29 results for Office Administrator in Carlsbad, CA

Office Administrator

Vista, CA
onsite
Temporary
23.5 - 25.5 USD / Hourly
Robert Half is recruiting an Office Administrator for a manufacturing/engineering firm in Vista. You’ll own front‑office operations, executive support, vendor coordination, and light accounting tasks—perfect for a do‑it‑all admin who loves variety and operational polish.What You’ll Do<ul><li>Run day‑to‑day front office: reception, mail/shipments, vendor coordination, supplies, and facilities tickets.</li><li>Support leadership with calendar, travel, meeting logistics, and presentation prep.</li><li>Assist AP/AR: invoice intake/coding, approvals routing, check runs support, deposits, and basic collections.</li><li>Maintain tidy digital filing, SOPs, training logs, and compliance documentation (safety/visitors).</li><li>Coordinate onboarding logistics (badges, desks, IT tickets, handbook acknowledgements).</li><li>Plan team events, all‑hands, and communications; keep the culture organized and upbeat.</li><li>Track expenses, reconcile cards, and prepare simple reports for Operations and Finance.</li><li>Jump into special projects—process clean‑ups, form templates, and light HR admin.</li></ul>
2026-03-02T00:00:00Z

Office Administrator

San Diego, CA
onsite
Temporary
21 - 24 USD / Hourly
About the Role Robert Half is partnering with an innovative biotechnology company seeking a proactive and highly organized Office Administrator to support daily office operations and administrative functions. This role is ideal for someone who enjoys wearing multiple hats, supporting leadership and teams, and ensuring the office runs efficiently in a fast-paced, professional environment.The Office Administrator will play a key role in coordinating office logistics, supporting internal teams, and maintaining an organized and productive workplace.Key Responsibilities<ul><li>Manage day-to-day office operations, ensuring the office runs smoothly and efficiently</li><li>Provide administrative support to leadership and cross-functional teams</li><li>Coordinate meetings, calendars, and conference room scheduling</li><li>Assist with preparing reports, presentations, and internal documentation</li><li>Order and manage office supplies, equipment, and vendor relationships</li><li>Coordinate visitor access, office logistics, and employee onboarding support</li><li>Maintain organized filing systems, databases, and internal records</li><li>Assist with expense tracking, invoices, and basic office budgeting tasks</li><li>Support internal events, team meetings, and office initiatives</li><li>Handle general administrative tasks and special projects as needed</li></ul>
2026-03-06T00:00:00Z

Office Manager

Oceanside, CA
onsite
Temporary
33 - 37 USD / Hourly
Our client is hiring an Office Manager to oversee daily administrative operations and help maintain a highly organized and productive workplace environment in San Diego. The Office Manager will serve as a key point of coordination for a variety of operational responsibilities that impact the daily workflow of the office. While many people associate office management with administrative oversight, this role requires a professional who understands how operational efficiency directly contributes to the success of the broader organization. From managing office logistics and vendor relationships to supporting internal communication and administrative processes, the Office Manager helps ensure that teams have the resources and organization they need to perform effectively. Our client is seeking a professional who is highly organized, proactive, and capable of managing multiple responsibilities simultaneously. The ideal candidate will be comfortable working independently while collaborating with leadership and staff to maintain a positive and efficient workplace environment. Individuals who thrive in this role often enjoy creating structure, solving operational challenges, and supporting teams in a meaningful way.Key Responsibilities<ul><li>Oversee daily office operations and administrative processes</li><li>Coordinate office vendors, supplies, and facility needs</li><li>Manage administrative staff and office procedures</li><li>Support internal meetings, schedules, and company events</li><li>Maintain office policies and operational documentation</li><li>Assist leadership with administrative and operational projects</li></ul>
2026-03-06T00:00:00Z

