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21 results for Receptionist in Carlsbad, CA

Receptionist

Escondido, CA
onsite
Temporary / Contract
21.5 - 23.5 USD / Hourly
A busy medical specialty practice is seeking a Receptionist to serve as the first point of contact for patients and visitors. This role requires excellent customer service skills, professionalism, and the ability to manage a high-volume front desk environment. The ideal candidate enjoys interacting with people and thrives in a fast-paced healthcare setting.ResponsibilitiesFront Desk Operations<ul><li>Welcome patients and visitors in a professional manner</li><li>Answer incoming phone calls and route messages appropriately</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Verify patient demographics and insurance information</li><li>Collect copayments and process patient payments</li><li>Maintain accurate patient records and documentation</li></ul>Administrative Support<ul><li>Scan, file, and organize office documentation</li><li>Coordinate appointment reminders and follow-up calls</li><li>Assist with medical records requests</li><li>Support office staff with administrative projects as needed</li></ul>
2026-06-15T00:00:00Z

Receptionist

San Diego, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
About the RoleRobert Half is partnering with an innovative biotechnology company seeking a polished and professional Receptionist to support daily front office operations. This individual will serve as the first point of contact for visitors, clients, vendors, and employees while helping maintain an organized and efficient workplace. The ideal candidate is customer-service oriented, highly organized, and comfortable working in a fast-paced, professional environment.Key Responsibilities<ul><li>Greet and assist visitors, clients, and vendors in a professional and welcoming manner</li><li>Answer, screen, and route incoming phone calls and emails</li><li>Manage visitor check-in procedures and maintain guest logs</li><li>Coordinate conference room scheduling and prepare meeting spaces</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Maintain reception and common areas to ensure a professional appearance</li><li>Order and track office and kitchen supplies</li><li>Provide administrative support including data entry, document preparation, filing, and calendar coordination</li><li>Assist with employee onboarding logistics and office events as needed</li><li>Support various departments with special projects and administrative tasks</li></ul>
2026-06-19T00:00:00Z

Receptionist

Encinitas, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
A premier hospitality and event venue is seeking a Receptionist to create a welcoming experience for guests, clients, and vendors. This role serves as the face of the organization and plays a key role in ensuring smooth daily operations. The ideal candidate is polished, customer-focused, and enjoys working in a dynamic environment where no two days are exactly alike. ResponsibilitiesGuest & Visitor Services<ul><li>Greet guests, clients, and vendors upon arrival</li><li>Manage incoming calls and general inquiries</li><li>Coordinate meeting room reservations and visitor schedules</li><li>Assist with event preparation and guest logistics</li><li>Maintain reception and common areas</li></ul>Administrative Support<ul><li>Manage incoming and outgoing mail and deliveries</li><li>Assist with scheduling and calendar coordination</li><li>Maintain office records and filing systems</li><li>Order office supplies and coordinate vendor services</li><li>Support leadership and operations teams with administrative requests</li></ul>
2026-06-15T00:00:00Z

Receptionist

Irvine, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a dependable Receptionist to support daily front-desk and administrative operations in Irvine, California. This Contract position is ideal for someone who can create a positive first impression while balancing multiple office support tasks in a fast-paced environment. The role will assist with visitor coordination, onboarding preparation, scheduling, documentation, and general office organization while helping maintain an efficient workplace. Responsibilities: • Provide front-desk coverage as needed, greeting visitors and employees courteously and ensuring smooth day-to-day reception operations. • Maintain a neat, organized entrance area and help create a welcoming office environment for guests and staff. • Handle administrative support requests such as printing, assembling materials, packaging, and outgoing mail for various departments. • Coordinate Safety Committee activities by arranging meetings, monitoring follow-up items, and helping keep action plans on track. • Assist with office administration, including calendar support, meeting notes, document updates, and other hands-on tasks as assigned. • Update and maintain internal reference materials such as employee directories, organizational charts, and tracking spreadsheets. • Manage team scheduling by sending reminders, collecting confirmations, and helping ensure accurate coverage records. • Support onboarding logistics by preparing welcome materials, organizing name tags, setting up workstations, and coordinating introductory meetings and benefits sessions. • Provide additional administrative assistance with scheduling, expense-related tasks, conference room coordination, and other operational needs as required.
2026-06-25T00:00:00Z

