p>• Optimize database performance by applying best practices in data management, deduplication, and governance.</p><p>• Collaborate with stakeholders to align the Salesforce environment with organizational goals and operational needs.</p><p>• Troubleshoot and resolve database-related issues to maintain system reliability.</p><p>• Ensure all configurations and processes are scalable to accommodate future growth.</p><p>• Maintain clear communication with the team and stakeholders to provide updates and recommendations.</p>
<p><strong>Vendor Relations Specialist</strong></p><p>We are looking for a Vendor Relations Specialist to manage our vendor accounts and maintain strong business partnerships.</p><p><strong>Responsibilities:</strong></p><ul><li>Source and evaluate new vendors and negotiate contracts.</li><li>Track vendor performance and service levels against KPIs.</li><li>Resolve vendor issues and manage escalations.</li><li>Ensure compliance with procurement and company guidelines.</li></ul>
