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44 results for Office Assistant in Carlsbad, CA

Office Services Coordinator
  • Irvine, CA
  • onsite
  • Temporary / Contract
  • 20 - 22.5 USD / Hourly
  • <p>We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.</p><p>• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.</p><p>• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.</p><p>• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.</p><p>• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.</p><p>• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.</p><p>• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.</p><p>• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.</p><p>• Handle additional day-to-day office duties as needed to support smooth team operations.</p>
  • 2026-07-01T00:00:00Z
Bookkeeper / Office Manager
  • Escondido, CA
  • onsite
  • Temporary / Contract
  • 32 - 34 USD / Hourly
  • <p>A growing family-owned construction and service company is seeking a Bookkeeper / Office Manager to oversee the day-to-day financial and administrative operations of the business. This is an excellent opportunity for someone who enjoys taking ownership, thrives in a small office environment, and can seamlessly balance accounting responsibilities with office management.</p><p>The ideal candidate is proactive, detail-oriented, and enjoys being the go-to resource for both financial and operational support.</p><p>Responsibilities</p><p><strong>Bookkeeping &amp; Accounting</strong></p><ul><li>Manage accounts payable and accounts receivable processes</li><li>Perform bank, credit card, and general ledger reconciliations</li><li>Prepare journal entries and assist with month-end close</li><li>Process customer invoices and monitor outstanding receivables</li><li>Maintain accurate financial records using accounting software</li></ul><p><strong>Office Management</strong></p><ul><li>Oversee daily office operations and administrative functions</li><li>Coordinate office supplies, vendors, and service providers</li><li>Assist with payroll preparation and employee onboarding paperwork</li><li>Maintain company records, contracts, and confidential files</li><li>Support ownership with reporting, scheduling, and special projects</li></ul><p><br></p><p><br></p>
  • 2026-07-01T00:00:00Z
Senior Executive Assistant
  • San Diego, CA
  • onsite
  • Temporary / Contract
  • 48 - 55 USD / Hourly
  • <p>We are seeking a highly organized and experienced Senior Executive Assistant to provide high-level support to multiple senior executives. This role requires exceptional judgment, discretion, and the ability to manage complex schedules, communications, and priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support to senior leaders</li><li>Manage complex calendars, meetings, and scheduling across multiple stakeholders</li><li>Coordinate domestic and international travel arrangements and itineraries</li><li>Prepare reports, presentations, agendas, and executive correspondence</li><li>Screen and prioritize communications, including emails and calls</li><li>Handle confidential information with a high level of discretion</li><li>Organize board meetings, leadership meetings, and special events</li><li>Track action items, deadlines, and follow-up needs for executives</li><li>Support strategic projects and cross-functional initiatives</li><li>Serve as a liaison with internal teams, external partners, and clients</li></ul><p><br></p>
  • 2026-06-29T00:00:00Z
Part Time Administrative Assistant
  • San Diego, CA
  • onsite
  • Temporary / Contract
  • 23 - 26 USD / Hourly
  • <p><strong>About the Role</strong></p><p>Robert Half is partnering with a valued client to hire a dependable and detail-oriented <strong>Part-Time Administrative Assistant</strong> to provide administrative and office support <strong>three days per week (Wednesday through Friday)</strong>. This position is ideal for someone who enjoys keeping an office running smoothly, thrives in a collaborative environment, and takes pride in delivering exceptional service to both internal teams and external partners.