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3 results for Event Assistant in Concord, CA

Events & Meeting Supervisor

San Francisco, California
onsite
Temporary / Contract
45.6 - 52.8 USD / Hourly
We are looking for an experienced Events & Meeting Supervisor to oversee meeting and event delivery across multiple workplace locations in San Francisco, California. This Contract position is ideal for a hands-on leader who can guide a team, coordinate vendors and stakeholders, and ensure each event is executed with precision and professionalism. The role combines operational planning, onsite supervision, and continuous process improvement to support a wide range of internal and external programs. Responsibilities: • Oversee the planning and onsite delivery of meetings, workshops, executive gatherings, recurring programs, and workplace events for both internal and external audiences. • Coordinate full event logistics, including calendars, room configurations, catering, audiovisual support, security, signage, staffing coverage, guest experience, and day-of readiness. • Create and manage event documentation such as project schedules, production timelines, floor layouts, staffing plans, show flow materials, and post-event summaries. • Lead planning meetings with partners and stakeholders to confirm priorities, clarify ownership, and align teams on deadlines and expectations. • Supervise a team of event professionals by setting daily direction, assigning work, coaching performance, and helping remove operational obstacles. • Partner with vendors and internal groups to manage service delivery, budgets, contracts, and event-related resources while maintaining strong working relationships. • Monitor event spaces, storage areas, furnishings, and supplies to keep environments organized, functional, and prepared for recurring use. • Support activity across five nearby buildings, including regular movement between locations to ensure consistent execution and service standards. • Identify process gaps and introduce improved workflows, templates, staffing approaches, and service practices that strengthen the meetings and events function. • Step in during live events as needed to resolve issues quickly, maintain safety and accessibility expectations, and uphold brand and service quality standards.
2026-09-01T00:00:00Z

Deal Coordinator

Menlo Park, California
onsite
Temporary / Contract
37 - 40 USD / Hourly
We are seeking a highly organized and detail-oriented Transaction/Deal Coordinator to support a high-performing Commercial Real Estate brokerage team. This role serves as a key liaison between Brokerage, Operations, and Finance, ensuring transactions are accurately documented, billed, tracked, recognized as revenue, and collected. The ideal candidate thrives in a fast-paced environment, enjoys working with contracts and financial data, and can effectively manage multiple deadlines while providing exceptional internal and external customer service. Key Responsibilities<ul><li>Review leases, contracts, and transaction documents for accuracy and completeness.</li><li>Process commercial real estate transactions and support revenue recognition activities.</li><li>Generate invoices and ensure timely billing and payment tracking.</li><li>Manage accounts receivable, collections, and deal-related financial reporting.</li><li>Maintain lease databases, transaction records, and brokerage pipeline reports.</li><li>Prepare reporting for brokerage teams, leadership, and finance partners.</li><li>Validate contracts and oversee project tracking for marketing reimbursements.</li><li>Partner with brokerage, operations, finance, marketing, research, and leadership teams.</li><li>Ensure all transaction and historical data is maintained with a high level of accuracy.</li></ul>
2026-09-25T00:00:00Z

Property Coordinator

Daly City, California
onsite
Temporary / Contract
55000 - 65000 USD / Yearly
DIRECT HIRE OPPORTUNITY!!! Robert Half is seeking an experienced Property Coordinator to provide administrative and operational support to a Property Manager overseeing a portfolio of commercial properties. This role is ideal for a highly organized professional with retail commercial real estate experience who enjoys working with tenants, vendors, and internal teams in a fast-paced environment. The Property Coordinator will play a key role in keeping property operations running smoothly, with responsibilities spanning vendor coordination, invoicing, tenant communication, maintenance, inspections, and administrative support. Key Responsibilities<ul><li>Support the Property Manager with the day-to-day administration and management of a commercial property portfolio.</li><li>Coordinate vendor bids and assist with contracts related to repairs, maintenance, and capital improvement projects.</li><li>Review, code, and process vendor invoices, job-cost documentation, and expense reclassifications.</li><li>Coordinate vendor work orders and follow up to ensure projects and maintenance requests are completed on time.</li><li>Coordinate annual property inspections, including fire systems, alarm systems, backflows, and other required inspections.</li><li>Open and close utility accounts as needed.</li><li>Coordinate vacancy cleanouts and maintain vacancy profiles.</li><li>Assist with maintaining Emergency Response Plans, including current contact information for first responders, tenants, utilities, and other key contacts.</li><li>Assist the Property Manager with annual budget preparation and related administrative tasks.</li><li>Coordinate travel arrangements and process expense reports.</li><li>Monitor and respond to daily cases submitted through the customer service platform.</li><li>Maintain strong, professional relationships with tenants through timely and effective verbal and written communication.</li><li>Leverage technology and emerging tools, including AI, to identify opportunities to improve efficiency, communication, and property operations.</li></ul>
2026-09-23T00:00:00Z