<p><strong>Office Manager / Workplace Coordinator</strong></p><p>The operational heartbeat of the workplace — ensuring daily office functions, vendor coordination, and employee support run seamlessly. This role keeps everything organized, efficient, and welcoming while solving problems before they surface.</p><p><br></p><p><strong>Top 3 Skills</strong></p><ul><li><strong>Office & Facilities Operations</strong> — Manages vendors, supplies, maintenance needs, and smooth day‑to‑day workflow.</li><li><strong>Communication & People Support</strong> — Serves as the go‑to contact for employees, leadership, and visitors with clear, professional communication.</li><li><strong>Organization & Problem‑Solving</strong> — Anticipates needs, resolves issues quickly, and maintains structure in a fast‑paced environment.</li></ul><p><br></p>
We are looking for a dedicated Workplace Coordinator to join a fast-paced AI startup in San Francisco, California. This long-term contract position offers the chance to play a pivotal role in ensuring the office remains functional, organized, and welcoming while supporting daily operations and team logistics. If you thrive in dynamic environments and have a knack for creating efficient, collaborative workspaces, we want to hear from you.<br><br>Responsibilities:<br>• Oversee daily office operations, ensuring efficient workflows and addressing any on-site needs.<br>• Maintain a well-stocked, organized, and welcoming environment for employees, guests, and clients.<br>• Manage vendor relationships, deliveries, mail, and other logistical tasks essential to the office.<br>• Order and track inventory for office supplies, snacks, beverages, and other essentials.<br>• Ensure all workstations and conference rooms are equipped with functioning electronics and ready for use.<br>• Coordinate meetings, team lunches, events, and other workplace activities to promote collaboration.<br>• Assist with onboarding new employees by preparing workspaces, equipment, and conducting office orientation.<br>• Troubleshoot basic IT and office equipment issues, ensuring minimal disruption to operations.<br>• Support ad hoc projects and contribute to maintaining smooth office operations.<br>• Provide leadership in scheduling and dispatching tasks to ensure operational efficiency.
<p><strong>Workplace Manager — Startup Environment (Bilingual Portuguese Required)</strong></p><p><strong>Daily Duties</strong></p><ul><li>Oversee daily office operations, including facilities coordination, vendor management, and ensuring a seamless workplace experience in a fast‑paced startup environment.</li><li>Manage space planning, office moves, onboarding logistics, security access, and health/safety protocols.</li><li>Serve as the primary point of contact for employees and leadership, resolving issues quickly and maintaining a high‑functioning workspace.</li><li>Support cross‑functional teams by streamlining processes, improving operational efficiency, and implementing scalable workplace programs.</li></ul><p><br></p>
<p>Our client, a well-established organization, is seeking a highly organized and motivated <strong>Facilities Coordinator</strong> to support day-to-day site operations. This is an excellent opportunity for a detail-oriented professional with strong vendor coordination and ticket management experience—particularly within the CORRIGO platform—to contribute to a high-performing facilities team.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Facilities Coordinator will provide operational support to Site and/or Assistant Facility Managers across maintenance, vendor oversight, workplace services, and administrative functions. The ideal candidate is a proactive self-starter who thrives in a fast-paced environment, demonstrates excellent follow-through, and is committed to delivering exceptional service levels.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Foster a collaborative team environment focused on performance excellence and service quality.</li><li>Conduct daily site walkthroughs to ensure a clean, safe, and well-organized workplace.</li><li>Manage and respond to work orders through <strong>CORRIGO</strong>, ensuring KPI compliance and timely resolution.</li><li>Schedule and coordinate repairs, maintenance, and minor projects from initiation through completion.</li><li>Monitor building procedures and performance metrics through regular inspections and assessments.</li><li>Identify opportunities for operational improvements and recommend service enhancements.</li><li>Coordinate vendors, facilities staff, and service providers to ensure seamless execution of work.</li><li>Assist with vendor sourcing, onboarding, and procurement activities as needed.</li><li>Serve as the site point of contact for amenities and workplace services (fitness, food service, transportation, moves, etc.).</li><li>Support meetings, events, and conference room coordination.</li><li>Provide backup support for reception, guest services, mail/courier, office supplies, and access badge management.</li><li>Maintain accurate site documentation, records, and internal web updates.</li><li>Support emergency preparedness planning, including evacuation procedures and after-hours response.</li><li>Ensure compliance with all client contract requirements and KPIs.</li><li>Deliver high-quality service aligned with client expectations and feedback.</li><li>Coordinate site operations in accordance with established policies, procedures, and scope of work</li></ul>
