<p>Robert Half is partnering with a reputable healthcare organization seeking a professional and service-oriented Front Desk Coordinator to serve as the first point of contact for patients, providers, and visitors. This role is ideal for an individual who thrives in a fast-paced clinical environment and is passionate about delivering an exceptional patient experience while ensuring smooth front office operations.</p><p>Position Overview</p><p>The Front Desk Coordinator is responsible for managing daily front office functions, including patient intake, appointment scheduling, insurance verification, and administrative support. The ideal candidate is highly organized, detail-oriented, and comfortable handling confidential information in compliance with healthcare regulations.</p><p>Key Responsibilities</p><ul><li>Greet and check in patients in a courteous, professional manner</li><li>Schedule, confirm, and reschedule appointments using electronic medical records (EMR) systems</li><li>Verify patient insurance eligibility and collect co-pays and outstanding balances</li><li>Maintain accurate patient records and ensure proper documentation</li><li>Answer and route incoming phone calls; respond to patient inquiries</li><li>Coordinate communication between patients, providers, and clinical staff</li><li>Manage incoming/outgoing correspondence, faxes, and medical documentation</li><li>Ensure HIPAA compliance and maintain strict confidentiality of patient information</li><li>Support additional administrative projects as needed</li></ul><p><br></p>
Job Description: Coffey Engineering is seeking a detail-oriented and experienced Accounting Manager/Bookkeeper to join our team. The ideal candidate will have a four-year degree in accounting, as well as a strong background in accounting and finance, be fluent in QuickBooks, and have familiarity with payroll processing. This role will be responsible for a wide range of accounting and administrative duties, with significant emphasis on billing (professional services invoices following contract guidelines and client requirements). <br>Responsibilities:<br>• Billing: Create approximately 150 – 160 customized invoices per month. Experience in high volume billing for professional services utilizing contracts, timesheets, QuickBooks functions would be huge plus. <br>• Payroll: Review timesheets and process payroll for employees, payroll taxes, Simple IRA contributions, and handle quarterly and year-end payroll reporting. <br>• Accounts Payable (AP) and Accounts Receivable (AR): Pay bills, review AR aging and handle collections calls and emails. <br>• Financials & Reconciliations: Prepare financial statements and perform monthly bank & credit card reconciliations and maintain accurate financial records.<br>• Year-End Tax Package: Compile and prepare year-end tax packages for submission to CPA. Responsible for all tax payments as directed by CPA. <br>• HR & Benefits: Administer employee benefits including company medical insurance plans and SIMPLE IRA plans.<br>• Insurance: Oversee insurance policies including Errors & Omissions (E& O), Auto, Workers' Compensation, General Liability, and Property insurance. Prepare annual renewal applications and handle payments. <br>• Office Management: Ensure the smooth operation of office supplies and administrative functions.<br><br>Qualifications:<br>• Bachelor's degree in Accounting<br>• Proven experience working with QuickBooks<br>• Familiarity with payroll processing <br>• Experience in high volume billing for professional services and possibly engineering <br>• Experience with timesheets and resulting customized invoicing<br>• Excellent organizational and time management skills<br>• Strong attention to detail and accuracy<br>• Ability to handle multiple tasks and meet deadlines<br>• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Access)<br>Benefits:<br>• Competitive salary<br>• Medical insurance - company paid for employee<br>• Company-Sponsored Simple IRA retirement plan with up to 3% matching<br>• Professional development opportunities<br>• 8 paid holidays throughout the year<br>• 2 weeks of time-accrued paid vacation per year for the first 5 years of employment (with additional accrual after 5 years)<br>• 5 days of time-accrued sick time per year (non-vesting)<br>• Mileage reimbursement for non-commuting miles