Office Manager

La Jolla, CA
onsite
Temporary
30 - 32 USD / Hourly
Our client is seeking a highly organized and proactive Office Manager to oversee the daily operations of their administrative office. This critical role ensures a productive, efficient, and positive work environment for all team members. Key Responsibilities:<ul><li>Manage and coordinate office operations, including supplies, facilities, and administrative support.</li><li>Act as the main point of contact for internal and external communications.</li><li>Support scheduling, meetings, travel arrangements, and expense reporting.</li><li>Maintain office records, policies, and confidential documents.</li><li>Liaise with vendors, building management, and service providers.</li><li>Oversee onboarding for new employees and support HR-related tasks.</li><li>Foster a collaborative and welcoming office culture.</li></ul>
2026-03-13T00:00:00Z

Office Manager

Escondido, CA
onsite
Temporary
32 - 38 USD / Hourly
This position requires a professional who understands that strong office management is built on organization, communication, and attention to detail. The Office Manager will be responsible for coordinating a variety of administrative functions that help keep the office operating efficiently, from overseeing daily administrative workflows to ensuring that office resources and systems remain organized and accessible. Our client is looking for someone who takes pride in maintaining a professional and structured work environment. The ideal candidate will have strong organizational instincts, the ability to anticipate operational needs, and the confidence to manage administrative responsibilities while supporting both staff and leadership. For professionals who enjoy creating order, improving processes, and supporting teams behind the scenes, this role provides an excellent opportunity to make a meaningful impact within the organization.Key Responsibilities<ul><li>Manage daily administrative activities and office coordination</li><li>Maintain office systems, records, and procedures</li><li>Coordinate vendor services and facility support</li><li>Assist leadership with scheduling and administrative support</li><li>Support onboarding logistics for new employees</li><li>Help maintain a productive and organized workplace environment</li></ul>
2026-03-06T00:00:00Z

Office Manager

Escondido, CA
onsite
Temporary
30 - 36 USD / Hourly
A well-run office creates the foundation for an entire organization to thrive. Our team is recruiting an experienced Office Manager for a growing North County San Diego company that values organization, collaboration, and strong internal support systems. This individual will oversee office operations, support staff productivity, and ensure that administrative systems run efficiently. The Office Manager will play a key leadership role in maintaining a professional and organized workplace environment while supporting multiple departments with administrative coordination.Responsibilities<ul><li>Oversee daily office operations and administrative processes</li><li>Manage office vendors, supplies, and facilities coordination</li><li>Support internal team scheduling and events</li><li>Maintain office procedures and documentation</li><li>Assist leadership with operational tasks and reporting</li></ul>
2026-03-16T00:00:00Z

Office Assistant

San Diego, CA
onsite
Temporary
21 - 24 USD / Hourly
About the Role Robert Half is partnering with a growing real estate organization seeking a reliable and detail-oriented Office Assistant to support daily office operations. This role is ideal for someone who enjoys administrative work, thrives in a fast-paced environment, and takes pride in keeping an office organized and running smoothly.The Office Assistant will support the team with a variety of administrative tasks, client coordination, and general office support.Key Responsibilities<ul><li>Provide general administrative support to the office and leadership team</li><li>Answer and direct incoming phone calls and emails in a professional manner</li><li>Maintain and organize office files, documents, and databases</li><li>Assist with preparing contracts, reports, and client documents</li><li>Schedule meetings, appointments, and assist with calendar management</li><li>Support the team with data entry, document preparation, and filing</li><li>Order office supplies and assist with general office coordination</li><li>Greet clients and visitors and help maintain a welcoming office environment</li><li>Assist with special projects and additional administrative tasks as needed</li></ul>
2026-03-06T00:00:00Z

