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570 results in Fremont, CA

Assistant Property Manager

Livermore, CA
onsite
Temporary to Hire
26 - 27 USD / Hourly
We are looking for an organized and service-focused Assistant Property Manager to support daily office and property administration activities in Livermore, CA. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing front-office coordination with resident, vendor, and visitor support in a detail-oriented property management environment. The role requires strong communication skills, sound judgment, and the ability to keep office operations running smoothly while assisting with a range of administrative tasks. Assistant Property Manager Responsibilities:• Oversee front office activities to maintain an efficient, welcoming, and well-organized administrative environment.• Direct incoming digital and physical correspondence to the appropriate recipients and assist with outbound shipping and mailing needs.• Accept and organize deliveries for office materials and equipment, ensuring items are received and distributed properly.• Serve as a primary point of contact for visitors, vendors, and callers by answering questions and connecting them with the appropriate housing or organizational resources.• Monitor entry access using the building communication system and admit only approved employees and screened guests.• Coordinate support for shared office needs, including meal orders and replenishment of refreshments and common-area supplies.• Provide administrative assistance for meetings, community activities, and special projects as requested by management.• Handle additional operational and clerical duties that contribute to effective property and office support. If you are interested in this Assistant Property Manager role, please submit your resume today!
2026-07-15T00:00:00Z

Lease Associate

Concord, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
Essential Duties and Responsibilities: This person will support the Lease Administrator, and property management functions by coordinating lease documentation, tracking key dates, and ensuring compliance with lease terms. This role acts as a liaison between property managers, brokers, tenants, legal teams, and accounting to ensure accurate and timely lease execution and administration. Key Responsibilities• Integrate AI into the Key Responsibilities and duties of lease management and reporting• Interface with tenants, brokers, legal counsel, and internal teams to resolve lease-related issues • Negotiate with tenants on renewals as designated by Management• Work with the Lease Administrator to prepare, review, and process lease documents, including new leases, amendments, renewals, and terminations • Track critical lease dates (e.g., expirations, rent escalations, options) and ensure timely action • Maintain accurate lease data in lease management systems and digital files • Assist with rent commencement, billing setup, and communication with accounting teams • Monitor compliance with lease terms and flag discrepancies or issues • Generate reports related to lease status, expirations, and financial obligations • Assist with special projects, including portfolio transitions or system implementations· Qualifications: • Detail-oriented with strong data accuracy focus • Ability to manage multiple deadlines and priorities • Problem-solving and analytical thinking • Strong coordination and follow-up skills • Team-oriented with ability to work cross-functionally• Ability to integrate AI into Documents review and abstracts, redlines• Familiarity with lease terminology and commercial real estate practices • Experience with lease management software (e.g., Yardi) is a plus • Strong organizational skills and attention to detail • Proficiency in Microsoft Excel and document management systems • Excellent written and verbal communication skills Standards: High standards of quality and accuracy; strong work ethic.
2026-07-02T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-07-07T00:00:00Z

Employment Litigation Attorney

Hayward, CA
remote
Temporary / Contract
75 - 85 USD / Hourly
Our client, who handles employment defense litigation matters, is looking for a fully-remote Employment Litigation Attorney with CA experience. This position is ideal for a California-licensed attorney with at least two years of focused experience handling workplace-related disputes and who is interested in a contract-to-hire structure. The attorney will contribute across key phases of litigation, including pleadings, motion practice, discovery, and trial preparation, while working a 40-hour schedule. Responsibilities:<ul><li>Manage employment litigation matters from initial case assessment through pre-trial activity in a remote work setting</li><li>Prepare persuasive motions, briefs, and other court filings that support case strategy and procedural deadlines</li><li>Oversee written discovery, draft responses and objections, and coordinate document production and review</li><li>Conduct legal research and translate findings into practical recommendations for ongoing employment disputes</li><li>Support trial readiness by organizing exhibits, summarizing evidence, and assisting with witness and hearing preparation</li><li>Collaborate with internal and external stakeholders to maintain progress across active litigation matters</li><li>Monitor case timelines, court requirements, and deliverables to ensure matters move forward efficiently</li></ul>
2026-06-19T00:00:00Z

