<p>Our client, a well-regarded organization in the education sector, is seeking a professional and personable Front Desk Coordinator to serve as the face of their institution. This individual will play a key role in providing exceptional front-line support to students, faculty, and visitors, while keeping office operations running smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist students, parents, staff, and visitors with professionalism and a positive attitude.</li><li>Answer and direct incoming phone calls and emails; respond to general inquiries about programs and services.</li><li>Manage front desk operations, including scheduling appointments and maintaining calendars for key personnel.</li><li>Handle the distribution of mail, packages, and deliveries.</li><li>Assist with student enrollment, recordkeeping, and data entry as needed.</li><li>Maintain a tidy, welcoming reception area and uphold confidentiality at all times.</li><li>Provide administrative support to staff and faculty, including document preparation and event coordination.</li><li>Perform other duties as assigned to support a collaborative and efficient office environment.</li></ul><p><br></p>
<p><strong>Job Description:</strong></p><p> Robert Half is partnering with a reputable tax firm to identify a professional and customer-focused Receptionist to provide front office support during the busy tax season. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with clients, and can help ensure smooth day-to-day office operations during peak periods.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients and visitors in a professional and welcoming manner</li><li>Answer and route incoming phone calls promptly and accurately</li><li>Schedule, confirm, and manage client appointments for tax preparers</li><li>Assist with client intake, including collecting documentation and verifying required forms</li><li>Maintain front desk organization and ensure a clean, professional office environment</li><li>Support administrative tasks such as data entry, scanning, copying, and filing</li><li>Coordinate mail, document drop-offs, and pickups</li><li>Communicate effectively with tax staff regarding client arrivals and scheduling updates</li><li>Maintain confidentiality of sensitive client and financial information at all times</li></ul>
<p>A growing healthcare organization in Vista is hiring a <strong>Collections Specialist</strong> to support patient and insurance collections in a fast-paced, regulated environment. This role focuses on reducing outstanding balances while delivering compassionate, compliant communication. The ideal candidate understands healthcare billing cycles and thrives in a detail-driven role that balances accuracy with patient service.</p><p><strong>Responsibilities</strong></p><ul><li>Follow up on outstanding patient and insurance balances</li><li>Communicate with patients regarding payment plans and account resolutions</li><li>Coordinate with billing, coding, and insurance teams to resolve denials</li><li>Review EOBs and identify discrepancies</li><li>Maintain accurate notes and documentation for compliance purposes</li><li>Monitor aging reports and prioritize collection efforts</li><li>Support audits and reporting requirements</li><li>Ensure adherence to HIPAA and healthcare regulations</li></ul>
<p>A mission-driven organization supporting operations at Camp Pendleton is seeking a dependable <strong>Client Services Administrator</strong> to manage communication, coordination, and administrative support for internal and external stakeholders. This role is ideal for someone who enjoys structure, accountability, and being the central point of contact that keeps operations moving forward.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as a primary contact for client and internal service requests</li><li>Track requests, documentation, and follow-ups in internal systems</li><li>Coordinate scheduling, meetings, and workflow updates</li><li>Prepare correspondence, reports, and summaries</li><li>Maintain accurate records in compliance with organizational standards</li><li>Support leadership and operations teams with administrative tasks</li><li>Ensure timely communication and resolution of client inquiries</li></ul>
<p>Sales & Marketing Support role supporting your Santa Fe Springs, California team onsite, five days per week. Smaller Office team.</p><p> </p><p>The Sales & Marketing Support role will provide critical administrative and operational support to the Santa Fe Springs, California team, working onsite five days per week. This is a hands-on role within a smaller office team, supporting both sales and marketing initiatives while ensuring smooth day-to-day operations.</p><p>The individual in this role will assist three outside sales representatives with end-to-end sales support, manage customer communications through CRM systems, and maintain accurate documentation. This person will also help coordinate cross-department projects, support general office and workspace upkeep, and contribute to an organized and efficient work environment.</p><p>The ideal candidate is highly organized, proactive, and eager to learn. They should thrive in a fast-paced, evolving environment, and take pride in helping the team achieve its goals while supporting the company’s next stage of growth.</p>
We are looking for a success-driven General Office Clerk to join a dynamic team in Long Beach, California. This is a contract position offering an exciting opportunity to contribute to a creative and fast-paced environment. The ideal candidate will bring strong organizational skills and a customer-oriented mindset to support daily operations efficiently.<br><br>Responsibilities:<br>• Serve as the first point of contact by greeting visitors and directing them appropriately.<br>• Handle incoming calls and emails, ensuring inquiries are addressed promptly and with attention to detail.<br>• Maintain office supplies and inventory, tracking usage and ordering replacements as needed.<br>• Assist with scheduling appointments and coordinating meetings to support team activities.<br>• Perform general administrative tasks such as filing, data entry, and document preparation.<br>• Collaborate with team members to ensure smooth office operations and workflow.<br>• Monitor and organize incoming and outgoing mail and packages.<br>• Support special projects and events as required by the management team.<br>• Uphold a clean and organized workspace to maintain a detail-oriented environment.<br>• Provide excellent customer service to internal and external stakeholders.