Office Specialist

San Marcos, CA
onsite
Temporary
23 - 27 USD / Hourly
Organization and efficiency are the backbone of any successful office. Robert Half is working with a growing organization in San Marcos that is seeking an experienced Office Specialist to help maintain smooth day-to-day operations while supporting multiple departments with administrative coordination. This role is ideal for someone who thrives in a structured office environment and enjoys keeping things organized, on schedule, and running efficiently. The Office Specialist will help ensure that administrative systems remain organized, documentation is maintained accurately, and internal teams have the support they need to stay focused on their core responsibilities. Our client is looking for a professional who brings strong attention to detail, reliability, and a proactive mindset to the workplace. Candidates who enjoy supporting teams, managing office tasks, and maintaining organized systems will find this role to be a great opportunity to contribute to a collaborative and productive work environment. Key Responsibilities<ul><li>Provide administrative support to multiple departments</li><li>Maintain organized office records and documentation</li><li>Coordinate schedules, meetings, and internal communications</li><li>Assist with data entry, reporting, and general office tasks</li><li>Manage incoming calls and correspondence</li><li>Help maintain an organized and efficient office environment</li></ul>
2026-03-13T00:00:00Z

Office Operations Coordinator

San Marcos, CA
onsite
Temporary
25 - 27 USD / Hourly
The Office Operations Coordinator position is ideal for someone who enjoys creating systems, supporting teams, and ensuring that day-to-day office operations run with precision and consistency.This role is far more strategic than a traditional office support position. The Operations Coordinator will act as a central hub for internal coordination, helping departments communicate effectively, ensuring administrative processes run smoothly, and maintaining an organized and productive office environment. Successful candidates understand that operational excellence requires both structure and adaptability. They enjoy working behind the scenes to create processes that allow others to perform at their best. This position requires someone who is naturally organized, proactive in solving problems, and capable of balancing multiple responsibilities at once. The company is seeking a professional who takes pride in maintaining a well-run workplace and understands the impact that strong administrative infrastructure has on organizational success. If you enjoy supporting teams and improving processes, this role offers a rewarding opportunity to contribute meaningfully to a growing organization.Key Responsibilities<ul><li>Coordinate daily office operations and administrative functions</li><li>Manage vendor relationships and office services</li><li>Support internal meetings, projects, and team initiatives</li><li>Maintain office policies, documentation, and procedures</li><li>Assist leadership with operational reporting and planning</li></ul>
2026-03-05T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary
22.5 - 25 USD / Hourly
At Robert Half, we connect talented professionals with leading organizations seeking operational excellence. Our client is seeking a proactive and detail-oriented Administrative Assistant to provide comprehensive support and help keep their office running smoothly. Key Responsibilities:<ul><li>Perform general clerical duties, including filing, data entry, and managing correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare and edit documents, reports, and presentations</li><li>Answer and direct phone calls; greet and assist visitors</li><li>Manage office supplies and inventory</li><li>Support various departments with administrative tasks as needed</li><li>Maintain confidentiality and ensure accuracy in all work performed</li></ul>
2026-03-05T00:00:00Z