</p><p><br></p><p>The ideal candidate is highly organized, proactive, and comfortable managing a variety of administrative, facilities, and office coordination responsibilities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support, including filing, data entry, scanning, and document preparation</li><li>Answer and direct incoming phone calls while providing professional customer service</li><li>Manage office supplies and coordinate inventory, ordering, and restocking as needed</li><li>Serve as a point of contact for facilities-related requests, ensuring issues are reported, tracked, and resolved in a timely manner</li><li>Coordinate with vendors for building services, maintenance, deliveries, and office-related projects</li><li>Assist with conference room scheduling and preparation for meetings</li><li>Support office events by coordinating logistics, setting up meeting spaces, arranging catering, and ensuring rooms are prepared before and after events</li><li>Receive and distribute mail and packages</li><li>Maintain organized office files and records</li><li>Assist with special projects and provide additional administrative support as needed</li></ul><p><br></p>
  • 2026-07-07T00:00:00Z
Senior Administrative Assistant
  • San Diego, CA
  • onsite
  • Temporary / Contract
  • 27 - 33 USD / Hourly
  • <p>We are seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support to leadership and teams across a growing organization. This role requires exceptional organization, strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to executives, managers, and departments</li><li>Manage complex calendars, meetings, and scheduling needs</li><li>Coordinate travel, expense reports, and event logistics</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Maintain files, records, and confidential business information</li><li>Serve as a liaison between internal teams and external contacts</li><li>Track deadlines, prioritize incoming requests, and follow up on action items</li><li>Support special projects and process improvement efforts</li><li>Assist with onboarding, office coordination, and team support as needed</li></ul><p><br></p>
  • 2026-06-26T00:00:00Z
Human Resources Assistant
  • Carlsbad, CA
  • onsite
  • Temporary / Contract
  • 20 - 22 USD / Hourly
  • <p><strong>Launch Your HR Career with a Leading Real Estate Organization</strong></p><p>Robert Half is partnering with a successful real estate company in Carlsbad that is looking to add a motivated <strong>Human Resources Assistant</strong> to its team. This is an outstanding opportunity for an individual interested in building a long-term career in Human Resources while gaining hands-on experience in recruiting, onboarding, employee support, and HR administration. The ideal candidate is organized, detail-oriented, and eager to learn. You&#39;ll work closely with HR leadership and gain valuable exposure to multiple areas of human resources within a professional and collaborative environment.</p><p><strong>Responsibilities</strong></p><ul><li>Support recruitment and onboarding activities</li><li>Schedule interviews and coordinate candidate communications</li><li>Prepare new hire documentation and onboarding materials</li><li>Maintain employee records and HR databases</li><li>Assist with benefits administration and employee inquiries</li><li>Support employee engagement initiatives and company events</li><li>Process employment-related paperwork</li><li>Assist with HR reporting and audits</li><li>Maintain confidentiality of employee information</li><li>Provide administrative support to the HR department</li></ul>
  • 2026-07-13T00:00:00Z
Executive Assistant (Bilingual Japanese)
  • Valley Center, CA
  • onsite
  • Temporary / Contract
  • 37 - 42 USD / Hourly
  • <p>A growing international company is seeking an experienced <strong>Executive Assistant fluent in both Japanese and English</strong> to provide high-level administrative support to executive leadership across U.S. and Japan-based operations. This is an exciting opportunity for someone who enjoys working in a fast-paced, global environment where professionalism, discretion, and exceptional organizational skills are highly valued. The ideal candidate is proactive, resourceful, and capable of anticipating executive needs while managing multiple priorities with confidence. If you enjoy being a trusted business partner and thrive in an environment where no two days are alike, we&#39;d love to hear from you.