<p><strong>Sales Manager-Retail</strong></p><p>-LOS ANGELES, CA 90045</p><p><br></p><p>Description</p><p>The Retail Sales Manager will manage the retail sales efforts to ensure established goals and objectives are accomplished by supervising, training and developing sales team (including both account managers and customer service team). The Retail Sales Manager is a player-coach who will expand business by enhancing strategic relationships with current retail partners and engaging in new relationships with large merchandizers, and lead the sales team to provide coaching and accountability.</p><p>ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.</p><ul><li>Create and execute sales strategies to ensure the Company’s products are properly positioned in the marketplace.</li><li>Responsible for driving retail sales and developing new retail relationships.</li><li>Recruit and hire sales account managers. Implement onboarding for new team members.</li><li>Identity individual and team training needs and coach to improve performance and ensure alignment with overall sales objectives.</li><li>Travel to maintain relationships with key customer contacts, explain technical issues, and develop new customer relationships.</li><li>Attend conferences and trade shows to collect information on sales trends and new opportunities in the national marketplace.</li><li>Manage sales activities to ensure planned volume mix, price, market share and sales targets are achieved.</li><li>Oversee preparation of product pricing and special quotations to maximize sales and profitability.</li><li>Propose and manage rebate programs.</li><li>Provide market analysis information and sales forecasts and coordinates with production scheduling to ensure product availability by providing regular sales forecast updates.</li><li>Monitor the progress of sales and implement solutions in problem areas.</li><li>Submit sales plans and assess progress toward achieving planned sales levels.</li><li>Initiate changes and modifications in operational processes and procedures to increase sales.</li><li>Perform other job-related duties as directed by senior management.</li></ul><p>SUPERVISORY RESPONSIBILITIES</p><p>This manager leads the sales team to provide coaching and accountability.</p>
We are looking for a detail-oriented General Office Clerk to join our team in Colton, California. In this role, you will serve as the first point of contact for visitors while managing various administrative tasks to ensure smooth office operations. This is a Contract to permanent position, offering an excellent opportunity to grow within a dynamic environment.<br><br>Responsibilities:<br>• Ensure the reception area is tidy, organized, and ready to welcome visitors at the start of each day.<br>• Greet and check in visitors in a personable and detail-oriented manner, directing them to the appropriate staff or department.<br>• Conduct brief safety orientations for visitors entering the premises when applicable.<br>• Monitor office supply inventory, coordinate purchases, and maintain accurate records using spreadsheets.<br>• Arrange service calls for office equipment and ensure timely maintenance.<br>• Sort and distribute incoming mail across administration and shop buildings, as well as prepare outgoing mail and packages through FedEx or other carriers.<br>• Perform various clerical duties including filing, photocopying, data entry, and scanning.<br>• Support the billing department by gathering necessary documents and preparing billing worksheets.<br>• Collaborate with other departments to provide assistance as needed, with supervisor approval.<br>• Maintain a detail-oriented demeanor and attire while interacting with diverse personalities.
