4 results for Event Assistant in Concord, CA

Event Outreach Assistant

Oakland, CA
onsite
Temporary
25 - 29 USD / Hourly
We are looking for a dedicated and detail-oriented Event Outreach Assistant to join our team in Oakland, California. This is a long-term contract opportunity within the non-profit sector, offering an excellent chance to contribute to impactful projects while expanding your attention to detail and organizational abilities. The ideal candidate will play a key role in supporting event outreach, administrative tasks, and project coordination. Responsibilities:• Conduct outreach to firms and organizations through cold calling to promote event attendance.• Maintain and update organizational contact lists to ensure accurate and efficient communication.• Assist in the preparation of documents and presentations, including PowerPoint materials.• Provide administrative support such as scanning, organizing files, and managing timelines.• Coordinate event-related tasks, ensuring smooth execution and adherence to schedules.• Support project management efforts by tracking progress and ensuring deadlines are met.• Collaborate with team members to ensure successful delivery of assigned tasks.• Manage master schedules and timelines for various projects and events.• Perform other duties as assigned to support organizational goals and objectives.
2026-04-02T00:00:00Z

Events Coordinator

Sunnyvale, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for a dynamic Events Coordinator to manage and execute a variety of corporate events in a fast-paced environment. This long-term contract position requires strong organizational skills, creativity, and the ability to juggle multiple events simultaneously while maintaining high standards of quality. Based in Sunnyvale, CA, this role offers an exciting opportunity to collaborate with stakeholders and deliver impactful event experiences. Responsibilities:• Coordinate and oversee the planning, scheduling, and execution of corporate events, ensuring all logistics are managed seamlessly.• Manage event spaces, including reservation systems and calendar updates, to optimize utilization.• Create detailed event plans and presentations using Microsoft PowerPoint to communicate ideas effectively.• Collaborate with internal teams and external partners to tailor events to specific needs and ensure successful outcomes.• Provide white-glove service for high-profile events, adapting plans as necessary to meet evolving requirements.• Monitor and manage budgets for each event, ensuring cost efficiency without compromising quality.• Handle multiple events concurrently, maintaining attention to detail and prioritizing tasks effectively.• Assist with outdoor and large-scale event setups, including specialized venues and unique structures.• Participate in meetings to present ideas and offer innovative solutions for event challenges.• Maintain communication with stakeholders to ensure alignment and satisfaction throughout the event process.
2026-04-08T00:00:00Z

Project Assistant

Alameda, CA
onsite
Contract / Temporary to Hire
24 - 26 USD / Hourly
This role supports the purchasing and administrative team, focusing on vendor interaction, invoice/purchase order management, and general office duties within a manufacturing/industrial setting. This is not a buying role, but it requires strong administrative skill and professionalism. Key Responsibilities:<ul><li>Support Purchasing and Admin teams with data entry, process tracking, and document management.</li><li>Communicate professionally with vendors by email and phone, articulating needs and following up as required.</li><li>Review, process, and track purchase orders, invoices, and related documentation.</li><li>Accurately enter and maintain records in internal systems.</li><li>Coordinate with internal teams to ensure timely delivery of materials/services.</li><li>Assist with ad-hoc administrative projects as needed.</li></ul>
2026-03-18T00:00:00Z

Project Assistant

Oakland, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
Location: Hybrid (Oakland-based; onsite 1x/week)Schedule: Monday–Friday; may attend up to four in-person meetings per month with occasional evenings or weekends as needed Position SummaryThe Administrative & HR Coordinator plays a key role in supporting day-to-day people operations and organizational workflows across the Strategic Management Services (SMS) team and affiliated entities. This non-exempt, dual-function role blends administrative coordination with HR program support, ensuring smooth execution of internal processes, scheduling, documentation, and employee lifecycle activities.Working closely with the CHRO and cross-functional team members, this position provides essential operational structure that supports the organization’s mission to center Black arts, culture, and economic empowerment in East Oakland. Team & Organizational ContextThis role supports SMS and collaborates across the organization’s network of entities, providing consistent administrative and coordination support related to staffing, operations, meetings, and internal processes. Key ResponsibilitiesAdministrative & Operations Coordination<ul><li>Coordinate daily administrative workflows and operational processes for the SMS team</li><li>Schedule, organize, and document team and cross-functional meetings, including agendas, notes, and follow-ups</li><li>Support team-wide initiatives, events, and projects through logistics coordination, vendor communication, and materials tracking</li><li>Maintain organized digital and physical records, including policies, procedures, and operational documentation</li><li>Assist with invoice tracking, expense reporting, and basic budget monitoring</li><li>Support reporting, workplans, internal trackers, and monthly documentation deliverables</li><li>Liaise with internal team members to support role clarity, scheduling, and task coordination</li></ul> HR & People Operations Support<ul><li>Support recruitment logistics, including job posting coordination, interview scheduling, and candidate communication</li><li>Coordinate onboarding and offboarding activities, ensuring paperwork, system access, and scheduling are completed accurately</li><li>Enter, update, and maintain employee records in the HRIS with a focus on accuracy and consistency</li><li>Track timecards, leave requests, and payroll-related inputs for submission and review</li><li>Assist with benefits administration tasks by coordinating enrollment materials and employee inquiries</li><li>Support the administration and tracking of the semi-annual performance review process</li></ul>
2026-04-13T00:00:00Z