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11 results for Workplace Coordinator in Fairfield, CA

Workplace Experience Coordinator

San Francisco, CA
onsite
Temporary
26.6 - 28 USD / Hourly
We are looking for a Workplace Experience Coordinator to join our team on a contract, on-call basis in San Francisco, CA. This role is ideal for individuals with a strong presence, a passion for delivering exceptional service, and the ability to adapt to dynamic situations. As a key point of contact, you will provide detail-oriented support and ensure seamless operations in a fast-paced environment. Responsibilities:• Provide front desk and receptionist services, including greeting visitors and managing inbound calls.• Set up and break down food and beverage arrangements for meetings, ensuring all items are presented appropriately.• Operate and maintain coffee machines, including cleaning cycles and replenishing supplies.• Utilize software tools such as Slack and Microsoft Office to coordinate tasks and communicate effectively.• Maintain a calm and confident presence while managing multiple responsibilities and addressing inquiries.• Maintain a neat appearance and adhere to a business dress code, preferably navy blue suit with white button-up.• Respond to on-call requests with flexibility, including same-day assignments as needed.• Collaborate with the team to ensure smooth operations and a high-quality workplace experience.• Complete necessary background checks and drug tests as part of the onboarding process.
2026-04-15T00:00:00Z

Administrative Coordinator

Berkeley, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Berkeley, California. This long-term contract position offers an exciting opportunity to support fundraising, donor engagement, and administrative operations within a mission-driven organization. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a passion for contributing to impactful initiatives. Responsibilities: • Conduct research to identify potential foundation and institutional funders to support grant opportunities. • Draft, edit, and compile materials for grant proposals, reports, and submissions. • Assist with donor communications, including writing appeals, acknowledgments, and stewardship materials. • Support donor engagement initiatives such as campaigns, mailings, and digital outreach efforts. • Maintain and update donor and gift records in the organization's database, ensuring accuracy and completeness. • Generate detailed reports to track fundraising activities and analyze donation trends. • Provide logistical and communication support for fundraising events and donor-facing experiences. • Assist with the coordination of fundraising campaigns and donor engagement activities. • Collaborate with various teams to collect program information for use in fundraising materials. • Contribute to maintaining data hygiene, segmentation, and accurate list management in the donor database.
2026-04-10T00:00:00Z

Referral Coordinator

Sacramento, CA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a skilled Referral Coordinator to join our team on a long-term contract basis at our eye specialty clinic in Sacramento, California. In this role, you will manage and coordinate specialty referrals, ensuring seamless transitions for patients requiring advanced ophthalmological care. This position is ideal for individuals with experience in referral coordination and proficiency in electronic health record systems. Responsibilities: • Coordinate incoming and outgoing referrals for specialized ophthalmology services, ensuring timely and accurate processing of all required information. • Utilize electronic health record systems to manage referrals, track patient progress, and communicate effectively with healthcare providers. • Act as the primary liaison between patients, providers, and external facilities to schedule appointments and provide updates on referral statuses. • Collect necessary clinical documentation, verify insurance coverage, and obtain prior authorizations for specialty referrals. • Follow up with patients and healthcare providers to ensure all referral-related tasks are completed efficiently. • Maintain up-to-date knowledge of referral procedures and insurance requirements specific to ophthalmology services. • Support front desk operations during busy periods by assisting with patient access functions. • Monitor referral workflows and identify opportunities to improve efficiency and patient satisfaction.
2026-03-23T00:00:00Z

Logistics Coordinator

Sacramento, CA
onsite
Temporary
23.75 - 25 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to join our team in Sacramento, California. This is a long-term contract position that offers the opportunity to work in a dynamic environment and handle critical logistics and operations tasks. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. Responsibilities: • Manage incoming and outgoing calls in a fast-paced call center environment, ensuring prompt and accurate responses to inquiries. • Utilize computer systems and software platforms, including Salesforce, to track and manage logistics and operational data. • Coordinate patient intake processes while maintaining high standards of customer service. • Collaborate with Veterans Affairs and other stakeholders to ensure seamless communication and service delivery. • Maintain accurate records and documentation related to logistics activities. • Provide exceptional customer service by addressing concerns and resolving issues efficiently. • Monitor and prioritize tasks to meet deadlines and operational goals. • Contribute to process improvements to enhance overall efficiency and effectiveness. • Support cross-functional teams by sharing updates and ensuring alignment on logistics activities.
2026-04-15T00:00:00Z

Student Services Coordinator

Sacramento, CA
onsite
Temporary
20 - 28 USD / Hourly
Position SummaryThe Student Services Coordinator serves as the first point of contact for students seeking information, support, and access to university resources. This role is critical in creating a welcoming, supportive, and efficient experience for all students by connecting them to academic support, wellness services, financial aid, housing, career services, and other essential campus resources. The Coordinator plays a key role in promoting student success, retention, and a strong sense of belonging at the university.Key Responsibilities<ul><li>Act as the primary front-line representative for student services, greeting students in-person, via phone, email, and virtual platforms with professionalism and empathy.</li><li>Provide accurate information and guidance on a wide range of university resources, including academic advising, counseling and wellness services, disability accommodations, financial aid, housing, food insecurity programs, career development, and extracurricular opportunities.</li><li>Assess student needs through initial consultations and make appropriate referrals to specialized departments or campus partners.</li><li>Maintain up-to-date knowledge of all student support programs, policies, procedures, and campus events.</li><li>Assist students with navigating university systems (e.g., student portal, registration, forms, and online resources).</li><li>Coordinate and facilitate student success workshops, information sessions, and resource fairs.</li><li>Track and document student interactions using the university’s case management or CRM system to ensure follow-up and continuity of support.</li><li>Collaborate with faculty, staff, and other student services teams to support holistic student development.</li><li>Respond promptly to student inquiries and escalate complex issues to senior staff or appropriate departments as needed.</li><li>Support the planning and execution of new student orientation and ongoing student engagement initiatives.</li><li>Contribute to data collection and reporting on student usage of services to help identify trends and improve programs.</li></ul>
2026-04-08T00:00:00Z

