<p>We are looking for a detail-oriented Medical Administrator to join our team on a contract basis in San Mateo, California. This role requires proficiency in medical terminology and administrative tasks to ensure smooth operations in a healthcare setting. The ideal candidate will possess a strong ability to manage patient records, appointments, and insurance verification processes.</p><p><br></p><p>Responsibilities:</p><p>• Verify patient insurance coverage and eligibility to ensure smooth billing processes.</p><p>• Schedule patient appointments efficiently and maintain accurate records in electronic medical systems.</p><p>• Manage patient billing and payment documentation with attention to detail.</p><p>• Utilize electronic medical records, such as EpiCare Inpatient, to update and maintain patient data.</p><p>• Ensure patients are checked in and out seamlessly during appointments.</p><p>• Handle patient scheduling and communicate appointment details effectively.</p><p>• Provide support in maintaining compliance with healthcare regulations and standards.</p><p>• Collaborate with healthcare professionals to streamline administrative workflows.</p><p>• Assist in maintaining accurate patient records by applying knowledge of medical terminology.</p><p>• Address inquiries from patients and staff regarding scheduling and administrative procedures.</p><p><br></p><p>If you are interested in the role please apply and call us at (510) 470-7450</p>
We are looking for a dedicated Customer Service Supervisor to join a fast-paced ophthalmic healthcare organization based in Roseville, California. In this Contract to permanent role, you will oversee patient service operations, ensuring exceptional customer interactions and efficient scheduling processes. This position requires strong leadership skills and a commitment to delivering high-quality service in a dynamic environment.<br><br>Responsibilities:<br>• Supervise and manage the daily operations of the customer service team to ensure optimal performance.<br>• Oversee patient appointment scheduling processes, including reminders and follow-ups.<br>• Coordinate new patient registrations, verify demographic information, and obtain necessary authorizations.<br>• Ensure accurate insurance verification and compliance with federal and state healthcare programs.<br>• Monitor staff adherence to organizational policies and procedures while fostering a positive work environment.<br>• Provide training and mentorship to team members, enhancing their customer service skills.<br>• Collaborate with physicians and administrative staff to optimize scheduling and operational workflows.<br>• Utilize Epic EMR software to manage patient records and scheduling efficiently.<br>• Address patient inquiries and concerns promptly, ensuring a high level of satisfaction.<br>• Implement quality assurance measures to maintain service standards and improve operational efficiency.
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting.<br><br>Responsibilities:<br>• Manage reception duties, including answering phones and greeting visitors with professionalism.<br>• Coordinate court filings and handle e-filing processes accurately and efficiently.<br>• Support civil litigation tasks through calendar management and scheduling.<br>• Assist with administrative responsibilities such as document organization and office setup.<br>• Perform light paralegal duties as required, including aiding in litigation preparation.<br>• Maintain organized records and ensure timely updates to legal documents.<br>• Collaborate with attorneys and staff to meet deadlines and client needs.<br>• Provide general office support to ensure smooth daily operations.<br>• Handle correspondence and communication with courts and clients.<br>• Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
<p>We are looking for a detail-oriented Medical Scribe to join our team on a contract basis in San Leandro, California. In this role, you will play a vital part in ensuring the accuracy and efficiency of patient documentation, supporting healthcare providers in delivering exceptional care. This position requires a focus on precision and confidentiality while working in a dynamic healthcare environment.</p><p><br></p><p>Responsibilities:</p><p>• Accurately record patient medical histories, physical exam findings, treatments, and procedures in real-time.</p><p>• Maintain and update electronic health records to ensure data integrity and compliance.</p><p>• Assist healthcare providers with administrative tasks to enhance workflow efficiency.</p><p>• Ensure all patient details are documented correctly and securely.</p><p>• Collaborate with the medical team to streamline patient scheduling and record management.</p><p>• Verify medical insurance information and update relevant records.</p><p>• Utilize electronic medical record (EMR) systems to organize and retrieve patient data.</p><p>• Transcribe provider notes and medical information accurately and promptly.</p><p>• Support the team by adhering to healthcare regulations and confidentiality standards.</p><p><br></p><p><br></p><p>If you are interested, please call us right away at (510)470-7450. You must have recent scribing experience in order to qualify for the role.</p>
We are looking for a dedicated Legal Assistant to join our team in Rocklin, California. The ideal candidate will provide vital support to attorneys and ensure the smooth operation of legal processes. This role requires excellent organizational skills, attention to detail, and a proactive approach to managing tasks.<br><br>Responsibilities:<br>• Prepare and submit legal documents through e-filing systems with accuracy and timeliness.<br>• Manage calendars, including scheduling appointments, court dates, and deadlines.<br>• Coordinate and oversee administrative tasks to maintain a well-organized office environment.<br>• Handle court filings and ensure compliance with civil litigation procedures.<br>• Follow up on pending matters and ensure timely resolution of legal tasks.<br>• Maintain detailed records and documentation to support legal proceedings.<br>• Communicate effectively with clients, attorneys, and court personnel as needed.<br>• Assist in drafting correspondence and legal forms for attorneys.<br>• Monitor and prioritize workloads to meet deadlines efficiently.
