270 Results for Jobs in Carlsbad, CA

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Payroll Systems Administrator

Suite 2040, CA
remote
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for a Payroll Systems Administrator to take direct ownership of critical HR and payroll platforms for a growing late-stage clinical biopharma organization in California. This Long-term Contract position is ideal for a senior-level specialist who can independently manage system administration, strengthen audit readiness, and align technology configurations with real-world hiring and payroll operations. Based in California, this role combines hands-on platform support, cross-functional process oversight, and partnership with internal stakeholders and external vendors to ensure reliable end-to-end workforce data flow. Responsibilities: • Oversee daily administration of ADP Workforce Now, including account setup and removal, security access maintenance, workflow updates, system configuration changes, and report generation. • Support ongoing HR systems enhancements by validating data accuracy, stabilizing recently deployed updates, and ensuring system performance meets business needs. • Maintain a strong control framework by coordinating user access reviews, tracking administrative changes, preparing documentation, and responding directly to audit requests. • Manage the applicant tracking system, such as Greenhouse or a similar platform, to ensure smooth movement of candidate and employee information from recruiting through payroll. • Serve as the operational owner for interconnected HR, payroll, and recruiting processes by translating business requirements into effective system setup and usage. • Apply structured change management practices by documenting incidents, service requests, and system changes with clear and consistent records. • Lead related project activities such as gathering requirements, producing process documentation, coordinating testing, and working with stakeholders and vendors to deliver system improvements. • Provide training and guidance to HR and payroll users on updated workflows, system functionality, and configuration changes.
2026-11-02T00:00:00Z

Claims Supervisor

Corona, CA
onsite
Temporary / Contract
40 - 47 USD / Hourly
We are looking for a skilled Claims Supervisor to oversee daily claims operations and support efficient office management activities. This Long-term Contract position is ideal for a detail-oriented individual who can guide hiring-related processes, maintain strong claim administration standards, and help keep workflows organized and responsive. The successful candidate will play a key role in coordinating team performance, improving service delivery, and ensuring claims are handled accurately and on schedule. Responsibilities:• Lead day-to-day oversight of claims activities, ensuring work is completed accurately, efficiently, and in alignment with established procedures.• Support recruitment and onboarding efforts by coordinating hiring activities, tracking candidate progress, and assisting with staffing needs.• Review claim files for completeness, follow up on outstanding items, and help resolve processing issues in a timely manner.• Monitor team workload and performance to maintain service levels and promote consistent operational results.• Partner with internal stakeholders to address claim-related concerns, clarify requirements, and improve communication across functions.• Maintain organized records, prepare operational updates, and assist with reporting related to claims and staffing activity.We are looking for a fully remote Senior Workers’ Compensation Claims Specialist to assist our client with a long-term project. Candidates must hold a valid California adjuster's license and live in California. This person will be responsible for managing a complex caseload of workers’ compensation claims from inception through resolution. This role ensures compliance with applicable laws and regulations, delivers excellent customer service, and works closely with internal stakeholders, injured employees, medical providers, and legal counsel to facilitate timely and cost-effective claim outcomes.Key Responsibilities<ul><li>Manage a portfolio of high-exposure and complex workers’ compensation claims, including litigated cases.</li><li>Investigate claims by reviewing reports, medical records, and conducting interviews to determine compensability.</li><li>Ensure timely and accurate claim adjudication in accordance with state laws and company guidelines.</li><li>Develop and execute claim strategies, including reserve setting and ongoing reserve adjustments.</li><li>Coordinate with medical providers, rehabilitation specialists, and case managers to support return-to-work initiatives.</li><li>Monitor and manage litigation, working closely with defense attorneys and attending hearings, mediations, and depositions as needed.</li><li>Communicate regularly with injured employees, employers, brokers, and other stakeholders regarding claim status.</li></ul>
2026-10-21T00:00:00Z