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><p><strong>Executive Support</strong></p><ul><li>Manage complex executive calendars across multiple time zones</li><li>Coordinate domestic and international travel arrangements, itineraries, and expense reporting</li><li>Schedule executive meetings, video conferences, and board presentations</li><li>Prepare reports, presentations, meeting agendas, and executive correspondence</li><li>Maintain confidential records and sensitive business information</li></ul><p><strong>Administrative Operations</strong></p><ul><li>Translate verbal and written communications between Japanese and English when needed</li><li>Coordinate meetings with international stakeholders and business partners</li><li>Track action items and project deadlines for executive leadership</li><li>Assist with event planning and company meetings</li><li>Support special projects and cross-functional initiatives</li></ul>
  • 2026-07-14T00:00:00Z
Receptionist
  • Irvine, CA
  • onsite
  • Temporary / Contract
  • 23.75 - 27.5 USD / Hourly
  • We are looking for an experienced and dependable Receptionist to support daily front desk operations in Irvine, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming office experience while keeping administrative activities organized and running smoothly. The person in this role will serve as an important first point of contact for visitors, employees, and callers, while providing steady support across a range of office coordination tasks.<br><br>Responsibilities:<br>• Welcome guests, employees, and vendors with a courteous and attentive approach, ensuring a positive first impression of the office.<br>• Oversee front desk activities, including answering and directing calls through a multi-line phone system and responding to routine questions accurately.<br>• Coordinate incoming and outgoing mail, courier shipments, and package deliveries to keep office communications and materials moving efficiently.<br>• Arrange meetings, manage calendars as needed, and reserve conference rooms to support smooth day-to-day scheduling.<br>• Provide administrative assistance through document preparation, electronic data updates, filing, and other general clerical tasks.<br>• Monitor reception and common office areas to maintain a neat, orderly, and welcoming environment.<br>• Track office supply levels, restock essentials, and submit orders when inventory runs low.<br>• Enforce visitor check-in and check-out procedures and follow established site security practices.<br>• Assist team members and managers with additional office support duties, including occasional handling of supplies or packages up to 20 lbs.<br>• Deliver responsive customer service to internal staff and external visitors by providing clear information and timely assistance.
  • 2026-07-16T00:00:00Z
Receptionist
  • Irvine, CA
  • onsite
  • Temporary / Contract
  • 25 - 28 USD / Hourly
  • We are looking for a dependable Receptionist to support daily front-desk and administrative operations in Irvine, California. This Contract position is ideal for someone who can create a positive first impression while balancing multiple office support tasks in a fast-paced environment. The role will assist with visitor coordination, onboarding preparation, scheduling, documentation, and general office organization while helping maintain an efficient workplace.<br><br>Responsibilities:<br>• Provide front-desk coverage as needed, greeting visitors and employees courteously and ensuring smooth day-to-day reception operations.<br>• Maintain a neat, organized entrance area and help create a welcoming office environment for guests and staff.<br>• Handle administrative support requests such as printing, assembling materials, packaging, and outgoing mail for various departments.<br>• Coordinate Safety Committee activities by arranging meetings, monitoring follow-up items, and helping keep action plans on track.<br>• Assist with office administration, including calendar support, meeting notes, document updates, and other hands-on tasks as assigned.<br>• Update and maintain internal reference materials such as employee directories, organizational charts, and tracking spreadsheets.<br>• Manage team scheduling by sending reminders, collecting confirmations, and helping ensure accurate coverage records.<br>• Support onboarding logistics by preparing welcome materials, organizing name tags, setting up workstations, and coordinating introductory meetings and benefits sessions.<br>• Provide additional administrative assistance with scheduling, expense-related tasks, conference room coordination, and other operational needs as required.