Summary:<br><br>We are seeking a reliable and detail-oriented Bilingual Spanish Receptionist for a small law firm. This permanent position works Monday through Friday, 9am–5pm (with a one-hour lunch), and is responsible for maintaining excellent client service and ensuring smooth front office operations. The role requires in-person attendance, with parking provided and a smart casual dress code.<br><br>Responsibilities:<br><br>Monitor the main phone line (RingCentral platform) and direct calls appropriately in both English and Spanish<br>Greet and assist clients and visitors<br>Monitor and respond to general firm email inbox<br>Handle administrative tasks including distributing mail, filing, copying for case handlers, and other tasks as assigned<br>Support daily office organization and maintain a detail oriented environment<br>Qualifications:<br><br>Fluent in both Spanish and English (spoken and written)<br>Experience with phone systems; prior RingCentral use a plus<br>Basic administrative skills and proficiency in Microsoft Office<br>Strong attention to detail, organizational skills, and a detail oriented demeanor<br>Prior experience in a law firm or similar detail oriented environment is preferred
We are looking for a detail-oriented Sales Support team member to join our team in Redondo Beach, California. In this Contract to permanent position, you will play a key role in ensuring smooth sales operations by managing purchase orders, item setup, and customer communications. This is an excellent opportunity for someone who thrives in a fast-paced environment and has a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Process and review purchase and sales orders with accuracy and efficiency.<br>• Organize and submit product setup information to customers in a timely manner.<br>• Evaluate and edit website copy sheets and images to ensure quality and consistency.<br>• Handle data entry tasks with precision using tools like Excel and Word.<br>• Communicate effectively with customers and team members through written correspondence.<br>• Maintain organized records and workflows to support sales operations.<br>• Multitask effectively to manage various responsibilities and deadlines.<br>• Collaborate with team members to proactively address challenges and improve processes.<br>• Provide dependable support by following directions and adhering to company standards.
We are looking for a detail-oriented and proactive Purchasing & Logistics Representative to oversee procurement and supply chain operations for our organization in Gardena, California. In this dynamic role, you will manage sourcing, inventory, and logistics to ensure cost-effective and timely delivery of goods. This is a Contract position with the potential for long-term employment, offering an excellent opportunity to grow within a fast-paced service industry environment.<br><br>Responsibilities:<br>• Manage the complete purchasing process, including sourcing suppliers, negotiating terms, and placing purchase orders.<br>• Plan and monitor inventory levels to ensure adequate stock while minimizing excess costs.<br>• Coordinate import and domestic logistics across air, ocean, and ground transportation to optimize delivery schedules.<br>• Establish and maintain strong relationships with suppliers to ensure timely and reliable deliveries.<br>• Analyze procurement data and prepare reports to support operational decision-making.<br>• Oversee cost control measures to maintain budget efficiency without compromising quality.<br>• Address and resolve any issues related to shipping delays, inventory shortages, or supplier discrepancies.<br>• Collaborate with internal teams to align purchasing activities with organizational goals.<br>• Ensure compliance with industry regulations and company policies throughout the supply chain.<br>• Utilize advanced tools and systems, including Excel, to streamline purchasing and logistics processes.
