44 Results for Office Assistant Jobs in Carlsbad, CA

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Office Assistant

Fallbrook, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Looking for an entry point into a professional office with room to grow?A local education-focused organization is seeking a dependable Office Assistant to provide day-to-day administrative support to its office team. This position is a great fit for someone who enjoys staying organized, helping people, and keeping routine office tasks moving without missing the details. You'll support staff, respond to general inquiries, maintain records, and help coordinate documents and schedules. The role offers a mix of front-office interaction and behind-the-scenes administrative work, making it ideal for someone who wants to develop a strong foundation in office administration. The team is looking for someone who is approachable, reliable, comfortable using a computer, and willing to learn new systems and processes.What you'll be doing:<ul><li>Answer incoming calls, respond to general inquiries, and direct requests to the appropriate department.</li><li>Greet visitors and provide basic office or appointment information.</li><li>Enter information into spreadsheets and internal databases.</li><li>Scan, copy, file, and organize physical and electronic documents.</li><li>Assist with scheduling meetings, appointments, and internal activities.</li><li>Prepare correspondence, forms, mailings, and document packets.</li><li>Maintain office supply inventory and submit replenishment requests.</li><li>Sort incoming mail and coordinate outgoing shipments.</li><li>Update records and verify that documents are complete and accurate.</li><li>Assist staff with basic reporting, data collection, and administrative projects.</li><li>Maintain organized shared folders and filing systems.</li><li>Provide general support to the office team during busy periods.</li></ul>
2026-10-12T00:00:00Z

Office Manager

Carlsbad, CA
onsite
Temporary / Contract
30 - 36 USD / Hourly
The office runs better when you're the one running it.A growing construction and engineering services organization is seeking a hands-on Office Manager to oversee daily office operations and provide administrative support across accounting, project coordination, and leadership. This is not simply a receptionist role with a different title. The company needs someone who can take ownership of the office, anticipate what the team needs, keep vendors and documentation organized, and make sure day-to-day operations stay on track. You'll be the central point of contact connecting management, project teams, vendors, and office staff. The ideal candidate is resourceful, organized, and comfortable switching between administrative priorities, basic financial tasks, and operational problem-solving. Someone who enjoys improving processes rather than just maintaining them will thrive here.What you'll oversee:<ul><li>Manage daily office operations, including supplies, equipment, facilities requests, and vendor relationships.</li><li>Coordinate calendars, meetings, office communications, and internal events.</li><li>Prepare and organize project documents, contracts, proposals, and correspondence.</li><li>Assist with invoice processing, expense tracking, purchase orders, and payment follow-up.</li><li>Maintain spreadsheets for project expenses, vendor information, and office budgets.</li><li>Coordinate with accounting on AP documentation and outstanding invoice questions.</li><li>Support employee onboarding, office access, equipment requests, and administrative records.</li><li>Track office spending and identify opportunities to improve purchasing processes.</li><li>Help maintain organized electronic files and document retention procedures.</li><li>Assist project managers with meeting notes, scheduling, and document distribution.</li><li>Troubleshoot day-to-day office issues and coordinate resolutions with vendors.</li><li>Develop procedures to improve workflow, organization, and accountability.</li></ul>
2026-10-12T00:00:00Z

Office Manager

Rancho Santa Fe, CA
onsite
Temporary / Contract
32 - 40 USD / Hourly
A polished office, exceptional client service, and a role where your work truly matters.A boutique professional services organization in the Rancho Santa Fe area is looking for a polished, detail-oriented Office Manager to oversee administrative operations and help deliver an exceptional experience for clients and business partners. This opportunity is well suited for someone who enjoys a professional environment, takes pride in anticipating needs, and can balance client-facing responsibilities with behind-the-scenes organization. You'll be trusted to manage the flow of the office, support leadership, coordinate vendors, and maintain accurate administrative and financial records. The organization values discretion, professionalism, and someone who can take ownership without needing constant direction. The ideal candidate is comfortable interacting with high-level clients while keeping daily operations running smoothly.Your responsibilities will include:<ul><li>Oversee daily office operations and ensure the workplace is organized and professional.</li><li>Serve as a primary point of contact for visitors, clients, and business partners.</li><li>Coordinate meetings, calendars, conference rooms, and office communications.</li><li>Support leadership with correspondence, document preparation, and scheduling.</li><li>Manage office vendors, service providers, supplies, and facilities requests.</li><li>Track invoices, expenses, purchase orders, and administrative budgets.</li><li>Maintain organized client records, contracts, and confidential business documents.</li><li>Coordinate travel arrangements and expense reports as needed.</li><li>Assist with onboarding administrative processes and employee records.</li><li>Monitor outstanding administrative requests and follow through to completion.</li><li>Help standardize procedures and improve the client service experience.</li><li>Handle sensitive information with professionalism and sound judgment.</li></ul>
2026-10-12T00:00:00Z

Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
A growing manufacturing organization is looking for an Administrative Assistant to provide hands-on support to its Operations and leadership teams. This isn't a traditional reception-heavy administrative role. You'll be involved in the day-to-day coordination of purchasing, production paperwork, vendors, inventory, and office operations. This position would be a strong fit for someone who is highly organized and enjoys working in a fast-moving environment where priorities can change throughout the day. Responsibilities:<ul><li>Provide administrative support to Operations and management</li><li>Maintain production schedules, spreadsheets, and tracking reports</li><li>Enter and update purchase orders and operational data</li><li>Assist with vendor communication and follow-up</li><li>Track orders, deliveries, and shipping documentation</li><li>Maintain inventory and supply records</li><li>Prepare work orders, reports, and internal documentation</li><li>Process invoices and route them for approval</li><li>Assist Accounting with purchasing and expense documentation</li><li>Coordinate meetings and maintain department calendars</li><li>Prepare reports using Excel and internal systems</li><li>Maintain organized electronic and physical files</li><li>Assist with employee paperwork and operational documentation</li><li>Coordinate office and facility supply orders</li><li>Communicate information between Operations, Purchasing, Accounting, and vendors</li><li>Assist with special projects and process improvements</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. This role is ideal for a professional who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping operations running efficiently. The Administrative Assistant will play a key role in coordinating schedules, preparing documents, managing communications, and supporting a variety of office functions. Key Responsibilities<ul><li>Provide administrative support to departments, managers, and leadership as needed</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer phones, respond to emails, and direct inquiries to the appropriate parties</li><li>Maintain filing systems, records, and documentation</li><li>Order office supplies and help manage vendor or office service needs</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-09-24T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. The ideal candidate will be proactive, professional, and capable of handling a variety of clerical and operational tasks in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support including scheduling, calendar management, and meeting coordination.</li><li>Answer and direct phone calls, respond to emails, and assist with general inquiries.</li><li>Prepare correspondence, reports, spreadsheets, and presentations.</li><li>Maintain organized filing systems, records, and office documentation.</li><li>Assist with data entry, expense reporting, and other clerical tasks.</li><li>Coordinate office supplies, mail distribution, and general office operations.</li><li>Support special projects and additional administrative duties as assigned.</li></ul>
2026-09-24T00:00:00Z

Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
A high-end construction and residential development company is adding an Administrative Assistant to its Rancho Santa Fe office. This position is designed for someone polished, exceptionally organized, and comfortable working around executives, project managers, homeowners, vendors, and subcontractors. You’ll provide administrative support while also helping keep multiple construction projects organized from the office side. What You’ll Handle:<ul><li>Support project managers and company leadership with daily administrative needs</li><li>Maintain project files, contracts, schedules, and documentation</li><li>Prepare correspondence, reports, spreadsheets, and presentations</li><li>Coordinate meetings with clients, architects, designers, vendors, and subcontractors</li><li>Maintain project calendars and important deadlines</li><li>Track permits, inspections, approvals, and project documentation</li><li>Assist with purchase orders and vendor paperwork</li><li>Process and organize invoices and project expenses</li><li>Communicate with vendors and subcontractors regarding documentation and scheduling</li><li>Maintain client files and confidential project information</li><li>Prepare meeting agendas and track follow-up items</li><li>Assist with material selections, deliveries, and project coordination</li><li>Update project tracking spreadsheets</li><li>Coordinate office supplies and project-related materials</li><li>Assist with scheduling site meetings and walkthroughs</li><li>Provide general administrative support to the project team</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
An established educational organization in North County is looking for an Administrative Assistant to support its academic and student-services operations. This is a great opportunity for someone who enjoys a professional, people-facing environment and wants to work in a setting where organization, communication, and attention to detail really matter. You’ll serve as an important point of contact for students, families, instructors, and internal staff while helping keep daily administrative operations organized. What You’ll Do:<ul><li>Provide day-to-day administrative support to department leadership and staff</li><li>Answer phones, emails, and general inquiries</li><li>Assist students and families with routine questions and requests</li><li>Maintain student and departmental records</li><li>Schedule meetings, appointments, orientations, and events</li><li>Coordinate calendars and room reservations</li><li>Prepare correspondence, reports, forms, and presentations</li><li>Process student documentation and maintain confidential records</li><li>Assist with registration, enrollment, and other administrative processes</li><li>Enter and update information in internal databases</li><li>Track deadlines, forms, and outstanding documentation</li><li>Assist with purchasing, invoices, reimbursements, and basic budget tracking</li><li>Coordinate mail, supplies, printing, and office materials</li><li>Help organize school events, workshops, and department meetings</li><li>Prepare meeting agendas, notes, and follow-up items</li><li>Support special projects for department leadership</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in NYC. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative and front-desk tasks. The role requires strong communication, accuracy in data handling, and the ability to respond effectively to incoming inquiries. Responsibilities:• Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an organized office presence.• Handle incoming phone calls with courtesy and efficiency, routing messages and providing timely assistance to callers.• Perform a range of administrative support tasks such as preparing documents, organizing files, and maintaining office records.• Enter and update information in internal databases and spreadsheets with a high degree of accuracy.• Coordinate day-to-day office workflow to help ensure administrative processes run smoothly and efficiently.• Support general receptionist functions, including monitoring shared inboxes and responding to routine requests.• Assist with clerical projects and operational tasks as needed to meet team and business priorities.
2026-10-12T00:00:00Z

Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Our client is seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. This role is ideal for a professional who thrives in a fast-paced environment, enjoys multitasking, and takes pride in keeping operations running efficiently. Key Responsibilities<ul><li>Provide administrative support to departments, managers, and leadership as needed</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer phones, respond to emails, and direct inquiries to the appropriate parties</li><li>Maintain filing systems, records, and documentation</li><li>Order office supplies and help manage vendor or office service needs</li><li>Assist with data entry, expense tracking, and basic reporting</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-10-01T00:00:00Z