<p>Position Summary</p><p><br></p><p>Colleen McAuliffe from Robert Half is seeking an Office Coordinator/ Administrator for a Consumer Products business </p><p><br></p><p>The Office Coordinator plays a key role in ensuring smooth day-to-day office operations while providing critical administrative and sales support. This position serves as a central point of coordination between internal teams, new hires, and the sales organization. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, collaborative environment.</p><p><br></p><p>Key Responsibilities</p><p><strong>Office & Administrative Operations</strong></p><ul><li>Manage front office operations, including phones, mail, office supplies, and vendor coordination</li><li>Maintain organized digital and physical filing systems</li><li>Support leadership with scheduling, meeting coordination, and general administrative tasks</li><li>Assist with internal communications and office-wide initiatives</li></ul><p><strong>Sales & Internal Support</strong></p><ul><li>Provide administrative support to the sales team, including order processing, documentation, and CRM updates</li><li>Prepare sales materials, presentations, proposals, and internal reports</li><li>Act as a liaison between sales, operations, and customer service to ensure timely follow-up and execution</li><li>Track sales requests and ensure deadlines are met</li></ul><p><strong>Sample Program Management</strong></p><ul><li>Manage the company’s sample inventory, including tracking, replenishment, and organization</li><li>Coordinate sample requests, shipments, returns, and documentation</li><li>Maintain accurate records of sample usage and availability</li><li>Partner with sales and operations to ensure samples are delivered on time and in alignment with sales priorities</li></ul><p><strong>New Employee Onboarding</strong></p><ul><li>Coordinate onboarding logistics for new hires, including workspace setup, equipment, system access, and welcome materials</li><li>Partner with HR and hiring managers to ensure a smooth and consistent onboarding experience</li><li>Serve as a point of contact for new employees during their first weeks</li></ul>
<p>We are looking for a proactive part-time Office Manager to oversee daily operations and maintain a well-organized workspace in San Francisco, California. This role combines administrative, operational, and visitor support responsibilities to ensure smooth office functions and an exceptional experience for staff and guests. As a long-term contract position, this opportunity is ideal for someone who thrives in a dynamic environment and is passionate about creating structure and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Manage document workflows for executives, including printing, preparation, mailing, and coordinating services such as notary and apostille.</p><p>• Oversee visitor schedules, office reservations, and access card distribution while ensuring meeting spaces are properly prepared.</p><p>• Maintain a clean and organized office environment, including common areas, conference rooms, and kitchens.</p><p>• Monitor and manage office supplies, snacks, beverages, and storage areas to ensure availability and tidiness.</p><p>• Act as the primary point of contact for vendors, building management, and service providers, handling deliveries and coordinating facilities-related requests.</p><p>• Track office spending, manage recurring orders, and support purchasing decisions with basic budgeting knowledge.</p><p>• Assist with meetings and events by setting up rooms, arranging catering, and managing A/V equipment.</p><p>• Facilitate onboarding and offboarding processes, including desk setup, badge collection, and collaboration with HR and IT.</p><p>• Coordinate weekly breakfast and lunch programs while supporting office culture initiatives and social events.</p><p>• Respond promptly to employee and client requests, providing attentive and discreet assistance.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison at allison.jacques - at - roberthalf - .com with your word resume and reference job ID#00410-0013380307*</p>
<p><strong>Administrative Coordinator </strong></p><p>The organizational backbone of the team — ensuring daily operations, scheduling, and documentation run smoothly. This role supports internal teams, streamlines workflows, and keeps projects moving with accuracy, efficiency, and a proactive mindset.</p><p><br></p><p><strong>Top 3 Skills</strong></p><ul><li><strong>Administrative & Operational Support</strong> — Manages calendars, coordinates meetings, organizes documents, and keeps workflows on track.</li><li><strong>Communication & Cross‑Team Coordination</strong> — Clear, professional communicator who supports multiple stakeholders and keeps everyone aligned.</li><li><strong>Organization & Attention to Detail</strong> — Ensures accuracy, manages competing priorities, and keeps information structured and accessible.</li></ul><p><br></p>