Administrative Assistant

Solana Beach, CA
onsite
Temporary
23 - 27 USD / Hourly
Robert Half is partnering with a fast‑growing real estate development and investment firm in San Diego that is looking to hire a polished, proactive Administrative Assistant to support executives, property teams, and project managers. This role is perfect for someone who thrives in a dynamic environment where each day brings new tasks related to property operations, investor communications, project milestones, and administrative coordination. You’ll be the organizational backbone for a highly collaborative team — managing calendars, preparing lease files, assisting with due diligence packets, coordinating property tours, and supporting both the office and field teams. If you enjoy a mix of corporate support and light real estate operations, this is a fantastic long-term home. What You’ll Do<ul><li>Manage calendars, meetings, and travel arrangements for executives and property leaders</li><li>Prepare and maintain lease files, tenant documents, vendor contracts, and compliance records</li><li>Support onboarding of new tenants, move-in packages, insurance documentation, and contact updates</li><li>Assist with project documentation, permitting files, and city/county submissions</li><li>Coordinate investor reports, meeting materials, and internal presentations</li><li>Help monitor key deadlines related to lease renewals, options, notices, and property milestones</li><li>Update and maintain CRM, tenant lists, and property management software</li><li>Support accounts payable tasks: invoice coding, approvals routing, and vendor onboarding</li><li>Greet visitors, manage reception duties, and assist with office operations</li></ul>
2026-03-03T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
Our client, an innovative and fast-growing biotechnology company, is seeking a proactive and organized Administrative Assistant to support daily operations and help drive scientific advancement. This is an excellent opportunity to join a collaborative team in a cutting-edge scientific environment. Key Responsibilities:<ul><li>Provide comprehensive administrative support, including scheduling meetings, managing correspondence, and maintaining organized filing systems.</li><li>Assist with document preparation, data entry, presentations, and report generation.</li><li>Support project coordination and event logistics as needed.</li><li>Greet and assist visitors, answer phone calls, and direct inquiries to appropriate team members.</li><li>Order and maintain office supplies and ensure the office environment runs efficiently.</li><li>Help uphold confidentiality and compliance with company standards and industry regulations.</li></ul>
2026-03-05T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. In this Contract to permanent position, you will play a pivotal role in supporting the office operations of an accounting firm, ensuring efficiency and accuracy in administrative tasks. The ideal candidate will have prior experience in a similar environment, be tech-savvy, and possess strong organizational skills. Responsibilities: • Provide administrative support to the team, including managing schedules, handling correspondence, and organizing files. • Assist with tax-related administrative tasks, ensuring compliance with procedures and timelines. • Utilize QuickBooks (desktop and online) for data entry, record keeping, and financial management. • Support the use of Lacerte tax software and e-filing processes during tax season. • Manage inbound calls professionally, addressing inquiries and directing them appropriately. • Coordinate and oversee individual tax return documentation, ensuring accuracy and completeness. • Collaborate with part-time tax administrators and interns to ensure workflow efficiency. • Maintain and update Sharefile systems for secure document sharing. • Perform receptionist duties, such as greeting visitors and maintaining a welcoming office environment. • Contribute to the overall organization and smooth operation of the office, including assisting with special projects.
2026-03-12T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
Our client is seeking a skilled Administrative Assistant to support daily operations and provide organizational efficiency across their team. This is an excellent opportunity for someone who is detail-oriented, proactive, and passionate about contributing to a collaborative environment. Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare and edit documents, presentations, and reports for staff and management.</li><li>Handle incoming calls, emails, and correspondence, directing inquiries to the appropriate parties.</li><li>Perform general office duties, including filing, data entry, and supply management.</li><li>Support event planning, project coordination, and team communications.</li><li>Uphold confidentiality and company policies in all tasks.</li></ul>
2026-03-06T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary
20 - 23 USD / Hourly
We are seeking a highly organized and detail oriented Administrative Coordinator to support daily office operations and serve as the welcoming presence at the front desk. This role requires strong administrative skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is proactive, customer-service oriented, and comfortable working both independently and collaboratively with team members across all levels of the organization. Greet and assist clients, guests, and employees with a detail oriented and welcoming presence at the front desk Answer, screen, and route incoming phone calls to the appropriate staff members Coordinate meetings and office events including scheduling calendars, reserving conference rooms, sending invitations, arranging catering, and assisting with setup and cleanup Coordinate weekly office events or meetings, including ordering food, arranging catering, and ensuring materials and spaces are prepared Process and distribute incoming and outgoing mail, packages, and deliveries Perform data entry and maintain accurate administrative records and databases Monitor and replenish office supplies and kitchen/snack inventory Maintain cleanliness and organization of the office kitchen and shared spaces, including ensuring the kitchen remains stocked, tidy, and presentable throughout the week Coordinate office equipment maintenance, including scheduling service calls, ordering supplies, and basic troubleshooting Manage company vehicle reservations, maintenance schedules, and service appointments Prepare, proofread, and finalize correspondence, reports, memos, and other administrative documents Provide administrative support to office leadership and project teams as needed Assist with additional administrative, HR, or accounting-related tasks as assigned by the Office Manager or leadership team
2026-03-12T00:00:00Z