Administrative Assistant

San Luis Rey, CA
onsite
Temporary / Contract
29 - 33 USD / Hourly
A growing life sciences organization in North County is looking for an Administrative Assistant to support its scientific and business operations teams. This is a great opportunity for an administrative professional who wants to get into the biotech/life sciences environment without needing a scientific degree.You’ll support a combination of administrative, scheduling, purchasing, documentation, and team-coordination responsibilities in a highly organized environment. Key Responsibilities:<ul><li>Provide administrative support to department leaders and cross-functional teams</li><li>Manage calendars, meetings, and conference room scheduling</li><li>Coordinate internal meetings, presentations, and team events</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Maintain department files and confidential documentation</li><li>Assist with purchasing requests and vendor coordination</li><li>Process invoices, expense reports, and purchasing documentation</li><li>Track department budgets, supplies, and recurring expenses</li><li>Coordinate shipping and receiving of office and business materials</li><li>Maintain distribution lists, contact information, and internal databases</li><li>Assist with onboarding and offboarding administrative tasks</li><li>Coordinate training sessions and team meetings</li><li>Maintain project trackers and follow up on outstanding items</li><li>Assist with documentation and records management</li><li>Support audits, inspections, and internal administrative projects</li><li>Serve as a professional point of contact for internal teams and outside vendors</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for an organized and service-oriented Administrative Assistant to support daily office operations in Costa Mesa, California. This Long-term Contract position is ideal for someone who enjoys being the go-to resource for workplace coordination, front desk support, and executive assistance tasks in a detail-oriented, team-focused environment. The role requires strong attention to detail, sound judgment, and the ability to manage multiple priorities while maintaining a welcoming and efficient office experience. Responsibilities: • Coordinate day-to-day administrative activities to keep the office running smoothly, including reception coverage, mail handling, and visitor direction. • Manage relationships with external service providers and property-related contacts to arrange maintenance, repairs, and other facility needs. • Oversee workplace organization by monitoring inventory, ordering office and kitchen supplies, and helping maintain clean, well-stocked shared spaces. • Prepare and distribute billing-related communications and assist with administrative follow-up tied to vendors and office services. • Schedule meetings, appointments, and travel arrangements while supporting calendar coordination for leadership as needed. • Assist with expense report preparation, documentation, and general administrative tracking to support operational accuracy. • Provide planning and logistical support for events, team gatherings, and leadership offsite meetings. • Contribute to project-based administrative work by following up on timelines, coordinating details, and keeping stakeholders informed.
2026-10-09T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide administrative support to teams and leadership. The ideal candidate will be proactive, professional, and capable of handling a variety of clerical and operational tasks in a fast-paced environment. Key Responsibilities:<ul><li>Provide administrative support including scheduling, calendar management, and meeting coordination.</li><li>Answer and direct phone calls, respond to emails, and assist with general inquiries.</li><li>Prepare correspondence, reports, spreadsheets, and presentations.</li><li>Maintain organized filing systems, records, and office documentation.</li><li>Assist with data entry, expense reporting, and other clerical tasks.</li><li>Coordinate office supplies, mail distribution, and general office operations.</li><li>Support special projects and additional administrative duties as assigned.</li></ul>
2026-10-01T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is hiring an Administrative Assistant to join a busy professional services organization in Fallbrook. This role is ideal for someone who is polished, organized, and naturally good at keeping a busy office running smoothly. You’ll support multiple members of the team, coordinate schedules and meetings, maintain documents, communicate with clients and vendors, and take ownership of the small details that keep the office moving.What You’ll Do:<ul><li>Provide day-to-day administrative support to managers and department leaders</li><li>Manage calendars and coordinate internal and external meetings</li><li>Schedule conference rooms, appointments, and team meetings</li><li>Answer and route phone calls and emails</li><li>Prepare correspondence, documents, reports, and presentations</li><li>Maintain electronic and physical files</li><li>Coordinate incoming and outgoing mail, packages, and deliveries</li><li>Order office supplies and monitor inventory</li><li>Assist with expense reports and invoice documentation</li><li>Coordinate travel arrangements and itineraries as needed</li><li>Help prepare meetings, presentations, and internal events</li><li>Update spreadsheets, contact lists, and internal databases</li><li>Assist with onboarding new employees and preparing office materials</li><li>Communicate with vendors, clients, and building management</li><li>Help coordinate office maintenance and service requests</li><li>Handle confidential information with discretion</li><li>Take on special projects and additional administrative responsibilities as needed</li></ul>