<p>A well‑established law firm in Berkeley is seeking an Executive Assistant/Office Manager to support their Managing Partner on a contract‑to‑hire basis. This fully on‑site role is ideal for candidates who are proactive, organized, and thrive in a position where they can take ownership and be the key support person for a busy leader. While prior experience in a law firm is a plus, the firm is equally open to candidates who are passionate about executive support and office operations, whether they are looking to grow within legal or simply advance in an EA/Office Manager career path. Training will be provided for the right go‑getter who brings strong initiative and follow‑through.</p><p> </p><p>In this role, you’ll work closely with the Managing Partner to anticipate needs, assist with billing, coordinate travel, and ensure day‑to‑day operations run smoothly. You will also support HR‑focused tasks, including interview coordination and onboarding assistance. This position offers long‑term potential for someone who enjoys being at the center of firm operations.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive executive support to the Managing Partner, including calendar management, meeting prep, task tracking, and follow‑up</li><li>Assist with billing tasks such as time entry, expense tracking, and proofreading invoices (training provided)</li><li>Coordinate domestic travel, logistics, and itineraries</li><li>Manage everyday office operations, including supplies, vendors, and general administrative needs</li><li>Proactively anticipate the Managing Partner’s needs and address issues before they arise</li><li>Support HR‑related coordination, including scheduling interviews and assisting with onboarding</li><li>Handle sensitive and confidential information with discretion</li><li>Step in across various administrative functions to ensure smooth office operations</li></ul>
<p>Our company is seeking an onsite HR professional to support day-to-day HR operations, with a focus on employee relations, leave administration, and accommodation requests. You will act as a key point of contact for employees and leaders, ensuring timely, people-facing support and helping maintain a positive, compliant workplace.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary contact for employee HR inquiries</li><li>Address and resolve employee relations issues confidentially</li><li>Administer and track employee leave and accommodation requests</li><li>Support employee communications on HR policies and programs</li><li>Maintain accurate HR documentation and records</li><li>Collaborate with HR team to manage complex matters</li></ul><p><br></p>
<p>We are looking for a motivated and detail-oriented Lead Client Services Coordinator to join our team on a contract basis in Sacramento, CA. As part of this position, you will play a key role in supporting business operations and client interactions, ensuring the smooth execution of administrative and marketing tasks. This is an excellent opportunity to contribute to a dynamic environment while growing your skills in a collaborative setting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to brokers and clients across multiple ongoing projects</li><li>Develop and format presentations, reports, and marketing materials</li><li>Assist with executing marketing campaigns and property promotions</li><li>Coordinate transaction documentation and maintain organized records</li><li>Manage front desk operations, including greeting clients and monitoring the entry door</li><li>Order and maintain office and kitchen supplies</li><li>Support event coordination, including meal orders and conference room setup</li><li>Submit invoices and expense items (Coupa experience a plus)</li><li>Assist with contract-related tasks and document preparation</li><li>Collaborate with internal teams to ensure smooth office operations</li></ul><p><br></p>
<p><strong>Front Desk Coordinator</strong></p><p><strong>Description:</strong></p><p>Be the first point of contact for visitors, providing a welcoming environment and supporting administrative functions at the front office.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors and clients</li><li>Answer and direct incoming calls</li><li>Maintain an organized front office and reception area</li><li>Schedule appointments and update calendars</li><li>Handle mail and deliveries</li></ul>
We are looking for an Administrative Coordinator to join our team in Stockton, California. This position offers the opportunity to contribute to key administrative tasks while collaborating with various team members. As a Long-term Contract role, it is ideal for candidates seeking stability and a chance to develop their organizational skills.<br><br>Responsibilities:<br>• Organize and manage daily administrative tasks to ensure smooth operations.<br>• Coordinate schedules and maintain calendars for executives and team members.<br>• Assist in budget tracking and financial reporting using relevant tools.<br>• Support communication efforts by preparing documents and correspondence.<br>• Utilize CRM systems to manage and maintain accurate records.<br>• Schedule and facilitate virtual meetings using platforms like Cisco Webex.<br>• Ensure timely completion of projects by monitoring progress and managing deadlines.<br>• Handle travel arrangements and expense reports through systems such as Concur.<br>• Collaborate with the team to implement efficient processes and workflows.