<p>A well-established healthcare services organization in Solana Beach is seeking a highly organized and detail-driven <strong>Billing Specialist</strong> to oversee complex billing cycles and ensure accurate revenue capture. This role requires someone who understands compliance, documentation standards, and the importance of precision in a regulated environment.</p><p>You will serve as a key liaison between operations, accounting, and clients to ensure invoices are accurate, timely, and fully supported.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, review, and submit detailed invoices based on service documentation</li><li>Verify billing accuracy against contracts and rate schedules</li><li>Research and resolve billing discrepancies and client inquiries</li><li>Post payments and reconcile accounts</li><li>Monitor aging reports and assist with light collections follow-up</li><li>Maintain accurate digital documentation and billing records</li><li>Support month-end revenue reporting and reconciliations</li><li>Collaborate with accounting and operations teams to improve billing workflows</li></ul>
<p>A growing healthcare services organization in Oceanside is seeking a detail-oriented <strong>Billing Clerk</strong> to support daily invoicing, patient account processing, and revenue tracking. This role plays a critical part in ensuring accurate billing practices and maintaining financial integrity across the organization. The ideal candidate is organized, analytical, and comfortable working in a fast-paced environment where accuracy and timeliness are essential.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and process invoices for services rendered</li><li>Review billing documentation for accuracy and compliance</li><li>Post payments and reconcile customer accounts</li><li>Assist with resolving billing discrepancies and inquiries</li><li>Maintain organized billing records and digital files</li><li>Coordinate with accounting and administrative teams to ensure accurate reporting</li><li>Support month-end billing reconciliations</li><li>Generate basic reports for leadership review</li></ul>
<p>A busy and patient-focused healthcare practice in Oceanside is seeking an organized and personable <strong>Office Coordinator</strong> to serve as the central hub of daily administrative operations. This role is ideal for someone who enjoys being the go-to person for scheduling, communication, and ensuring that both patients and clinical teams have a smooth, seamless experience.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the first point of contact for patients and visitors with a friendly, professional demeanor</li><li>Manage multi-line phone systems, scheduling, and appointment confirmation</li><li>Coordinate patient check-in/check-out and paperwork flow</li><li>Maintain office supplies, coordinate vendor support, and ensure clinical areas are organized</li><li>Assist with data entry and clerical tasks including filing, scanning, and database updates</li><li>Support patient referrals, authorizations, and follow-up communications</li><li>Work with clinical and administrative staff to streamline office routines</li><li>Prepare daily reports and assist with billing support inquiries</li></ul><p><br></p>
<p>REMOTE attorney opportunity with firm based in Orange County!!! Very low billable hours - 1600!!</p><p><br></p><p>Robert Half is proud to partner with one of California's premier insurance coverage firms. Located in Orange County, this is an opportunity for attorneys to work with a stable group of attorneys who provide insurance coverage counseling and represent insurers accused of insurance bad faith. This is an opportunity for an attorney to help shape law because the firm takes on novel, intellectually stimulating cases.</p><p><br></p><p>This is a hybrid role but very remote flexible! The firm's office is based centrally in Irvine, but this attorney will not have a set expectation of days in office. </p><p><br></p><p>This is an associate role defending complex civil litigation cases and representing matters pending in state and federal courts throughout California.</p><p><br></p><p><strong>Attorney Responsibilities:</strong></p><ul><li>The firm does not want any person, associate or partner, handling their own case A-Z. There are two attorneys per file.</li><li>This attorney will begin working with partners on about fifteen cases. As this attorney grows with the firm and in experience, they will drive more of the case forward.</li><li>Responsible for discovery including depositions, motion practice, court appearances, trial preparation and coverage analysis.</li><li>There is a lot of law and motion – many MSJ, appeals, etc. Somebody with experience in a heavy writing role is crucial.</li><li>The firm goes to trial, with some years heavier than others. 2022 had five trials, 2023 had one or two. Some years have none. </li></ul><p><br></p><p><strong>Compensation, Benefits, Other Perks:</strong></p><ul><li>Compensation ranges from 120,000 to 165,000 per year.</li><li>1600 hours billable requirement + every hour is paid $145/hour.</li><li>Discretionary annual bonus in addition to billing bonus listed above.</li><li>Medical coverage for employee (no dental or vision).</li><li>Unlimited PTO - everyone in the firm takes multiple vacations per year.</li><li>401k/profit sharing</li></ul><p><br></p>