<ul><li>Greet and assist visitors, clients, and employees in a courteous and professional manner</li><li>Manage a high-volume front desk, including answering, screening, and routing incoming calls</li><li>Coordinate visitor check-in procedures while adhering to security and access protocols</li><li>Schedule, manage, and support conference rooms and meetings</li><li>Receive, sort, and distribute mail and deliveries</li><li>Maintain office supply inventory and coordinate requests with facilities or vendors</li><li>Provide administrative support including data entry, document preparation, scanning, and filing</li><li>Partner with internal teams to ensure smooth day-to-day office operations</li><li>Maintain confidentiality and professionalism at all times in a secure office environment</li></ul>
<p>Robert Half is partnering with an <strong>established, family-owned construction-related company</strong> that works directly with <strong>subcontractors, builders, and sales teams</strong> to identify an <strong>Accounts Receivable / Credit & Collections Specialist</strong>. This position is open due to a retirement and offers long-term potential for the right candidate.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Apply and post <strong>high-volume construction-related payments</strong> including checks, ACH, and web payments (30–50/week)</li><li>Support <strong>credit review and collections</strong> for subcontractor and builder accounts</li><li>Assist with <strong>preliminary lien documentation and lien-related tracking</strong> as needed</li><li>Manage and monitor <strong>customer aging</strong> across multiple branches and regions</li><li>Prepare and maintain <strong>Excel-based AR schedules</strong> to reconcile balances across <strong>32 branches in 2 regions</strong></li><li>Handle <strong>construction collections</strong> primarily via email with periodic phone outreach</li><li>No collection calls on cash-on-delivery or cash-fill accounts</li><li>Assist with <strong>sales and use tax documentation</strong> as it relates to customer accounts and payment activity</li><li>Help prepare <strong>credit memos and chargebacks</strong> as needed (training provided)</li><li>Partner closely with internal teams including AR leadership and <strong>outside sales representatives</strong> (10–12 reps)</li><li><br></li></ul>
<p>Our client in the property management industry is seeking an experienced Account Specialist to join their finance team. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced, collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage day-to-day property accounting operations, including processing accounts payable and receivable transactions</li><li>Reconcile bank statements, general ledgers, and property accounts</li><li>Assist in the preparation of financial statements and monthly reports for multiple properties</li><li>Collaborate with property managers and cross-functional teams to resolve discrepancies and support budgeting activities</li><li>Ensure compliance with company policies and regulatory requirements</li><li>Participate in process improvements to enhance accounting accuracy and efficiency</li></ul><p><br></p>
<p><strong>Chief Operating Officer (COO) – Manufacturing | 100% Onsite – Los Angeles, CA</strong></p><p>Our client, a well-established and growing manufacturing company in Los Angeles, is seeking an experienced and strategic <strong>Chief Operating Officer (COO)</strong> to lead all aspects of operations. This <strong>100% onsite position</strong> is ideal for a hands-on leader who can drive process improvement, scale production, and build high-performing teams in a fast-paced environment.</p><p>The COO will oversee manufacturing, supply chain, logistics, and quality operations while collaborating with ownership and senior leadership to ensure efficiency, profitability, and sustainable growth.</p><p><strong>Key Responsibilities:</strong></p><p> • Lead day-to-day operations, including manufacturing, production planning, supply chain, logistics, and distribution.</p><p> • Partner with ownership and the executive team to execute strategic plans and operational initiatives.</p><p> • Implement process improvements and lean manufacturing practices to enhance productivity and reduce costs.</p><p> • Ensure production goals are met with a focus on safety, quality, and on-time delivery.</p><p> • Oversee procurement, vendor management, and inventory control to support continuous production flow.</p><p> • Develop and monitor KPIs to measure performance and identify opportunities for improvement.</p><p> • Collaborate with finance on budgets, forecasts, and capital investment strategies.</p><p> • Partner with HR on organizational development, workforce planning, and leadership training.</p><p> • Foster a culture of accountability, teamwork, and continuous improvement.</p><p><strong>Qualifications:</strong></p><p> • Bachelor’s degree in Business, Operations Management, Engineering, or related field; MBA preferred.</p><p> • 10+ years of progressive experience in manufacturing operations, including senior management or COO-level leadership.</p><p> • Proven success managing large-scale production and supply chain operations.</p><p> • Strong knowledge of lean manufacturing, process improvement, and operational excellence.</p><p> • Skilled communicator with the ability to lead cross-functional teams and drive results.</p><p> • Experience with ERP systems and data-driven decision-making.</p><p><strong>Why Join:</strong></p><p> • Established, financially stable company experiencing strong growth.</p><p> • Opportunity to lead transformative operational initiatives and make a direct impact.</p><p> • Collaborative leadership team and strong company culture.</p><p> • Competitive executive compensation and benefits package.</p><p>If you are a results-oriented operations leader with a passion for manufacturing excellence and strategic growth, we encourage you to apply today.</p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013322883. email resume to [email protected]</p>