<p>We are looking for a dedicated Assistant Food and Beverage Manager to join our team in Berkeley, California. This is a Contract position within the hospitality industry, where you will play a key role in overseeing office operations and ensuring seamless coordination within the property. The ideal candidate will bring a blend of administrative expertise and hospitality management experience to support the team and deliver exceptional service.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily office operations to ensure efficiency and compliance with company standards.</p><p>• Manage and coordinate food and beverage operations to maintain high-quality service.</p><p>• Lead and supervise the team, fostering a positive and productive work environment.</p><p>• Collaborate with union representatives and navigate union-specific requirements effectively.</p><p>• Develop and implement schedules, ensuring proper coverage for morning, swing, and weekend shifts.</p><p>• Handle administrative tasks, including hotel reservations and operational planning.</p><p>• Ensure all associates comply with parking registration requirements and related logistics.</p><p>• Monitor and maintain office supplies, equipment, and facilities.</p><p>• Assist in resolving operational challenges and improving processes to enhance overall productivity.</p><p>• Communicate with management and staff to ensure alignment with organizational goals.</p>
We are looking for a skilled Strategic Sourcing Travel & Corporate Services Manager to join our team on a long-term contract basis in San Francisco, California. In this role, you will focus on optimizing travel and corporate service procurement strategies, as well as managing key supplier relationships to ensure cost-effective and high-quality outcomes. You will collaborate with cross-functional teams to drive impactful sourcing initiatives and negotiate favorable agreements across various categories, including HR, benefits, and workplace services.<br><br>Responsibilities:<br>• Act as a strategic sourcing advisor for internal stakeholders, ensuring alignment with business objectives and regular updates on progress.<br>• Provide data-driven insights to optimize supplier selection, program performance, and overall compliance.<br>• Lead and support sourcing events, including RFPs, for travel, meetings, and corporate services.<br>• Develop strategies to enhance supplier relationships, focusing on scalability, efficiency, and sustainability.<br>• Collaborate with various departments, including Finance, HR, Legal, and Workplace teams, to identify sourcing opportunities and align with company policies.<br>• Support the refinement of KPIs and leverage program data to drive actionable recommendations.<br>• Negotiate favorable terms with suppliers across categories such as travel, event services, and workplace needs.<br>• Ensure adherence to duty of care standards and procurement policies while achieving cost savings.<br>• Coordinate sourcing efforts globally to address procurement needs across multiple office locations.<br>• Drive strategic alignment between transient travel and enterprise-wide meetings and events.
<p>Under the supervision of the Marketing and Communications Manager, the Communications Coordinator will help increase the visibility of the organization and its programs by executing creating content for social media, email newsletter, and web.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Content Creation & Social Media</strong></p><ul><li>Create, write, and publish engaging content for <strong>LinkedIn, Instagram, Facebook</strong></li><li>Draft captions, write stories, and ensure content aligns with brand voice and messaging.</li><li>Use tools such as <strong>Hootsuite</strong> (or similar) to schedule content and track performance.</li></ul><p><strong>Digital Communications</strong></p><ul><li>Draft email newsletters and digital communications for donors, volunteers, and general audiences.</li><li>Assist with messaging for campaigns, fundraising initiatives, and special events.</li><li>Ensure all written content demonstrates strong grammar, tone sensitivity, and attention to detail.</li></ul><p><strong>Website & Publications</strong></p><ul><li>Create and update content on the organization’s website.</li><li>Write stories that highlight community impact and organizational achievements.</li></ul><p><strong>Design & Visual Content</strong></p><ul><li>Create graphics and visual assets for social media, newsletters, event promotions, and website needs.</li><li>Use <strong>Canva</strong> and <strong>Adobe Creative Suite</strong> to produce quick-turn designs.</li></ul>