Attorney/Lawyer

Irvine, CA
onsite
Permanent / Full Time
110000 - 160000 USD / Yearly
We are looking for an attorney to join an established boutique defense firm in Irvine, California. This position offers the opportunity to manage a meaningful caseload focused on medical malpractice matters while working closely with an experienced legal team. Responsibilities:• Manage a docket of medical malpractice and administrative defense matters at various stages of litigation with a high degree of independence. Newly barred attorneys will be trained!• Prepare pleadings, motions, briefs, and other legal documents to support case strategy and client representation.• Conduct legal research and develop persuasive written arguments for contested issues, hearings, and motion practice.• Appear at court hearings, argue motions, and represent clients effectively in related proceedings.• Take and defend depositions, coordinate discovery efforts, and maintain momentum on case progression.• Handle matters involving board and licensing defense for healthcare providers, including administrative hearings when needed.• Track billable work consistently and maintain timely, high-quality work product in accordance with firm expectations.• Use the firm’s legal technology tools, including case management and time-entry systems, to organize files, monitor deadlines, and support efficient case handling.
2026-10-09T00:00:00Z

Staff Accountant

San Diego, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a Staff Accountant to join a collaborative finance team in San Diego, California. This role supports core accounting operations across receivables, payables, reconciliations, and close activities while helping maintain accurate financial records and strong internal controls. The ideal candidate is detail-oriented, comfortable working cross-functionally, and able to manage multiple accounting priorities in a fast-paced environment. Responsibilities: • Oversee the accounts receivable process from invoice generation through payment posting, applying cash accurately and following up on outstanding customer balances. • Carry out routine collection efforts and work closely with customers and internal teams to encourage timely payment resolution. • Coordinate with Sales to investigate billing questions, address account issues, and resolve discrepancies affecting customer invoices. • Match purchase orders, receiving records, and supplier invoices to confirm completeness and accuracy before payment processing. • Administer accounts payable activities, including weekly payment runs, manual disbursements, check distribution, and electronic payments such as ACH and wire transactions. • Review employee expense submissions for policy compliance and process approved reimbursements in a timely manner. • Prepare bank, accounts receivable, and accounts payable reconciliations each month and assist with journal entries and account analysis during period-end close. • Compile aging and balance reports for customers and vendors, track unbilled liabilities, manage prepayment amortization schedules, and maintain tax and vendor documentation. • Support audit requests by organizing schedules and providing supporting records, while partnering with Sales, Supply Chain, Quality, Receiving, and Operations to resolve accounting matters and improve workflow efficiency.
2026-10-12T00:00:00Z

Staff Accountant

Coronado, CA
onsite
Permanent / Full Time
75000 - 95000 USD / Yearly
We are looking for a detail-oriented Staff Accountant to support core accounting operations for a service-focused organization in Coronado, California. This role is ideal for someone who can manage recurring financial reporting, maintain accurate records, and contribute to budgeting and analytical work across multiple entities. The position also partners with internal teams on payables, receivables, compliance reporting, and financial review activities to help ensure timely and reliable accounting results. Responsibilities: • Produce monthly financial statements and supporting schedules for multiple entities, ensuring completeness and accuracy in routine reporting. • Record period-end accruals, prepaid expense activity, and other adjusting entries needed to close each accounting cycle properly. • Post and examine journal entries while reconciling balance sheet accounts to maintain an accurate general ledger. • Contribute to the annual budgeting process and help assemble financial projections for upcoming periods. • Develop pro forma models for new initiatives and evaluate projected performance through financial analysis. • Conduct comparative market reviews, including rate and cost assessments, to support pricing and operational decision-making. • Prepare port rent reporting, calculate related accruals, and ensure amounts are reflected correctly in the accounting records. • Support accounts payable and accounts receivable activities, including invoice entry, weekly payment processing, cash application, and deposit preparation. • Complete required quarterly and annual filings for government agencies and assist with lease, tenant revenue, and rent-related financial reviews.
2026-10-12T00:00:00Z

