45 results for Executive Assistant in Carlsbad, CA

Executive Assistant Are you an organized, proactive professional with exceptional communication skills and a strong ability to multitask? Do you excel at anticipating needs and thrive in a fast-paced environment? Our client, a leading property management company, is seeking a highly motivated and detail-oriented Executive Assistant to join their team. This is an exciting opportunity to play a pivotal role in supporting an executive within the dynamic real estate and property management industry. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including managing calendars, scheduling meetings, handling correspondence, and maintaining confidentiality.</li><li>Coordinate travel arrangements, prepare itineraries, and ensure smooth logistics for business engagements.</li><li>Assist with the preparation of reports, presentations, and spreadsheets specific to property management operations.</li><li>Act as a liaison between the executive, internal teams, and external stakeholders, fostering clear communication and timely follow-ups.</li><li>Monitor and prioritize incoming emails, phone calls, and requests, ensuring prompt and comprehensive responses.</li><li>Maintain office systems and organize critical documents, records, and files related to real estate transactions and property management projects.</li><li>Support property management tasks such as tracking leases, managing vendor relationships, and coordinating documentation as needed.</li><li>Handle special projects and ad hoc tasks as assigned to support the overall success of the organization.</li></ul>

Executive Assistant Robert Half is seeking a resourceful and detail-oriented Executive Assistant to support senior leadership at one of our valued client companies. This dynamic role involves managing administrative functions, facilitating communication, and ensuring smooth day-to-day operations. If you thrive in a fast-paced environment and excel at organization, problem-solving, and balancing multiple priorities, you may be the ideal fit for this role! Key Responsibilities<ul><li>Schedule and maintain executive calendars, prioritize appointments, and resolve conflicts to ensure efficient time management and availability.</li><li>Arrange domestic and international travel accommodations, including flights, hotels, transportation, and itineraries.</li><li>Organize meetings, prepare agendas and materials, take detailed minutes, and follow up on action items.</li><li>Serve as the primary point of contact for executive communications, including drafting correspondence, handling phone calls, and filtering inquiries.</li><li>Manage sensitive information and documents with discretion and professionalism.</li><li>Lead the coordination of company events, client meetings, and team-building activities.</li><li>Identify and suggest improvements for workflows and administrative efficiencies.</li></ul>

Executive Assistant Robert Half is seeking a proactive and detail-oriented Executive Assistant to support our client's senior leadership team. As the Executive Assistant, you will play a pivotal role in ensuring the smooth operation of high-level executive functions by managing schedules, communications, and administrative tasks. This is a dynamic role ideal for someone with excellent organizational skills, discretion, and the ability to maintain a high standard of professionalism in a fast-paced environment. Key Responsibilities<ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Act as a liaison between executives and internal/external stakeholders, handling correspondence and prioritizing communications.</li><li>Prepare, edit, and distribute executive-level presentations, reports, and meeting agendas.</li><li>Oversee administrative functions such as expense reporting, vendor contracts, and invoice processing.</li><li>Track deadlines and action items to ensure follow-up on critical priorities.</li><li>Assist in planning and executing events, meetings, and off-site functions for senior leadership.</li><li>Maintain confidentiality regarding sensitive business information and strategic plans.</li><li>Proactively identify and resolve issues that impact executive productivity or the broader administrative workflows.</li></ul>

Executive Assistant Are you a detail-oriented, proactive, and resourceful professional with a passion for supporting executives and making a tangible impact? Our client, is seeking a talented Executive Assistant to join their team and provide comprehensive administrative support to senior leaders. This is an exciting opportunity to work alongside accomplished executives in a fast-paced environment where your organizational skills, discretion, and ability to think ahead will shine. Key Responsibilities:<ul><li>Manage calendars, schedules, and appointments for executives, ensuring effective time management.</li><li>Coordinate and organize meetings, including setting agendas, preparing materials, and taking meeting minutes.</li><li>Arrange complex domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.</li><li>Act as the main point of contact between executives and internal/external stakeholders, ensuring seamless communication and follow-up.</li><li>Prepare presentations, reports, and documents, ensuring a high level of accuracy and professionalism.</li><li>Handle confidential and sensitive information with discretion.</li><li>Provide general administrative support, including answering calls, responding to emails, and managing correspondence.</li><li>Assist with special projects and cross-team initiatives, ensuring deadlines are met and quality standards are upheld.</li></ul>