<p>A busy wholesale distribution company in San Marcos is seeking a proactive <strong>Accounts Receivable Clerk</strong> to manage customer billing and payment processing. This role is well-suited for someone who enjoys maintaining accurate records and communicating with customers to ensure timely payments.</p><p><br></p><p><strong>Primary Responsibilities</strong></p><ul><li>Generate and distribute customer invoices</li><li>Apply payments via check, ACH, wire, and credit card</li><li>Monitor aging reports and follow up on outstanding balances</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Coordinate with sales and operations teams regarding billing issues</li><li>Maintain accurate customer account documentation</li><li>Assist with AR reporting and month-end support</li></ul>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Carlsbad, California. In this contract-to-permanent role, you will play a critical part in ensuring timely and accurate billing for a high volume of shipments each day. This position requires precision, efficiency, and the ability to thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Process daily billing for all completed shipments, ensuring accuracy and adherence to established service-level agreements.</p><p>• Review shipment details to verify rates, surcharges, and customer-specific pricing are correctly applied.</p><p>• Resolve billing discrepancies by collaborating with the pricing team and other relevant departments.</p><p>• Maintain compliance with customer contracts and internal billing policies while ensuring all documentation is up to standard.</p><p>• Identify recurring billing issues or inefficiencies in system processes and provide recommendations for improvements.</p><p>• Support month-end close activities, including tasks related to billing and revenue recognition.</p><p>• Organize and maintain records to facilitate audits, respond to customer inquiries, and address dispute resolutions.</p><p>• Handle high-volume data entry efficiently, managing up to 300-400 shipments daily.</p><p>• Navigate proprietary systems effectively to complete billing tasks.</p><p>• Assist with additional administrative duties as needed to support the accounts receivable department.</p>
We are looking for an experienced Accounts Receivable Specialist to join our team on a short-term contract in San Diego, California. This role involves managing high-volume invoicing, ensuring accurate payment processing, and supporting collections in a fast-paced B2B environment. The ideal candidate will be detail-oriented, organized, and capable of adapting to new systems.<br><br>Responsibilities:<br>• Process and oversee the generation of approximately 1,000 B2B invoices each month.<br>• Ensure payments are received before shipment, adhering to company policies and procedures.<br>• Handle credit card transactions for customers and follow up on overdue payments.<br>• Coordinate invoicing workflows and shipping details using the shipping module.<br>• Support accounts receivable functions, including collections and reconciliation tasks.<br>• Assist with system transition activities related to QuickBooks Desktop.<br>• Maintain accurate financial records and create reports using basic Excel functionalities.
We are looking for a detail-oriented and experienced Full Charge Bookkeeper to join our team in San Diego, California. This is a Contract to permanent position where you will play a crucial role in managing the company's financial operations and ensuring accuracy across all accounting processes. The ideal candidate will thrive in a collaborative environment, interacting with various departments and maintaining high standards of organization and precision.<br><br>Responsibilities:<br>• Manage accounts payable processes, including handling invoices and payments, with a focus on efficiency and accuracy.<br>• Oversee accounts receivable operations, ensuring timely billing and reconciliation for daily, monthly, and quarterly cycles.<br>• Process payroll for 35-40 employees, adhering to labor laws and handling biweekly schedules, overtime, and commission payments.<br>• Perform bank reconciliations for multiple accounts and credit cards, ensuring all transactions align with the general ledger.<br>• Prepare financial statements, including balance sheets and income statements, ensuring all entries and reconciliations are complete.<br>• Handle journal entries across accounts payable, accounts receivable, payroll, and recurring transactions.<br>• Collaborate with the CPA firm for year-end tax preparation and ensure compliance with reporting requirements.<br>• Utilize QuickBooks Online to manage and maintain accurate financial records.<br>• Monitor office supply orders and assist with general administrative tasks as needed.<br>• Maintain spreadsheets and workbooks in Microsoft Excel to support financial operations.