Receptionist

Tustin, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front desk operations for a contract position in California. This opportunity is ideal for someone who enjoys creating a positive first impression, managing incoming communications, and keeping administrative tasks organized in an office setting. The role will focus on visitor reception, phone coverage, and mail handling while helping maintain a welcoming workplace environment. Responsibilities: • Welcome guests upon arrival, manage visitor check-in, and ensure each person is directed promptly and courteously. • Operate a multi-line phone system, answer incoming calls efficiently, and route messages or transfers to the appropriate team members. • Receive, sort, and distribute incoming mail and deliveries to support smooth day-to-day office operations. • Maintain an orderly and well-organized front desk area that reflects a friendly and organized office environment. • Provide general administrative support related to reception activities, including handling routine inquiries from staff and visitors. • Monitor front office traffic throughout the day and help coordinate communication between visitors and internal teams. • Assist with outgoing mail or package distribution as needed to keep correspondence moving accurately and on time.
2026-06-25T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
21 - 24 USD / Hourly
About the RoleRobert Half is partnering with a mission-driven nonprofit organization seeking a professional and customer-focused Front Desk Coordinator to serve as the first point of contact for visitors, clients, and community partners. This role is ideal for someone who enjoys creating a welcoming environment, thrives in a fast-paced setting, and is passionate about supporting an organization that makes a positive impact in the community.Key Responsibilities<ul><li>Greet and assist visitors, clients, and vendors in a professional and friendly manner</li><li>Answer and direct incoming phone calls, emails, and general inquiries</li><li>Manage front desk operations and maintain a welcoming reception area</li><li>Coordinate meeting room scheduling and assist with event logistics as needed</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Maintain accurate records, databases, and filing systems</li><li>Provide administrative support including data entry, document preparation, and reporting</li><li>Assist with client intake processes and ensure confidential information is handled appropriately</li><li>Order and monitor office supplies and support day-to-day office operations</li><li>Collaborate with internal teams to ensure smooth communication and workflow</li></ul>
2026-06-19T00:00:00Z

Front Desk Coordinator

Carlsbad, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
A busy and highly regarded dental practice is seeking an experienced Front Desk Coordinator to oversee patient scheduling, front office operations, and customer service activities. This role is ideal for someone who enjoys working with patients while helping maintain a smooth and organized office environment. The practice is looking for a polished professional who can confidently manage a high-volume front desk while delivering exceptional patient care and support. ResponsibilitiesPatient & Front Office Support<ul><li>Greet patients and create a welcoming office experience</li><li>Schedule, confirm, and coordinate patient appointments</li><li>Verify insurance information and patient eligibility</li><li>Collect copayments and process patient payments</li><li>Manage incoming phone calls and appointment requests</li><li>Coordinate treatment schedules and follow-up appointments</li></ul>Administrative Functions<ul><li>Maintain patient records and documentation</li><li>Assist with treatment plan coordination and patient communication</li><li>Support office reporting and administrative projects</li><li>Ensure accuracy of patient demographics and insurance information</li></ul>
2026-06-22T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a professional and customer-focused Front Desk Coordinator to serve as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, answering calls, greeting guests, coordinating schedules, and providing administrative support to ensure smooth daily office operations. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and employees in a professional and welcoming manner</li><li>Answer and route incoming calls, emails, and inquiries</li><li>Manage front desk coverage and maintain a clean, organized reception area</li><li>Coordinate mail, deliveries, and outgoing packages</li><li>Schedule meetings, appointments, and conference room bookings</li><li>Support administrative tasks such as filing, data entry, and document preparation</li><li>Maintain office supplies and assist with general office coordination</li><li>Provide excellent customer service and respond to requests promptly</li></ul>
2026-06-10T00:00:00Z

Front Desk Coordinator

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front office operations for a nonprofit organization in San Diego, California. This Contract position will serve as the first point of contact for students, visitors, and callers while helping maintain a welcoming and organized onsite environment. The ideal candidate brings strong administrative judgment, attention to detail, and the ability to manage reception tasks efficiently in a fully onsite setting. Responsibilities:• Welcome students, guests, and other visitors in a courteous and attentive manner, creating a positive first impression at the front desk.• Manage incoming phone calls through a multi-line system, respond to routine inquiries, and connect callers with the appropriate staff members.• Coordinate visitor assistance by notifying internal team members when their guests arrive and helping direct foot traffic appropriately.• Handle day-to-day administrative support duties, including monitoring shared office supplies and helping keep common areas such as the breakroom stocked and organized.• Maintain an orderly reception area and support smooth front office workflow throughout the day.• Provide general clerical assistance as needed to support site operations and administrative needs.• Communicate clearly with staff, students, and visitors to ensure questions are addressed promptly and effectively.
2026-06-25T00:00:00Z