Executive Assistant Our client is a mission-driven non-profit organization located in San Diego, CA. Their passionate team works collaboratively to make a lasting impact in the communities we serve. We are currently seeking a proactive and detail-oriented Executive Assistant to support their executive leadership team and help drive our mission forward. The Executive Assistant will provide high-level administrative support to the Executive Director and senior leadership team. This role requires exceptional organizational skills, the ability to handle sensitive information with discretion, and a strong commitment to the values of the non-profit sector. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements for executives</li><li>Prepare agendas, take minutes, and track follow-up items for board and leadership meetings</li><li>Draft, proofread, and format correspondence, reports, and presentations</li><li>Support event planning and logistics for internal and external functions</li><li>Maintain and organize confidential files and documents</li><li>Liaise with internal staff, board members, donors, and community partners</li><li>Assist with special projects and perform general office duties as needed</li></ul>

Executive Assistant Our client is a respected and innovative organization committed to excellence in our field. We are currently seeking a highly organized, proactive, and professional Executive Assistant to support our executive leadership and help drive organizational success. The Executive Assistant will provide high-level administrative support to senior executives, managing complex schedules, coordinating meetings, and handling sensitive information with discretion. This is a key role that requires excellent communication skills, attention to detail, and the ability to anticipate the needs of leadership. Key Responsibilities:<ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Organize internal and external meetings, including logistics and materials preparation</li><li>Handle confidential information with a high degree of discretion and professionalism</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Coordinate special projects and assist in meeting deadlines</li><li>Monitor and respond to emails on behalf of executives when needed</li><li>Perform general administrative duties such as filing, expense reports, and invoice processing</li></ul>

Executive Assistant Our client is a respected educational institution committed to fostering academic excellence and student success. They are currently seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership and help ensure the smooth operation of the executive office. The Executive Assistant will serve as a key partner to the executive team by managing schedules, handling communications, preparing reports, and coordinating various internal and external meetings. The ideal candidate is proactive, discreet, and thrives in a mission-driven environment. Key Responsibilities:<ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare and edit correspondence, presentations, and reports</li><li>Serve as a liaison between executive leadership and staff, students, and external partners</li><li>Organize and maintain confidential files and records</li><li>Assist in the preparation and follow-up of board meetings, including agenda development and minute-taking</li><li>Monitor and respond to emails on behalf of executives as needed</li><li>Support project coordination and ensure timely follow-ups on key initiatives</li><li>Perform other administrative duties to support daily operations and strategic goals</li></ul>

Executive Assistant Robert Half is seeking an experienced Executive Assistant for a prestigious client in Solana Beach, CA. This role supports C-suite executives, managing schedules, projects, and high-level correspondence to ensure effective operations. Ideal candidates are polished professionals who thrive in a fast-paced, high-demand environment. Key Responsibilities:<ul><li>Provide high-level administrative support to C-suite executives, including managing their schedules, emails, calls, and daily priorities.</li><li>Prepare and edit correspondence, reports, presentations, and other documentation as needed.</li><li>Handle confidential information with a high degree of discretion and professionalism.</li><li>Coordinate travel arrangements, expense reports, and event logistics for executives.</li><li>Proactively manage upcoming deadlines while anticipating and mitigating potential challenges.</li><li>Serve as a liaison between executives and company stakeholders, clients, and staff.</li><li>Support special projects as directed, ensuring prompt and accurate delivery of objectives.</li></ul>

