We are looking for a highly organized and proactive Executive Assistant to support senior leadership in San Francisco, California. This Contract position requires exceptional attention to detail and the ability to manage multiple tasks efficiently in a fast-paced environment. The ideal candidate will excel in calendar management, travel coordination, and executive meeting preparation.<br><br>Responsibilities:<br>• Maintain and manage executives’ calendars, ensuring scheduling conflicts are avoided and priorities are met.<br>• Arrange and coordinate domestic and international travel plans, including booking flights, accommodations, and transportation.<br>• Prepare detailed travel itineraries and ensure all arrangements align with the executives’ preferences.<br>• Organize and schedule executive meetings, including handling logistics such as venue bookings and technology setup.<br>• Act as the primary point of contact for executives, handling communication and correspondence with professionalism.<br>• Assist in preparing meeting agendas and compiling relevant documents for presentations.<br>• Monitor and respond to emails on behalf of executives, ensuring urgent matters are addressed promptly.<br>• Handle confidential information with discretion and maintain a high level of professionalism at all times.<br>• Collaborate with other departments to facilitate seamless communication and support for executives.<br>• Ensure all administrative tasks are completed in a timely and accurate manner.
We are looking for a detail-oriented Receptionist to join our team in San Francisco, California. In this contract position, you will serve as the first point of contact in a dynamic, open-concept office environment. Your role will involve managing office spaces, coordinating conference room bookings, and delivering exceptional customer service to both internal and external guests.<br><br>Responsibilities:<br>• Oversee office space reservations using scheduling systems such as Manhattan One, ensuring seamless coordination for approximately 25 office spaces, including executive-level bookings.<br>• Greet clients, partners, and visitors upon arrival, maintaining a welcoming and detail-oriented demeanor.<br>• Set up conference rooms for meetings and events, including organizing catering arrangements and ensuring proper configurations.<br>• Place food orders using company resources, manage receipts, and maintain accurate records.<br>• Monitor and update office calendars and schedules to ensure efficient operations.<br>• Collaborate closely with the Hospitality Associate to maintain smooth workflows and build strong relationships.<br>• Provide consistent coverage at the reception desk during business hours, arranging backup during breaks and lunch.<br>• Anticipate guest needs, resolve issues proactively, and deliver outstanding service to a diverse range of personalities.<br>• Handle sensitive and confidential documents with discretion.<br>• Assist with additional administrative projects as assigned, demonstrating flexibility and adaptability.
<p>Robert Half is working with a reputable Healthcare Company who needs support in their San Bruno Location. Our client is on of the largest Healthcare Providers in the US. They<strong> </strong>partner with employers, unions, and health plans to serve their people. They are committed to empowering members to live happier, healthier lives.</p><p><br></p><p>We are looking for a skilled Administrative Assistant to join our team in San Bruno, California. In this long-term contract position, you will play a key role in providing exceptional front-line support at the Health Center. Your responsibilities will include ensuring smooth clinic operations, delivering outstanding customer service, and assisting with various administrative tasks.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet patients professionally and facilitate efficient check-in and check-out processes.</li><li>Manage and coordinate scheduling across multiple service lines.</li><li>Handle incoming calls with courtesy and provide accurate information or assistance.</li><li>Maintain organized and up-to-date documentation, including scanning, filing, and correspondence.</li><li>Support daily clinic operations by performing administrative tasks and maintaining a clean workspace.</li><li>Uphold confidentiality and compliance standards in accordance with clinical environment requirements.</li><li>Assist with the preparation of reports and other necessary documentation.</li><li>Ensure seamless communication between patients, staff, and other stakeholders.</li><li>Utilize Epic software for scheduling and documentation purposes.</li><li>Contribute to a positive and welcoming environment for all visitors and staff.</li></ul>