<p>We are looking for a detail-oriented Accounting and Compliance Coordinator to join our team in Oakland, California. In this role, you will manage essential accounting tasks, ensuring accuracy in financial transactions and compliance with organizational policies. The ideal candidate will have strong organizational skills and experience in accounts payable, accounts receivable, and data entry.</p><p><br></p><p>Responsibilities:</p><ul><li>Process invoices by collecting PODs/receipts, obtaining field approvals, verifying contract compliance and project completion, coding invoices, and routing for final approval and payment.</li><li>Maintain vendor records, including credit status, authorized purchasers, contacts, and required shipping documentation.</li><li>Prepare and manage contract packages, ensure required compliance documents are current, coordinate with consultants, track pre-liens, and prepare and execute change orders.</li><li>Enter and review all construction transactions in the CCR database with Construction staff.</li><li>Track, value, and record construction-related Gifts in Kind and warehouse inventory, and prepare annual inventory and valuation reports for Finance.</li></ul>
We are looking for a dedicated and organized Paralegal to join our team in Sacramento, California. In this role, you will manage legal cases, ensuring smooth communication and coordination between clients, neutrals, and internal teams. Your expertise will contribute to the efficient handling of mediation, arbitration, and private judging cases from initiation to resolution.<br><br>Responsibilities:<br>• Oversee case files for mediation, arbitration, and private judging, ensuring timely progress and resolution.<br>• Coordinate schedules and communication with neutrals to facilitate smooth legal proceedings.<br>• Apply legal terminology and processes effectively to maintain accuracy and compliance.<br>• Handle billing, retainer assessments, and client communications with attention to detail.<br>• Identify and resolve issues as they arise, collaborating with team leaders and consultants.<br>• Uphold internal service standards and best practices in all case management activities.<br>• Participate in team training sessions, check-ins, and meetings to stay informed and aligned with organizational goals.
<p>Robert Half client is looking for a detail-oriented Front Desk Coordinator to join their team on a contract basis in Walnut Creek, California. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient experience. The ideal candidate will have excellent organizational and communication skills, along with a strong ability to manage multiple tasks simultaneously.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors and clients, providing a friendly and attentive first impression.</p><p>• Manage incoming calls using a multi-line phone system, directing them to the appropriate departments or individuals.</p><p>• Perform administrative tasks such as filing, data entry, and maintaining organized records.</p><p>• Assist with assembling and mailing client tax returns.</p><p>• Provide concierge services, including scheduling appointments and addressing client inquiries.</p><p>• Ensure the reception area remains tidy and presentable at all times.</p><p>• Coordinate with internal teams to support office operations and ensure smooth communication.</p><p>• Handle email correspondence and calendar management using Microsoft Outlook.</p><p>• Utilize Microsoft Excel and Word for document creation, data tracking, and reporting.</p><p>• Deliver exceptional customer service by addressing client needs promptly and efficiently.</p><p>• Assist with additional administrative projects as needed to support the team.</p><p><br></p><p>If you are interested in this Front Desk Coordinator position, please submit your resume today!</p>
<p>We are seeking a highly motivated and detail-oriented <strong>Accounting Manager</strong> to join our growing team. This stand-alone position is ideal for an experienced accounting professional who thrives in a dynamic startup environment and is eager to own the accounting function. The Accounting Manager will work closely with the CFO and play a critical role in establishing and managing the company’s financial processes, ensuring accurate reporting and compliance, and driving operational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Accounting Operations:</strong></li><li>Manage and oversee all aspects of daily accounting operations, including accounts payable (AP), accounts receivable (AR), general ledger (GL), fixed assets, and payroll.</li><li>Maintain accurate and up-to-date financial records.</li><li>Ensure timely month-end and year-end close processes.</li><li><strong>Financial Reporting:</strong></li><li>Prepare monthly, quarterly, and annual financial statements in accordance with GAAP to present to the CFO and other stakeholders.</li><li>Generate management reports, dashboards, and key performance indicator (KPI) summaries for leadership review.</li><li><strong>Compliance and Audit:</strong></li><li>Ensure compliance with all applicable local, state, and federal tax regulations.</li><li>Coordinate audits and create audit-ready documentation.</li><li>Manage tax filings in partnership with external consultants as needed.