Medical Biller

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Job Title: Medical BillerJob Summary:The Medical Biller is responsible for preparing, submitting, and following up on medical claims to insurance companies, government payers, and patients to ensure accurate and timely reimbursement. Based on general knowledge.Key Responsibilities:<ul><li>Review patient records and billing information for accuracy and completeness. Based on general knowledge.</li><li>Prepare and submit medical claims to insurance carriers and other payers. Based on general knowledge.</li><li>Verify coding, charges, and supporting documentation before claim submission. Based on general knowledge.</li><li>Follow up on unpaid, denied, or rejected claims and resolve billing issues. Based on general knowledge.</li><li>Post payments, adjustments, and insurance remittances accurately. Based on general knowledge.</li><li>Communicate with insurance companies, patients, and internal staff regarding billing questions and account status. Based on general knowledge.</li><li>Maintain patient billing records and ensure compliance with privacy and billing regulations. Based on general knowledge.</li><li>Assist with account reconciliation, collections, and reporting as needed. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

File Clerk

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Title: File ClerkJob Summary:The File Clerk is responsible for maintaining, organizing, and retrieving physical and digital records to support efficient office operations. This role ensures documents are accurately filed, updated, and accessible while helping maintain confidentiality and record accuracy. Based on general knowledge.Key Responsibilities:<ul><li>Organize, file, and maintain paper and electronic records. Based on general knowledge.</li><li>Retrieve documents and files as requested by staff or management. Based on general knowledge.</li><li>Sort, label, and archive records according to company procedures. Based on general knowledge.</li><li>Ensure filing systems are accurate, up to date, and easily accessible. Based on general knowledge.</li><li>Assist with scanning, copying, and document management tasks. Based on general knowledge.</li><li>Identify and correct filing errors or misplaced records. Based on general knowledge.</li><li>Maintain confidentiality of sensitive information and records. Based on general knowledge.</li><li>Support general clerical and administrative duties as assigned. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

Accounting Clerk

Oakland, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
The Accounting Clerk will work between the various teams to support both teams’ data and administrative duties. <ul><li>Assist with invoices, prepare payment requests, and coordinate approvals.</li><li>Assist with downloading tax returns, state check lists, requirements, and forms from websites.</li><li>Monitor team email, review and forward to appropriate contact.</li><li>Monitor team mailbox and forward to appropriate contact. Track notices received, responses submitted and notice resolution.</li><li>Mail correspondence, check payments and returns, when necessary.</li><li>Coordinate documents for signature with company directors and officers.</li><li>Assist with the preparation of state compliance reports and tax returns.</li><li>Support the data entry process into reporting modules.</li><li>Perform ad hoc responsibilities, as needed.</li></ul>
2026-07-13T00:00:00Z

Tax Manager - Public

Oakland, CA
onsite
Permanent / Full Time
135000 - 160000 USD / Yearly
We are looking for an experienced Tax Manager to join a respected public accounting firm in Oakland, California. This position offers the opportunity to work closely with firm leadership on a diverse portfolio of tax matters, combining technical review responsibilities with strategic client advisory support. The role is well suited for someone who is detail oriented, thrives in a collaborative environment, and enjoys serving high-net-worth individuals, privately held businesses, and fiduciary entities. Responsibilities: • Direct and review complex tax engagements for individuals, partnerships, corporations, and trust or estate clients, ensuring accuracy and timely delivery. • Advise clients on tax planning opportunities, technical questions, and practical strategies that support both compliance and broader financial objectives. • Research federal and state tax matters, evaluate risks, and translate findings into clear recommendations for clients and internal stakeholders. • Manage examinations and inquiries from taxing authorities, coordinating responses and guiding matters through resolution. • Oversee multiple client assignments at once, balancing deadlines, staffing, and quality expectations in a fast-moving public accounting setting. • Provide leadership to tax team members by reviewing work, offering coaching, and supporting their ongoing technical development. • Partner with firm leadership on client service plans, engagement strategy, and initiatives that strengthen the tax practice. • Maintain strong client relationships through responsive communication, sound judgment, and consistent delivery of high-quality work.
2026-07-10T00:00:00Z

