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39 results for Office Manager in Fairfield, CA
- San Francisco, CA
- onsite
- Permanent / Full Time
- 110000 - 140000 USD / Yearly
- <p><strong>Anisa is a Direct-Hire</strong> Recruiter with Robert Half <strong>Financial Services, </strong>specializing in roles within<strong> Finance & Accounting </strong>across the<strong> Bay Area. </strong>Happy to connect with professionals in the space, even if you’re just curious about the market.</p><p> </p><p>✨ Accounting Manager</p><p>📍 San Francisco, CA (Hybrid, Market Hours | start @ 7am)</p><p>🏢 Alternative Investment Solutions Firm</p><p>💰 Competitive Base + Bonus </p><p><br></p><p>Our client is a highly respected alternative investment solutions firm that partners with sophisticated hedge funds, venture capital firms, private equity funds, and investment managers. Rather than being tied to a single fund, you'll gain exposure to a diverse range of investment strategies, fund structures, and complex operational challenges while serving as a trusted accounting and operations partner to emerging and established investment firms. This is an ideal opportunity for a hedge fund professional who enjoys solving problems, managing client relationships, and operating at the intersection of accounting, operations, investor reporting, fund administration, and CFO-level advisory work.</p><p><br></p><p><strong>What You'll Be Doing</strong></p><p><strong>Lead Hedge Fund Accounting & Client Delivery</strong></p><ul><li>Oversee month-end and quarter-end close, NAV reviews, financial statements, and investor reporting.</li><li>Partner with fund administrators, auditors, tax advisors, custodians, and prime brokers.</li><li>Support valuations, audits, tax reporting, budgeting, and management company oversight.</li></ul><p><strong>Drive Operations & Client Success</strong></p><ul><li>Monitor portfolio reconciliations and trading activity.</li><li>Manage investor requests, operational due diligence, and special projects.</li><li>Collaborate across accounting, operations, compliance, legal, tax, and technology teams.</li></ul><p><strong>Mentor & Develop Staff</strong></p><ul><li>Review team deliverables and provide technical accounting guidance.</li><li>Support training, coaching, and professional development initiatives.</li></ul><p><strong>Why Professionals Love This Opportunity</strong></p><p>🏡 True hybrid flexibility with minimal in-office requirements</p><p>⚖️ Greater stability than working directly for a single fund</p><p>📈 Exposure to multiple hedge funds, strategies, and investment structures</p><p>🧠 Broad operational, accounting, tax, compliance, and CFO-level experience</p><p>🌴 Exceptional PTO package, including four weeks of vacation plus additional sick time</p><p>🤝 Collaborative, entrepreneurial culture that values initiative and accountability</p><p>🚀 Excellent platform for professionals looking to accelerate toward senior management, outsourced CFO, or fund leadership roles</p><p><br></p><p><strong>For fastest consideration, reach out to <u>Anisa Henry via email or LinkedIn</u>.</strong></p>
- 2026-11-09T00:00:00Z
- San Ramon, CA
- remote
- Permanent / Full Time
- 120000 - 150000 USD / Yearly
- <p>We are looking for an experienced Accounting Manager to lead core accounting operations and support accurate, timely financial reporting in San Ramon, California. This role oversees key close activities, maintains the integrity of the general ledger, and helps ensure compliance with internal standards and external reporting requirements. The ideal candidate brings strong analytical judgment, a hands-on approach to reconciliations and journal entries, and the ability to partner effectively across the organization.</p><p><br></p><p>Responsibilities:</p><ul><li>Lead month-end close activities, including entries, reconciliations, account analysis, and issue resolution.</li><li>Review accounting workpapers and ensure accuracy of supporting documentation.</li><li>Analyze complex transactions and recommend proper accounting treatment.</li><li>Ensure compliance with GAAP, SEC regulations, SOX, and internal controls.</li><li>Collaborate with business partners, global teams, and auditors on reporting matters.</li><li>Improve processes through automation, analytics, and technology solutions.</li><li>Support ERP systems, financial data integrity, and system workflows.</li><li>Mentor staff and promote a collaborative, high-performance team environment.</li></ul>
- 2026-10-28T00:00:00Z
- Orinda, CA
- onsite
- Temporary / Contract
- 30 - 42 USD / Hourly