</li><li><strong>Budgeting and Forecasting:</strong></li><li>Work with the CFO to develop and manage budgets, forecasts, and strategic financial plans.</li><li>Monitor variances and propose corrective actions to achieve financial targets.</li><li><strong>Process Improvements:</strong></li><li>Identify gaps in current systems and processes; design and implement accounting and reporting improvements to optimize efficiency.</li><li>Ensure effective use of ERP and financial software platforms.</li><li><strong>Cross-functional Collaboration:</strong></li><li>Partner with business and operations teams to ensure accurate cost accounting and inventory tracking.</li><li>Support teams with financial data and help develop decision-making frameworks.</li></ul>
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Oversee daily office operations by coordinating with vendors and internal teams to ensure seamless functionality.</p><p>• Prepare and maintain conference rooms by arranging furniture, verifying equipment, and replenishing supplies before scheduled meetings.</p><p>• Manage incoming and outgoing mail, including the distribution of packages and coordination of shipments.</p><p>• Perform general administrative duties such as data entry, filing, document preparation, and maintaining supply inventories.</p><p>• Handle physical tasks like lifting, pushing, and pulling boxes or carts weighing up to 50 lbs as part of regular responsibilities.</p><p>• Collaborate with team members to address office needs and resolve operational challenges.</p><p>• Assist with maintaining an organized and welcoming environment for employees and visitors.</p><p>• Ensure compliance with safety protocols and proper handling of office equipment.</p><p>• Communicate effectively with stakeholders to provide updates on office service operations.</p><p>• Support ad hoc projects and tasks as assigned to meet organizational needs.</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS</strong></p><p><br></p><p><strong>ACCOUNTING MANAGER </strong></p><p>We are seeking a hands-on Accounting Manager for a stable and work/life balance company in San Mateo. The Accounting Manager is responsible for the monthly accounting and functions for a private management company and will work closely with the CFO and management of the respective entities. </p><p>Responsibilities:</p><ul><li>Manage monthly accounting cycle on a timely and accurate basis:</li><li>Responsible for AP, AR, Payroll, GL, Month-end close</li><li>Monthly financial statement preparation</li><li>Monthly bank account reconciliation</li><li>Annual 1099 preparation</li><li>Manage company credit cards</li><li>Manage employee benefit programs</li><li>Manage business and liability insurance</li><li>Special projects as needed by CFO</li></ul><p><br></p>
<ul><li>Serve as the primary point of contact for vendors, tenants, and clients, handling extensive communications via email, phone, and in-person interactions.</li><li>Manage and process all documentation and paperwork related to property management, including leases, inspection reports, and service requests.</li><li>Coordinate, schedule, and follow up on property repairs and maintenance, including but not limited to dispatching plumbers, electricians, and other vendors.</li><li>Maintain occasional communication with municipal building, permitting, and inspection agencies, as well as law enforcement as required.</li><li>Conduct on-site visits to properties to inspect conditions, take photographs, and document findings.</li><li>Ensure all property and tenant files remain current and compliant with applicable laws and regulations.</li><li>Responsibly manage a portfolio of 180–230 properties, effectively prioritizing tasks and deadlines.</li><li>Provide high-quality customer service and respond promptly to urgent requests and emergency situations.</li><li>Flexibility to adapt work hours based on emergency needs. Regular office schedule is Monday to Friday, 8:30 AM – 5:30 PM.</li><li>Free onsite parking provided.</li></ul>
<p>We are looking for a dedicated Health & Safety Manager to lead and enhance our Environmental Health & Safety initiatives in Milpitas, California. This role requires a proactive leader who is committed to ensuring regulatory compliance and implementing effective safety policies and procedures across all facilities. The ideal candidate will bring their expertise in manufacturing operations and safety management to drive organizational success.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the implementation of Environmental Health & Safety programs, ensuring adherence to federal, state, and local regulations.</p><p>• Develop and refine organizational policies and procedures to foster a safe and efficient work environment.</p><p>• Conduct regular audits and inspections to assess compliance with Occupational Safety and Health Administration (OSHA) standards.</p><p>• Lead initiatives to enhance safety culture and minimize risks across manufacturing operations.</p><p>• Collaborate with cross-functional teams to ensure environmental and safety goals align with overall business objectives.</p><p>• Manage and mentor staff to promote growth and operational excellence.</p><p>• Analyze operational processes and recommend improvements for efficiency and compliance.</p><p>• Stay updated on industry trends and regulatory changes to maintain best practices.</p><p>• Prepare detailed reports and documentation related to safety programs and compliance efforts.</p><p>• Respond to incidents promptly and implement corrective actions to prevent future occurrences</p>
