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25 results for Senior Administrative Assistant in Carlsbad, CA

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
About the Role: A well-established financial services firm is seeking a highly organized and proactive Senior Administrative Assistant to support senior leadership and ensure the smooth day-to-day operations of the office. This role requires a high level of professionalism, discretion, and attention to detail, along with the ability to manage multiple priorities in a fast-paced, client-focused environment.Key Responsibilities:<ul><li>Provide high-level administrative support to executives and senior team members, including complex calendar management and meeting coordination</li><li>Prepare and edit correspondence, reports, presentations, and client-facing materials</li><li>Coordinate internal and external meetings, including logistics, agendas, and follow-up actions</li><li>Manage travel arrangements, expense reports, and reimbursements</li><li>Serve as a point of contact for clients, vendors, and internal stakeholders, maintaining a professional and polished presence</li><li>Maintain and organize confidential files, documents, and records</li><li>Assist with project coordination, tracking deadlines, and ensuring deliverables are met</li><li>Support office operations, including ordering supplies and coordinating with vendors as needed</li><li>Help onboard new employees and provide administrative support to team initiatives</li><li>Ensure compliance with company policies and financial industry regulations</li></ul>
2026-04-24T00:00:00Z

Sr. Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
34.0385 - 43 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support leadership and client-facing operations in California. This contract position offers a path to a permanent role and is ideal for someone who thrives in a fast-paced banking environment and can balance executive support, client coordination, and follow-through on critical activities. The person in this role will help keep priorities moving, maintain strong communication across teams, and contribute to a high standard of service for both internal and external stakeholders. Responsibilities: • Coordinate calendars, internal meetings, and conference calls for leadership while capturing key discussion points and monitoring follow-up actions. • Support client and prospect interactions by preparing materials, attending meetings when needed, and ensuring next steps are documented and completed. • Organize, review, print, and route loan-related documentation, including tracking signature status and maintaining accurate records. • Gather required information for deposit and lending processes and assist with account-related and operational banking activities. • Perform wire callback support and respond to complex client issues with professionalism, urgency, and sound judgment. • Maintain a structured system for action items, project updates, and service requests so deadlines and client expectations are consistently met. • Travel locally to branch locations, client offices, or residences to deliver or retrieve signed documents and provide administrative support tied to banking transactions. • Contribute to outreach efforts, special assignments, and service initiatives that enhance client experience, team effectiveness, and brand presence. • Follow banking policies and compliance procedures, including proper escalation of unusual activity and adherence to regulatory standards.
2026-05-13T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Irvine, California for a global law firm. This contract opportunity is well suited for someone starting their career who wants to build experience in a collaborative, team-oriented environment with hands-on training. The person in this role will help keep the office running smoothly by assisting with front desk coverage, administrative coordination, and employee support. This position is fully onsite and offers the chance to grow into a long-term career path within office services. Responsibilities: • Welcome visitors and provide consistent front desk support, including coverage during scheduled staff absences and breaks. • Assist with day-to-day administrative activities that help maintain an organized and efficient office environment. • Monitor supply levels, place replenishment orders, and work with external vendors to keep office materials available. • Fulfill document support needs by handling printing, scanning, and related administrative requests accurately and on time. • Oversee incoming and outgoing mail, courier shipments, and package deliveries while ensuring timely distribution. • Support workspace readiness by helping with office setup, basic facilities coordination, and event preparation. • Respond to employee questions and service requests with a customer-focused approach. • Coordinate conference call and meeting support as needed to assist internal teams and office operations.
2026-05-12T00:00:00Z

Administrative Assistant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are currently seeking a dependable and organized Administrative Assistant to support daily operations within a fast-paced office environment. This role serves as a key support function for multiple departments, ensuring that communication, scheduling, and administrative processes run efficiently. The Administrative Assistant will interact with internal team members and external contacts, helping maintain structure and organization across day-to-day business activities. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities. This position is well-suited for someone who enjoys keeping things organized, staying ahead of deadlines, and providing reliable support to a growing team. RESPONSIBILITIES<ul><li>Coordinate calendars, meetings, and appointments for team members</li><li>Manage incoming calls, emails, and general inquiries, directing them appropriately</li><li>Prepare reports, documents, and correspondence as needed</li><li>Maintain organized filing systems, both digital and physical</li><li>Assist with data entry, tracking, and recordkeeping</li><li>Support office operations including supply management and vendor coordination</li><li>Help with scheduling logistics and meeting preparation</li><li>Perform general administrative duties and assist with special projects</li></ul>
2026-04-22T00:00:00Z