We are looking for a detail-oriented Compliance Officer to join our team in South Pasadena, California. This role requires a proactive individual who can independently evaluate and address compliance matters while advising management on emerging regulatory issues. The ideal candidate will play a key role in developing policies, procedures, and training programs to ensure the organization adheres to all applicable laws and regulations.<br><br>Responsibilities:<br>• Conduct ongoing reviews and implement relevant laws and regulations that impact organizational compliance requirements.<br>• Evaluate and recommend updates to policies, procedures, and programs to minimize risk and ensure compliance with applicable standards.<br>• Serve as the Bank Secrecy Act (BSA) Officer, overseeing anti-money laundering programs, internal controls, and regulatory examinations.<br>• Prepare annual risk assessments for various compliance areas, including identity theft and red flag regulations.<br>• Administer the California Insurance Endorsee program and assist with credit union bond coverage.<br>• Provide subject matter expertise to staff, disseminating compliance-related information and answering inquiries.<br>• Monitor regulatory impacts on new or revised products and services, ensuring adherence to laws.<br>• Develop and deliver compliance training programs to staff, ensuring training requirements are consistently met.<br>• Collaborate with regulators and auditors to address compliance monitoring and examination needs.<br>• Oversee the annual vendor due diligence program and ensure implementation of record retention policies.
<p>This is a classic, dependable front desk role ideal for someone who enjoys structure, routine, and being the go-to support person for daily office operations. The <strong>Receptionist / Administrative Support Associate</strong> plays a vital role in keeping the office running smoothly while delivering friendly, professional service to everyone who walks through the door.</p><p><br></p><p><strong>Key Duties</strong></p><ul><li>Answer and route incoming calls accurately and courteously</li><li>Welcome visitors and assist with basic inquiries</li><li>Manage incoming and outgoing mail and deliveries</li><li>Perform data entry, filing, and document preparation</li><li>Assist with scheduling and calendar coordination</li><li>Maintain cleanliness and organization of common areas</li><li>Support administrative staff with overflow tasks</li></ul>
<p>We are looking for a skilled Tax Preparer to join our team in Vista, California. This is a long-term contract opportunity, ideal for someone with experience in handling individual tax returns and assisting clients with various tax-related needs. The role involves working directly with clients to ensure accurate tax preparation and compliance.</p><p><br></p><p>Responsibilities:</p><p>• Prepare individual tax returns, including 1040s, W-2s, and investment-related filings.</p><p>• Manage a portfolio of 400 clients, ensuring timely and accurate service.</p><p>• Conduct client appointments daily to gather necessary information and provide tax advice.</p><p>• Utilize TaxAct software to complete tax filings efficiently.</p><p>• Ensure compliance with federal and state tax regulations, including California-specific credits and deductions.</p><p>• Collaborate with a team to meet client demands during tax season.</p><p>• Review and analyze financial documents to accurately calculate taxable income.</p><p>• Provide guidance to clients on potential deductions and credits applicable to their financial situation.</p><p>• Maintain up-to-date knowledge of tax laws and changes that may impact client filings.</p>
We are looking for a highly experienced Chief Financial Officer to join our non-profit organization in Los Angeles, California. This contract position oversees the financial operations, ensuring accuracy, transparency, and compliance with all fiscal regulations. With an annual budget of approximately $600 million, this role requires exceptional leadership to manage multiple departments and maintain the integrity of financial data.<br><br>Responsibilities:<br>• Lead and oversee fiscal operations, including cash flow management, capital planning, and month-end close processes.<br>• Direct financial reporting to ensure timely and accurate delivery of monthly reports.<br>• Manage and supervise three key departments: Finance, Contracts & Procurement, and Compliance.<br>• Ensure compliance with federal grant requirements and non-profit accounting standards.<br>• Develop and implement strategies to maintain the integrity of financial data across the organization.<br>• Collaborate with leadership to align financial planning with organizational goals.<br>• Monitor and analyze the organization's financial performance, recommending adjustments as needed.<br>• Maintain oversight of business systems to optimize efficiency and accuracy in financial operations.<br>• Serve as the organization's Treasurer and Auditor-Controller, upholding fiscal accountability.<br>• Provide strategic input on financial policies to support long-term sustainability.