Sr. Administrative Assistant Robert Half is actively searching for a Senior Administrative Assistant to join one of our client organizations. In this advanced administrative role, you will take charge of more complex responsibilities while providing critical support to leadership and departments. This position requires a proactive professional with exceptional organizational skills, keen attention to detail, and the ability to manage confidential information effectively. Key Responsibilities<ul><li>Provide high-level administrative assistance to senior managers, including scheduling appointments, managing calendars, and preparing correspondence.</li><li>Draft, edit, and proofread internal communications, presentations, reports, and other materials.</li><li>Schedule and organize meetings, prepare agendas, take detailed minutes, and ensure necessary follow-up actions are completed.</li><li>Maintain and organize detailed records, databases, and filing systems to ensure the availability of critical information.</li><li>Manage domestic and international travel, including transportation and accommodations, and prepare detailed itineraries.</li><li>Plan and execute company events, meetings, or team-building activities on behalf of leadership.</li><li>Identify inefficiencies and propose solutions to streamline administrative systems and workflows.</li><li>Handle sensitive information with discretion and professionalism.</li></ul>

Legal Administrative Assistant A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary) for their San Diego branch. The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team. Responsibilities of Role: Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:<ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros) </li><li>redlining legal documents</li></ul>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping. Perks of Firm:· Firm has an in-house trainer who helps get people set up· Laid back environment· Longevity of staff · Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals.

Sr. Administrative Assistant We are looking for a highly organized and detail-oriented Sr. Administrative Assistant to join a dynamic university department in La Jolla, California. This long-term contract opportunity involves managing executive-level administrative tasks, coordinating special events, and acting as a liaison between the department and external stakeholders. The ideal candidate will excel in calendar management, event planning, and communication, contributing to the department’s success. Responsibilities: • Coordinate and oversee all aspects of departmental events, including budgeting, logistics, marketing, and public relations. • Assist in the development and execution of complex projects and special initiatives. • Act as the primary liaison between the department and university offices, industry partners, and recruitment teams. • Provide executive-level administrative support to the Chair, including managing correspondence and scheduling priorities. • Organize and facilitate Faculty and Industry Advisory Board meetings, including preparing agendas and maintaining meeting records. • Schedule appointments, group meetings, and conference calls as required. • Collaborate with department staff to maintain and update the content on the departmental website. • Ensure effective communication with stakeholders to support departmental goals and initiatives. • Utilize CRM tools to track and manage relationships and communications effectively.

Sr. Administrative Assistant Are you a highly organized, detail-oriented professional with exceptional multitasking abilities? Our client in the construction industry is searching for a talented and proactive Senior Administrative Assistant to join their team. This pivotal role supports leadership and project teams by ensuring smooth day-to-day operations in a fast-paced, dynamic environment. Key Responsibilities<ul><li>Assist senior management with scheduling meetings, preparing reports, managing calendars, and handling correspondence.</li><li>Organize travel arrangements, expense reports, and other executive-level tasks.</li><li>Coordinate office operations, including maintaining supply inventory and managing vendor relationships.</li><li>Draft, proofread, and format correspondence, presentations, and other business documents as needed.</li><li>Support construction projects by organizing schedules, tracking project progress, and facilitating communications with subcontractors and team members.</li><li>Assist with preparing documents related to permits, compliance, bids, and contracts.</li><li>Maintain accurate and up-to-date filing of project paperwork, contracts, and department records.</li><li>Organize and update databases and internal systems.</li><li>Serve as the primary point of contact for inquiries, responding to stakeholders promptly and professionally.</li><li>Coordinate team meetings and disseminate critical project information.</li></ul>

Law Firm Administrative Assistant 20 Attorney Law Firm seeks Legal Administrative Assistant $75,000 DOEThe Legal Administrative Assistant will proofread and redline transactional legal documents including corporate agreements, real estate documents, and finance documents. The attorneys will provide substantive legal edits and the Legal Administrative Assistant will implement the changes and proofread for spelling, grammar, and punctuation using Word and track changes. The role is ideal for someone who enjoys polishing legal documents, ensuring consistency, and working closely with attorneys on content refinement. NO law firm experience required if you have proofreading experience in a similar industry. 100% paid benefits + retirement + parking. 100% Onsite and NO overtime! TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]