Front Desk Coordinator

Costa Mesa, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a Front Desk Coordinator to join a mission-driven non-profit organization in Costa Mesa, California on a contract basis with the potential for a permanent position. This position serves as a central point of support for daily office activity, visitor and phone communication, and a wide range of administrative and coordination tasks. The role also contributes to accurate record maintenance, donation and membership processing, and event support while partnering closely with internal teams to help advance the organization’s programs and community impact. Responsibilities: • Oversee daily front desk activity by greeting visitors, directing inquiries, and managing incoming calls with professionalism and efficiency. • Handle incoming and outgoing mail, including donations and general correspondence, while ensuring materials are sorted, logged, and routed accurately. • Monitor inventory for office supplies and coordinate equipment service, facility requests, and vendor follow-up to keep the workplace running smoothly. • Organize meetings by coordinating calendars, preparing agendas, reserving conference space, and documenting key discussion points when needed. • Enter, update, and maintain donor, member, scholarship, and event records in Raiser’s Edge and related systems with a high level of accuracy. • Review and process membership applications, charitable contributions, and related communications, including select acknowledgment materials. • Provide administrative and operational assistance for programs and events, including tracking auction items, coordinating awards or materials, and supporting event logistics. • Maintain spreadsheets and reports related to campaigns, appeals, raffles, and other office or development activities. • Work collaboratively with staff across departments, provide backup support where needed, and assist with additional assignments that support organizational priorities.
2026-06-25T00:00:00Z

Bilingual Front Desk Coordinator

Escondido, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
A busy and well-established dental practice in Escondido is seeking a Bilingual Front Desk Coordinator to serve as the first point of contact for patients and families. This role is ideal for someone who enjoys creating a welcoming environment, managing a high-volume front desk, and providing exceptional customer service in both English and Spanish.The ideal candidate is organized, professional, and comfortable balancing patient scheduling, insurance verification, and administrative support duties in a fast-paced dental office.Key ResponsibilitiesPatient & Front Office Support<ul><li>Greet patients and visitors while creating a positive patient experience</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Answer incoming calls and direct inquiries appropriately</li><li>Verify insurance eligibility and obtain necessary patient information</li><li>Assist patients with forms, documentation, and appointment preparation</li><li>Maintain accurate patient records and demographic information</li></ul>Administrative Duties<ul><li>Collect copayments and process patient payments</li><li>Coordinate treatment scheduling and follow-up appointments</li><li>Assist with patient communication regarding appointments and reminders</li><li>Maintain organized front office records and documentation</li><li>Support office operations and administrative projects as needed</li></ul>
2026-06-08T00:00:00Z

Front Desk Supervisor

Carlsbad, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
A premier hotel and resort property in Carlsbad is seeking a Front Desk Supervisor to oversee daily front office operations and help deliver exceptional guest experiences. This leadership role is ideal for hospitality professionals who enjoy coaching team members, solving guest concerns, and maintaining high service standards. The Front Desk Supervisor will partner closely with hotel leadership while ensuring smooth daily operations, efficient check-in and check-out processes, and outstanding guest satisfaction. ResponsibilitiesFront Office Leadership<ul><li>Supervise front desk staff and daily guest services operations</li><li>Assist with scheduling, training, and coaching team members</li><li>Monitor service standards and guest satisfaction metrics</li><li>Handle escalated guest concerns and service recovery situations</li><li>Ensure accurate room assignments and reservation management</li></ul>Guest Experience<ul><li>Welcome VIP guests and assist with special requests</li><li>Oversee check-in and check-out procedures</li><li>Coordinate with housekeeping, maintenance, and management teams</li><li>Maintain a professional and guest-focused environment</li><li>Assist with occupancy, revenue, and operational reporting</li></ul>Administrative Responsibilities<ul><li>Prepare front office reports and shift summaries</li><li>Audit reservation accuracy and guest accounts</li><li>Support cash handling and billing procedures</li><li>Assist management with operational initiatives and projects</li></ul>
2026-06-24T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who can manage front-desk activities, handle incoming calls effectively, and keep administrative tasks moving efficiently. The role requires strong attention to detail, dependable communication, and the ability to maintain accurate records while supporting a busy office environment. Responsibilities: • Manage day-to-day administrative support activities to help the office run smoothly and efficiently. • Serve as the first point of contact by greeting visitors and responding to inbound phone calls with careful attention to detail. • Maintain organized records, documents, and files to support accurate office administration. • Enter and update information in internal systems with a high level of accuracy and attention to detail. • Coordinate routine front-desk and receptionist tasks, including directing inquiries to the appropriate team members. • Assist with general office duties such as scheduling, correspondence, and preparation of administrative materials.
2026-06-23T00:00:00Z