Paralegal

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 110000 USD / Yearly
We are looking for a paralegal to support a busy plaintiff-side personal injury practice in Newport Beach, California. This role offers the opportunity to contribute to matters ranging from straightforward pre-litigation claims to complex injury cases, while working closely with attorneys, clients, and a collaborative support team. The position is well suited for someone who is organized, detail-oriented, and comfortable managing litigation tasks across multiple stages of a case. Responsibilities:• Manage plaintiff personal injury files through different phases of litigation, ensuring deadlines, filings, and case materials remain organized and current.• Prepare and coordinate written discovery, including drafting responses, gathering supporting information from clients, and serving discovery requests on opposing parties.• Assist with the preparation, filing, and service of pleadings, motions, and other litigation documents in accordance with court procedures.• Support trial readiness by organizing exhibits, compiling case materials, and assisting attorneys with pre-trial preparation activities.• Maintain litigation calendars and monitor key deadlines by applying knowledge of California state and federal court rules.• Review medical, billing, and case-related records to create concise summaries, chronologies, and damage-related overviews as needed.• Communicate with clients to collect documents, clarify case information, and help keep matters moving efficiently.• Use case management and office software to track progress, draft documents, and support day-to-day litigation operations.
2026-10-09T00:00:00Z

Accounts Receivable Specialist

La Costa, CA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a growing professional services organization in La Costa to find an Accounts Receivable Specialist who can help keep billing accurate, cash flow consistent, and customer accounts in good standing! This opportunity is ideal for an accounting professional who enjoys a combination of financial analysis, customer communication, and problem-solving. You'll work closely with the accounting team and client-facing departments to ensure invoices are issued correctly, payments are applied promptly, and discrepancies are resolved before they affect reporting.The ideal candidate is organized, proactive, and comfortable managing a portfolio of customer accounts while balancing daily transactions with month-end deadlines.Key Responsibilities:<ul><li>Manage day-to-day accounts receivable activities, including invoicing, cash applications, and account maintenance.</li><li>Generate customer invoices based on contracts, service agreements, and approved billing schedules.</li><li>Post incoming ACH, wire, and check payments to the appropriate customer accounts.</li><li>Monitor AR aging reports and follow up on outstanding balances.</li><li>Reconcile customer accounts and research short payments, credits, and billing discrepancies.</li><li>Communicate with clients regarding invoice questions, payment status, and outstanding balances.</li><li>Coordinate with internal account managers to resolve disputes and missing documentation.</li><li>Prepare account statements and provide invoice copies upon request.</li><li>Process credit memos and account adjustments with appropriate approvals.</li><li>Maintain accurate customer records and supporting financial documentation.</li><li>Assist with month-end close, AR reconciliations, and cash reporting.</li><li>Identify recurring billing issues and recommend improvements to the invoicing process.</li></ul>
2026-10-16T00:00:00Z

Bilingual Spanish Receptionist

Escondido, CA
onsite
Temporary / Contract
21 - 26 USD / Hourly
Robert Half is partnering with a busy medical practice in Escondido to find a bilingual English/Spanish Receptionist who enjoys helping patients and keeping front-office operations running smoothly! This position is ideal for someone who can communicate comfortably in both languages, provide a welcoming first impression, and help patients navigate scheduling and registration. You'll work closely with clinical and administrative staff to coordinate appointments, maintain accurate records, and ensure patients receive clear information. The ideal candidate is empathetic, detail-oriented, and able to remain calm and professional during busy periods. Responsibilities Include:<ul><li>Greet patients and visitors and assist with check-in procedures.</li><li>Answer incoming calls in English and Spanish and route inquiries appropriately.</li><li>Schedule, confirm, reschedule, and cancel patient appointments.</li><li>Update patient demographics, contact details, and registration information.</li><li>Assist patients with routine questions regarding appointments and office procedures.</li><li>Collect intake paperwork and verify that required forms are complete.</li><li>Coordinate appointment changes with clinical staff.</li><li>Direct billing, insurance, referral, and clinical questions to the appropriate department.</li><li>Maintain accurate electronic records and follow patient privacy requirements.</li><li>Scan, upload, and organize medical and administrative documentation.</li><li>Monitor appointment schedules and notify staff of changes or cancellations.</li><li>Assist with general office tasks, correspondence, and front-desk organization.</li></ul>
2026-10-20T00:00:00Z