- <p><strong>Job Title:</strong> Property Management Bookkeeper </p><p><strong>Pay:</strong> $30 - $42 hourly </p><p> </p><p><strong>Position Summary:</strong> Our client, a growing commercial property management company, is seeking a Bookkeeper to support the financial operations of a portfolio of office, industrial, and retail properties. This role will be responsible for full-cycle bookkeeping, tenant billing, accounts payable, bank reconciliations, lease administration support, and monthly financial reporting. The ideal candidate will have experience working in a property management or real estate environment and be comfortable managing multiple entities and properties simultaneously.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage full-cycle bookkeeping for a portfolio of commercial properties</li><li>Process vendor invoices and oversee accounts payable activities</li><li>Prepare and distribute tenant invoices, rent statements, and recurring billings</li><li>Monitor accounts receivable and follow up on outstanding tenant balances</li><li>Perform monthly bank, credit card, and operating account reconciliations</li><li>Prepare journal entries and maintain accurate general ledger records</li><li>Assist with CAM reconciliations and annual operating expense recoveries</li><li>Support month-end and year-end close processes</li><li>Prepare property financial statements, variance reports, and management reports</li><li>Partner with property managers, tenants, vendors, and ownership groups on accounting-related matters</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Moraga, CA
- onsite
- Temporary / Contract
- 30 - 42 USD / Hourly
- <p><strong>Job Title:</strong> Property Management Bookkeeper </p><p><strong>Pay:</strong> $30 - $42 hourly </p><p> </p><p><strong>Position Summary:</strong> Our client, a growing commercial property management company, is seeking a Bookkeeper to support the financial operations of a portfolio of office, industrial, and retail properties. This role will be responsible for full-cycle bookkeeping, tenant billing, accounts payable, bank reconciliations, lease administration support, and monthly financial reporting. The ideal candidate will have experience working in a property management or real estate environment and be comfortable managing multiple entities and properties simultaneously.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage full-cycle bookkeeping for a portfolio of commercial properties</li><li>Process vendor invoices and oversee accounts payable activities</li><li>Prepare and distribute tenant invoices, rent statements, and recurring billings</li><li>Monitor accounts receivable and follow up on outstanding tenant balances</li><li>Perform monthly bank, credit card, and operating account reconciliations</li><li>Prepare journal entries and maintain accurate general ledger records</li><li>Assist with CAM reconciliations and annual operating expense recoveries</li><li>Support month-end and year-end close processes</li><li>Prepare property financial statements, variance reports, and management reports</li><li>Partner with property managers, tenants, vendors, and ownership groups on accounting-related matters</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Walnut Creek, CA
- onsite
- Temporary / Contract
- 30 - 42 USD / Hourly
- <p><strong>Job Title:</strong> Property Management Bookkeeper </p><p><strong>Pay:</strong> $30 - $42 hourly </p><p><strong> </strong></p><p><strong>Position Summary:</strong> Our client, a growing commercial property management company, is seeking a Bookkeeper to support the financial operations of a portfolio of office, industrial, and retail properties. This role will be responsible for full-cycle bookkeeping, tenant billing, accounts payable, bank reconciliations, lease administration support, and monthly financial reporting. The ideal candidate will have experience working in a property management or real estate environment and be comfortable managing multiple entities and properties simultaneously.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage full-cycle bookkeeping for a portfolio of commercial properties</li><li>Process vendor invoices and oversee accounts payable activities</li><li>Prepare and distribute tenant invoices, rent statements, and recurring billings</li><li>Monitor accounts receivable and follow up on outstanding tenant balances</li><li>Perform monthly bank, credit card, and operating account reconciliations</li><li>Prepare journal entries and maintain accurate general ledger records</li><li>Assist with CAM reconciliations and annual operating expense recoveries</li><li>Support month-end and year-end close processes</li><li>Prepare property financial statements, variance reports, and management reports</li><li>Partner with property managers, tenants, vendors, and ownership groups on accounting-related matters</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 60 - 70 USD / Hourly