Accounts Receivable Specialist

Oakland, CA
onsite
Permanent / Full Time
70000 - 77000 USD / Yearly
We are looking for an Accounts Receivable Specialist to support day-to-day accounting operations in Oakland, California. This position is focused on maintaining accurate payment activity, organizing financial documentation, and helping keep receivable processes current and compliant. The ideal candidate brings strong bookkeeping experience, attention to detail, and confidence handling transaction records in a fast-paced environment. Responsibilities:<ul><li>Track daily deposits by downloading bank reports, logging cash/check receipts, and entering details into internal systems</li><li>Assign payments to the correct projects and funding sources and notify stakeholders of deposits</li><li>Keep accurate, well-organized records of all receipts and transactions</li><li>Investigate unknown payments using internal tools and external platforms (e.g., PayPal Giving Fund, CyberGrants, Zeffy, Neon One)</li><li>Contact donors, partners, or teams to clarify missing details and resolve allocation issues</li><li>Monitor and clear unidentified receipts promptly</li><li>Reconcile cash activity weekly against bank records and monthly across platforms, bank data, and accounting systems</li><li>Review and resolve variances, escalating issues when needed</li><li>Prepare clean, validated data and backup for system uploads</li><li>Maintain tracking files for fundraising and payment platforms (e.g., Stripe, Square, Eventbrite, Benevity)</li><li>Support setup and testing of new payment tools</li><li>Provide accurate ACH and wire details to partners</li><li>Assist with AR by reviewing aging reports, applying payments, and supporting billing tasks</li><li>Respond to internal questions related to deposits and payment status</li><li>Follow established procedures and controls; help improve workflows</li><li>Keep thorough documentation for receipts, reconciliations, and research</li><li>Support audits by preparing reports and backup</li><li>Ensure all activity aligns with policies, agreements, and donor requirements</li></ul>
2026-07-10T00:00:00Z

Revenue Accountant

Livermore, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
We are looking for a Revenue Accountant to support accurate financial reporting and the full receivables process in Livermore, California. This position plays an important role in recording revenue properly, coordinating billing activity, and maintaining strong controls across customer transactions. The role works closely with commercial, operational, and finance partners to ensure revenue and receivables data reflect contract terms, shipment activity, and accounting requirements. Responsibilities: • Apply revenue recognition guidance to customer transactions by reviewing contract terms, delivery details, and supporting documentation to determine the appropriate timing and amount of revenue. • Manage invoicing activities to ensure customer billings are issued correctly and on schedule in alignment with shipment records and commercial agreements. • Reconcile revenue and receivable balances, including adjustments for returns, discounts, rebates, allowances, chargebacks, and other variable pricing elements. • Support the monthly close by preparing accruals, performing cut-off reviews, completing account reconciliations, and investigating fluctuations in revenue results. • Monitor outstanding customer balances, assist with collections follow-up, and help address payment disputes to reduce aging and limit credit exposure. • Research billing exceptions involving pricing, quantities, freight, tax treatment, or other transaction details and coordinate resolution with internal stakeholders. • Partner with sales, shipping, logistics, customer service, operations, and finance teams to confirm that order activity, invoicing, and revenue reporting remain aligned. • Prepare reporting on receivables aging, revenue performance, and cash collection trends while providing documentation needed for internal and external audit requests. • Contribute to internal control compliance and support initiatives that improve efficiency through process refinement, automation, and related accounting projects.
2026-07-07T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-07-07T00:00:00Z