We are looking for an Administrative Coordinator to join our team in Stockton, California. This position offers the opportunity to contribute to key administrative tasks while collaborating with various team members. As a Long-term Contract role, it is ideal for candidates seeking stability and a chance to develop their organizational skills.<br><br>Responsibilities:<br>• Organize and manage daily administrative tasks to ensure smooth operations.<br>• Coordinate schedules and maintain calendars for executives and team members.<br>• Assist in budget tracking and financial reporting using relevant tools.<br>• Support communication efforts by preparing documents and correspondence.<br>• Utilize CRM systems to manage and maintain accurate records.<br>• Schedule and facilitate virtual meetings using platforms like Cisco Webex.<br>• Ensure timely completion of projects by monitoring progress and managing deadlines.<br>• Handle travel arrangements and expense reports through systems such as Concur.<br>• Collaborate with the team to implement efficient processes and workflows.
<p>A nationally recognized organization is seeking an experienced Employment Litigation Paralegal to join its in-house legal team on a contract-to-hire basis to support an internal transition. The legal department handles its own employment litigation and arbitration matters internally and partners closely with business leaders across a national portfolio of consumer brands. The team is seeking a litigation-forward paralegal who can step directly into active employment litigation matters with minimal ramp-up and provide hands-on support throughout the full litigation lifecycle. Strong law firm litigation experience is highly preferred. This role is based in downtown San Francisco and requires an onsite presence four days per week (Monday–Thursday). The team is focused on identifying a Bay Area–based candidate with long-term potential who can transition into a permanent role.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft various legal documents, including correspondence, pleadings, litigation templates, and memoranda; run tables of contents and authorities; create redline/blackline comparisons of documents; cite check briefs, proofread documents for errors.</li><li>Support workplace investigations by working with internal clients to collect, review, and summarize information and documents.</li><li>Coordinate agency and court filings, including filing of pleadings via electronic filing procedures as mandated and approved by courts.</li><li>Prepare responses to subpoenas, records requests, and government inquiries.</li><li>Assist with preparing written discovery and document production.</li><li>Assemble fact chronologies and key documents.</li><li>Contact outside sources (courts, government agencies, etc.) to obtain public information.</li><li>Conduct factual and legal research, support coordinating fact investigations, and prepare attorneys for depositions, hearings, and trial.</li><li>Provide trial support as needed.</li><li>Maintain and update legal files following Legal Department electronic filing system procedures.</li><li>Assist with administration of Legal Department’s e-billing software, including creation of matters and reviewing and responding to outside counsel inquiries regarding same.</li><li>Review, sort, distribute, and file mail; review and calendar due dates from documents, letters, and other mail received. Answer telephones, record messages, and return calls as necessary.</li><li>Schedule/calendar appointments such as depositions, production of documents, client meetings, trials, court hearings, and appearances.</li><li>Schedule messengers and other vendors for pick-up of documents for filings, deliveries to counsel, and related errands.</li><li>Perform administrative functions, such as preparing check requests for vendor statements, expense reports, and other administrative tasks.</li><li>Provide guidance and support for legal administrative staff as needed.</li></ul><p><br></p>
We are looking for a skilled Legal Secretary to join our team in Rocklin, California. This Contract to permanent position is ideal for someone with a strong background in legal administrative tasks and a meticulous mindset. The successful candidate will play a key role in supporting legal operations and ensuring efficiency in daily processes.<br><br>Responsibilities:<br>• Prepare and submit electronic court filings accurately and in compliance with legal procedures.<br>• Manage and maintain calendars to ensure deadlines and appointments are met efficiently.<br>• Draft and edit legal documents based on dictation and other instructions.<br>• Organize and track case files to ensure accessibility and proper documentation.<br>• Coordinate with attorneys and other legal staff to facilitate smooth workflow.<br>• Handle incoming calls and correspondence with attention to detail.<br>• Conduct research to assist with case preparation and legal proceedings.<br>• Maintain confidentiality and uphold ethical standards in all tasks.<br>• Ensure timely and accurate preparation of reports and legal filings.<br>• Provide administrative support in managing office operations and supplies.