Administrative Assistant Our client is looking for an Administrative Assistant to provide vital support to our team, contributing to the efficiency and success of our organization. In this role, you will manage administrative tasks, coordinate schedules, and assist with communication across departments, making you an essential part of our workforce. Key Responsibilities:<ul><li>Perform clerical tasks, such as scheduling meetings, managing calendars, preparing correspondence, and coordinating travel arrangements for the team or leadership.</li><li>Manage and maintain physical and digital records, while ensuring proper organization and compliance.</li><li>Act as the first point of contact for visitors or incoming calls, delivering excellent customer service and professional communication.</li><li>Create and distribute meeting agendas, presentations, and reports, ensuring accuracy and attention to detail.</li><li>Collaborate with team members on administrative projects, including data entry and document preparation.</li><li>Assist with tracking and reconciling expenses, as well as processing invoices as needed.</li><li>Organize office functions and maintain supply inventory, working closely with vendors when necessary.</li><li>Identify opportunities for process improvements to increase office efficiency and effectiveness.</li></ul>

Administrative Assistant Our client is a dynamic and growing organization committed to delivering exceptional service and support to our clients and team members. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team and play a key role in ensuring smooth day-to-day operations. The Administrative Assistant will provide essential administrative support to the office and team, helping to manage daily tasks, maintain records, and ensure efficient communication across departments. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting a collaborative team. Key Responsibilities:<ul><li>Answer and direct phone calls and emails in a professional and timely manner</li><li>Schedule meetings, appointments, and maintain calendars for managers or departments</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Maintain physical and digital filing systems</li><li>Order office supplies and manage inventory</li><li>Support internal team with various administrative tasks as needed</li><li>Assist in organizing company events or meetings</li><li>Ensure office operations run smoothly and efficiently</li></ul>

Administrative Assistant We are looking for a detail-oriented and bilingual Administrative Assistant to join our team in Encinitas, California. This is a long-term contract position that requires a proactive individual with strong organizational and communication skills. The ideal candidate will provide comprehensive administrative and operational support while ensuring seamless coordination between office and field staff. Responsibilities: • Provide administrative and operational support to ensure smooth day-to-day functions. • Organize and maintain HR-related documents, ensuring all files are up to date and accessible. • Serve as a point of communication between office and field teams, relaying messages and facilitating collaboration. • Input paper timesheets into the payroll system accurately and on time. • Manage expense reports for field personnel, ensuring timely processing and reimbursement. • Handle a high volume of administrative tasks, including filing, data entry, and document organization. • Respond to inbound calls and emails, providing excellent customer service. • Utilize Microsoft Office Suite, especially Outlook, to manage schedules, communications, and reporting.

Human Resources (HR) Assistant Our client is looking for an HR Administrative Assistant to provide essential support to our HR team. This position combines administrative expertise with a passion for HR, offering an opportunity to contribute to recruitment, onboarding, benefits administration, and more. If you thrive in a detail-oriented role and enjoy helping people, this opportunity is for you! Key Responsibilities:<ul><li>Provide administrative support to the HR team by managing calendars, scheduling interviews, and assisting with recruitment processes.</li><li>Prepare and maintain accurate employee records, including onboarding and offboarding documentation, in compliance with company policies and labor laws </li><li>Serve as the first point of contact for HR inquiries, helping employees navigate benefits, policies, and procedures.</li><li>Assist in organizing company-wide training sessions, employee engagement activities, and compliance initiatives.</li><li>Support payroll and benefits processes by helping to update employee information and troubleshooting issues.</li><li>Conduct initial application reviews and assist in screening candidates for various roles.</li><li>Prepare reports and presentations for HR leadership, compiling data related to hiring metrics, turnover, employee engagement, and more.</li><li>Collaborate with internal departments to streamline HR processes and improve operational efficiency.</li></ul>