Case Manager

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a compassionate and organized Case Manager to support formerly homeless adults in San Francisco, California. This Long-term Contract position focuses on helping residents maintain stable housing, connect with essential services, and improve overall well-being through consistent, person-centered case management. The ideal candidate brings strong administrative support skills, sound judgment in challenging situations, and the ability to build trust with tenants, property staff, and community partners. Responsibilities: • Oversee an assigned portfolio of residents, providing consistent case management support tailored to individual housing stability and wellness goals. • Meet with tenants regularly through outreach, intake conversations, and ongoing check-ins to assess needs, monitor progress, and adjust support plans as appropriate. • Help residents secure and maintain public benefits, stay current with rent obligations, and address barriers that may affect continued housing. • Coordinate referrals to community-based resources such as health care, behavioral health, substance use services, and employment programs, while encouraging successful follow-through. • Partner with property management during unit walkthroughs, pest control visits, and habitability-related concerns to support safe and stable living conditions. • Foster a positive tenant community by organizing group activities, resident meetings, and engagement events in collaboration with staff and tenants. • Intervene during tenant crises by using de-escalation techniques, documenting incidents, and connecting individuals with appropriate support services. • Maintain accurate case records, complete required documentation, and safeguard confidential client information in accordance with agency standards. • Work closely with internal teams and external service providers to advocate for residents and report any suspected abuse or neglect through proper channels. • Assist with site-based operational support activities, including resident recertification efforts, check disbursement days, and attendance at scheduled meetings.
2026-07-16T00:00:00Z

Sr. Accountant

Berkeley, CA
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
We are looking for an experienced Sr. Accountant to support core accounting operations for a mission-driven non-profit organization in Berkeley, California. This role is responsible for maintaining accurate financial records, overseeing key close activities, and ensuring the integrity of general ledger transactions. The ideal candidate brings strong technical accounting knowledge, attention to detail, and the ability to manage reconciliations and reporting deadlines effectively. Responsibilities:<ul><li>Lead month-end and year-end accounting activities, including journal entries, reconciliations, financial reporting, and variance analysis.</li><li>Maintain accurate general ledger records, support audits, and help uphold accounting policies, controls, and reporting standards.</li><li>Oversee cash management, bank reconciliations, cash flow tracking, and treasury-related activities.</li><li>Manage invoicing and revenue recognition for contracts, grants, and service agreements while maintaining billing schedules and contract records.</li><li>Coordinate with operational teams to ensure accurate billing data, contract compliance, and timely collections.</li><li>Administer government grants and contracts, including revenue tracking, reimbursements, fund accounting, cost allocations, and compliance with funding requirements.</li><li>Review expenses for proper coding and allowability under grant and contract guidelines.</li><li>Monitor accounts receivable, resolve billing discrepancies, and report collection performance metrics.</li><li>Drive process improvements, automation initiatives, and workflow efficiencies within accounting and billing functions.</li></ul>
2026-07-16T00:00:00Z

Controller

Berkeley, CA
onsite
Permanent / Full Time
180000 - 200000 USD / Yearly
We are looking for a detail-oriented Controller to support document-focused operations for a non-profit organization in Berkeley, California. This role is centered on maintaining accurate records, organizing high-volume files, and ensuring important materials are properly scanned, compiled, and controlled. The ideal candidate brings a methodical approach, strong organizational skills, and the ability to handle sensitive documentation with care and precision. Responsibilities:<ul><li>Oversee accounting operations, including AP/AR, payroll, general ledger, cash management, fixed assets, and purchasing.</li><li>Lead financial reporting, month-end/year-end close, fund accounting, and GAAP-compliant financial statements.</li><li>Manage grant billing, revenue recognition, collections, and compliance with government funding requirements.</li><li>Coordinate audits, tax filings, regulatory reporting, and maintain audit-ready financial records.</li><li>Oversee cost allocation methods, indirect rates, and program cost compliance.</li><li>Strengthen internal controls, financial processes, and system efficiencies to improve reporting and accountability.</li><li>Supervise and develop accounting staff while promoting strong financial stewardship and continuous improvement.</li></ul>
2026-07-16T00:00:00Z