Administrative Assistant

La Jolla, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
About the Role: Robert Half is seeking a detail-oriented and proactive Administrative Assistant to support our client, a well-established financial services firm. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys being the go-to person for office coordination and executive support.Key Responsibilities:<ul><li>Provide administrative support to leadership and internal teams</li><li>Manage calendars, schedule meetings, and coordinate conference calls</li><li>Prepare reports, presentations, and correspondence with a high level of accuracy</li><li>Handle incoming calls, emails, and client inquiries with professionalism</li><li>Maintain and organize files, records, and documentation</li><li>Assist with meeting logistics, including agendas and follow-ups</li><li>Support special projects and ad hoc administrative tasks as needed</li></ul>
2026-04-24T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
About the Role: A growing biotechnology company is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and cross-functional teams. This role is ideal for someone who thrives in a fast-paced, innovative environment and enjoys providing essential support to teams working at the forefront of science and healthcare.Key Responsibilities:<ul><li>Provide administrative support to multiple departments, including research, clinical, and operations teams</li><li>Manage calendars, schedule meetings, and coordinate logistics for internal and external stakeholders</li><li>Assist with travel arrangements, expense reports, and reimbursement tracking</li><li>Prepare and format documents, presentations, and reports</li><li>Maintain organized records, files, and databases with a high level of accuracy</li><li>Support onboarding of new employees, including coordination of schedules and materials</li><li>Order office and lab supplies, and liaise with vendors as needed</li><li>Assist with planning company meetings, team events, and training sessions</li><li>Serve as a point of contact for general office inquiries and ensure a professional, welcoming environment</li><li>Support ad hoc projects and administrative initiatives as needed</li></ul>
2026-04-24T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22.5 - 25 USD / Hourly
Our client in the biotech industry is seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and team coordination in a fast-paced, innovation-driven environment. Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members and leadership.</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and meeting materials.</li><li>Answer phones, respond to emails, and serve as a professional point of contact for internal and external stakeholders.</li><li>Maintain filing systems, records, and office documentation with a high level of accuracy.</li><li>Assist with travel arrangements, expense reporting, and invoice processing.</li><li>Support departmental projects, meeting logistics, and cross-functional communication.</li><li>Monitor office supplies and coordinate orders as needed.</li><li>Perform additional administrative tasks to support business operations.</li></ul>
2026-04-29T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Our client is seeking a detail-oriented and organized Administrative Assistant to support day-to-day office operations and help ensure the team runs efficiently. Key Responsibilities:<ul><li>Provide administrative and clerical support to staff and management</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, and presentations</li><li>Maintain filing systems, records, and office supplies</li><li>Answer phones, greet visitors, and respond to general inquiries</li><li>Assist with data entry and other office support tasks</li></ul>
2026-04-29T00:00:00Z

Executive Administrative Assistant

Solana Beach, CA
onsite
Temporary / Contract
33.5 - 37.5 USD / Hourly
A fast-paced organization in the San Diego area is seeking an experienced Executive Administrative Assistant to support senior leadership with high-level administrative, scheduling, and operational coordination. This role is ideal for someone who thrives in a highly organized, detail-driven environment and can anticipate needs before they arise. The Executive Administrative Assistant will act as a key partner to executives, ensuring smooth day-to-day operations, managing priorities, and maintaining confidentiality across sensitive business matters. ESSENTIAL DUTIES & RESPONSIBILITIESExecutive Support<ul><li>Manage complex executive calendars, scheduling meetings, and coordinating priorities</li><li>Arrange domestic and international travel, including itineraries and expense reporting</li><li>Prepare meeting agendas, presentations, and follow-up documentation</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential information with discretion and professionalism</li></ul>Administrative & Operational Support<ul><li>Support daily administrative operations for leadership team</li><li>Draft correspondence, reports, and executive communications</li><li>Coordinate meetings, board materials, and leadership events</li><li>Track deadlines, action items, and project deliverables</li><li>Assist with special projects and strategic initiatives</li></ul>
2026-05-12T00:00:00Z