<p>We are looking for an experienced Customer Navigator to join our team in Palo Alto, California. In this role, you will act as a vital liaison for patients, ensuring their journey through the healthcare system is smooth and supportive. This is a long-term contract position offering the opportunity to make a meaningful impact on patient care and experience.</p><p><br></p><p><strong>The schedule for this role is Monday through Friday 3:30 pm - 12:00 am.</strong></p><p><br></p><p>Responsibilities:</p><p>• Serve as a non-clinical liaison, assisting patients with navigating healthcare services before, during, and after their medical visits.</p><p>• Coordinate transportation for guests by providing information about campus shuttle services and other available options.</p><p>• Facilitate the scheduling of physician appointments and ensure seamless care during both inpatient and outpatient stays.</p><p>• Address patient and guest concerns, relaying feedback to the appropriate department and maintaining accurate records.</p><p>• Deliver exceptional service aligned with patient-centered care standards to enhance the overall experience.</p><p>• Support compliance with all safety, quality, and ethical requirements, including adherence to National Patient Safety Goals.</p><p>• Communicate effectively with patients, staff, and departments to ensure clear and respectful interactions.</p><p>• Assist in ongoing education and training efforts to promote best practices in service delivery.</p><p>• Maintain confidentiality and uphold patient rights throughout all interactions.</p><p>• Promote teamwork and collaboration across departments to optimize patient outcomes.</p>
<p>We are looking for a dedicated Customer Navigator to join our team in Palo Alto, California. In this role, you will serve as a vital point of contact for patients, assisting them with navigating healthcare services and ensuring a seamless experience. This long-term contract position requires a strong commitment to delivering exceptional service and maintaining high standards of attention to detail.</p><p><br></p><p><strong>This is a part-time position, Saturday and Sunday from 11:30 am to 8 pm</strong></p><p><br></p><p>Responsibilities:</p><p>• Act as a non-clinical liaison to support patients before, during, and after their interactions with medical facilities.</p><p>• Assist patients and guests with transportation information, including details about campus shuttles.</p><p>• Coordinate and schedule physician appointments and care for both inpatient and outpatient services.</p><p>• Facilitate communication between patients, guests, and departments to address concerns and ensure proper follow-up.</p><p>• Provide guidance to patients navigating the healthcare system, ensuring clarity and ease during their experience.</p><p>• Uphold safety and quality standards while maintaining sensitivity to cultural diversity and patient rights.</p><p>• Support compliance with National Patient Safety Goals and participate in ongoing education and training.</p><p>• Execute patient care practices aligned with organizational standards and frameworks.</p><p>• Maintain accurate records and summaries of patient interactions to ensure seamless communication.</p><p>• Promote teamwork and respect within all interactions to enhance the patient and guest experience.</p>
<p>We are seeking an experienced Senior Executive Assistant to provide high-level administrative support to the President within a dynamic and collaborative healthcare environment. This contract-to-permanent position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while maintaining a high standard of conduct. The role involves coordinating complex schedules, preparing business documents, and facilitating communication with internal and external stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage complex calendars, ensuring seamless scheduling for the President and senior executives.</p><p>• Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare, audit, and submit expense reports with accuracy and attention to detail.</p><p>• Draft, revise, and edit business documents, presentations, and correspondence on behalf of executive leadership.</p><p>• Serve as a detail-oriented liaison between the President and internal teams, external partners, and stakeholders.</p><p>• Collaborate with other executive support staff to streamline administrative tasks and ensure efficiency.</p><p>• Facilitate executive meetings by preparing agendas, coordinating logistics, and documenting key outcomes.</p><p>• Maintain and update files and records using tools such as SharePoint and Dynamics 365.</p><p>• Manage sensitive information with confidentiality and discretion.</p><p>• Assist with special projects and initiatives as directed by executive leadership.</p>
<p>We are looking for a dedicated Customer Navigator to join our team in Palo Alto, California. This long-term contract position involves assisting patients and guests with navigating healthcare services while delivering exceptional customer service. The role requires a focus on patient-centered care and adherence to high standards of communication and ethical practices.</p><p><br></p><p><strong>The shift for this position is Monday through Friday, 3:30 pm to 12:00 am.</strong></p><p><br></p><p>Responsibilities:</p><p>• Serve as a non-clinical liaison to ensure patients and guests receive support throughout their healthcare journey.</p><p>• Provide information regarding transportation options, including campus shuttles, to facilitate access to hospital and clinic services.</p><p>• Coordinate the scheduling of physician appointments for both inpatient and outpatient visits.</p><p>• Address and communicate patient and guest concerns to relevant departments, ensuring resolution and proper documentation.</p><p>• Offer guidance and practical solutions to navigate healthcare systems effectively.</p><p>• Maintain compliance with safety and quality standards, including adherence to National Patient Safety Goals.</p><p>• Demonstrate sensitivity to cultural diversity and uphold patient rights and ethical treatment.</p><p>• Participate in ongoing training and development programs to enhance service delivery.</p><p>• Promote teamwork and collaboration across departments.</p><p>• Uphold confidentiality and security standards in all interactions and processes.</p>