Product Manager

San Francisco, CA
onsite
Temporary / Contract
50 - 65 USD / Hourly
We are looking for a Product Manager to support a recently launched web and mobile platform that helps self-represented court users move through legal processes with greater clarity and confidence. This Long-term Contract position is based in San Francisco, California, and will play a key role in guiding product improvements, strengthening user adoption, and shaping future capabilities, including AI-driven enhancements. The ideal candidate will connect business priorities, court stakeholders, technical teams, and external partners to keep initiatives organized, practical, and forward-looking. Responsibilities: • Act as the central point of coordination among business stakeholders, court leadership, internal technology teams, and outside development partners to ensure shared understanding and execution. • Elicit, organize, and refine business needs by developing clear requirements, workflow documentation, process maps, and supporting project records. • Oversee collaboration with third-party vendors, track progress against deliverables, and address communication gaps that could affect timelines or outcomes. • Evaluate current product workflows to uncover usability, process, and functional issues, then recommend solutions that improve effectiveness and user experience. • Contribute to enhancement efforts for web and mobile applications by supporting user research, usability reviews, testing activities, and release readiness. • Monitor project health by identifying urgent issues, surfacing risks early, and helping teams maintain momentum across active initiatives. • Record key business and technical decisions, including operational guidance and rationale behind selected approaches or technologies. • Partner with stakeholders to support AI-enabled mobile and digital product initiatives and help define opportunities for future expansion into additional service areas. • Translate user feedback and operational insights into prioritized product enhancements that support long-term adoption and growth.
2026-07-16T00:00:00Z

Recruiter

Mountain View, CA
onsite
Temporary / Contract
35 - 42 USD / Hourly
We are looking for a versatile Recruiter to join a fast-moving team in Sunnyvale California, on a long-term contract. This position will support recruitment across multiple areas of the organization, including technical, creative, operational, and corporate functions, while helping deliver a thoughtful and efficient candidate journey. The ideal person is comfortable managing full-cycle recruiting in a dynamic environment, building strong talent pipelines, and partnering closely with stakeholders to meet evolving staffing needs. Responsibilities:• Lead end-to-end recruitment efforts for a wide range of business areas, including engineering, production, creative, consumer products, general and administrative teams, and education-related functions.• Develop proactive sourcing strategies to identify and engage talent with relevant experience, including passive candidates, for current and future staffing needs.• Partner with hiring managers and cross-functional leaders to align on role expectations, interview plans, and effective selection processes.• Coordinate and manage interview logistics while maintaining clear communication with candidates throughout each stage of the recruitment process.• Create a high-quality candidate experience by providing timely updates, thoughtful follow-up, and detail-oriented engagement from initial outreach through post-onboarding communication.• Track recruiting activity, maintain accurate applicant data, and use ATS platforms effectively to keep searches organized and efficient.• Recommend and support improvements to recruiting workflows, tools, and talent acquisition practices to strengthen overall staffing operations.• Contribute to recruitment success in a collaborative startup setting by adapting quickly to shifting priorities and supporting a variety of recruiting needs as they arise.
2026-07-16T00:00:00Z

Vice President, HR

Novato, CA
onsite
Permanent / Full Time
250000 - 270000 USD / Yearly
We are looking for an experienced executive leader/ VP of HR to oversee financial strategy and accounting operations for our organization in Novato, California. This role will guide budgeting, reporting, and close processes while strengthening financial controls and supporting informed business decisions. The ideal candidate brings deep technical accounting knowledge, strong leadership capability, and a hands-on approach to building efficient, accurate financial practices. Responsibilities:<ul><li>Lead company-wide people strategy, workforce planning, and talent initiatives aligned with business goals.</li><li>Partner with executives on organizational design, succession planning, leadership effectiveness, and major business decisions.</li><li>Oversee talent acquisition, employer branding, workforce forecasting, and recruiting performance.</li><li>Develop compensation, rewards, pay equity, and benefits programs that support growth and compliance.</li><li>Lead employee relations, HR compliance, policy development, risk management, and labor-related matters.</li><li>Drive culture, employee engagement, leadership development, and DEI programs across the organization.</li><li>Oversee HR systems, analytics, budgeting, process improvement, and automation initiatives.</li><li>Build and mentor a high-performing HR team while fostering accountability, strategic thinking, and continuous development.</li></ul>
2026-07-16T00:00:00Z