We are looking for a Patient Administrative Specialist to join our team in Pleasanton, California. In this role, you will play a key part in ensuring the smooth operation of front office tasks, including patient coordination, surgery scheduling, and administrative support within an outpatient clinical setting. This is a Long-term Contract position, offering an opportunity to contribute to high-quality patient care and efficient clinic management.<br><br>Responsibilities:<br>• Oversee front desk operations, including patient check-in and check-out processes.<br>• Welcome patients warmly and address their inquiries regarding appointments, payments, and schedules.<br>• Coordinate with healthcare providers to manage scheduling preferences and address urgent patient needs.<br>• Utilize reference documents and tools to provide support between doctors and patients.<br>• Perform various administrative tasks such as maintaining databases, processing forms, and managing paging directories.<br>• Respond to non-clinical inquiries from patients and escalate issues as necessary.<br>• Handle clinic-specific documentation, including filing, distributing faxes, and managing mail.<br>• Ensure high standards of service by meeting or exceeding organizational and departmental expectations.<br>• Assist with CRM tasks and escalate complex issues appropriately.<br>• Support daily clinic operations through effective communication and coordination.
We are looking for a dedicated Administrative Assistant to support executive management in Palo Alto, California. This role is ideal for an organized and proactive individual who thrives in a fast-paced environment and is skilled at managing complex schedules and correspondence. As a member of the team, you will play a crucial role in ensuring smooth operations and communication at the executive level. This is a long-term contract position offering stability and opportunities for growth.<br><br>Responsibilities:<br>• Review and assess incoming correspondence and reports to determine their importance and prioritize actions as directed by executive management.<br>• Manage the executive’s calendar by scheduling appointments, coordinating meetings, and arranging travel accommodations.<br>• Organize and facilitate conferences, hearings, and board meetings, ensuring all logistical details, materials, and amenities are prepared.<br>• Draft and edit correspondence, administrative reports, and financial documents using diverse source materials.<br>• Respond to inquiries about organizational activities and programs, providing accurate information and support.<br>• Maintain official records of meetings through minutes, recordings, and other documentation.<br>• Conduct research and compile data to support executive decision-making processes.<br>• Act as a liaison between the executive and internal stakeholders, ensuring effective communication and collaboration.<br>• Oversee and monitor budget processes, ensuring compliance with organizational policies.<br>• Prepare presentations, spreadsheets, and materials for executive use, ensuring high-quality design and accuracy.