<p>We are looking for a dedicated Customer Navigator to join our team in Palo Alto, California. In this long-term contract role, you will serve as a vital liaison, ensuring patients and their families receive exceptional service throughout their healthcare journey. This position emphasizes patient-centered interactions, compliance with safety and quality standards, and effective communication to enhance the overall patient experience.</p><p><br></p><p><strong>This is a part-time position, Saturday and Sunday, 11:30 am to 8:00 pm</strong></p><p><br></p><p>Responsibilities:</p><p>• Act as a non-clinical liaison, assisting patients before, during, and after their interactions with healthcare facilities.</p><p>• Facilitate scheduling of physician appointments and coordinate care for both inpatient and outpatient stays.</p><p>• Provide guidance on transportation options, including campus shuttles, to support guests visiting the hospital and clinics.</p><p>• Address patient and guest concerns by communicating with appropriate departments and maintaining necessary records.</p><p>• Execute service practices aligned with organizational standards to uphold an exceptional patient experience.</p><p>• Support compliance with safety, ethical, and quality requirements, including adherence to National Patient Safety Goals.</p><p>• Participate in ongoing education and training programs to maintain proficiency in healthcare navigation.</p><p>• Collaborate with teams to ensure respectful and effective interactions with patients and coworkers.</p><p>• Utilize organizational templates and tools to streamline patient communication and service delivery.</p><p>• Assist patients in navigating healthcare systems and resources to meet their specific needs.</p>
<p>We are seeking a dedicated <strong>Patient Access Coordinator</strong> to join our team for a 3–6 month hybrid contract role with the possibility of extension. The <strong>Patient Access Coordinator</strong> will play a vital role in ensuring timely and accurate coordination of patient care services, acting as a liaison between patients, providers, and outside facilities. The <strong>Patient Access Coordinator</strong> will support clinical teams and streamline care workflows by scheduling appointments, managing patient information, and providing high-level customer service in a non-clinical but critical support role.</p><p><br></p><p>Responsibilities:</p><ul><li>Schedule, edit, and maintain new and returning patient-physician appointments using internal scheduling systems</li><li>Coordinate care by obtaining diagnostic imaging, pathology reports, and other critical information from patients and outside facilities</li><li>Collaborate with care teams and patients to ensure all necessary pre-simulation documentation is collected</li><li>Respond promptly to patient concerns and accurately refer information to licensed clinical personnel</li><li>Serve as a non-clinical liaison, concierge, and patient advocate to support referred patients before simulation and CyberKnife treatment</li><li>Provide timely and accurate responses to patient and provider inquiries regarding services</li><li>Support discharge coordination by scheduling follow-up appointments and coordinating with case managers and other staff</li><li>Verify patient insurance authorizations and ensure medical records are prepared for upcoming clinic visits</li><li>Support STAT requests and communicate with providers when immediate action is needed</li><li>Assist clinical teams with Help Desk/IT ticket resolution as needed</li></ul>
<p>We are looking for a highly organized and meticulous Office Assistant to join our team in Sacramento, California. This is a long-term contract position offering a hybrid work schedule, with in-office days on Tuesdays, Thursdays, and for monthly meetings. The ideal candidate will excel in managing administrative tasks, supporting team operations, and ensuring efficient communication across various channels.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule workgroup calls, virtual meetings, and in-person gatherings, ensuring smooth use of technology and timely preparation of meeting materials.</p><p>• Prepare, process, and manage routine correspondence, agendas, reports, invoices, forms, and other administrative documents, maintaining accuracy and attention to detail.</p><p>• Post and update various documents on the organization's website, ensuring accessibility and compliance with internal standards.</p><p>• Provide backup support to the Senior Executive Assistant, administrative team, and Director of Operations/Human Resources as needed.</p><p>• Utilize modern office software and tools, such as Microsoft Office Suite, Adobe Acrobat, WordPress, and Zoom, to execute tasks efficiently.</p><p>• Track assignments, monitor progress, and consult with team members on next steps to maintain project momentum.</p><p>• Conduct member surveys and compile results to aid in decision-making processes.</p><p>• Maintain organized filing systems and records to ensure easy retrieval and proper documentation.</p><p>• Deliver exceptional customer service to both internal and external stakeholders through clear and precise communication.</p><p>• Assist with clerical tasks such as scanning documents, answering inbound calls, and receptionist duties to support daily operations.</p>