Office Manager

Millbrae, CA
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations in a construction-focused environment. This contract opportunity with permanent potential will play a central role in keeping the office running smoothly while providing high-level coordination for leadership, meetings, events, and administrative workflows. The ideal candidate is detail-oriented, adaptable, and comfortable balancing office administration, vendor coordination, scheduling, and financial support in a fast-paced setting. Responsibilities: • Oversee day-to-day office operations, including deliveries, supply replenishment, kitchen coordination, and general workplace organization. • Arrange logistics for recurring office gatherings such as trainings, team meetings, celebrations, and hosted events, including catering support and service coordination when needed. • Provide administrative assistance to leadership and offer backup support across the broader administrative team as priorities shift. • Process invoices, expense documentation, and company card activity while coordinating with external vendors and service providers to help maintain accurate records and timely payments. • Support onboarding for new employees and interns by tracking incoming materials, preparing equipment, and helping create a smooth first-day experience. • Organize, store, and prepare recruiting materials for career fairs and other talent outreach activities. • Partner with the Division VP of Field Operations and the leadership team to manage calendars, meeting schedules, executive visits, and travel arrangements. • Contribute to process improvement efforts by helping update operational documents, preparing reports, tracking action items, and improving meeting effectiveness through agendas, notes, and follow-up coordination. • Work with business development and marketing teams to help assemble presentations and supporting materials for field operations and group leadership meetings.
2026-07-16T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
25.84 - 29.92 USD / Hourly
We are looking for an Office Manager to oversee a busy workplace in Palo Alto, California and create a smooth, welcoming experience for employees and visitors alike. This Long-term Contract position is ideal for someone who enjoys balancing day-to-day office coordination with employee support in a fast-moving environment. The role requires a hands-on team member who can keep operations organized, respond quickly to changing needs, and help maintain a positive office culture. Responsibilities: • Direct day-to-day office activities for a site of roughly 60 team members, ensuring the workplace runs efficiently and effectively. • Receive and distribute mail and deliveries, while tracking and fulfilling requests for workplace and administrative supplies. • Keep shared spaces orderly, stocked, and fully operational so employees have a dependable and productive environment. • Arrange meal service for the office, including regular lunch coordination and weekly catered events. • Administer workplace and guest entry by supporting badge access and managing visitor check-in needs. • Partner with external service providers and building contacts to resolve facility issues and support office-related requests. • Greet employees, partners, and executive visitors in a welcoming and detail-focused manner, creating a positive first impression. • Prepare and coordinate confidentiality documentation such as NDAs when required for visitors or meetings. • Work closely with colleagues across other office locations and internal departments to align workplace support and communication. • Strengthen employee engagement by contributing to a positive office atmosphere and using tools such as Slack, Google Workspace, and Mac-based systems to support daily operations.
2026-07-16T00:00:00Z

Legal Administrator

Pleasanton, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
A well-established company is seeking an experienced Legal Administrative Assistant to support its Legal Department, assisting with managing daily workflows, communications, document preparation, and department operations. This role works closely with legal professionals and cross-functional teams and requires strong organizational skills, professionalism, and the ability to handle sensitive and confidential information. Key Responsibilities<ul><li>Review, organize, prioritize, and route incoming communications through department workflow systems and shared inboxes.</li><li>Assist with tracking legal matters, coordinating follow-up activities, and ensuring timely handling of requests.</li><li>Prepare, review, process, and electronically file routine legal documents, correspondence, and agreements for attorney review.</li><li>Coordinate calendars, meetings, travel arrangements, and other administrative activities for legal team members.</li><li>Manage daily administrative duties including scanning, filing, mailing, document organization, and records maintenance.</li><li>Maintain electronic filing systems, databases, and departmental records.</li><li>Assist with expense reporting, event coordination, office supply management, and other operational support tasks.</li><li>Handle confidential and sensitive information with discretion and professionalism.</li></ul>
2026-07-16T00:00:00Z