<p><strong>AP Specialist / Accountant (Temp-to-Perm) – Biotech Industry</strong></p><p><strong>Overview:</strong></p><p>Our client, a leading biotech company, is searching for a detail-oriented AP Specialist/Accountant for a temp-to-perm opportunity. This hybrid role is focused on the full cycle Procure-to-Pay (P2P) process, with a strong emphasis on heavy accounts payable and purchase order management. The ideal candidate will thrive in a fast-paced, analytical environment and have proven general ledger and fixed assets experience.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process approximately 60 invoices per week, ensuring accuracy and timely payment</li><li>Execute full cycle Procure-to-Pay (P2P) duties, including purchase order matching, coding, and 3-way match verification</li><li>Perform accurate and efficient data entry of AP transactions</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Assist with maintaining and reconciling fixed asset records</li><li>Support month-end close activities, including general ledger entries and account reconciliations</li><li>Maintain compliance with internal controls and company policies</li><li>Collaborate with procurement, finance, and other cross-functional teams</li><li>Analyze AP data and processes to support process improvement initiatives</li><li>Assist with audit requests and participate in special projects as needed</li></ul><p><br></p>
<p><strong>Job Summary</strong></p><p>The Dispatcher plays a critical role in coordinating efficient and safe transportation operations. This position serves as the central communication hub between drivers, customers, and internal teams, ensuring on-time deliveries/pickups, quick resolution of issues, and optimal routing. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and maintains calm, professional communication under pressure.</p><p><strong>Key Responsibilities</strong></p><ul><li>Receive, prioritize, and assign service requests, delivery orders, or transportation jobs to drivers in real-time</li><li>Monitor driver locations, vehicle status, and route progress using GPS and fleet-management software</li><li>Communicate clearly and frequently with drivers via phone, radio, and messaging apps regarding route changes, traffic conditions, delays, or customer requirements</li><li>Proactively resolve issues such as vehicle breakdowns, traffic delays, customer complaints, or schedule conflicts</li><li>Optimize routes and loads to improve efficiency, reduce costs, and meet delivery windows</li><li>Maintain accurate records of driver logs, delivery statuses, proof of delivery, and incident reports</li><li>Coordinate with customers to confirm appointments, provide ETA updates, and handle special instructions</li><li>Ensure compliance with DOT regulations, hours-of-service rules, safety protocols, and company policies</li><li>Assist with emergency response and after-hours/on-call coverage as needed</li><li>Prepare daily, weekly, and monthly reports on performance metrics (on-time percentage, miles driven, etc.)</li></ul><p><br></p>
<p>Robert Half is recruiting a Paralegal or Legal Assistant for a premier plaintiff-side personal injury litigation law firm in San Francisco’s Financial District (near BART/MUNI/ferries). The Paralegal/Legal Assistant plays a pivotal role in assisting the attorneys with case management and court filings, calendaring for the litigation docket, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Assist with drafting, formatting, proofreading, and finalizing correspondence, pleadings, demand letters, mediation briefs, and other legal documents;</p><p>• Prepare and serve discovery;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar;</p><p>• Process and handle incoming subpoenas and obtain medical records, including medical billing;</p><p>• Create and maintain digital case files for each client;</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail; and</p><p>• Take initiative to manage law firm marketing efforts.</p><p><br></p><p>Desired qualifications:</p><p>• 2+ years litigation legal assistance experience, with some plaintiffs’ PI law experience;</p><p>• College degree, and preferably a Paralegal Certificate;</p><p>• Knowledge of state and Federal (ECF / PACER) e-filing platforms and service processers (OneLegal), local court rules, and calendaring deadlines;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good writing (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects; and</p><p>• Solid word processing experience (MS Office Suite and Adobe) and database software proficiency (Dropbox and Filevine are a plus).</p><p><br></p><p>This is a terrific direct-hire opportunity with a collaborative and easygoing boutique law firm. Our client is offering a base salary range of $55,000 – 85,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and employment benefits including medical insurance plan coverage, 401k Plan, 3 weeks of paid time off (PTO), and paid firm holidays. The attorneys are flexible about occasionally changing schedule to attend to personal appointments.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. - Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<ul><li>Serve as the primary point of contact for vendors, tenants, and clients, handling extensive communications via email, phone, and in-person interactions.</li><li>Manage and process all documentation and paperwork related to property management, including leases, inspection reports, and service requests.</li><li>Coordinate, schedule, and follow up on property repairs and maintenance, including but not limited to dispatching plumbers, electricians, and other vendors.</li><li>Maintain occasional communication with municipal building, permitting, and inspection agencies, as well as law enforcement as required.</li><li>Conduct on-site visits to properties to inspect conditions, take photographs, and document findings.</li><li>Ensure all property and tenant files remain current and compliant with applicable laws and regulations.</li><li>Responsibly manage a portfolio of 180–230 properties, effectively prioritizing tasks and deadlines.</li><li>Provide high-quality customer service and respond promptly to urgent requests and emergency situations.</li><li>Flexibility to adapt work hours based on emergency needs. Regular office schedule is Monday to Friday, 8:30 AM – 5:30 PM.</li><li>Free onsite parking provided.</li></ul>