Administrative Assistant Our client is a mission-driven non-profit organization dedicated to creating meaningful impact in the community through advocacy, education, and support services. They are seeking a highly organized and proactive Administrative Assistant to join their team and support day-to-day operations that help drive their mission forward. The Administrative Assistant will provide essential administrative and clerical support to ensure smooth and efficient office operations. This individual will be the first point of contact for many stakeholders, requiring a professional demeanor, excellent communication skills, and a strong sense of discretion. The ideal candidate is detail-oriented, resourceful, and passionate about supporting non-profit initiatives. Key Responsibilities:<ul><li>Provide administrative support to executive leadership and program staff</li><li>Answer phones, respond to emails, and greet visitors in a professional and welcoming manner</li><li>Schedule meetings, manage calendars, and coordinate logistics for internal and external events</li><li>Prepare correspondence, reports, and presentation materials</li><li>Maintain organized filing systems (electronic and physical) and ensure confidentiality of sensitive documents</li><li>Assist with data entry, donor records, and database maintenance</li><li>Support grant and fundraising efforts by organizing documentation and tracking deadlines</li><li>Order office supplies and coordinate with vendors as needed</li><li>Perform other administrative duties as assigned to support the organization’s goals</li></ul>

Sr. Administrative Assistant Are you an experienced and detail-oriented professional seeking a dynamic and rewarding opportunity in administrative support? Our client is looking for a Senior Administrative Assistant to join our team and contribute to our success with your organizational skills, proactive mindset, and ability to manage multiple priorities effectively. As a Senior Administrative Assistant, you will play a critical role in ensuring seamless operations, supporting leadership, and delivering high-quality administrative services. Key Responsibilities:<ul><li>Provide executive-level administrative support, including scheduling meetings, preparing reports, managing calendars, and tracking deadlines.</li><li>Coordinate office operations and ensure business processes run smoothly.</li><li>Draft and edit correspondence, documents, and presentations accurately and professionally.</li><li>Conduct research, compile data, and assist in preparing materials for meetings or projects.</li><li>Manage expense reports, budgets, and accounts payable/receivable as needed.</li><li>Mentor and collaborate with junior administrative staff to optimize team efficiency.</li><li>Handle confidential information with discretion and professionalism.</li><li>Serve as the main point of contact for internal and external inquiries.</li></ul>

Sr. Administrative Assistant Our client is seeking a Senior Administrative Assistant to provide high-level support to executives and teams within their organization. This is an exciting opportunity for a seasoned professional to use their expertise and organizational prowess to ensure processes run smoothly. If you thrive in a fast-paced environment and are ready to take on a leadership-oriented administrative role, we’d like to hear from you! Key Responsibilities:<ul><li>Manage complex calendars, schedules, and meetings for executives, ensuring efficient time management.</li><li>Prepare and proofread reports, presentations, and communications with attention to detail.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li><li>Serve as a resource and mentor to junior administrative staff, fostering their development.</li><li>Track and process expense reports while upholding compliance with company policies.</li><li>Act as the primary liaison between executives and teams, facilitating communication and ensuring timely follow-ups.</li><li>Manage confidential information with professionalism and discretion.</li><li>Contribute to special projects or initiatives as assigned by leadership.</li></ul>

Sr. Administrative Assistant Our client, a well-established company in the property management industry, is seeking a Senior Administrative Assistant to join their team. If you excel in a fast-paced, dynamic environment and are passionate about supporting operational efficiency, this role could be the perfect fit for you! Key Responsibilities<ul><li>Provide high-level administrative support to executives and senior property management staff.</li><li>Serve as a key liaison between internal teams, clients, and vendors, ensuring clear and professional communication.</li><li>Coordinate and manage complex scheduling, including meetings, appointments, and travel arrangements.</li><li>Prepare, edit, and organize reports, presentations, and correspondence.</li><li>Oversee document management, including maintaining property records, lease agreements, and other critical files.</li><li>Manage daily office operations, including supply ordering and vendor communication.</li><li>Assist with budgeting and financial tracking, ensuring expenses are aligned with property goals.</li><li>Help onboard new team members and provide training on organizational policies and tools.</li><li>Handle confidential information with discretion and professionalism.</li></ul>