<p><strong>Staff Accountant – </strong>Contract-to-Hire </p><p> </p><p><strong>Pay:</strong> Up to <strong>$31/hour</strong> (Contract) | <strong>$66,500</strong> (Perm)</p><p><strong>Schedule:</strong> Hybrid – <strong>3 days in office / 2 days remote</strong></p><p><strong>Start Time:</strong> Flexible, between <strong>7:00 AM – 8:30 AM</strong> (consistent schedule required)</p><p> </p><p><strong>About the Role</strong></p><p>We are seeking a <strong>Staff Accountant</strong> to support a high-volume, fast-paced accounting team. This role is temp-to-hire and offers the opportunity to work across a variety of accounting functions including reconciliations, fixed assets, and month-end close.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Perform income and expense reconciliations</li><li>Handle intercompany transactions, fixed assets, and bank reconciliations</li><li>Support monthly consolidation reporting</li><li>Assist with quarterly and year-end close, as well as annual audits</li><li>Work with large datasets and exported data</li><li>Participate in cross-training within the accounting department</li><li>Support system upgrades or conversions as needed</li><li>Communicate status updates, deadlines, and questions clearly and promptly</li></ul><p><br></p>
We are looking for a dedicated Patient Administrative Specialist to join our team in Palo Alto, California. This is a contract position focused on supporting front office functions, patient coordination, and surgery scheduling within an outpatient clinical environment. The ideal candidate will play a vital role in ensuring smooth administrative operations and providing an exceptional patient experience.<br><br>Responsibilities:<br>• Welcome patients upon arrival, assist with initial inquiries, and manage check-in and check-out processes at the front desk.<br>• Coordinate surgery scheduling and communicate with providers to address urgent patient needs.<br>• Offer administrative support to doctors and patients using reference materials and tools.<br>• Maintain and update information databases, directories, and internal forms.<br>• Handle patient messages and inquiries, escalating non-clinical concerns as needed.<br>• Process and distribute faxes, mail, and clinic-specific documentation efficiently.<br>• Ensure compliance with organizational and departmental service standards.<br>• Support appointment scheduling and payment processing in alignment with clinic protocols.<br>• Utilize electronic medical records (EMR) systems to manage patient information securely and accurately.<br>• Collaborate with team members to ensure seamless daily operations within the clinic.
<p><strong>About the Role</strong></p><p>We are seeking a highly organized, proactive <strong>Executive Assistant</strong> to support C-suite executives and senior leadership in a fast-paced environment. You will serve as the right hand to busy executives, managing complex schedules, coordinating domestic and international travel, processing expense reports, and ensuring seamless day-to-day operations.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Advanced Calendaring & Scheduling:</strong> Proactively manage multiple executive calendars with precision, resolving conflicts, prioritizing commitments, and anticipating needs across time zones.</li><li><strong>Travel Planning & Logistics:</strong> Arrange end-to-end domestic and international travel, including flights, ground transportation, accommodations, visas, and detailed itineraries.</li><li><strong>Expense Reporting:</strong> Prepare, submit, and track expense reports using Concur, Expensify, or similar platforms; ensure compliance with company policies.</li><li><strong>Meeting Coordination:</strong> Schedule and coordinate internal/external meetings, prepare agendas, take minutes, and manage follow-up action items.</li><li><strong>Communication Management:</strong> Draft, edit, and send professional correspondence; screen and prioritize emails and calls.</li><li><strong>Project Support:</strong> Assist with special projects, presentations, event planning, and ad-hoc administrative tasks as needed.</li><li><strong>Confidentiality & Discretion:</strong> Handle sensitive information with the highest level of integrity.</li></ul><p> </p>
<p><strong>Front Office Coordinator</strong></p><p>We are looking for a motivated and personable Front Office Coordinator to manage daily front desk operations and deliver outstanding service to both internal and external clients. This role involves serving as the first point of contact for visitors and clients, managing phone systems, scheduling appointments, and supporting administrative needs. The successful candidate will maintain a welcoming and organized reception area while ensuring a positive experience for everyone who interacts with our organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls promptly, addressing inquiries or routing calls to the appropriate team members.</li><li>Schedule appointments and manage meeting room calendars.</li><li>Handle incoming and outgoing mail, deliveries, and shipments.</li><li>Maintain the cleanliness and organization of the reception and common areas.