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures.<br><br>Responsibilities:<br>• Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated.<br>• Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties.<br>• Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately.<br>• Order and organize investigation reports and medical records for case files.<br>• Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules.<br>• Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly.<br>• Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements.<br>• Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary.<br>• Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions.<br>• Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
<p>We are looking for a skilled Legal Secretary to join a midsized firm in the East Bay. This role requires a detail-oriented individual with substantial experience in litigation matters, ideally with exposure to labor and employment cases. You will play a critical role in supporting attorneys through administrative tasks, document preparation, court filings, and calendar management. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits.</p><p><br></p><p>Responsibilities:</p><p>• Draft and format legal documents, including correspondence, reports, pleadings, and memoranda, using word processing software.</p><p>• File legal documents electronically and physically with district and federal courts, as well as administrative agencies, ensuring compliance with rules and deadlines.</p><p>• Manage schedules and deadlines by maintaining calendar and docket systems, sending reminders, and organizing appointments.</p><p>• Handle incoming phone calls, take detailed messages, and route calls appropriately.</p><p>• Coordinate outgoing mail and deliveries to ensure timely distribution.</p><p>• Organize and maintain client files, ensuring all documents are appropriately indexed and accessible.</p><p>• Assist with travel arrangements, including booking flights, accommodations, and other logistics.</p><p>• Conduct research on state and federal court rules and procedures as needed.</p><p>• Train new team members on office procedures and specialized software.</p><p>• Communicate with courts, clients, co-counsel, opposing counsel, and arbitrators to schedule hearings, arbitrations, and other events.</p>
<p>A mission‑driven nonprofit organization client in Oakland is seeking a hands-on <strong>Senior Accountant</strong> to support daily accounting operations with a strong emphasis on reconciliations, affordable housing and grant-related accounting. </p><p><br></p><p>This role is ideal for someone experienced in the nonprofit sector who is comfortable working independently, managing multiple priorities, and maintaining high attention to detail.</p><p><br></p><p><strong>Schedule:</strong> On-site, 5 days/week in Oakland California</p><p><strong>Hours:</strong> 40 hours/week</p><p><strong>Contract:</strong> 3–6 months (Contract-to-Hire)</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Perform<strong> reconciliations</strong> with a high degree of accuracy.</li><li>Support <strong>grant accounting</strong>, including tracking, reporting, and compliance with funding requirements.</li><li>Assist with <strong>property management-related accounting</strong>, including rent schedules and asset activity.</li><li>Handle select <strong>Accounts Payable</strong> functions as needed.</li><li>Prepare and maintain schedules, reports, and supporting documentation for month-end and year-end close.</li><li>Ensure compliance with nonprofit accounting standards and internal controls.</li><li>Collaborate with the CFO and internal teams to resolve discrepancies and streamline processes.</li></ul>
<p>We are seeking a diligent Paralegal to join our legal team located in San Francisco, California. In this role, you will be responsible for assisting attorneys with various aspects of family law cases, conducting legal research, and ensuring the efficient management of client files. This role will also require you to prepare legal documents, schedule meetings, and perform administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Assist in the management of family law cases, including divorce, child custody, and spousal support cases</p><p>• Draft and prepare legal documents, including pleadings, motions, and affidavits</p><p>• Schedule and manage client meetings and court appearances</p><p>• Effectively communicate with clients, opposing counsel, and court personnel</p><p>• Assist attorneys in trial preparation, including the organization of exhibits and witness lists</p><p>• Attend court hearings and provide assistance to attorneys during proceedings</p><p>• Perform various administrative tasks such as filing and data entry</p><p>• Utilize legal case management software for case tracking and management.</p><p>• Maintain and organize client files and case documents in an efficient manner</p>
<p>Job Summary</p><p>Permanent Hire Opportunity</p><p>This position supports customer service, dispatch, and inside sales departments. It manages personnel and serves as the main contact for high-volume retail partners, specialized distributors, and contractors regarding inquiries, issues, order processing, and delivery scheduling. The ideal candidate ensures high-volume retail inventory remains in-stock, handles complex logistics, and resolves order discrepancies efficiently. This role is responsible for supporting and demonstrating core values such as integrity, safety, respect, customer focus, quality, innovation, and financial success.</p><ul><li><strong>Sales Partner Management</strong>: Manage the end-to-end order process for large, high-volume customers, utilizing electronic data interchange systems, vendor portals, and direct communication to ensure seamless order processing and compliance with customer requirements.</li><li>Oversee the entry, tracking, and fulfillment of high-volume orders. Coordinate with production and logistics teams to prioritize production and manage shipping schedules to meet scheduled delivery dates.