HR Administrative Coordinator

Oakland, CA
onsite
Temporary
25 - 27 USD / Hourly
HR Administrative CoordinatorSupport the HR department with administrative tasks, from onboarding to records management.Job Responsibilities:<ul><li>Assist with scheduling interviews and new hire orientations.</li><li>Maintain employee files and HRIS data.</li><li>Process documentation for benefits, payroll, and compliance.</li><li>Support HR programs and communications.</li></ul>
2026-04-10T00:00:00Z

Accounting and Compliance Coordinator

Oakland, CA
onsite
Permanent
78000 - 82000 USD / Yearly
We are looking for a detail-oriented Accounting and Compliance Coordinator to join our team in Oakland, California. In this role, you will manage essential accounting tasks, ensuring accuracy in financial transactions and compliance with organizational policies. The ideal candidate will have strong organizational skills and experience in accounts payable, accounts receivable, and data entry. Responsibilities:<ul><li>Process invoices by collecting PODs/receipts, obtaining field approvals, verifying contract compliance and project completion, coding invoices, and routing for final approval and payment.</li><li>Maintain vendor records, including credit status, authorized purchasers, contacts, and required shipping documentation.</li><li>Prepare and manage contract packages, ensure required compliance documents are current, coordinate with consultants, track pre-liens, and prepare and execute change orders.</li><li>Enter and review all construction transactions in the CCR database with Construction staff.</li><li>Track, value, and record construction-related Gifts in Kind and warehouse inventory, and prepare annual inventory and valuation reports for Finance.</li></ul>
2026-04-17T00:00:00Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for a Front Desk Coordinator to join our team on a long-term contract basis in San Francisco, California. In this role, you will serve as the welcoming face of our office, ensuring smooth daily operations and creating a detail-oriented and inviting environment. This is an excellent opportunity for someone who thrives in a fast-paced setting and enjoys being at the center of office activities. Responsibilities: • Greet and assist visitors, clients, and vendors with attention to detail and warmth. • Oversee front desk operations, including managing calendars and coordinating meetings. • Handle office logistics such as mail distribution, deliveries, and maintaining supplies. • Provide administrative support, including scheduling, data entry, and basic clerical tasks. • Collaborate with internal teams to facilitate efficient daily workflows and communication. • Maintain the front office area to ensure it is clean, organized, and presentable at all times. • Answer and direct incoming calls using a multi-line phone system, ensuring accurate routing. • Serve as the first point of contact for inquiries and provide concierge-level support as needed.
2026-04-17T00:00:00Z

Front Desk Coordinator

South San Francisco, CA
onsite
Temporary
21 - 24 USD / Hourly
Robert Half is looking for an entry level Front Desk Coordinator to for a long term - 26 weeks contract with a large, reputable company. In this role, you will serve as the first point of contact for visitors and employees, ensuring smooth daily operations and providing exceptional administrative support. This is a long-term contract position ideal for someone who thrives in a dynamic environment and is passionate about making a positive impact. Responsibilities:<ul><li>Greet and assist visitors, employees, and senior executives, ensuring a welcoming and detail-oriented environment.</li><li>Oversee workplace security by issuing and collecting badges and maintaining accurate visitor logs.</li><li>Manage incoming and outgoing mail, including sorting, distributing, and coordinating shipments through FedEx and other carriers.</li><li>Answer and direct incoming calls to the appropriate individuals with efficiency and a high standard of service.</li><li>Maintain and order office supplies, ensuring stock levels meet the needs of the office.</li><li>Assist with creating purchase orders and reconciling procurement processes.</li><li>Provide administrative support to the Office Manager and other departments as needed.</li><li>Take ownership of assigned tasks and ensure timely and accurate completion.</li><li>Coordinate and organize office functions, including scheduling and planning as required.</li></ul>
2026-04-06T00:00:00Z

Front Desk Coordinator

Oakland, CA
onsite
Temporary
22 - 25 USD / Hourly
Front Desk CoordinatorBe the first point of contact for visitors, delivering a professional and welcoming front office experience.Job Responsibilities:<ul><li>Greet guests and manage check-in/check-out processes.</li><li>Answer and direct phone calls.</li><li>Maintain reception area and schedule appointments.</li><li>Perform basic clerical tasks as needed.</li></ul>
2026-04-10T00:00:00Z

Warehouse Coordinator

San Leandro, CA
onsite
Temporary
27 - 30 USD / Hourly
Warehouse CoordinatorAbout the Role:As a Warehouse Coordinator, you’ll support daily warehouse operations and ensure seamless inventory flow.Responsibilities:<ul><li>Manage incoming and outgoing shipments</li><li>Track inventory levels and update records</li><li>Coordinate with carriers and suppliers</li><li>Oversee safety and organization of warehouse space</li></ul>
2026-04-01T00:00:00Z