- <p>Our nonprofit employee union client is seeking an experienced Finance Manager to support a government-affiliated organization in Oakland, California, on a Contract basis. This role will oversee daily finance operations, guide a team of eight, and partner closely with the Finance Director to keep core accounting functions running smoothly during an interim period. The position is well suited for a hands-on leader who can manage full-cycle finance activities, maintain compliance, and bring structure to a fast-moving environment. The role is hybrid, onsite 4 days and is expected to pay $60-70 DOE.</p><p><br></p><p>Responsibilities:</p><p>• Direct day-to-day accounting operations across accounts payable, accounts receivable, payroll, and related financial workflows</p><p>• Lead and support a finance team of eight by setting priorities, reviewing output, and helping staff maintain strong performance standards</p><p>• Partner with the Finance Director to manage ongoing departmental activities and address operational needs as they arise</p><p>• Oversee month-end and year-end close activities, including reconciliations, audit preparation, and financial accuracy reviews</p><p>• Perform and review bank account and credit card reconciliations to ensure complete and accurate records</p><p>• Coordinate with Human Resources on payroll-related matters, employee changes, and other cross-functional finance processes</p><p>• Monitor contract-related financial activity, track changes, and help ensure proper documentation and compliance</p><p>• Use systems such as Great Plains, Concur, and related platforms to manage reimbursements, accounting records, and reporting needs</p><p>• Identify process improvement opportunities, adjust workflows when business demands shift, and help maintain effective financial controls</p>
- 2026-10-31T00:00:00Z
- Napa, CA
- onsite
- Permanent / Full Time
- 130000 - 155000 USD / Yearly
- <p>We are seeking an experienced <strong>Finance Manager</strong> to join a well-established and growing wine industry organization in Napa, California. This is a <strong>full-time, onsite position</strong> that plays a key role in ensuring the accuracy and integrity of financial reporting, delivering actionable business insights, and supporting strategic planning initiatives. The Accounting Manager will collaborate closely with accounting leadership, corporate stakeholders, and external advisors to strengthen internal controls, enhance reporting processes, and support the company's overall financial performance.</p><p><br></p><p><strong>For more information about this opportunity, contact Robyn Rosemon directly at 707-387-0299.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Partner with accounting leadership to maintain the accuracy of the general ledger by reviewing entries, reconciliations, and period-end accruals.</p><p>• Lead the month-end, quarter-end, and year-end close review process to help ensure financial statements are completed accurately and on schedule in accordance with US GAAP.</p><p>• Compile consolidated financial information and deliver reporting packages to the parent organization within required timelines.</p><p>• Serve as a primary liaison between the Napa, California winery team and corporate counterparts to align on reporting expectations, accounting policies, and procedural requirements.</p><p>• Assist with tax-related activities by coordinating information, supporting compliance efforts, and working with outside tax advisors when needed.</p><p>• Evaluate operating results, investigate fluctuations and trends, and present clear recommendations to support leadership decision-making.</p><p>• Work with external accountants and auditors by answering questions, supplying documentation, and helping address audit findings or process recommendations.</p><p>• Support cost accounting activities such as inventory valuation, allocation methodologies, and margin analysis across the business.</p><p>• Use ERP system and Excel to prepare financial reporting, strengthen internal controls, and identify opportunities to improve accounting processes.</p><p>• Contribute to budgeting, forecasting, and cash management activities in partnership with the leadership of Finance.</p>
- 2026-10-15T00:00:00Z
- Woodland, CA
- onsite
- Permanent / Full Time
- 150000 - 200000 USD / Yearly
- <p>We are looking for an experienced and strategic finance manager for a manufacturing company in greater Sacramento. Please reach out to Melissa (Painter) Ford via LinkedIn for immediate consideration. In this role, you will oversee financial operations, drive innovation through advanced technologies, and provide critical insights to support organizational success. This position requires a proactive individual with expertise in financial analysis, reporting, and process improvement.</p><p><br></p><p>Responsibilities:</p><p>-Drive the modernization of finance capabilities by embedding emerging tools and data-driven approaches into daily operations, enabling stronger insight and faster, better-informed decisions.</p><p>-Own the preparation and delivery of accurate financial results, pairing rigorous reporting with thoughtful analysis to support leadership planning and long-term initiatives.</p><p>-Translate complex operational and financial information into meaningful trends, performance indicators, and recommendations that support measurable business improvement.</p><p>-Partner closely with cross-functional leaders to build disciplined budgets, evaluate investment effectiveness, and conduct periodic financial reviews aligned with business priorities.</p><p>-Identify gaps across processes, systems, and organizational capabilities, then lead or support initiatives that strengthen efficiency, scalability, and overall performance.</p><p>-Provide oversight for financial obligations, agreements, and commitments to ensure adherence to internal controls, policies, and governance standards.</p><p>-Serve as a trusted financial partner across departments, encouraging collaboration and ensuring alignment between financial insight and organizational objectives.</p><p>-Evaluate enterprise strategies and ongoing operations to anticipate financial implications and proactively advise on risks, opportunities, and course corrections.</p>