Field Service Dispatcher

Solana Beach, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A growing home and commercial services company is looking for a resourceful Field Service Dispatcher to coordinate technician schedules and manage incoming service requests. This position plays an important role in keeping field operations organized while providing customers with timely updates and dependable service. The ideal candidate is comfortable juggling multiple schedules and knows how to keep communication flowing between technicians, customers, and management.What You’ll Do:<ul><li>Schedule and dispatch field technicians for service calls, installations, and maintenance appointments.</li><li>Coordinate daily routes based on technician availability, location, and job priority.</li><li>Monitor technician schedules and adjust assignments as emergencies or cancellations arise.</li><li>Communicate appointment windows and service updates to customers.</li><li>Create and update service work orders in the company's scheduling system.</li><li>Coordinate parts availability and equipment requirements with warehouse personnel.</li><li>Follow up on open service tickets and confirm job completion.</li><li>Escalate urgent customer concerns and scheduling conflicts to management.</li><li>Maintain accurate technician calendars and service records.</li><li>Assist with reviewing completed work orders for billing accuracy.</li></ul>
2026-11-05T00:00:00Z

Legal Assistant

Santa Ana, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an organized Legal Assistant to support a busy civil litigation practice in California. This role is ideal for someone who thrives in a fast-paced law firm environment, manages multiple priorities with care, and produces high-quality work with minimal supervision. You will work closely with attorneys on litigation support, document preparation, filing coordination, and day-to-day administrative needs while contributing to a collaborative office culture. Responsibilities: • Support a group of attorneys with a broad range of litigation-related administrative and document tasks in a high-volume practice. • Coordinate and submit court filings in state courts and assist with federal filings when needed, ensuring accuracy and timeliness. • Prepare legal documents and assemble tables of authorities, tables of contents, correspondence, and other case materials for attorney review. • Maintain attorney schedules by tracking deadlines, appointments, and key case-related commitments while helping keep priorities organized. • Process expense reports and related administrative items for assigned attorneys using internal systems and firm procedures. • Manage document handling and file organization within the firm’s document management platform and other office technologies. • Provide general litigation support by assisting with client communications, formatting documents, and maintaining organized records. • Contribute to smooth daily office operations while adapting to workload changes across multiple attorney desks.
2026-10-09T00:00:00Z

Data Entry Associate

Oceanside, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
An established manufacturing company is adding a Data Entry Associate to support production reporting, order processing, and record accuracy. This role is well suited to someone who enjoys focused, detail-driven work and understands how accurate data supports inventory planning, production schedules, and customer deliveries.What You’ll Do:<ul><li>Enter production figures, work order details, and order updates into internal systems.</li><li>Verify information against source documents to ensure accuracy and completeness.</li><li>Update product codes, quantities, inventory transactions, and order statuses.</li><li>Review records for missing information, duplicate entries, and inconsistencies.</li><li>Maintain electronic files for production paperwork, shipping records, and purchase orders.</li><li>Coordinate with production, warehouse, and customer service teams to resolve discrepancies.</li><li>Prepare routine spreadsheets and reports for supervisors.</li><li>Assist with scanning, indexing, and organizing manufacturing documentation.</li><li>Follow established data handling and record retention procedures.</li><li>Meet daily accuracy and productivity expectations.</li></ul>
2026-11-02T00:00:00Z

Legal Secretary

Orange County, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Are you an experienced Litigation Secretary looking for your next opportunity? Robert Half is currently partnering with respected law firms throughout Orange County to fill multiple Litigation Secretary openings with established legal teams. We have on-site, hybrid, and remote positions available, including contract and contract-to-permanent opportunities. Why Apply? Competitive compensation Flexible work arrangements Opportunities with top law firms Career growth potential Immediate openings If you're an experienced Litigation Secretary looking for your next opportunity, we'd love to hear from you.
2026-10-20T00:00:00Z