Executive Assistant

Tustin, CA
onsite
Temporary / Contract
30.875 - 35.75 USD / Hourly
We are looking for an experienced Executive Assistant to provide dedicated support to senior leadership in a fully remote environment. This Long-term Contract position is based in Tustin, California, and requires an experienced, detail-oriented individual who can manage competing priorities while partnering with executives across multiple U.S. time zones, with strongest alignment to Mountain Time availability preferred. The ideal candidate brings previous experience supporting C-suite leaders and is confident handling sensitive matters, complex scheduling, and high-level coordination with discretion and accuracy. Responsibilities: • Provide comprehensive administrative and operational support to executive leaders, ensuring day-to-day activities run smoothly and efficiently. • Oversee complex calendars across multiple time zones, arranging meetings, appointments, and leadership commitments with careful attention to priority and timing. • Coordinate business travel from start to finish, including itineraries, reservations, and related logistics for executive schedules. • Develop meeting materials such as agendas, presentations, and reports to help leaders prepare for internal and external discussions. • Monitor key deadlines, action items, and shifting priorities, following up proactively to keep leadership initiatives on track. • Manage sensitive communications and correspondence with a high level of judgment and confidentiality. • Organize virtual and in-person meetings by handling scheduling details, room coordination, and technology readiness. • Assist with the compilation and formatting of executive documents and leadership-facing materials as needed.
2026-05-14T00:00:00Z

Executive Assistant

Solana Beach, CA
onsite
Temporary / Contract
36 - 40 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant to support senior leadership in a professional services environment. This role goes beyond traditional administrative support—it requires strong judgment, discretion, and the ability to anticipate needs in a fast-paced, high-visibility setting.The ideal candidate is polished, detail-oriented, and capable of managing complex schedules and communications while acting as a trusted partner to executives. RESPONSIBILITIES<ul><li>Manage complex calendars, scheduling meetings, travel, and priorities for executives</li><li>Coordinate internal and external communications on behalf of leadership</li><li>Prepare reports, presentations, and executive-level documentation</li><li>Organize meetings, including agendas, materials, and follow-ups</li><li>Handle confidential information with a high level of discretion</li><li>Support project coordination and track deadlines</li><li>Assist with event planning, offsites, and executive meetings</li><li>Screen and prioritize incoming communications</li></ul>
2026-04-30T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary / Contract
50 - 55 USD / Hourly
About the Role: A fast-growing biotechnology company is seeking a highly organized and strategic Executive Assistant to support senior leadership. This role goes beyond traditional administrative support—you’ll act as a trusted partner, helping drive efficiency, manage priorities, and support key initiatives in a dynamic, science-driven environment. The ideal candidate is proactive, detail-oriented, and comfortable operating in a fast-paced, highly confidential setting.Key Responsibilities:<ul><li>Provide high-level administrative support to C-level executives, including complex calendar management, meeting coordination, and prioritization of competing demands</li><li>Serve as a gatekeeper and strategic partner, managing communications and ensuring alignment across internal and external stakeholders</li><li>Coordinate domestic and international travel, including detailed itineraries and expense reporting</li><li>Prepare and edit presentations, reports, and executive communications, including materials for board meetings and investor updates</li><li>Support planning and execution of leadership meetings, scientific reviews, and company-wide events</li><li>Track key projects, deadlines, and action items, ensuring timely follow-up and execution</li><li>Liaise with cross-functional teams, including research, clinical, regulatory, and operations</li><li>Handle highly confidential information with discretion and professionalism</li><li>Assist with onboarding senior hires and supporting leadership team initiatives</li><li>Improve administrative processes and implement efficiencies to support organizational growth</li></ul>
2026-04-24T00:00:00Z

HOA Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
24 - 32 USD / Hourly
Join a Team That Keeps Communities Running SmoothlyA well-established property management group in Oceanside is seeking an organized and service-focused HOA Administrative Assistant to support daily operations for a large residential apartment community. This role is ideal for someone who enjoys working in a fast-paced office environment, communicating with residents, and keeping administrative processes organized and on track. You’ll work closely with property managers, vendors, board members, and residents to help ensure the community operates efficiently and professionally. What You’ll Be Responsible For<ul><li>Support day-to-day administrative operations for the HOA management team</li><li>Coordinate resident communications, notices, and community updates</li><li>Answer phones, emails, and resident inquiries in a professional and timely manner</li><li>Schedule meetings, prepare agendas, and assist with meeting minutes</li><li>Maintain vendor records, contracts, and work order documentation</li><li>Assist with accounts payable tasks, invoice tracking, and administrative reporting</li><li>Organize and maintain electronic and physical files</li><li>Coordinate maintenance requests and follow up on service completion</li></ul>
2026-05-08T00:00:00Z