DocuSign Consultant

Martinez, CA
onsite
Temporary / Contract
60 - 70 USD / Hourly
Robert Half is seeking an experienced DocuSign Consultant to support our client's Enterprise Applications team. This DocuSign Consultant will partner directly with the IT departments—to modernize and automate business processes using the DocuSign platform. This is an excellent opportunity for a DocuSign Consultant who enjoys working directly with business stakeholders, gathering requirements, designing workflow solutions, and delivering end-to-end DocuSign implementations. The ideal DocuSign Consultant is both technically proficient and customer-focused, with the ability to independently manage multiple projects from discovery through production deployment. The DocuSign Consultant role is a Part Time role - about 20 hours a week and is an onsite role out of Martiniez. Responsibilities<ul><li>Lead customer engagements from requirements gathering through solution delivery.</li><li>Analyze and document current-state business processes and recommend workflow improvements.</li><li>Design, configure, and implement DocuSign eSignature workflows, templates, routing, and automation.</li><li>Collaborate with business stakeholders to translate operational needs into scalable digital solutions.</li><li>Develop business requirements, process flows, technical documentation, and end-user training materials.</li><li>Support user acceptance testing (UAT), validation, and production deployments.</li><li>Migrate DocuSign solutions from sandbox to production environments.</li><li>Assist with DocuSign integrations with enterprise applications using APIs and other integration technologies.</li><li>Manage multiple concurrent projects while maintaining strong communication with business partners.</li><li>Provide post-implementation support and assist with user adoption.</li></ul>
2026-07-16T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
Robert Half client is looking for a detail-oriented Administrative Assistant to support underwriting operations in Walnut Creek, CA. This is a Long-term Contract position focused on maintaining policy accuracy, organizing documentation, and assisting with day-to-day administrative and analytical work for a multi-state Workers Compensation team. The ideal candidate is comfortable handling multiple assignments, reviewing information carefully, and working within established compliance and quality standards. Administrative Assistant Responsibilities:• Support the review and administration of insurance policies by processing routine transactions with accuracy and consistency.• Complete assigned workflow items involving new business, renewals, endorsements, cancellations, and broker updates while meeting production expectations.• Examine team notes and supporting records to determine the correct next steps for each assigned task.• Maintain and update policy details in underwriting systems and related records to ensure information remains current.• Check submitted data for completeness and accuracy, identify missing details, and follow up with underwriters when clarification is needed.• Compile information from prior carriers and other sources, then enter and organize that data according to internal and regulatory guidelines.• Prepare pricing-related worksheets and other spreadsheet-based documents using established tools and templates.• Create manual forms and coordinate document preparation for distribution through internal business partners.• Apply training and reference materials to support policy issuance, maintenance activities, and compliance with Workers Compensation requirements. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-07-16T00:00:00Z

Accounts Payable Specialist

Pleasanton, CA
onsite
Permanent / Full Time
28.5 - 32.5 USD / Hourly
Our team is seeking an Accounts Payable Specialist to join our Full-Time Engagement Professionals practice, a solution that provides clients with full-time professionals who can support critical projects and interim staffing needs while offering continuity and the ability to re-engage talent for future needs. In this role, you will support client engagements by managing day-to-day accounts payable activities, helping maintain accurate financial records, and ensuring timely vendor payments. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Process a high volume of vendor invoices accurately and in a timely manner.</li><li>Review invoices for proper approval, coding, and supporting documentation.</li><li>Prepare and assist with weekly and monthly payment runs, including checks, ACH, and wire payments.</li><li>Reconcile vendor statements and resolve invoice, purchase order, and payment discrepancies.</li><li>Maintain vendor records, including W-9s, payment instructions, and account updates.</li><li>Respond to vendor and internal stakeholder inquiries in a professional and timely manner.</li><li>Support month-end close by preparing AP accruals, reconciliations, and related reports.</li><li>Assist with process improvement initiatives, audit support, and special accounting projects as needed.</li><li>Adapt quickly to new client environments, systems, and workflows while maintaining high service levels.</li></ul>
2026-07-16T00:00:00Z