  • 2026-07-16T00:00:00Z
Legal Secretary
  • Irvine, CA
  • onsite
  • Permanent / Full Time
  • 85000 - 105000 USD / Yearly
  • <p>Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! </p><p><br></p><p> An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment.</p><p><br></p><p>We have placed people at this firm who love the work and the firm&#39;s environment!</p><p><br></p><p>Highlights</p><ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul><p>Responsibilities</p><ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul><p>Qualifications</p><ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul><p>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm.</p><p><br></p><p> </p><p>To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove&lt;at&gt;RobertHalf.&lt;com&gt;</p>
  • 2026-06-19T00:00:00Z
Legal Secretary
  • Irvine, CA
  • onsite
  • Permanent / Full Time
  • 85000 - 95000 USD / Yearly
  • <p>We&#39;re partnering with a highly respected <strong>Am Law</strong> firm seeking an experienced <strong>Legal Secretary</strong> to join its collaborative team.</p><p><br></p><p>This is an exceptional opportunity to join a prestigious firm that truly values its staff. We&#39;ve successfully placed multiple legal professionals with this firm, and they consistently speak highly of the supportive culture, professional development opportunities, and long-term career growth.</p><p><br></p><p><strong>Qualifications:</strong></p><ul><li>5+ years of legal secretary experience in a law firm.</li><li>Experience supporting multiple attorneys in a fast-paced legal environment.</li><li>Strong knowledge of state and federal court filings, calendaring, and litigation deadlines.</li><li>Experience preparing pleadings, correspondence, TOAs/TOCs, discovery, and other legal documents.</li><li>Excellent organizational, proofreading, and communication skills.</li><li>Ability to prioritize competing deadlines while maintaining exceptional attention to detail.</li><li>Proficiency with Microsoft Office and legal document management systems.</li></ul><p><strong>What the Firm Offers:</strong></p><ul><li>Hybrid work schedule.</li><li>Competitive compensation.</li><li>Excellent medical, dental, and vision benefits.</li><li>401(k) with employer contribution.</li><li>Generous PTO and paid holidays.</li><li>Annual bonus potential.</li><li>Outstanding firm culture with strong employee retention.</li><li>A collaborative team where legal support staff are valued and recognized.</li></ul><p>We&#39;ve placed professionals with this firm who continue to thrive and are genuinely happy in their roles—a testament to the firm&#39;s culture and commitment to its employees.</p><p>If you&#39;re an experienced legal secretary looking to join a top-tier firm with excellent benefits and long-term stability, we&#39;d love to speak with you.</p><p><br></p><p>To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove&lt;at&gt;RobertHalf.&lt;com&gt;</p>
  • 2026-07-08T00:00:00Z
Legal Secretary
  • Newport Beach, CA
  • onsite
  • Permanent / Full Time
  • 80000 - 105000 USD / Yearly
  • <p><strong><u>Litigation Legal Assistant – HYBRID in Newport Beach</u></strong></p><p>Robert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture.</p><p><br></p><p>This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul><p><strong>Why Join This Firm</strong></p><ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul><p><strong>Benefits</strong></p><ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul><p><strong>Compensation</strong></p><p>Salary range: $80,000–$105,000, plus performance-based holiday bonus.</p><p><em>Compensation will vary based on federal court experience, technical skillset, and overall career stability.</em></p>
  • 2026-06-23T00:00:00Z
Sr. Executive Assistant
  • Irvine, CA
  • onsite
  • Temporary / Contract
  • 41.9615 - 48.587 USD / Hourly
  • We are looking for an experienced Sr. Executive Assistant to provide high-level support to executive leadership in Irvine, California. This Contract position is ideal for a detail-oriented individual who excels at managing complex schedules, coordinating travel, and keeping executive operations organized and efficient. The role requires strong judgment, discretion, and the ability to anticipate needs in a fast-paced environment while maintaining clear communication across teams.<br><br>Responsibilities:<br>• Oversee executive calendars by evaluating competing priorities, resolving scheduling conflicts, and recommending adjustments that keep daily activities on track.<br>• Organize meetings from start to finish, including scheduling participants, preparing agendas, assembling presentation materials, and documenting key takeaways and action items.<br>• Arrange business travel by securing transportation, lodging, and meal plans, updating reservations as needed, and providing complete itineraries to executives before departure.<br>• Support executive leadership with a wide range of administrative activities that improve workflow, increase efficiency, and enable timely decision-making.<br>• Develop and maintain organized systems for records, correspondence, and important documents in both digital and physical formats.<br>• Facilitate communication between executives and internal departments to ensure information is shared accurately and follow-up items are completed promptly.<br>• Contribute to special projects and events through research, data compilation, and the preparation of reports, presentations, and other business documents.<br>• Handle sensitive information with a high degree of confidentiality, professionalism, and sound judgment at all times.<br>• Complete general office support duties such as filing, copying, scanning, and ordering supplies, along with other assigned administrative tasks.