<p><strong>Job Description:</strong></p><p> We are seeking a friendly and dependable <strong>Temporary Part-Time Bilingual Receptionist</strong> to support the front office at an educational organization. This role is ideal for someone who enjoys working with families, students, and staff and is comfortable communicating in both <strong>Spanish and English</strong>. The receptionist will serve as the first point of contact and help ensure smooth day-to-day office operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors, students, and families in a professional and welcoming manner</li><li>Answer and route phone calls; respond to general inquiries</li><li>Communicate with Spanish-speaking families and provide translation support as needed</li><li>Perform general administrative and clerical tasks</li><li>Maintain a clean, organized, and welcoming front desk area</li><li>Provide day-to-day support to office staff</li></ul><p><strong>Schedule:</strong></p><ul><li>Mondays, Wednesdays, and Fridays</li><li>8:00 AM – 1:00 PM</li></ul><p><strong>Assignment Type:</strong></p><ul><li>Temporary, Part-Time</li></ul>
<p>This is not a traditional receptionist role. Our client is seeking a polished, bilingual <strong>Senior Front Office & Client Experience Coordinator</strong> to serve as the face, voice, and first impression of a busy, high-expectation environment. You’ll act as a gatekeeper, problem-solver, and relationship builder—supporting leadership, staff, and a diverse client base with professionalism and confidence.</p><p><br></p><p><strong>What You’ll Be Responsible For</strong></p><ul><li>Manage a high-volume, multi-line phone system with exceptional call control</li><li>Greet clients, vendors, and visitors with a warm yet professional presence</li><li>Serve as a bilingual liaison for Spanish-speaking clients, ensuring clarity and trust</li><li>Coordinate scheduling, calendars, meeting rooms, and visitor flow</li><li>Handle sensitive information with discretion and confidentiality</li><li>Resolve client concerns in real time and escalate when appropriate</li><li>Support administrative leadership with correspondence, reporting, and special projects</li><li>Maintain front office organization, supplies, and procedural consistency</li></ul>
We are looking for a dependable and detail-oriented Receptionist/Office Administrator to join our team in Torrance, California. In this contract to permanent position, you will play a key role in managing daily office operations while contributing to a collaborative and dynamic work environment. This role is ideal for someone who is adaptable, eager to learn, and capable of handling a variety of administrative tasks efficiently.<br><br>Responsibilities:<br>• Accurately take and process customer orders while maintaining professionalism.<br>• Organize and maintain physical and digital filing systems to ensure easy access to records.<br>• Provide comprehensive administrative and clerical support across various departments.<br>• Assist the accounting team with basic accounts payable tasks and related responsibilities.<br>• Perform data entry, maintain records, and prepare necessary documents.<br>• Handle inbound calls using a multi-line phone system and ensure effective communication.<br>• Support team members with day-to-day operational needs and special projects.<br>• Manage receptionist duties, including greeting visitors and maintaining a welcoming office atmosphere.