</li><li>Proactively monitor inventory levels and work with sales/production teams to avoid stockouts at customer locations and job sites. Communicate potential delays or shortages immediately to customers, peers, and senior management.</li><li>Review and manage delivery notes to reflect loading changes and inventory shortages.</li><li>Manage, research, and resolve inquiries or complaints on products, orders, invoicing, and pricing.</li><li>Work with sales teams to coordinate customer requests and provide superior customer service.</li><li>Maintain customer complaints and regularly log information into customer relationship management systems.</li><li>Responsible for accurate setup and processing of customer rebates and royalties on a monthly, quarterly, and annual basis.</li><li>Assist with preparing pricing materials and managing location pricing structure with sales teams.</li><li>Prepare and enter yearly and off-cycle pricing increases into enterprise systems.</li><li>Maintain positive, long-term relationships with buyers and branch managers.</li><li>Assist in managing all processes including sales orders and change-orders received from customers, inside sales coordinators, and sales representatives.</li><li>Assist in setting up sales orders, terms, payers, and preliminary lien data in enterprise systems for initial orders.</li><li>Hire, train, and mentor a team of customer service representatives to handle high-volume inquiries, order entry, and customer complaints.</li><li>Set expectations, coach, train, instruct, discipline, hold accountable, and offer guidance to all direct reports.</li><li>Manage customer service, dispatch, and inside sales personnel across multiple locations.</li><li>Analyze, record, and assess customer service metrics (e.g., on-time in-full rates, order accuracy). Prepare weekly and monthly reports on performance to identify areas for improvement.</li><li>Conduct performance reviews for direct reports and advise on year-end performance reviews for all personnel via human resources information systems.</li><li>Monitor and approve employee actions in human resources systems in a timely manner.</li><li>Responsible for running time data audit reports of recorded time and errors, and track attendance via payroll systems.</li><li>Complete monthly audit packages for customer service.</li></ul>
<p>Robert Half client is looking for a detail-oriented Front Desk Coordinator to join their team on a contract basis in Walnut Creek, California. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient experience. The ideal candidate will have excellent organizational and communication skills, along with a strong ability to manage multiple tasks simultaneously.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors and clients, providing a friendly and attentive first impression.</p><p>• Manage incoming calls using a multi-line phone system, directing them to the appropriate departments or individuals.</p><p>• Perform administrative tasks such as filing, data entry, and maintaining organized records.</p><p>• Assist with assembling and mailing client tax returns.</p><p>• Provide concierge services, including scheduling appointments and addressing client inquiries.</p><p>• Ensure the reception area remains tidy and presentable at all times.</p><p>• Coordinate with internal teams to support office operations and ensure smooth communication.</p><p>• Handle email correspondence and calendar management using Microsoft Outlook.</p><p>• Utilize Microsoft Excel and Word for document creation, data tracking, and reporting.</p><p>• Deliver exceptional customer service by addressing client needs promptly and efficiently.</p><p>• Assist with additional administrative projects as needed to support the team.</p><p><br></p><p>If you are interested in this Front Desk Coordinator position, please submit your resume today!</p>
<p>We are looking for a dedicated Medical Assistant to join our team in Walnut Creek, California. In this contract position, you will play a key role in supporting patient care and administrative tasks in a fast-paced medical environment. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Assist with patient intake, registration, and scheduling appointments efficiently.</p><p>• Handle insurance authorization requests and ensure timely submission of necessary documentation.</p><p>• Maintain accurate medical records and ensure patient information is updated in the system.</p><p>• Support administrative tasks, including patient check-ins and eligibility verification.</p><p>• Coordinate with healthcare providers to submit orders and manage prior authorizations.</p><p>• Triage multiple tasks during clinic hours, ensuring smooth operations and patient satisfaction.</p><p>• Address and resolve challenges promptly, demonstrating problem-solving skills.</p><p>• Uphold integrity and professionalism when dealing with sensitive patient information.</p><p>• Ensure consistent attendance and punctuality to support clinic operations.</p><p>• Collaborate with team members to maintain a high standard of care and service.</p><p><br></p><p>If you are interested in this role please apply now and call us at (510)470-7450</p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a part-time contract basis in Novato, California. This role involves processing invoices, managing payments, and performing administrative tasks to ensure the smooth operation of the accounts payable function. With flexibility in working hours, this position offers an opportunity to contribute to the team while maintaining a work-life balance.<br><br>Responsibilities:<br>• Accurately input and process invoices using Sage Timberline.<br>• Perform coding of invoices and ensure proper documentation for all financial transactions.<br>• Conduct regular check runs and verify payment details.<br>• Maintain organized physical filing systems for invoices and related documents.<br>• Collaborate with the accounting team to address discrepancies and resolve issues.<br>• Ensure compliance with company policies and procedures in all accounts payable activities.<br>• Assist with repetitive administrative tasks related to invoice management and filing.<br>• Monitor accounts payable workflows to identify areas for improvement.<br>• Communicate effectively with team members and vendors to manage payment schedules.