- 2026-10-30T00:00:00Z
- Sacramento, CA
- onsite
- Temporary / Contract
- 30 - 35 USD / Hourly
- We are looking for an Executive Assistant to provide high-level administrative support for leadership in Sacramento, California. This Long-term Contract position is ideal for someone who excels at organizing complex schedules, coordinating logistics, and keeping executive priorities moving efficiently. The role requires strong judgment, attention to detail, and the ability to manage meeting and travel needs in a fast-paced environment.<br><br>Responsibilities:<br>• Manage executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for daily commitments<br>• Arrange domestic and potentially complex travel plans, including transportation, lodging, and itinerary coordination based on business needs<br>• Support meeting planning by scheduling executive sessions, confirming attendee availability, and coordinating logistics in advance<br>• Prepare and maintain detailed travel schedules and related materials so executives have clear, accurate trip information<br>• Serve as a central point of coordination for administrative activities, helping leadership stay organized and informed<br>• Monitor shifting priorities and adjust calendars or travel arrangements quickly to accommodate business demands
- 2026-11-11T00:00:00Z
- San Francisco, CA
- remote
- Temporary / Contract
- 30 - 32 USD / Hourly
- <p>We are looking for a part-time Executive Assistant to support senior leadership through proactive scheduling, travel coordination, and meeting preparation. This is a Contract position suited for someone who can keep priorities organized, manage competing demands, and maintain a detail-oriented approach. The ideal candidate brings strong judgment, attention to detail, and the ability to anticipate executive needs in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex executive calendars, resolving scheduling conflicts and aligning meetings with shifting business priorities.</p><p>• Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.</p><p>• Coordinate executive meetings by organizing agendas, confirming attendees, and ensuring materials are prepared in advance.</p><p>• Track travel details and schedule changes to help leaders stay informed and on time throughout their commitments.</p><p>• Serve as a central point of coordination for appointment planning, meeting timing, and day-to-day administrative support.</p><p>• Prepare and maintain organized scheduling records and travel information to support smooth executive operations.</p>
- 2026-11-09T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 26 - 28 USD / Hourly
- <p>We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage complex calendars and scheduling</li><li>Coordinate executive meetings and travel</li><li>Prepare confidential documents and presentations</li><li>Track projects and deadlines</li><li>Serve as a liaison between executives and stakeholders</li></ul><p><br></p>
- 2026-11-06T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 33.25 - 38.5 USD / Hourly
- We are looking for an experienced Executive Assistant to join a team in San Francisco, California on a Contract basis. This position supports a group of leaders and contributes to the smooth coordination of schedules, travel, and daily administrative needs across a fast-moving environment. The ideal candidate is highly organized, comfortable managing shifting priorities, and confident working with multiple stakeholders while maintaining excellent attention to detail.<br><br>Responsibilities:<br>• Manage intricate calendars and arrange meetings across competing priorities, ensuring leaders are prepared and schedules run efficiently.<br>• Organize domestic and international travel plans, including itinerary coordination and logistics across multiple time zones.<br>• Provide administrative support to a team of seven professionals, balancing requests and adjusting to changing business needs.<br>• Partner with colleagues across the broader team to maintain strong communication and effective day-to-day coordination.<br>• Step in to provide coverage during planned absences, helping preserve consistent executive support across the group.<br>• Coordinate meal arrangements such as team lunches and handle limited office support activities as needed.<br>• Support executive meetings by confirming logistics, aligning schedules, and helping key sessions stay on track.