  • 2026-07-16T00:00:00Z
HR Assistant
  • San Diego, CA
  • onsite
  • Temporary / Contract
  • 22 - 24 USD / Hourly
  • <p><strong>Position Summary</strong></p><p> Our nonprofit client is seeking a detail-oriented and mission-driven HR Assistant to support day-to-day human resources operations. This role is ideal for someone who enjoys administrative HR work, thrives in a collaborative environment, and is passionate about supporting a purpose-driven organization.</p><p>The HR Assistant will provide essential support across onboarding, employee records management, and general HR administration, helping ensure smooth and compliant HR processes across the organization.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist with onboarding new employees, including preparing offer paperwork, background check coordination, and orientation scheduling</li><li>Maintain and update employee records in HR systems, ensuring accuracy, confidentiality, and compliance</li><li>Support HR team with document filing, scanning, and organization of personnel files</li><li>Assist with timekeeping and basic payroll data entry support</li><li>Respond to routine employee HR inquiries and direct more complex questions to HR leadership</li><li>Coordinate interview scheduling and communicate with candidates and internal stakeholders</li><li>Support compliance tracking for required trainings, certifications, and policy acknowledgments</li><li>Assist with employee engagement initiatives, internal communications, and organizational events</li><li>Provide general administrative support to the HR department as needed</li></ul><p><br></p>
  • 2026-06-26T00:00:00Z
Accounting Clerk
  • Oceanside, CA
  • onsite
  • Temporary / Contract
  • 22 - 24 USD / Hourly
  • <p>A fast-paced consumer products company is looking for an Accounting Clerk to support daily accounting operations during an exciting period of growth. This role offers hands-on experience across multiple accounting functions and is ideal for someone looking to strengthen their accounting foundation while working with a collaborative finance team. No two days look exactly the same, making this an excellent opportunity for someone who enjoys variety and continuous learning.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><p><strong>Accounting Responsibilities</strong></p><ul><li>Process invoices, credit memos, and customer payments</li><li>Assist with accounts payable and accounts receivable activities</li><li>Perform account reconciliations and data verification</li><li>Prepare journal entry support and accounting schedules</li><li>Maintain accurate financial records and electronic files</li></ul><p><strong>Department Support</strong></p><ul><li>Assist with month-end closing tasks</li><li>Prepare reports and spreadsheets for leadership</li><li>Respond to vendor and customer inquiries</li><li>Support process improvement initiatives and special projects</li></ul><p><br></p>
  • 2026-07-07T00:00:00Z
Sr. Administrative Assistant
  • La Jolla, CA
  • onsite
  • Temporary / Contract
  • 28 - 33 USD / Hourly
  • <p>We are looking for a professional and proactive Senior Administrative Assistant to provide advanced support to senior leaders and department teams. This position plays a key role in keeping daily operations organized, coordinating schedules and communications, and ensuring administrative processes run smoothly.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Deliver high-level administrative support to leadership and business units</li><li>Coordinate calendars, meetings, conference calls, and appointments</li><li>Arrange travel, prepare itineraries, and process expense reports</li><li>Draft emails, reports, presentations, and other business documents</li><li>Organize meeting materials, take notes, and track follow-up items</li><li>Maintain files, records, and other confidential documentation</li><li>Serve as a point of contact for internal staff, vendors, and external partners</li><li>Help manage office workflows, priorities, and special projects</li><li>Assist with event coordination, onboarding support, and team logistics</li></ul>
  • 2026-06-26T00:00:00Z
Sr. Administrative Assistant
  • San Diego, CA
  • onsite
  • Temporary / Contract
  • 28 - 32 USD / Hourly