General Office Clerk

Newport Beach, CA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a detail-oriented General Office Clerk to join our team on a contract basis in Newport Beach, California. In this role, you will focus on maintaining efficient office operations, including document management and administrative support. This is an excellent opportunity for someone who thrives in a structured environment and enjoys organizing information. Responsibilities: • Perform document scanning and ensure files are accurately digitized. • Organize and maintain physical and electronic records for easy accessibility. • Enter data into databases with precision and attention to detail. • Provide back-office support to ensure the smooth functioning of daily operations. • Assist in managing and updating filing systems to keep information current and organized. • Collaborate with team members to troubleshoot administrative challenges. • Verify the accuracy of scanned and entered information. • Handle general clerical tasks such as photocopying, sorting documents, and maintaining supplies. • Ensure compliance with organizational policies related to document management.
2026-03-19T00:00:00Z

Payroll Administrator

Tustin, CA
remote
Permanent
55000 - 75000 USD / Yearly
We are seeking an individual to work very closely with a highly motivated Controller, and to work hard to help bring this growing company to the next level within 1-2 years. The successful candidate will need to be comfortable learning and exploring new processes, also be comfortable rolling up sleeve to ensure that weekly payroll is processed timely and accurately. He or she must have strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment. Responsibilities • Review daily timesheet submission for hourly employees • Process weekly payroll in eBacon (our payroll software) • Manage employee record and payroll data • Assist HR with employee onboarding • Ensure payroll is compliant with any required prevailing wage requirements • Prepare prevailing wage job’s certified payroll reporting • Ensure our subcontractors also provide timely certified payroll reporting • Responsible for prevailing wage job’ • May perform other duties as assigned Experience • 2+ years of hands-on payroll processing (preferably weekly payroll) • Experience reviewing timesheets, managing payroll data, and maintaining employee records • Familiarity with payroll systems (eBacon preferred; ADP, Paycom, Paychex, etc. also acceptable) • Experience with prevailing wage compliance and certified payroll reporting (e.g., WH-347 or state requirements) • Background in construction or government-contracted environments is a strong plus • Bachelor’s degree in Accounting or related field • Experience supporting a Controller or Accounting team • Exposure to general accounting tasks (e.g., payroll-related journal entries, labor/job costing) • Experience assisting with HR onboarding and entering new hires into payroll systems • Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, formulas, reconciliations) • Ability to thrive in a fast-paced, deadline-driven environment • Strong attention to detail and accuracy • Excellent written and verbal communication skills • Collaborative, proactive, and willing to learn new processes Skills • Strong attention to detail • Advanced Microsoft Excel skills, including pivot tables, lookups etc. • Strong written and verbal communication skills • Team player, must be able to collaborate with other teams in the organization • Must have strong work ethic, and have the ability/willingness to work overtime as necessary to get the job done and to meet important deadlines
2026-03-11T00:00:00Z

Executive Administrative Assistant

Rancho Santa Fe, CA
onsite
Temporary
32 - 36 USD / Hourly
This Executive Administrative Assistant position is designed for a professional who thrives in a fast-paced environment and understands the importance of organization, communication, and discretion at the executive level. The right candidate will recognize that administrative work is far more than scheduling meetings and answering emails. It is about anticipating needs before they arise, creating structure where there is complexity, and ensuring executives can operate at their highest level of productivity. This role offers the opportunity to work closely with senior leadership while gaining exposure to strategic initiatives, internal operations, and cross-department collaboration. You will become a trusted partner to leadership, managing priorities, coordinating key projects, and ensuring that the daily flow of business operations runs smoothly and efficiently. Key Responsibilities<ul><li>Manage complex executive calendars and scheduling</li><li>Coordinate meetings, travel, and internal events</li><li>Prepare reports, presentations, and executive correspondence</li><li>Track key initiatives and ensure deadlines are met</li><li>Maintain confidential information with professionalism and discretion</li><li>Serve as a liaison between executives and internal teams</li></ul>
2026-03-05T00:00:00Z