<p>A well-respected regional law firm specializing in professional malpractice defense (architecture/engineering), premises liability, and slip-and-fall defense for hotels is seeking a talented Defense Litigation Attorney to join its growing team in Irvine Spectrum. This firm is recognized for providing high-quality legal services, strong associate mentorship programs, and an opportunity to work from its state-of-the-art brand-new office.</p><p><br></p><p>About the Firm:</p><p>This <strong>regional law firm</strong> has carved its reputation by defending clients in high-stakes cases involving <strong>architectural and engineering malpractice</strong>, <strong>premises liability claims</strong>, and <strong>slip-and-fall incidents</strong> for prestigious hotel chains. </p><p><br></p><p>Associate Responsibilities:</p><ul><li>Conduct detailed <strong>legal research</strong> and draft comprehensive documents, including <strong>pleadings, motions, and briefs</strong>.</li><li>Review and prepare <strong>contracts</strong> and <strong>agreements</strong> to ensure accuracy and compliance.</li><li>Negotiate settlements with opposing parties to secure <strong>favorable outcomes</strong> for clients.</li><li>Collaborate with other <strong>attorneys</strong> and staff to develop strategies and execute litigation plans.</li><li>Represent clients in <strong>court hearings</strong>, <strong>trials</strong>, and <strong>mediation sessions</strong> as required.</li></ul><p><br></p><p>Perks and Benefits:</p><ul><li>Opportunity to be part of a <strong>collaborative team</strong> with <strong>heavy mentorship/training</strong> provided to help you grow professionally.</li><li>Access to a modern, <strong>brand-new office</strong> workspace in the <strong>prime Irvine Spectrum location.</strong></li><li><strong>Bonus opportunities</strong> available.</li><li>Comprehensive <strong>benefits package</strong>, including medical, dental, vision, and participation in <strong>401(k)</strong> plans.</li></ul><p><br></p><p><strong>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
<p>Our client in San Diego, CA is seeking a detail-oriented Full-Charge Bookkeeper. In this role, you will be responsible for managing all aspects of the company’s financial records and supporting the leadership team with timely, insightful reporting. If you excel at handling the full cycle of bookkeeping and thrive in a fast-paced environment, this is an excellent opportunity to make an immediate impact.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee accounts payable and receivable, billing, and collections</li><li>Manage bank and credit card reconciliations and general ledger entries</li><li>Process payroll and handle related tax filings and reporting</li><li>Prepare financial statements and reports for management review</li><li>Support budgeting, forecasting, and month-end and year-end close processes</li><li>Maintain compliance with internal controls and audit requirements</li><li>Collaborate with internal teams and external vendors as needed</li><li>Identify areas for process improvement and help implement solutions</li></ul><p><br></p>
<p>A professional services firm in Carlsbad is seeking an analytical and customer-focused <strong>Accounts Receivable Clerk</strong> to support billing accuracy and revenue tracking. This position blends transactional work with light collections follow-up and client communication.</p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and issue client invoices based on service agreements</li><li>Review billing for accuracy prior to distribution</li><li>Apply and post payments accurately</li><li>Track overdue accounts and send payment reminders</li><li>Maintain organized AR records and documentation</li><li>Support monthly revenue reconciliation and reporting</li><li>Assist accounting team during month-end close</li></ul>
<p>A growing construction services company in Oceanside is seeking an <strong>Accounts Payable Clerk</strong> to support project-based accounting functions. This role is ideal for someone who understands the importance of accurate job cost coding and enjoys collaborating with operations and project teams.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Enter vendor invoices and allocate costs to appropriate jobs</li><li>Review subcontractor invoices and supporting documentation</li><li>Process weekly payments and ensure proper approvals</li><li>Track lien releases and vendor compliance documentation</li><li>Reconcile vendor accounts and assist with discrepancy resolution</li><li>Support month-end close and job cost reporting</li><li>Maintain accurate and organized AP records</li></ul><p><br></p><p><br></p>