Human Resources Assistant

Oceanside, CA
onsite
Temporary / Contract
21 - 25 USD / Hourly
Robert Half is seeking an HR Assistant to support a busy human resources department within a fast-paced professional environment. The HR Assistant will play a key role in supporting onboarding, employee records management, recruiting coordination, and day-to-day HR operations. The ideal HR Assistant is organized, detail-oriented, and capable of handling sensitive information with professionalism and confidentiality. A positive attitude, reliability, and willingness to support multiple HR functions are essential. This contract to potential permanent opportunity is located in the San Diego region and may be onsite or hybrid. Key Responsibilities for the HR Assistant:<ul><li>Support onboarding and new hire documentation processes</li><li>Maintain employee files and update HRIS records accurately</li><li>Assist with interview scheduling and recruiting coordination</li><li>Respond to employee inquiries regarding HR policies and procedures</li><li>Prepare HR-related documents, reports, and correspondence</li><li>Track required trainings, certifications, and employee documentation</li><li>Support benefits administration and payroll coordination tasks</li><li>Assist with audits, compliance projects, and special HR initiatives</li><li>Manage shared HR inbox and maintain confidentiality of employee information</li></ul>
2026-05-07T00:00:00Z

Office Assistant

Carlsbad, CA
onsite
Temporary / Contract
17 - 21 USD / Hourly
We are looking for a reliable and detail-oriented Office Assistant to support daily administrative operations. This role is ideal for someone who enjoys staying organized, helping where needed, and contributing to a smooth and efficient office environment.You’ll assist multiple team members and play a key role in keeping day-to-day tasks on track. RESPONSIBILITIES<ul><li>Provide general administrative support across departments</li><li>Answer phones, route calls, and respond to inquiries</li><li>Assist with scheduling, calendar coordination, and meeting preparation</li><li>Perform data entry and maintain accurate records</li><li>Organize and maintain filing systems (digital and physical)</li><li>Handle mail, deliveries, and office supply management</li><li>Assist with basic reporting and document preparation</li><li>Support special projects and team needs as assigned</li></ul>
2026-04-28T00:00:00Z

Office Assistant

San Clemente, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative operations in San Clemente, California. This is a Long-term Contract position for someone who can handle routine office work with accuracy, stay productive in a deadline-driven setting, and adapt as priorities shift. The ideal candidate is dependable, detail-focused, and comfortable working with confidential election-related materials while following established instructions. This is Part-time, 3 days a week, ~20 hours per week. Responsibilities:• Carry out assigned office tasks by following detailed directions from supervisors and completing work with consistency.• Prepare election-related materials by organizing, assembling, and reviewing ballots, envelopes, and packets for distribution.• Handle incoming and outgoing mail by sorting deliveries, preparing shipments, and arranging items for pickup.• Perform document support activities such as scanning, copying, printing, and maintaining organized filing systems.• Enter and update basic information in spreadsheets or internal tracking tools with a high level of accuracy.• Inspect completed materials to confirm they meet instructions, quality standards, and required timelines.• Organize office supplies, files, and boxed materials to keep work areas orderly and accessible.• Protect sensitive organizational and election information by maintaining strict confidentiality at all times.• Shift between priorities as needed and seek clarification promptly when directions or expectations are unclear.
2026-05-14T00:00:00Z

Senior Accountant

San Marcos, CA
onsite
Temporary / Contract
44 - 50 USD / Hourly
Robert Half is seeking a Senior Accountant to support a fast-paced accounting team within a growing organization. The Senior Accountant will play a key role in maintaining accurate financial records, supporting close processes, and ensuring compliance with accounting standards. The ideal Senior Accountant is analytical, detail-oriented, and comfortable working in a deadline-driven environment. A strong sense of ownership, reliability, and willingness to support team initiatives is essential. This contract to potential permanent opportunity is located in the San Diego region and may be onsite or hybrid. Key Responsibilities for the Senior Accountant:<ul><li>Prepare and review journal entries and maintain the general ledger</li><li>Support month-end and year-end close processes, including reconciliations</li><li>Perform balance sheet and account reconciliations, identifying and resolving discrepancies</li><li>Assist with financial reporting and preparation of supporting schedules</li><li>Analyze financial data and provide insight into variances and trends</li><li>Ensure compliance with GAAP and company policies</li><li>Support internal and external audit processes</li><li>Assist with process improvements and system enhancements</li><li>Collaborate with cross-functional teams including finance and operations</li><li>Maintain accurate and organized financial documentation</li></ul> While on contract, working with Robert Half will provide the ideal Senior Accountant with benefit options and exposure to advanced accounting systems and reporting processes.
2026-05-06T00:00:00Z