</li><li>Provide administrative support, such as data entry, maintaining records, and managing office supplies.</li><li>Collaborate with internal teams to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p><strong>Front Office Coordinator</strong></p><p>We are looking for a motivated and personable Front Office Coordinator to manage daily front desk operations and deliver outstanding service to both internal and external clients. This role involves serving as the first point of contact for visitors and clients, managing phone systems, scheduling appointments, and supporting administrative needs. The successful candidate will maintain a welcoming and organized reception area while ensuring a positive experience for everyone who interacts with our organization.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls promptly, addressing inquiries or routing calls to the appropriate team members.</li><li>Schedule appointments and manage meeting room calendars.</li><li>Handle incoming and outgoing mail, deliveries, and shipments.</li><li>Maintain the cleanliness and organization of the reception and common areas.</li><li>Provide administrative support, such as data entry, maintaining records, and managing office supplies.</li><li>Collaborate with internal teams to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p>Our client, a well-respected firm in downtown Sacramento is looking for an Estate Planning Secretary. This is a vital role in managing administrative and clerical duties related to estate planning. The workplace is a dynamic and fast-paced environment where you will be handling client relations, managing schedules, and drafting important documents.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage and process incoming and outgoing mail efficiently</p><p>• Handle phone calls for attorneys, ensuring effective communication</p><p>• Draft routine documents and correspondence for attorney approval</p><p>• Organize and schedule appointments and events to ensure smooth operations</p><p>• Welcome and assist clients, providing a detail-oriented and friendly service</p><p>• Maintain electronic calendars for attorneys, ensuring schedules are up-to-date</p><p>• Oversee new client onboarding, ensuring all procedures are correctly followed</p><p>• Draft and prepare firm engagement letters, ensuring all necessary details are included</p><p>• Create and maintain files, keeping accurate records, and generate reports as requested</p><p>• Provide coverage for additional attorneys as required, demonstrating flexibility and teamwork</p>
<p><strong>Natalie Lue with Robert Half is recruiting for an Accountant. This is a full-time permanent role based in San Francisco with a hybrid/onsite schedule. </strong></p><p><strong>This is a full-time permanent role based in San Francisco with a hybrid/onsite schedule.</strong></p><p><br></p><p><strong><em>Accountant Needed - Mission-Driven Nonprofit</em></strong></p><p><br></p><p>Are you passionate about making a difference while bringing your accounting expertise to a meaningful cause? A mission-driven nonprofit organization is hiring an Accountant for a hybrid role to join their team and support their impactful mission.</p><p>Responsibilities:</p><ul><li>Record journal entries and maintain the general ledger.</li><li>Handle month-end and year-end close processes.</li><li>Oversee accounts payable and accounts receivable.</li><li>Conduct monthly, quarterly, and yearly closings, including reconciliations.</li><li>Utilize accounting software Sage Intacct for financial processes.</li></ul><p><strong>*Contact <u>Natalie Lue via LinkedIn or email</u> for additional info and immediate consideration. </strong></p><p><br></p>
We are looking for an experienced Litigation Legal Secretary to join our team in San Francisco, California. This role is essential in providing comprehensive administrative and legal support to attorneys, ensuring smooth case management and efficient operations. The ideal candidate will have a strong understanding of legal processes and a proactive approach to managing deadlines and priorities.<br><br>Responsibilities:<br>• Coordinate attorney schedules by organizing meetings, depositions, court appearances, and travel plans while tracking filing deadlines and court requirements.<br>• Prepare and format legal documents, including pleadings and correspondence, ensuring accuracy and compliance with state and federal standards.<br>• Manage document submissions for court filings, discovery processes, arbitration, mediation, and hearings.<br>• Handle incoming and outgoing mail efficiently, ensuring timely delivery and proper routing as needed.<br>• Draft correspondence, analyze information, and arrange logistics for court reporters, expert witnesses, and other legal resources.<br>• Create and maintain reminder systems for deadlines and calendar events to support case preparation.<br>• Organize and maintain both client-specific and general files, periodically reviewing them for archiving or closure.<br>• Oversee conflict checks and new matter request forms, ensuring proper documentation and adherence to protocols.<br>• Communicate effectively with clients, maintaining confidentiality and professionalism to uphold attorney-client relationships.<br>• Assist with time entry, billing reviews, and document assembly, as well as any additional administrative tasks as required.