<p>Our team in San Diego, CA is seeking a detail-oriented Account Specialist committed to delivering exceptional service and supporting efficient financial operations. If you thrive in a collaborative environment and enjoy solving challenges with clients and colleagues, we invite you to apply.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and receivable transactions accurately and timely</li><li>Reconcile bank statements, invoices, and financial records</li><li>Assist with month-end closing activities and reporting</li><li>Communicate effectively with vendors, clients, and internal stakeholders</li><li>Maintain organized documentation and uphold company standards for compliance</li><li>Identify process improvements to increase efficiency and accuracy</li></ul><p><br></p>
<p>Our team in San Diego is seeking a detail-oriented and reliable Accounting Clerk to support daily accounting operations. The ideal candidate will be proactive, organized, and eager to grow their career in finance and accounting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile invoices, statements, and accounts</li><li>Maintain accurate financial records and documentation</li><li>Assist with data entry and administrative support for the accounting department</li><li>Support the preparation of reports and month-end closing activities</li><li>Communicate with vendors, clients, and internal teams to resolve account discrepancies</li></ul><p><br></p>
<p>Our client in San Diego, CA is seeking a detail-oriented Accounting Clerk to support daily accounting operations and ensure accurate financial recordkeeping. This is an excellent opportunity for someone looking to grow their career in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile invoices, statements, and ledger entries</li><li>Assist with data entry, filing, and maintenance of accounting documents</li><li>Support month-end and year-end closing activities</li><li>Generate reports and assist with basic financial analysis as needed</li><li>Communicate professionally with internal teams and external vendors</li><li>Ensure compliance with company policies and accounting standards</li></ul><p><br></p>
We are looking for an experienced Accounts Payable Specialist to oversee and manage daily financial operations in a high-volume environment. This role involves supervising a small team while ensuring the accuracy and compliance of accounts payable processes. As part of a non-profit organization in San Diego, California, you will play a key role in maintaining strong internal controls and efficient financial workflows. This is a long-term contract position.<br><br>Responsibilities:<br>• Oversee daily accounts payable operations, handling up to 500 invoices weekly with precision.<br>• Process organizational payments and complete bank reconciliations efficiently.<br>• Review and verify invoice coding and approvals to ensure compliance with company policies.<br>• Manage procurement transactions, including thorough reviews of purchases exceeding $10,000.<br>• Supervise and support two accounts payable team members, fostering a collaborative work environment.<br>• Process and track recurring rent payments and utility bills for rental properties.<br>• Monitor and record prepaid expenses and accruals accurately.<br>• Maintain detailed financial records and reporting using Financial Edge software.<br>• Utilize Excel to create and analyze query-based financial reports for operational insights.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Newport Beach, California. In this role, you will manage essential accounts payable tasks, including vendor onboarding, invoice processing, and resolving payment inquiries. This position requires a proactive individual with strong attention to detail who excels in both independent work and teamwork.<br><br>Responsibilities:<br>• Process incoming invoices accurately and efficiently using Coupa, ensuring timely payments.<br>• Audit and review employee expense reports in compliance with company policies using Certify and Concur systems.<br>• Research and address inquiries from vendors and internal teams regarding accounts payable matters.<br>• Facilitate vendor onboarding by collecting and verifying required documentation and setting up accounts in the system.<br>• Provide guidance to team members on proper invoice handling and payment procedures.<br>• Collaborate with the Treasury Manager on special projects and non-routine financial matters.<br>• Initiate intercompany cash transfers to support organizational financial operations.<br>• Assist with various special projects to enhance accounts payable processes.