Senior Accountant

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
43 - 47 USD / Hourly
We are seeking a Senior Accountant to join a growing healthcare organization in Encinitas. This role will support financial reporting, month-end close, reconciliations, and accounting operations across multiple departments. The ideal candidate is analytical, organized, and capable of managing both routine accounting responsibilities and higher-level financial projects in a fast-paced environment. Responsibilities<ul><li>Prepare and review journal entries and general ledger activity</li><li>Perform monthly bank and balance sheet reconciliations</li><li>Support month-end and year-end close processes</li><li>Assist with financial statement preparation and variance analysis</li><li>Maintain organized accounting documentation and audit support files</li><li>Partner with leadership on budgeting and reporting requests</li><li>Monitor financial data for discrepancies and reporting accuracy</li><li>Support process improvements and accounting workflow efficiencies</li></ul>
2026-05-13T00:00:00Z

Senior Staff Accountant

Carlsbad, CA
onsite
Temporary / Contract
44 - 48 USD / Hourly
A well-established company in Carlsbad is seeking a Senior Staff Accountant to support advanced accounting operations and financial reporting functions. This role is ideal for an experienced accounting professional who enjoys balancing technical accounting responsibilities with process improvement initiatives. The Senior Staff Accountant will work closely with leadership and play a key role in maintaining accurate financial reporting and supporting operational decision-making. Key Responsibilities<ul><li>Lead month-end and year-end close activities</li><li>Prepare and review journal entries, reconciliations, and financial schedules</li><li>Analyze financial statements and investigate variances</li><li>Maintain general ledger integrity and support reporting accuracy</li><li>Assist with budgeting, forecasting, and audit preparation</li><li>Support process improvement initiatives and accounting workflow enhancements</li><li>Collaborate cross-functionally with finance and operations teams</li><li>Assist with compliance and internal controls processes</li></ul>
2026-05-08T00:00:00Z

Human Resources Administrator

Irvine, CA
onsite
Temporary to Hire
31.35 - 36.3 USD / Hourly
We are looking for a Human Resources Administrator to join our team in Irvine, California in a contract-to-permanent capacity. This role supports core HR operations with a strong emphasis on benefits administration, employee support, and compliance-focused processes. The ideal candidate brings hands-on experience managing benefit programs, coordinating onboarding activities, and maintaining accurate HR records in a fast-paced environment. Responsibilities: • Manage day-to-day administration of employee benefit offerings, including health, dental, vision, life, disability, and retirement programs. • Coordinate new enrollments, status updates related to life events, employee separations, and annual open enrollment activities while ensuring accuracy and timeliness. • Maintain reliable benefits records in HR systems and review carrier billing to resolve discrepancies and support accurate reconciliations. • Work closely with insurance providers, brokers, and external administrators to support smooth delivery of benefit services and issue resolution. • Monitor adherence to applicable federal and state employment and benefits regulations and help maintain compliant HR practices and documentation. • Administer leave and disability cases by tracking requests, communicating with employees, and supporting required documentation. • Assist with payroll-related benefits activity, including deduction review, audits, and reporting tied to employee elections. • Lead benefits orientation sessions and prepare employee-facing materials that explain programs, enrollment steps, and available resources. • Support HR administration tasks such as onboarding coordination, background checks, and I-9 compliance activities as needed.
2026-05-13T00:00:00Z

Business Office Assistant (Healthcare)