We are looking for a dedicated Receptionist to join our team in Sunnyvale, California. This Contract to permanent position offers an excellent opportunity for an individual who thrives in a detail-oriented and customer-focused environment. The ideal candidate will be responsible for creating a welcoming atmosphere for guests, managing front office operations, and supporting administrative tasks.<br><br>Responsibilities:<br>• Greet visitors with courtesy and ensure they feel welcomed and valued.<br>• Maintain the appearance of the reception area, keeping it clean, organized, and presentable.<br>• Manage incoming calls using a multi-line phone system, ensuring messages are accurately recorded and directed.<br>• Coordinate mail and package handling, including processing, documentation, and distribution.<br>• Assist with scheduling appointments and general administrative tasks to support office operations.<br>• Work closely with HR to ensure smooth communication and adherence to company policies.<br>• Provide exceptional customer service to both internal and external stakeholders.<br>• Handle inquiries and provide accurate information in a courteous manner.<br>• Ensure all tasks are completed efficiently while maintaining a high level of attention to detail.
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Foster City, California. In this role, you will play a key part in supporting the organization’s operations by managing administrative tasks, coordinating travel arrangements, and handling sensitive information with discretion. This position requires someone who thrives in a fast-paced environment and can effectively manage competing priorities while maintaining professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to organizational leaders, assisting with various tasks and projects.</p><p>• Act as backup for the Office Assistant and provide front desk coverage when needed.</p><p>• Arrange domestic and international travel, including transportation, accommodations, and itineraries, adhering to company travel policies.</p><p>• Manage executive calendars by scheduling meetings and updating schedules regularly.</p><p>• Prepare and submit expense reports promptly in line with company policies.</p><p>• Order, organize, and distribute office supplies and event materials as needed.</p><p>• Handle confidential information with the utmost discretion and integrity.</p><p>• Collaborate with the Operations team to enhance workflows and support organizational goals.</p><p>• Participate in planning events and activities that promote a positive company culture.</p>
We are looking for a dedicated Workplace Coordinator to join a fast-paced AI startup in San Francisco, California. This long-term contract position offers the chance to play a pivotal role in ensuring the office remains functional, organized, and welcoming while supporting daily operations and team logistics. If you thrive in dynamic environments and have a knack for creating efficient, collaborative workspaces, we want to hear from you.<br><br>Responsibilities:<br>• Oversee daily office operations, ensuring efficient workflows and addressing any on-site needs.<br>• Maintain a well-stocked, organized, and welcoming environment for employees, guests, and clients.<br>• Manage vendor relationships, deliveries, mail, and other logistical tasks essential to the office.<br>• Order and track inventory for office supplies, snacks, beverages, and other essentials.<br>• Ensure all workstations and conference rooms are equipped with functioning electronics and ready for use.<br>• Coordinate meetings, team lunches, events, and other workplace activities to promote collaboration.<br>• Assist with onboarding new employees by preparing workspaces, equipment, and conducting office orientation.<br>• Troubleshoot basic IT and office equipment issues, ensuring minimal disruption to operations.<br>• Support ad hoc projects and contribute to maintaining smooth office operations.<br>• Provide leadership in scheduling and dispatching tasks to ensure operational efficiency.