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This role is a Contract to permanent position, offering a unique opportunity to contribute to organizational success while advancing your career. The ideal candidate will have a strong background in administrative support and healthcare, with excellent technical skills and a proactive approach to managing tasks. Responsibilities: • Provide exceptional customer service by addressing inquiries through inbound and outbound calls. • Perform accurate data entry to maintain and update records efficiently. • Coordinate and schedule appointments, ensuring smooth communication between teams. • Manage email correspondence professionally and respond promptly to client and internal communication. • Utilize advanced Microsoft Excel skills to analyze and organize data effectively. • Support daily operations by using proprietary software and adapting to organizational tools. • Collaborate with healthcare professionals to navigate insurance-related processes. • Prepare documents and presentations using Microsoft Word, Outlook, and PowerPoint. • Assist in resolving customer issues at various stages of the process, ensuring satisfaction. • Attend onsite meetings once a month to maintain alignment with organizational goals.

Administrative Assistant Robert Half is looking for a motivated and detail-oriented Administrative Assistant to join one of our client teams. As an Administrative Assistant, you will play a critical role in ensuring office operations run smoothly by providing organizational and clerical support to professionals. If you excel at balancing multiple tasks, enjoy connecting with people, and have an eye for detail, this opportunity is for you! Key Responsibilities<ul><li>Manage day-to-day office operations, including organizing schedules, maintaining supplies, and coordinating logistics.</li><li>Prepare, edit, and distribute documents such as reports, presentations, and correspondence.</li><li>Arrange meetings, appointments, and travel, ensuring efficiency and timely follow-up.</li><li>Act as the first point of contact for phone calls, emails, and inquiries, while ensuring prompt and professional responses.</li><li>Maintain accurate and up-to-date filing systems, databases, and records for easy retrieval.</li><li>Assist with the planning and coordination of meetings, events, or client-related activities.</li><li>Track issues or inquiries and escalate them appropriately, ensuring high-quality outcomes.</li></ul>

Administrative Assistant Our client, a prominent leader in the property management industry, is seeking a dedicated and proactive Administrative Assistant to join their team. This role is vital to ensuring the seamless day-to-day operations of the office and delivering high-quality support to the property management team. If you thrive in a dynamic and fast-paced environment, this is a fantastic opportunity for you! Key Responsibilities:<ul><li>Provide administrative support to property managers, including handling correspondence, scheduling meetings, and maintaining calendars.</li><li>Manage and organize documentation related to leases, contracts, and property records.</li><li>Communicate with tenants, vendors, and stakeholders, addressing inquiries and requests promptly and professionally.</li><li>Assist with property inspections and prepare follow-up reports based on findings, as required.</li><li>Coordinate maintenance requests and liaise with vendors for timely resolutions.</li><li>Track and process invoices, payments, and expense reports to ensure accurate financial records.</li><li>Maintain office systems, including filing, record-keeping, and data entry.</li><li>Support special projects or events as assigned by management.</li></ul>

Medical Administrative Assistant Robert Half is partnering with a trusted healthcare provider that is seeking an experienced and highly organized Medical Administrative Assistant to join their front office team. This client is known for delivering compassionate, patient-focused care, and they’re looking for someone who can help support both clinical staff and patients with professionalism and efficiency. As the Medical Administrative Assistant, you’ll play a vital role in ensuring smooth daily operations by managing front desk activities, handling patient communications, scheduling appointments, and supporting medical staff with administrative duties. The ideal candidate will have previous experience in a healthcare setting and a passion for providing excellent service to patients and staff alike. Key Responsibilities:<ul><li>Greet and check in patients with a friendly and professional demeanor</li><li>Answer phone calls, respond to inquiries, and direct messages appropriately</li><li>Schedule, confirm, and update patient appointments</li><li>Maintain accurate and up-to-date patient records in the electronic medical records (EMR) system</li><li>Assist with insurance verification, billing inquiries, and co-pay collection</li><li>Coordinate with medical staff to ensure patient flow and office efficiency</li><li>Support clinical and administrative teams with documentation, forms, and general office tasks</li></ul>