<p>Are you a detail-oriented professional with excellent communication and multitasking skills? We are seeking a <strong>Patient Administrative Specialist</strong> to join a dynamic outpatient clinical setting. As a <strong>Patient Administrative Specialist</strong>, you will be at the forefront of patient interaction, ensuring a smooth and professional experience. The <strong>Patient Administrative Specialist</strong> plays a vital role in the daily administrative operations of the clinic, handling patient coordination, front desk responsibilities, and surgery scheduling.</p><p>Schedule: Monday–Friday, 8:30 AM – 5:00 PM | 6-Month Onsite Contract</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform front desk check-in and check-out functions for patients.</li><li>Greet and welcome patients while addressing initial inquiries regarding appointments, payments, and schedules.</li><li>Answer and route calls on a multi-line phone system; take messages for clinic staff and physicians.</li><li>Ensure all insurance verifications and authorizations are completed prior to appointments.</li><li>Coordinate with providers regarding schedule preferences and urgent patient needs.</li><li>Support physician-patient communications using internal documents and tools.</li><li>Maintain databases, process internal forms, and handle various clerical tasks.</li><li>Use electronic medical record systems and phone systems to perform job duties efficiently.</li><li>Deliver excellent service that meets or exceeds organizational standards.</li><li>Manage non-clinical customer relationship messages (CRMs) and escalate as needed.</li><li>Handle incoming/outgoing faxes, clinic mail, and organize clinic-specific documents.</li></ul>
<p>We are looking for an experienced Customer Service Manager to join our team in Oakland, CA. This is a fully onsite role, offering a contract-to-permanent opportunity for the right candidate. The position requires strong leadership skills and a commitment to delivering exceptional service in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily operations of the customer service department to ensure smooth workflows and exceptional service delivery.</p><p>• Manage and support customer accounts, resolving any issues or concerns with professionalism and efficiency.</p><p>• Utilize computer-aided dispatch systems to coordinate and monitor service activities effectively.</p><p>• Develop and maintain scheduling strategies to optimize team performance and meet customer needs.</p><p>• Lead and mentor the customer service team, fostering a collaborative and productive work environment.</p><p>• Monitor call center operations, ensuring adherence to service standards and prompt resolution of inquiries.</p><p>• Implement strategies to improve customer satisfaction and drive operational excellence.</p><p>• Collaborate with other departments to streamline processes and enhance overall service quality.</p><p>• Maintain accurate records and reporting to track team performance and customer interactions.</p><p>• Stay updated on industry trends and technologies to continuously improve service strategies.</p>
<p><strong>Position Overview:</strong></p><p>We are seeking a dedicated and organized Community Manager to join our team and oversee operations. The ideal candidate will focus on recertifications and move-ins while delivering exceptional service to residents and maintaining compliance with community standards. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Conduct and manage residential recertifications in accordance with established policies and procedures.</li><li>Facilitate tenant move-ins, ensuring all required documentation and processes are completed accurately and efficiently.</li><li>Maintain thorough and organized records of resident documentation.</li><li>Provide a welcoming and professional experience for all residents and guests at the property.</li><li>Collaborate closely with the Reporting Manager, to address community needs and implement solutions.</li><li>Perform other duties as needed to support the successful operation of the community.</li></ul><p><br></p>
<p>We are looking for an Office Manager / Executive Assistant to support a small investment firm in Walnut Creek, CA. This position plays a critical role in ensuring the seamless day-to-day operations of the office while providing executive-level support to our leadership team.</p><p> </p><p>Office Manager / Executive Support Duties:</p><p> </p><p>Administrative Operations: Oversee day-to-day office activities, ensuring that all systems and processes run effectively.</p><p>Supply Management: Order office supplies, business cards, and other essential materials as needed.</p><p>Catering Coordination: Manage daily catered meals for the office, ensuring quality and timely delivery.</p><p>Event Coordination: Lead the planning and execution of major company events, such as the annual holiday party and investor conference.</p><p>Executive Support</p><p>Scheduling: Manage and coordinate complex calendars for executives, including arranging meetings and appointments.</p><p>Expense Reporting: Prepare and process expense reports for executives promptly and accurately.</p><p>Anticipatory Assistance: Proactively anticipate the needs of executives and the broader team, providing solutions before issues arise.</p><p>Required Skills and Qualifications:</p><p>Experience: Minimum of 5 years of experience in an administrative, office management, or executive support role.