Guest Services Coordinator

Portola Valley, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a Guest Services Coordinator to support resident life programming in California. This contract opportunity with potential for a permanent role focuses on creating meaningful experiences that enhance residents’ social, emotional, physical, and spiritual well-being while ensuring activities are delivered in accordance with community standards and applicable guidelines. The ideal candidate brings compassion, organization, and strong coordination skills to help residents stay engaged through well-planned events, personalized interaction, and consistent communication with families and staff. Responsibilities: • Lead both group programs and individual engagement opportunities designed around each resident’s interests, preferences, and level of support needed. • Organize activity materials and program supplies, ensuring resources are available, orderly, and ready for scheduled events. • Prepare and share monthly calendars while keeping residents and families informed about upcoming programs and community updates. • Track participation, complete program documentation, and maintain accurate records related to resident engagement and activity outcomes. • Arrange rooms and equipment for events, including seating layouts and audiovisual setup, and restore spaces afterward. • Plan and coordinate seasonal displays and cultural decorations that reflect a wide variety of celebrations and community events. • Provide reminders and hands-on encouragement to help residents, including those needing additional care, participate comfortably in activities. • Support outings and special events by coordinating schedules, transportation details, and communication with outside partners, volunteers, and vendors.
2026-07-16T00:00:00Z

Facilities Coordinator 4

Redwood City, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Robert Half has a very exciting temp to hire Facilities Coordinator opening with Jones Lang Laselle for their Oracle Campus in Belmont. Great opportunity to get your foot in the door with one of the largest Real Estate Services companies globally. They have over 100,000 employes in over 80 countries. Please find the details below and if interested, reply with an updated resume and a time to connect. We are looking to submit profiles ASAP! Position OverviewThe Facilities Coordinator will provide operational support to Site and/or Assistant Facility Managers across maintenance, vendor oversight, workplace services, and administrative functions. The ideal candidate is a proactive self-starter who thrives in a fast-paced environment, demonstrates excellent follow-through, and is committed to delivering exceptional service levels. Key Responsibilities<ul><li>Foster a collaborative team environment focused on performance excellence and service quality.</li><li>Conduct daily site walkthroughs to ensure a clean, safe, and well-organized workplace.</li><li>Manage and respond to work orders through CORRIGO, ensuring KPI compliance and timely resolution.</li><li>Schedule and coordinate repairs, maintenance, and minor projects from initiation through completion.</li><li>Monitor building procedures and performance metrics through regular inspections and assessments.</li><li>Identify opportunities for operational improvements and recommend service enhancements.</li><li>Coordinate vendors, facilities staff, and service providers to ensure seamless execution of work.</li><li>Assist with vendor sourcing, onboarding, and procurement activities as needed.</li><li>Serve as the site point of contact for amenities and workplace services (fitness, food service, transportation, moves, etc.).</li><li>Support meetings, events, and conference room coordination.</li><li>Provide backup support for reception, guest services, mail/courier, office supplies, and access badge management.</li><li>Maintain accurate site documentation, records, and internal web updates.</li><li>Support emergency preparedness planning, including evacuation procedures and after-hours response.</li><li>Ensure compliance with all client contract requirements and KPIs.</li><li>Deliver high-quality service aligned with client expectations and feedback.</li><li>Coordinate site operations in accordance with established policies, procedures, and scope of work</li></ul>
2026-07-16T00:00:00Z

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