<p>Robert Half is partnering with a great company located in Irvine, CA! They are looking for a temp to hire Receptionist! </p><p><br></p><p>Responsibilities:</p><p>• Greets and direct visitors to office areas and conference rooms</p><p>• Politely answer, screens, and directs phone calls</p><p>• Scan and distribute mail correspondence to appropriate parties </p><p>• Schedules meetings and appointments</p><p>• Orders office supplies, and maintains inventory of supply room</p><p>• Maintain an orderly, clean, and stocked kitchen and break room.</p><p>• Orders lunch for events, as needed</p><p>• Makes travel arrangements and create detailed travel itineraries for international and domestic travel </p><p>• Maintains office filing system</p><p>• Acts as the point of contact between executives at the various business interests and internal/external clients</p><p>• Organizes and plans Calendaring of conference rooms</p><p>• Organizes and coordinates regional employee training, employee appreciation events, and regional events such as picnics and holiday parties </p><p>• Maintains RSVPs and booking appointments for company events</p><p>• Occasionally runs errands for supplies or dropping off mail, as needed</p><p>• Completes and submits expense reports for regional staff</p><p>• Prepares and composes correspondence that may be confidential</p><p>• Assists Human Resources, Payroll, and IT, and Estimating departments with administrative duties as needed</p><p><br></p><p>Qualifications: </p><p>• High School Diploma required</p><p>• Reliable transportation and a valid driver's license</p><p>• 3-5 year of experience as an administrative assistant with client facing experience</p><p>• Requires excellent communication and interpersonal skills, including verbal and written communication.</p><p>• Must have excellent computer skills utilizing, Excel, Word, PowerPoint, Outlook.</p><p>• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong administrative and organizational skills, with the ability to maintain a realistic balance among multiple priorities.</p><p>• The Front Desk Administrator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times while handling a wide variety of activities and confidential matters with discretion. It is essential to have a positive, friendly, and professional attitude. </p><p>• Must be able to work with and interact with employees throughout the organization.</p><p>• Ability to solve practical problems by analyzing information.</p>
Responsibilities & Duties:<br>Run our reception desk/front office, including:<br>Greet and create a welcoming front-office experience for staff, visitors, and our community.<br>Greet and direct vendors and freight deliveries.<br>Answer phone calls.<br>Enforce guest sign-in procedures and facilitate the HQ tour.<br>Office/Administrative<br>Assist with various office administration tasks (filing, supply ordering, restocking, inventory, and supplies organization).<br>Ensure the office space is organized and well-stocked.<br>Order food and supplies for meetings and team events.<br>Assist People Operations (HR) with onsite event logistics, recruitment scheduling, and candidate experience.<br>Assist the Operations team with ad-hoc office, administrative, or analytics tasks.<br>Shipping & Receiving<br>Receive mail and deliveries, and track items in our inventory software.<br>Ship packages and drop-off/pick-up at the post office, FedEx, or UPS.<br>Project Management<br>Manage 3rd party contractors, responsible for both budget and timeline<br><br>Required Skills and Qualifications:<br>Associate's or Bachelor’s degree.<br>Excellent verbal and written communication skills across various platforms.<br>Proven ability to pick up new technologies.<br>Proficient with Microsoft Office (emphasis on Word, PowerPoint, and Excel).<br>Ability to work on-site in El Segundo 5 days a week.<br>Desired Skills and Qualifications:<br>Eager to work in a fast-paced startup environment with a proactive and collaborative attitude.<br>A no-task-is-too-small mindset.<br>Resourceful, with keen ability to anticipate needs and take initiative to fill gaps.<br>Prior internship or work experience in office administration, food service, events, or hospitality.<br>Hands-on project examples outside of the classroom, such as extracurricular projects, clubs, or personal projects.
<p>A well-established construction company in Escondido is seeking a proactive <strong>Collections Specialist</strong> to manage receivables for commercial and residential projects. This role plays a critical part in maintaining healthy cash flow while preserving positive relationships with clients, vendors, and project managers. The ideal candidate is confident, organized, and comfortable navigating lien waivers, progress billings, and contract-driven payment terms.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage a portfolio of active and past-due accounts</li><li>Follow up on unpaid invoices through phone calls, emails, and formal notices</li><li>Coordinate with project managers regarding billing status, change orders, and payment delays</li><li>Track lien releases, preliminary notices, and payment applications</li><li>Resolve billing discrepancies and short pays</li><li>Maintain detailed collection notes and documentation</li><li>Prepare aging reports and communicate risks to leadership</li><li>Support month-end close by reconciling AR balances</li><li>Maintain compliance with contractual and legal requirements</li></ul>