  • <p>Our client is a fast-growing technology company dedicated to delivering innovative solutions that drive business success. They foster a collaborative, fast-paced environment where employees are empowered to make an impact and grow their careers.</p><p><br></p><p>We are seeking a highly organized, proactive, and detail-oriented Senior Administrative Assistant to provide high-level administrative support to executive leadership and cross-functional teams. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, and can effectively manage multiple priorities while maintaining professionalism and confidentiality.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.</li><li>Coordinate internal and external meetings, prepare agendas, take meeting notes, and track action items.</li><li>Manage complex schedules and prioritize competing requests.</li><li>Prepare reports, presentations, correspondence, and other business documents.</li><li>Organize company events, team meetings, and special projects.</li><li>Handle confidential information with discretion and professionalism.</li><li>Serve as a liaison between executives, employees, clients, and external vendors.</li><li>Monitor office operations and assist with administrative processes to improve efficiency.</li><li>Support expense reporting, invoice processing, and budget tracking.</li><li>Maintain accurate records, files, and documentation.</li><li>Assist with onboarding logistics for new employees and coordinate office resources.</li><li>Identify opportunities to streamline administrative workflows and improve processes.</li></ul><p><br></p>
  • 2026-07-06T00:00:00Z
Real Estate Legal Assistant
  • San Diego, CA
  • onsite
  • Permanent / Full Time
  • 80000 - 95000 USD / Yearly
  • <p>A well-established, full-service law firm in Downtown San Diego is seeking a <strong>transactional legal secretary. </strong></p><p><br></p><p>This firm has an excellent reputation in the San Diego legal community, and the role will <strong>support a real estate partner. </strong></p><p><br></p><p><em>Please do not apply if you&#39;ve never worked in a law firm handling real estate transactional work. The attorneys <u>require </u>this experience.</em></p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare transactional real estate documents such as purchase &amp; sale agreements, escrow documents, and corporate formation materials - <em>prior experience in this transactional practice area is a must!</em></p><p>• Monitor and manage the attorney&#39;s calendar (including providing regular reminders of deadlines)</p><p>• Draft and redline contracts such as commercial leases</p><p>• Compose correspondence and manage email communication with attorney clients</p><p>• Check for potential conflicts of interest with clients</p><p>• Work with title companies on preliminary title reports and escrow closings</p><p>• Prepare and distribute meeting minutes from annual meetings</p><p>• Handle the process of sending out contracts for signature via DocuSign</p><p>• Assist in the preparation of closing binders for real estate transactions</p><p>• Conduct research to obtain statements of information from Secretary of State website for various entities</p><p>• Process client invoices</p><p><br></p><p>Transactional legal secretaries with knowledge of AIA, AIR, and CAR are strongly encouraged to apply!</p><p><br></p><p><em>Pay is contingent upon fluency with the duties above. For a candidate who checks <u>all </u>the boxes above, a six-figure salary may be plausible. </em></p>
  • 2026-06-18T00:00:00Z
Legal Assistant (Corporate M&A + Trial)
  • Costa Mesa, CA
  • onsite
  • Permanent / Full Time
  • 90000 - 125000 USD / Yearly
  • <p><strong><u>CORPORATE M&amp;A LEGAL ASSISTANT - COSTA MESA</u></strong></p><p>A highly respected international law firm is seeking an experienced Legal Assistant to support their corporate M&amp;A practice. M&amp;A experience is required. <strong><em><u>Please do not apply if you have not worked on mergers &amp; acquisitions in the past.</u></em></strong></p><p><br></p><p><strong><u>This role is 4 days on site in Costa Mesa, 1 day remote.</u></strong></p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Prepare and organize M&amp;A signature packets</li><li>Assist with compiling and distributing transaction documents</li><li>Format complex corporate documents, including tables of contents using Styles</li><li>Support attorneys and paralegals on corporate transactions</li></ul><p><br></p><p><strong>Compensation &amp; Benefits</strong></p><ul><li>Base salary: $90,000 - $125,000</li><li>Discretionary year-end bonus</li><li>Medical, dental, and vision coverage</li><li>401(k) with employer match</li><li>Three weeks of PTO, no accrual</li><li>Ten paid holidays plus a paid volunteer day</li><li>Supportive team environment, strong administrative resources, and long-term career stability with many employees holding lengthy tenures.</li></ul>
  • 2026-07-10T00:00:00Z
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