<p>A growing professional services firm in Carlsbad is seeking an experienced <strong>Bookkeeper</strong> to manage day-to-day financial operations. This role requires strong knowledge of accounting fundamentals and the ability to maintain accurate financial records in a deadline-driven environment. This is an excellent opportunity for someone who enjoys ownership of the bookkeeping function and values precision.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage accounts payable and accounts receivable</li><li>Reconcile bank and credit card accounts monthly</li><li>Prepare journal entries and maintain the general ledger</li><li>Assist with payroll processing and related reporting</li><li>Generate financial statements for management review</li><li>Maintain accurate records in accounting software</li><li>Support external CPA during tax preparation and audits</li></ul>
We are looking for an Accounts Payable Processor to join our team in Irvine, California. In this role, you will play a key part in managing financial transactions and ensuring accurate and timely processing of invoices. This is a long-term contract position that requires excellent organizational skills and attention to detail.<br><br>Responsibilities:<br>• Process monthly invoices for designated projects and divisions with accuracy and efficiency.<br>• Assist in preparing and reviewing weekly check runs to meet deadlines.<br>• Collaborate with team members to ensure smooth accounts payable operations.<br>• Maintain organized records of invoices and payments for audit and reporting purposes.<br>• Utilize Microsoft Excel and other software tools to track and manage financial data.<br>• Support the team in resolving discrepancies related to invoices and payments.<br>• Follow established procedures to ensure compliance with company policies.<br>• Provide assistance with additional tasks as needed to support the accounts payable department.
<p>We are seeking a dedicated Collections Specialist to join our team in San Diego, CA. This role is crucial in maintaining financial health by managing overdue accounts and ensuring prompt payments. If you thrive in a fast-paced environment and have strong negotiation and communication skills, we encourage you to apply.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Monitor and collect overdue payments from clients and customers</li><li>Review account histories and research discrepancies</li><li>Contact clients to resolve outstanding balances via phone, email, and written correspondence</li><li>Maintain accurate records of collection activities and communications</li><li>Collaborate with accounting and customer service teams to address account issues</li><li>Recommend solutions for serious delinquency cases and escalate when necessary</li><li>Prepare regular reports on collections status</li></ul><p><br></p>
<p>Our team in San Diego, CA is searching for a skilled Bookkeeper to maintain accurate financial records and provide essential support for daily accounting operations. Join a collaborative environment that values attention to detail, integrity, and proactive problem-solving.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and receivable processes</li><li>Reconcile bank statements and ledgers</li><li>Record financial transactions and produce financial reports</li><li>Support month-end and year-end closing</li><li>Maintain accurate documentation and comply with company standards</li><li>Assist with payroll processing and expense management</li><li>Work closely with management to identify areas for process improvement</li></ul><p><br></p>
<p>Our client in El Cajon, CA is seeking an experienced Full-Charge Bookkeeper to oversee comprehensive day-to-day accounting functions. This role is essential in maintaining the integrity of the financial operations and providing accurate reporting for business decision making.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage all aspects of the general ledger, including journal entries, month-end and year-end closings</li><li>Oversee accounts payable, accounts receivable, and bank reconciliations</li><li>Prepare detailed financial statements, balance sheets, and profit & loss statements</li><li>Process payroll and related tax filings</li><li>Ensure accuracy and compliance with organizational policies and regulatory requirements</li><li>Collaborate with management to support budgeting, forecasting, and audit preparation</li><li>Identify and implement process improvements to increase efficiency</li></ul><p><br></p>
<p>Our client, a mission-driven nonprofit organization, is seeking a detail-oriented and proactive Collections Specialist to join their accounting team. The Collections Specialist will help support the organization's financial stability by managing accounts receivable and ensuring timely payment processing.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Monitor and manage the accounts receivable portfolio, ensuring prompt collection of outstanding balances.</li><li>Contact donors, grantors, or clients to resolve payment issues and update account information.</li><li>Record and track all collection efforts in accordance with company policies and procedures.</li><li>Collaborate with finance and development teams to reconcile accounts and resolve discrepancies.</li><li>Generate regular reports on aging accounts and collection activities for management review.</li><li>Assist with the preparation and analysis of financial data related to receivables.</li></ul><p><br></p>