2026-09-28T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 35 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be skilled in calendar management, travel coordination, meeting preparation, and confidential communications while serving as a trusted partner in supporting daily business operations. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and meeting coordination.</li><li>Arrange complex domestic and international travel itineraries, expense reporting, and logistics.</li><li>Prepare reports, presentations, correspondence, and other business documents with a high degree of accuracy and professionalism.</li><li>Serve as a point of contact between executives, internal teams, and external stakeholders.</li><li>Manage confidential information with discretion and professionalism.</li><li>Coordinate special projects, events, and cross-functional initiatives as needed.</li><li>Track deadlines, follow up on action items, and help ensure smooth day-to-day executive operations.</li></ul>
2026-10-02T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary to Hire
45.6 - 52.8 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a Financial Services organization based in Irvine, California. This contract-to-permanent opportunity is ideal for a candidate with relevant experience who excels at managing competing priorities, handling sensitive information, and keeping executive operations running smoothly. The role requires strong judgment, exceptional organization, and the ability to communicate effectively while coordinating schedules, travel, documentation, and high-level administrative initiatives. Responsibilities: • Oversee complex calendars for executive leadership, arranging meetings, prioritizing requests, and resolving scheduling conflicts to protect time and support business objectives. • Organize domestic business travel from initial booking through final itinerary management, ensuring leaders have accurate schedules, confirmations, and logistical support. • Prepare, process, and reconcile expense submissions with a high degree of accuracy, including items that require additional executive-level review and approval. • Create, refine, and proofread presentations, reports, correspondence, spreadsheets, and other executive materials to ensure quality and consistency. • Draft communications on behalf of leadership, gather relevant information, and support decision-making through research and concise data analysis. • Coordinate internal and external meetings by managing invitations, assembling agendas and background materials, and documenting follow-up items when needed. • Partner with executives and cross-functional teams to keep administrative activities on track, monitor action items, and support special projects or strategic initiatives. • Review supporting documents prior to signature, submit purchase requests, and manage departmental supply and administrative needs efficiently. • Provide logistical support for off-site meetings, events, and executive programs, including occasional travel assistance tied to business initiatives.
2026-10-13T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
Our client in the biotech industry is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role requires a polished professional who can manage complex calendars, coordinate meetings and travel, handle confidential information with discretion, and help keep executive operations running smoothly in a fast-paced, innovative environment. The ideal candidate will have strong communication skills, exceptional attention to detail, and the ability to anticipate needs while supporting leaders in a dynamic, mission-driven setting. Key Responsibilities<ul><li>Provide comprehensive administrative support to one or more senior executives</li><li>Manage complex calendars, schedule internal and external meetings, and resolve scheduling conflicts</li><li>Coordinate domestic and international travel arrangements, including itineraries, expense reporting, and logistics</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Organize board meetings, leadership meetings, and special events as needed</li><li>Track action items and follow up to ensure timely completion of deliverables</li><li>Maintain confidential files, records, and sensitive business information</li><li>Support expense management, invoice processing, and other administrative tasks</li><li>Assist with special projects and process improvements to enhance executive support functions</li></ul>
2026-09-24T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary / Contract
33 - 35 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be skilled in calendar management, travel coordination, meeting preparation, and confidential communications while serving as a trusted partner in supporting daily business operations. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, and meeting coordination.</li><li>Arrange complex domestic and international travel itineraries, expense reporting, and logistics.</li><li>Prepare reports, presentations, correspondence, and other business documents with a high degree of accuracy and professionalism.</li><li>Serve as a point of contact between executives, internal teams, and external stakeholders.</li><li>Manage confidential information with discretion and professionalism.</li><li>Coordinate special projects, events, and cross-functional initiatives as needed.</li><li>Track deadlines, follow up on action items, and help ensure smooth day-to-day executive operations.</li></ul>
2026-09-24T00:00:00Z