Administrative Assistant

Murrieta, CA
onsite
Temporary to Hire
19.7885 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations and deliver dependable coordination across administrative, customer-facing, and facility-related tasks in Murietta, California. This Contract to permanent opportunity is ideal for someone who thrives in a fast-moving environment, stays organized under competing priorities, and brings a detail-oriented approach to both internal support and customer interactions. The role will contribute to efficient workflows, accurate record management, and a well-run office while helping maintain a positive experience for employees, visitors, and clients. Responsibilities: • Coordinate day-to-day office support activities, including maintaining files, managing incoming and outgoing mail, tracking documentation, and keeping supplies stocked. • Process and monitor employee time records, attendance information, request tracking, and related administrative reporting with accuracy and timeliness. • Arrange and follow up on building-related services such as maintenance visits, equipment servicing, cleaning support, and workplace security needs. • Maintain regular communication with customers to review account activity, address concerns, collect feedback, and promote a high level of satisfaction. • Compile service and account performance data, monitor key customer success indicators, and prepare summaries for leadership review. • Draft, format, and distribute business correspondence, internal documents, reports, and other administrative materials as needed. • Schedule meetings, coordinate office events, welcome visitors, and ensure onsite interactions are organized and attentive to detail. • Support compliance with workplace safety practices, security procedures, and applicable operational requirements. • Assist with additional administrative assignments and general office needs to support team effectiveness and business continuity.
2026-06-25T00:00:00Z

Administrative Assistant

San Marcos, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A well-established construction company is seeking an Administrative Assistant to support project managers, accounting staff, and executive leadership. This position offers a blend of office administration, project coordination, and customer support responsibilities.ResponsibilitiesOffice & Project Support<ul><li>Assist with project documentation and contract administration</li><li>Maintain job files and project records</li><li>Coordinate scheduling, meetings, and travel arrangements</li><li>Prepare reports, spreadsheets, and project correspondence</li><li>Track certificates of insurance and vendor documentation</li><li>Support payroll and accounting departments with administrative tasks</li></ul>General Administration<ul><li>Answer incoming calls and greet visitors</li><li>Manage office supplies and equipment needs</li><li>Coordinate mail, deliveries, and office communications</li><li>Assist with special projects and operational initiatives</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
A growing commercial property management firm is seeking an Administrative Assistant to support day-to-day office operations, tenant communications, and administrative projects. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and serving as a key support resource for a busy team.ResponsibilitiesAdministrative Support<ul><li>Manage calendars, meetings, and scheduling requests</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain electronic and physical filing systems</li><li>Assist with contract and lease documentation</li><li>Coordinate office supply ordering and vendor communications</li><li>Support leadership with special projects and administrative initiatives</li></ul>Tenant & Client Support<ul><li>Respond to tenant inquiries and route requests appropriately</li><li>Maintain accurate records and database information</li><li>Assist with work order tracking and vendor coordination</li><li>Support customer service efforts and office operations</li></ul>
2026-06-15T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily front-office operations in Irvine, California. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming environment, coordinating schedules, and keeping administrative tasks organized and on track. The role combines reception coverage with general office support, requiring strong communication skills, attention to detail, and a detail-oriented approach. Responsibilities: • Welcome guests, employees, and clients courteously and ensure each visitor has a positive arrival experience. • Manage calendars, arrange appointments, and help coordinate meetings and front-desk workflows throughout the day. • Respond to phone calls and in-person questions promptly, directing inquiries and providing accurate information or assistance. • Keep the reception and common office areas neat, orderly, and presentable for visitors and staff. • Perform administrative duties such as data entry, filing, preparing documents, sorting mail, and tracking office supply levels. • Support office access procedures by monitoring visitor check-in activity and following established security guidelines. • Operate a multi-line phone system efficiently, transferring calls and taking messages as needed. • Assist with general clerical projects and provide day-to-day support to help the office run smoothly.
2026-06-25T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary / Contract
29 - 36 USD / Hourly
Office ManagerAbout the RoleRobert Half is partnering with a growing real estate organization seeking an experienced Office Manager to oversee daily office operations and provide administrative support across multiple departments. This role is responsible for ensuring the office runs efficiently, supporting leadership, coordinating vendor relationships, and maintaining organized business operations. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced real estate environment.Key Responsibilities<ul><li>Oversee day-to-day office operations to ensure an efficient and professional work environment</li><li>Manage office supplies, equipment, and vendor relationships, including maintenance and service providers</li><li>Coordinate calendars, meetings, travel arrangements, and company events</li><li>Support property management, leasing, and accounting teams with administrative functions</li><li>Maintain contracts, leases, property files, and other business records</li><li>Assist with invoice processing, expense tracking, and vendor payments</li><li>Serve as the primary point of contact for visitors, tenants, clients, and business partners</li><li>Coordinate onboarding activities for new employees and support general HR administration</li><li>Develop and maintain office procedures to improve operational efficiency</li><li>Prepare reports, correspondence, presentations, and other business documents</li><li>Support special projects and provide executive-level administrative assistance as needed</li></ul>
2026-06-19T00:00:00Z