<p>Proofreader (English & Malay) – Short-Term Remote Contract</p><p><br></p><p>Our company is seeking a detail-oriented Proofreader for a 1–3 day remote contract assignment. The successful candidate will review documents in both English and Malay for grammatical accuracy, clarity, and consistency. This role requires proficiency in Microsoft Word and the ability to access and review online content.</p><p><br></p><p>Responsibilities:</p><ul><li>Proofread and edit documents in English and Malay, ensuring accuracy and consistency.</li><li>Review content for grammar, punctuation, spelling, and formatting errors.</li><li>Provide feedback and corrections directly in Word Documents.</li><li>Access websites to verify and cross-reference information as needed.</li><li>Meet tight deadlines while maintaining high attention to detail.</li></ul><p><br></p>
<p>Job Summary</p><p>Permanent Hire Opportunity</p><p>This position supports customer service, dispatch, and inside sales departments. It manages personnel and serves as the main contact for high-volume retail partners, specialized distributors, and contractors regarding inquiries, issues, order processing, and delivery scheduling. The ideal candidate ensures high-volume retail inventory remains in-stock, handles complex logistics, and resolves order discrepancies efficiently. This role is responsible for supporting and demonstrating core values such as integrity, safety, respect, customer focus, quality, innovation, and financial success.</p><ul><li><strong>Sales Partner Management</strong>: Manage the end-to-end order process for large, high-volume customers, utilizing electronic data interchange systems, vendor portals, and direct communication to ensure seamless order processing and compliance with customer requirements.</li><li>Oversee the entry, tracking, and fulfillment of high-volume orders. Coordinate with production and logistics teams to prioritize production and manage shipping schedules to meet scheduled delivery dates.</li><li>Proactively monitor inventory levels and work with sales/production teams to avoid stockouts at customer locations and job sites. Communicate potential delays or shortages immediately to customers, peers, and senior management.</li><li>Review and manage delivery notes to reflect loading changes and inventory shortages.</li><li>Manage, research, and resolve inquiries or complaints on products, orders, invoicing, and pricing.</li><li>Work with sales teams to coordinate customer requests and provide superior customer service.</li><li>Maintain customer complaints and regularly log information into customer relationship management systems.</li><li>Responsible for accurate setup and processing of customer rebates and royalties on a monthly, quarterly, and annual basis.</li><li>Assist with preparing pricing materials and managing location pricing structure with sales teams.</li><li>Prepare and enter yearly and off-cycle pricing increases into enterprise systems.</li><li>Maintain positive, long-term relationships with buyers and branch managers.</li><li>Assist in managing all processes including sales orders and change-orders received from customers, inside sales coordinators, and sales representatives.</li><li>Assist in setting up sales orders, terms, payers, and preliminary lien data in enterprise systems for initial orders.</li><li>Hire, train, and mentor a team of customer service representatives to handle high-volume inquiries, order entry, and customer complaints.</li><li>Set expectations, coach, train, instruct, discipline, hold accountable, and offer guidance to all direct reports.</li><li>Manage customer service, dispatch, and inside sales personnel across multiple locations.</li><li>Analyze, record, and assess customer service metrics (e.g., on-time in-full rates, order accuracy). Prepare weekly and monthly reports on performance to identify areas for improvement.</li><li>Conduct performance reviews for direct reports and advise on year-end performance reviews for all personnel via human resources information systems.</li><li>Monitor and approve employee actions in human resources systems in a timely manner.</li><li>Responsible for running time data audit reports of recorded time and errors, and track attendance via payroll systems.</li><li>Complete monthly audit packages for customer service.</li></ul>