Executive Assistant

Del Mar, CA
onsite
Temporary / Contract
32 - 36 USD / Hourly
Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a professional who can manage complex schedules, coordinate travel, prepare materials, and handle confidential information with discretion in a fast-paced business environment. Key Responsibilities<ul><li>Provide high-level administrative support to one or more executives or senior leaders</li><li>Manage complex calendars, coordinate meetings, and resolve scheduling conflicts</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal and external stakeholders</li><li>Track priorities, follow-ups, and action items to support executive productivity</li><li>Organize meetings, events, and conference logistics</li><li>Maintain confidential files, records, and sensitive business information</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
2026-10-02T00:00:00Z

Legal Assistant

Santa Ana, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture. Responsibilities: • Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice. • Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness. • Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review. • Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized. • Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures. • Manage document handling and file organization within the firm’s document management platform and other office technologies. • Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records. • Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
2026-10-09T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine, is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do<ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul>What They're Looking For<ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul>Why This Firm?<ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul>Schedule<ul><li>Onsite daily – Irvine</li></ul>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-09-11T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
One of our top law firm clients is seeking an experienced Legal Assistant to join its growing Irvine office. This is a highly regarded boutique firm with a collaborative, team-oriented culture and a sophisticated practice spanning business litigation, transactions, employment, and personal injury.The firm continues to grow and is looking for a Legal Assistant who enjoys being an integral part of the legal team and can confidently manage the day-to-day demands of a busy civil litigation practice. This is an excellent opportunity for someone seeking stability, mentorship, professional development, and long-term growth with a firm that values and invests in its team. Key Responsibilities:<ul><li>Manage litigation calendars, including court deadlines, hearings, filing dates, and other critical case deadlines</li><li>Prepare, format, proofread, and finalize pleadings, correspondence, and other legal documents</li><li>Handle state and federal court filings, including electronic filings, while ensuring compliance with applicable court rules and deadlines</li><li>Support attorneys throughout all phases of civil litigation and assist with day-to-day case management</li><li>Coordinate and organize case materials, discovery, and litigation documents</li><li>Maintain accurate and well-organized electronic and physical case files</li><li>Assist with attorney scheduling, correspondence, and administrative workflow</li><li>Provide overflow support to attorneys and other members of the legal team as needed</li><li>Collaborate closely with attorneys, paralegals, and administrative staff in a team-oriented, onsite environment</li></ul>Ideal Candidate:<ul><li>Prior experience supporting attorneys in a civil litigation practice</li><li>Strong knowledge of California court procedures, calendaring, and e-filing</li><li>Excellent proofreading, formatting, and organizational skills</li><li>Able to manage multiple priorities and deadlines in a fast-paced environment</li><li>Detail-oriented, dependable, proactive, and collaborative</li><li>Interested in continuing to develop their skills and grow within the firm</li></ul>Why Consider This Opportunity:<ul><li>Growing boutique firm with a strong, collaborative culture</li><li>Mentorship and professional development from experienced attorneys and legal professionals</li><li>Opportunity to grow within the role and take on increased responsibility</li><li>Medical, dental, and vision insurance</li><li>Paid time off</li><li>Stable, long-term opportunity with a firm that values its employees</li></ul>To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-10-02T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-09-25T00:00:00Z

Office Services Associate

Newport Beach, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Office Services Associate to support daily administrative and operational service needs for a client site in Newport Beach, California. This is a Contract position that focuses on document production, mail handling, scanning, and front-end office support within a detail-oriented, fast-moving environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and confidentiality. Responsibilities: • Manage incoming office service requests by reviewing logs and confirming all job instructions are complete before starting assignments. • Handle day-to-day reprographics, scanning, mailroom, and intake activities across both physical and digital workflows. • Sequence and process work according to turnaround expectations, ensuring completed materials are delivered accurately and on time. • Communicate proactively with clients and leadership regarding deadlines, request updates, and any issues that could affect service delivery. • Perform basic troubleshooting on copiers, scanners, and related office equipment, escalating more complex problems when needed. • Monitor quality by checking completed work for accuracy and consistency, including reviewing output produced by team members when required. • Replenish paper, toner, and other production supplies while using materials carefully and efficiently. • Support additional workplace service functions such as hospitality, reception, or audio/visual assistance based on site needs. • Maintain compliance with company and client workplace policies, including confidentiality, appropriate conduct, and safety expectations.
2026-09-30T00:00:00Z

Part-Time Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
Our client, a mission-driven nonprofit/education organization, is seeking a Part-Time Administrative Assistant to support daily office operations and help keep internal processes running smoothly. This role is ideal for someone who is organized, detail-oriented, and comfortable managing a variety of administrative tasks in a collaborative environment. The schedule would start off as Monday-Friday 9am-1pm or 8:30AM-1:30PM 4 days a week. This is a contract opportunity for 3-6 months with the potential for hire and additional hours. Key Responsibilities:<ul><li>Provide general administrative support to staff and leadership</li><li>Answer phones, respond to emails, and greet visitors professionally</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare documents, reports, correspondence, and presentation materials</li><li>Maintain filing systems, records, and databases</li><li>Order office supplies and help manage office organization</li><li>Assist with event coordination, donor/student communications, or departmental projects</li><li>Support data entry and tracking for programs, budgets, or enrollment as needed</li></ul>
2026-09-24T00:00:00Z

44 results for Office Assistant in Carlsbad, CA