Bilingual Office Administrator (English/Japanese)

San Diego, CA
onsite
Temporary
22 - 26 USD / Hourly
Position Overview We are seeking a highly organized and detail-oriented Bilingual Japanese Office Administrator to support daily office operations and facilitate communication between English- and Japanese-speaking teams. This role will be responsible for administrative coordination, document management, and providing bilingual support across departments to ensure smooth business operations.Key Responsibilities<ul><li>Provide administrative support to office leadership and cross-functional teams.</li><li>Translate and interpret communications between English and Japanese (written and verbal).</li><li>Manage calendars, schedule meetings, and coordinate appointments and travel arrangements.</li><li>Prepare and translate documents, reports, presentations, and correspondence.</li><li>Serve as a point of contact for Japanese-speaking clients, vendors, and internal stakeholders.</li><li>Maintain organized filing systems (digital and physical) for business documents and records.</li><li>Assist with office operations including supply management, vendor coordination, and expense tracking.</li><li>Support onboarding logistics for new employees and assist with general HR or operational tasks as needed.</li><li>Coordinate meetings, prepare agendas, and take meeting notes when required.</li><li>Ensure confidentiality and accuracy in handling sensitive company information.</li></ul>
2026-03-11T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary
38 - 42 USD / Hourly
Our client, an industry-leading organization, is seeking a highly organized and proactive Executive Assistant to provide dedicated support to their senior executives. This is an excellent opportunity for an administrative professional who thrives in a challenging and fast-paced environment and is passionate about making an impact. Key Responsibilities:<ul><li>Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, presentations, reports, and other key documents.</li><li>Coordinate meetings, including agenda preparation, logistics, and follow-up actions.</li><li>Screen calls, respond to emails, and serve as a reliable point of contact for both internal and external stakeholders.</li><li>Maintain confidential files and records, upholding the highest standards of discretion and professionalism.</li><li>Assist with special projects, event planning, and other duties as assigned by the executive team.</li></ul>
2026-03-05T00:00:00Z

Executive Assistant

Valley Center, CA
onsite
Temporary
33 - 37 USD / Hourly
Exceptional executives rely on exceptional partners behind the scenes. Our recruiting team is partnering with a rapidly growing North County San Diego company that is seeking a highly polished Executive Assistant to support the CEO and senior leadership team. This is not a typical administrative role — it is a high-impact position that requires discretion, strategic thinking, and the ability to anticipate needs before they arise. The Executive Assistant will serve as a trusted right hand to leadership, managing complex schedules, coordinating high-level communications, and ensuring that critical priorities remain organized and on track. This individual will operate at the center of the organization’s operations, interacting with executives, clients, and internal teams daily. For candidates who thrive in fast-paced environments and take pride in enabling leadership to operate at their highest level, this role offers a rare opportunity to make a meaningful impact.Responsibilities<ul><li>Manage complex executive calendars and travel arrangements</li><li>Prepare executive-level presentations and reports</li><li>Coordinate leadership meetings and company initiatives</li><li>Manage confidential communications and documentation</li><li>Act as liaison between executives and internal departments</li></ul>
2026-03-16T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary
32 - 37 USD / Hourly
At Robert Half, we connect outstanding professionals with organizations that value expertise and strategic support. Our client in the property management sector is seeking an Executive Assistant to provide high-level administrative support to senior leadership and help drive operational excellence. Key Responsibilities:<ul><li>Manage executives’ calendars, schedule meetings, and coordinate complex travel arrangements</li><li>Prepare correspondence, presentations, reports, and confidential documents</li><li>Serve as a liaison between executives, property teams, tenants, and stakeholders</li><li>Organize and prioritize daily workflow; proactively anticipate executive needs</li><li>Coordinate board meetings, company events, and property management activities</li><li>Support with lease documentation, compliance tracking, and vendor communications</li><li>Handle confidential information with a high degree of professionalism</li></ul>
2026-03-05T00:00:00Z