</p><p>Independent and Proactive: Ability to work independently, take initiative, and identify opportunities to streamline processes or improve workflows.</p><p>Attention to Detail: Highly organized, detail-oriented, and dedicated to completing tasks efficiently and accurately.</p><p>Time Management: Proven ability to handle multiple priorities and work well under pressure to meet deadlines.</p><p>Communication Skills: Exceptional verbal and written communication skills.</p><p>Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Canva, Mailchimp) and familiarity with scheduling and expense management tools</p><p>Event Coordination Experience: Experience planning and executing corporate events, such as conferences or parties, is strongly preferred.</p><p> </p><p>Must be able to travel a few times a year for conferences.</p><p> </p><p>If you are interested in this Office Manager / Executive Assistant role, please submit your resume for immediate consideration.</p>
We are seeking a Paralegal to join our team in Walnut Creek, California. This role is crucial to our operations, requiring the successful candidate to have a solid understanding of legal procedures, excellent case management skills, and the ability to handle complaints effectively. <br><br>Responsibilities:<br><br>• Handle all aspects of litigation, including filing lawsuits, preparing legal documents, and managing court proceedings.<br>• Utilize case management software to effectively handle all cases.<br>• Use LexisNexis for legal research and to stay current on relevant laws and regulations.<br>• Create and manage Excel spreadsheets to track case progression and client information.<br>• Oversee billing functions to ensure all legal services are accurately billed and collected.<br>• Draft and prepare legal briefings for review by attorneys.<br>• Manage calendars and schedule meetings, court dates, and other important events.<br>• Administer claims and handle all aspects of complaint resolution.<br>• Utilize Adobe Acrobat for document management purposes.<br>• Ensure all actions taken in carrying out responsibilities support the goal of providing excellent client service.
<p>Duties may include, but are not limited to, the following:</p><ul><li>Perform complex, technical, and specialized office support tasks requiring independent judgment, technical proficiency, and detailed knowledge of departmental procedures.</li><li>Research, compile, and organize information from various sources to complete forms, prepare reports, and perform arithmetic or statistical calculations.</li><li>Provide information and assistance to the public, applying sound judgment and interpreting departmental policies, rules, and procedures.</li><li>Organize, maintain, and purge departmental files and records in accordance with retention policies.</li><li>Prepare correspondence, reports, forms, and other specialized documents from drafts, notes, or brief instructions using computer software applications.</li><li>Proofread and review documents for accuracy, completeness, and compliance with departmental standards and regulations.</li><li>Enter, retrieve, and verify data; generate reports using online systems or personal computers; review and correct data as necessary.</li><li>Operate standard office equipment and ensure proper maintenance.</li><li>Coordinate and perform a variety of administrative support activities, including preparing purchase requisitions, scheduling repairs, transmitting information, and maintaining up-to-date reference materials.</li><li>Arrange meetings and events, including scheduling participants, reserving rooms, and coordinating travel, lodging, or meal accommodations.</li><li>Serve as a receptionist—greeting visitors, answering and screening telephone calls, and directing inquiries to the appropriate staff or personally resolving them.</li><li>Train and guide other staff in work procedures or provide project-based or relief supervision as assigned.</li></ul><p><br></p>
We are looking for a dedicated Patient Administrative Specialist to join our team in Palo Alto, California. In this role, you will oversee vital front office functions, including patient registration, surgery scheduling, and administrative coordination within an outpatient clinical environment. This is a Contract position requiring strong organizational and communication skills to ensure smooth clinic operations and exceptional patient care.<br><br>Responsibilities:<br>• Welcome patients warmly at the front desk and assist with inquiries related to appointments, payments, and schedules.<br>• Coordinate surgery scheduling and communicate effectively with providers to ensure alignment with patient needs.<br>• Utilize reference tools to provide accurate doctor-patient support and respond promptly to non-clinical concerns.<br>• Maintain clinic databases and directories, ensuring accurate and organized information management.<br>• Process internal forms and manage daily administrative tasks such as distributing faxes, filing documentation, and handling mail.<br>• Respond to non-clinical patient messages and CRM inquiries, escalating issues as necessary.<br>• Ensure compliance with organizational service standards and contribute to a positive clinic environment.<br>• Adapt communication styles to suit various patient and team situations while addressing urgent needs calmly.<br>• Facilitate patient check-in and check-out processes efficiently, ensuring a seamless experience.<br>• Collaborate with team members to manage multiple priorities and maintain clinic workflow.