Encinitas, CA
onsite
Temporary / Contract
21 - 28 USD / Hourly
In a skilled nursing environment, accuracy and follow-through in the business office are just as critical as patient care. We’re seeking a Business Office Assistant who can support billing operations, accounts receivable processes, and administrative workflows in a fast-paced healthcare setting. This role is ideal for someone who understands the complexity of insurance billing, stays organized under pressure, and can ensure financial processes are handled with precision and compliance. Key Responsibilities<ul><li>Support accounts receivable functions, including tracking outstanding balances and follow-ups</li><li>Assist with insurance billing processes, including claim submission and status checks</li><li>Participate in billing audits and “triple check” processes prior to submission</li><li>Maintain accurate financial and patient records</li><li>Communicate with insurance providers, patients, and internal teams regarding billing inquiries</li><li>Assist with collections efforts and payment posting</li><li>Support month-end reporting and reconciliation activities</li><li>Ensure compliance with healthcare regulations and facility policies</li></ul>
2026-05-04T00:00:00Z

Accounting Assistant

Vista, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are seeking a detail-oriented Accounting Assistant to support daily financial operations and ensure accuracy across key accounting functions. This role is ideal for someone who enjoys working with numbers, staying organized, and supporting a collaborative finance team. You’ll assist with a mix of accounts payable, accounts receivable, and general ledger support while gaining exposure to core accounting processes. RESPONSIBILITIES<ul><li>Assist with accounts payable and receivable processing, including invoice entry and payment tracking</li><li>Perform data entry and maintain accurate financial records</li><li>Support bank and credit card reconciliations</li><li>Help prepare journal entries and assist with general ledger maintenance</li><li>Organize and maintain financial documentation for audits and reporting</li><li>Assist with expense tracking and report review</li><li>Support month-end close activities</li><li>Respond to internal and external inquiries related to accounting transactions</li></ul>
2026-04-28T00:00:00Z

Part Time Office Assistant

San Diego, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
OverviewA well-established wealth management firm in San Diego is seeking a dependable and detail-oriented Part-Time Office Assistant to support daily administrative and client service operations. This role is ideal for someone who thrives in a professional, client-facing environment and enjoys providing high-level administrative support in a fast-paced financial services setting. Responsibilities<ul><li>Serve as the first point of contact for clients, answering phones and greeting visitors in a professional manner</li><li>Assist with scheduling client meetings and maintaining calendars for advisors</li><li>Support client service requests, including account updates, document preparation, and follow-ups</li><li>Manage incoming/outgoing mail, emails, and general office correspondence</li><li>Maintain and organize digital and physical filing systems, ensuring accuracy and confidentiality</li><li>Assist with data entry and updates in CRM systems</li><li>Coordinate office supplies and general office organization needs</li><li>Provide administrative support to advisors and office leadership as needed </li></ul>
2026-05-07T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support customers and internal service teams by managing repair recommendations, quotations, and scheduling activities in San Diego, California. This position is ideal for someone who can balance administrative coordination with strong customer communication and follow-through. The person in this role will help move inspection findings into actionable repair plans while maintaining organized records and responsive service. Responsibilities:• Prepare repair estimates and service proposals promptly after inspections are completed so customers receive timely next steps.• Communicate with customers to review identified deficiencies, explain recommended corrective actions, and help advance repair work without unnecessary delays.• Partner with field inspectors to collect inspection documentation and use the findings to support accurate evaluations and pricing.• Highlight urgent system concerns to customers and provide clear guidance on issues that may affect safety, compliance, or system performance.• Build and maintain productive customer relationships by understanding decision-making timelines and supporting the purchasing process.• Monitor outstanding quotations by client and value, keeping records current and helping prioritize follow-up activities.• Coordinate closely with the service team to align repair scheduling with customer needs and operational availability.• Collaborate with the Service Manager and other stakeholders on larger or more complex repair opportunities when additional input is needed.
2026-05-08T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
About the Role: Robert Half is partnering with a dynamic financial services firm to hire an organized and detail-driven Administrative Coordinator. This role goes beyond traditional administrative support—you’ll play a key part in coordinating operations, supporting cross-functional teams, and ensuring day-to-day processes run smoothly.Key Responsibilities:<ul><li>Coordinate schedules, meetings, and internal communications across departments</li><li>Serve as a central point of contact for administrative and operational needs</li><li>Assist with project tracking, reporting, and process coordination</li><li>Prepare and edit reports, presentations, and client-facing materials</li><li>Support onboarding logistics and internal team coordination</li><li>Maintain organized records, databases, and filing systems</li><li>Handle high-volume email and calendar management with competing priorities</li><li>Assist leadership with special projects and workflow improvements</li></ul>
2026-04-24T00:00:00Z