Accounts Receivable Clerk

Carlsbad, CA
onsite
Permanent / Full Time
56000 - 60000 USD / Yearly
We are looking for an Accounts Receivable Clerk to join a construction-focused organization in Carlsbad, California. This position plays an important role in keeping receivables current by posting payments accurately, investigating account variances, and supporting timely follow-up on outstanding balances. The ideal candidate brings solid experience in accounts receivable operations, a detail-oriented mindset, and the ability to work effectively with both customers and internal teams. Responsibilities: • Record incoming payments each day with precision, including allocations across multiple invoices, partial remittances, short payments, and other exceptions. • Investigate payment irregularities such as unapplied cash, incorrect postings, and account mismatches, then take appropriate steps to correct them. • Conduct courteous collection outreach on overdue accounts while preserving positive, respectful relationships with clients. • Coordinate with billing, project, and accounting personnel to address invoicing questions and resolve payment-related concerns. • Keep thorough documentation of cash posting activity, collection efforts, and account follow-up for accurate reporting and audit readiness. • Monitor open receivables and disputed items to help drive timely resolution of aged balances. • Recommend practical improvements that strengthen the efficiency and accuracy of cash application and collection workflows. • Provide support during month-end close by completing accounts receivable tasks and preparing related records as needed.
2026-06-23T00:00:00Z

Data Entry Clerk

La Jolla, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
Our client is seeking a detail-oriented Data Entry Clerk to support daily administrative operations by entering, updating, and maintaining accurate information in company systems. The ideal candidate is organized, efficient, and able to manage high volumes of data with accuracy and confidentiality. Key Responsibilities:<ul><li>Enter, update, and verify data in internal databases and systems</li><li>Review documents for accuracy and completeness before input</li><li>Maintain electronic and paper records in an organized manner</li><li>Identify and correct data discrepancies or errors</li><li>Generate reports and assist with basic recordkeeping tasks</li><li>Respond to internal requests for information and documentation</li><li>Support administrative and clerical functions as needed</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-06-15T00:00:00Z

Data Entry Clerk

San Diego, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support accurate and timely information processing for a team based in San Diego, California. This Long-term Contract position is ideal for someone who is comfortable working with large volumes of data, maintaining organized records, and ensuring a high level of accuracy in daily tasks. The right candidate will bring strong typing ability, careful attention to detail, and confidence using computer-based data entry systems. Responsibilities: • Enter numeric and text-based information into company databases and digital records with a high level of accuracy • Review source documents carefully and verify details before updating internal systems • Maintain organized electronic files and ensure data is recorded in the proper format • Identify incomplete, duplicate, or inconsistent information and escalate issues when needed • Perform routine updates to existing records to keep business information current and reliable • Use computer-based tools to process large volumes of data efficiently while meeting productivity expectations • Support general administrative data tasks related to record maintenance and document handling
2026-06-22T00:00:00Z