- 2026-11-12T00:00:00Z
- Hayward, CA
- onsite
- Temporary / Contract
- 28.5 - 33 USD / Hourly
- We are looking for an experienced Executive Assistant to provide high-level support to senior leadership within a healthcare organization in Hayward, California. This Long-term Contract position calls for a highly experienced, detail-oriented individual who can manage complex scheduling, executive communications, meeting coordination, and board-related activities with discretion and accuracy. The ideal candidate will help keep leadership operations organized, support strategic initiatives, and ensure important priorities move forward efficiently.<br><br>Responsibilities:<br>• Provide dedicated administrative support to executive leadership, managing daily priorities and ensuring smooth coordination of leadership activities.<br>• Oversee complex calendars, arrange travel, process expense documentation, and handle executive correspondence with care and attention to detail.<br>• Prepare meeting agendas, presentation materials, reports, and follow-up notes to support informed decision-making and effective leadership communication.<br>• Coordinate internal meetings, external engagements, retreats, and leadership events while managing logistics and schedule changes efficiently.<br>• Maintain organized executive records, contracts, governance files, and key organizational documents in accordance with internal standards.<br>• Track action items, deadlines, project milestones, and leadership commitments, escalating concerns when timelines or deliverables are at risk.<br>• Support cross-functional initiatives by coordinating meetings, gathering information, and assisting with reports and materials tied to strategic priorities.<br>• Serve as a key point of contact for board-related administration, including scheduling meetings, preparing board packets, recording minutes, and maintaining governance documentation.<br>• Facilitate communication with board members, executives, community partners, and external stakeholders while upholding a high degree of confidentiality.<br>• Contribute to board onboarding, annual governance processes, committee administration, and special planning sessions as needed.
- 2026-11-06T00:00:00Z
- Oakland, CA
- onsite
- Temporary / Contract
- 24.7 - 28.6 USD / Hourly
- <p>We are seeking a <strong>Part-Time Office Assistant</strong> to support daily administrative operations and assist with special organization projects within the office. This role is ideal for someone who enjoys creating order, taking ownership of projects, and supporting a collaborative professional environment.</p><p>The primary focus will be a combination of general office support and hands-on management of the firm's materials and resource library, helping maintain an organized, functional, and efficient workspace.</p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative Support</strong></p><ul><li>Provide general office and administrative assistance to staff</li><li>Assist with filing, scanning, data entry, and document organization</li><li>Support office operations and day-to-day administrative tasks</li><li>Maintain common areas and assist with office organization initiatives</li><li>Coordinate and organize office materials, supplies, and resources</li></ul><p><strong>Resource Library & Special Projects</strong></p><ul><li><strong>Organize, catalog, and maintain the firm's materials and resource library</strong></li><li>Purge outdated or duplicate materials and files</li><li>Assist with inventorying and labeling resources</li><li>Develop and maintain organizational systems for materials and sample storage</li><li>Take ownership of special office organization projects from start to finish</li><li>Help improve overall functionality and efficiency of the workspace</li></ul>
- 2026-10-21T00:00:00Z