Executive Assistant

San Diego, CA
onsite
Temporary
25 - 30 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to provide exceptional support to senior executives. In this role, you will manage schedules, coordinate travel plans, and assist with administrative tasks to ensure efficient operations. This is a long-term contract position based in San Diego, California. Responsibilities: • Maintain and organize executives’ calendars, ensuring all meetings and appointments are scheduled accurately. • Arrange and coordinate detailed travel plans, including flights, accommodations, and transportation. • Prepare and submit expense reports in a timely and precise manner. • Facilitate executive meetings by handling logistics, preparing agendas, and ensuring smooth execution. • Monitor and manage communication through tools like HubSpot, responding to inquiries and prioritizing tasks. • Schedule appointments and manage deadlines to ensure all projects are completed on time. • Provide administrative support, including document preparation and correspondence. • Act as a liaison between executives and other departments, ensuring clear communication and collaboration.
2026-03-16T00:00:00Z

Facilities Administrator

San Diego, CA
onsite
Temporary
24 - 27 USD / Hourly
About the Role Robert Half is partnering with a growing technology company seeking a detail-oriented and proactive Facilities Administrator to support office operations and facilities coordination. This role will play an important part in ensuring the workplace environment runs smoothly by managing vendor relationships, coordinating office services, and supporting day-to-day facilities needs.The ideal candidate is organized, resourceful, and comfortable managing multiple operational tasks in a fast-paced office environment.Key Responsibilities<ul><li>Coordinate day-to-day facilities operations to ensure the office environment is well maintained</li><li>Serve as a point of contact for building management, vendors, and service providers</li><li>Submit and track maintenance requests, work orders, and repairs</li><li>Assist with managing office supplies, equipment, and inventory</li><li>Coordinate office moves, workspace setups, and employee seating arrangements</li><li>Support office safety procedures and workplace policies</li><li>Maintain organized records related to facilities, vendors, and service contracts</li><li>Assist with vendor scheduling, deliveries, and building access</li><li>Support office events, meetings, and internal workplace initiatives</li><li>Assist with additional administrative and operational projects as needed</li></ul>
2026-03-06T00:00:00Z

Bookkeeper

Vista, CA
onsite
Temporary
27 - 30 USD / Hourly
Our client is hiring a Bookkeeper to join their accounting team and provide reliable financial support to a growing organization in San Diego. As companies expand, maintaining accurate and well-organized financial records becomes increasingly important. The Bookkeeper plays a critical role in ensuring that day-to-day financial transactions are recorded properly and that accounting records remain consistent and reliable. This position offers a unique opportunity for a bookkeeping professional who enjoys working with financial data and supporting the accounting department with essential operational functions. The Bookkeeper will be responsible for managing multiple accounting tasks, assisting with financial documentation, and ensuring that transactions are accurately reflected in the company’s accounting systems. Our client is looking for someone who takes pride in their work, values accuracy, and understands the importance of strong financial recordkeeping. This role requires someone who can manage routine accounting processes while maintaining a high level of attention to detail. The ideal candidate will be comfortable working independently while collaborating closely with the broader accounting team to ensure that financial operations run smoothly.Key Responsibilities<ul><li>Record daily financial transactions and maintain the general ledger</li><li>Process vendor invoices and assist with payment processing</li><li>Reconcile bank statements and financial accounts</li><li>Assist with month-end closing activities</li><li>Maintain financial documentation and filing systems</li><li>Support accounting team with reporting and administrative tasks</li></ul>
2026-03-06T00:00:00Z