Commercial Litigation Associate Attorney

Newport Beach, CA
onsite
Permanent / Full Time
170000 - 260000 USD / Yearly
Commercial Litigation Associate | Orange CountyA highly regarded AmLaw 200 law firm with a strong reputation throughout Orange County is seeking a Commercial Litigation Associate for its OC office. This is an opportunity to transition to commercial litigation. Why This Firm? The litigation practice represents high-profile clients in significant and complex disputes and provides junior associates with opportunities to take on substantive responsibility. Junior associates may have the opportunity to take depositions, participate in trial preparation, appear in proceedings, and work directly with partners and clients.<ul><li>Early substantive responsibility: Junior associates can take depositions and participate in trial work.</li><li>High-end litigation: Work on sophisticated, high-stakes commercial and business disputes.</li><li>Strong mentorship: Partners are regularly in the office and provide direct mentorship to associates.</li><li>Career progression: Associates have a defined path toward partnership.</li><li>Prominent clients: Exposure to sophisticated matters involving nationally recognized companies and organizations.</li><li>Firm retreats: Attorneys have the opportunity to participate in firm retreats held every other year.</li></ul> Salary Range: $200,000-$260,000+ DOEHybrid Schedule - 3 days on-site Key Responsibilities<ul><li>Manage commercial litigation matters from initial assessment through resolution.</li><li>Analyze business disputes, contracts, claims, and potential liability.</li><li>Draft pleadings, motions, briefs, discovery, and other legal documents.</li><li>Conduct legal research and develop case strategy.</li><li>Handle discovery, document review, and depositions.</li><li>Represent clients in hearings, arbitration, mediation, and trial.</li><li>Negotiate settlements and advise clients regarding litigation risks and potential outcomes.</li><li>Communicate case strategy, developments, and recommendations to clients.</li><li>Work closely with partners on sophisticated, high-stakes business disputes.</li></ul> Benefits<ul><li>Medical, dental, vision</li><li>401(k) with profit-sharing</li></ul>
2026-10-16T00:00:00Z

Shipping & Receiving Clerk

Palomar Mountain, CA
onsite
Temporary / Contract
21 - 26 USD / Hourly
A small regional distributor is seeking a reliable Shipping & Receiving Clerk to support daily product movement, incoming deliveries, and customer order fulfillment. This role is a good fit for someone who likes practical, hands-on work and takes pride in keeping orders accurate and organized. The ideal candidate is comfortable working independently while coordinating closely with vendors, delivery drivers, and the warehouse team.What You’ll Do:<ul><li>Receive incoming merchandise and verify quantities against purchase orders and packing slips.</li><li>Pick, pack, label, and prepare customer orders for shipment or local delivery.</li><li>Schedule carrier pickups and coordinate delivery arrangements.</li><li>Inspect incoming products for visible damage and report discrepancies.</li><li>Maintain organized shipping and receiving records.</li><li>Update inventory transactions in the company’s order management system.</li><li>Track outgoing shipments and follow up on missing delivery confirmations.</li><li>Keep shipping supplies stocked and the work area clean and organized.</li><li>Assist with returns, exchanges, and basic inventory counts.</li><li>Communicate order status and shipping issues to the appropriate team members.</li></ul>
2026-10-29T00:00:00Z

Recruiting Coordinator

Vista, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
We are looking for a Recruiting Coordinator to support hiring efforts for healthcare talent in California. This is a Contract position focused on coordinating the full recruitment lifecycle, from candidate outreach through onboarding support. The ideal candidate brings strong organization, communication, and compliance awareness to help deliver a smooth and efficient hiring process. Responsibilities: • Identify and engage healthcare talent with relevant experience through proactive sourcing strategies and talent outreach. • Evaluate applications, review resumes, and conduct initial candidate conversations to assess fit for open roles. • Coordinate and maintain job advertisements across recruiting channels to improve visibility and candidate flow. • Confirm credentials, active licenses, and required certifications to support compliant hiring decisions. • Build and sustain a reliable pipeline of talent for current openings and anticipated staffing needs. • Keep candidates informed throughout each stage of the hiring process, ensuring timely and clear communication. • Support offer discussions, help facilitate acceptance steps, and assist with onboarding coordination for new hires. • Use applicant tracking systems and recruiting tools to document activity and maintain accurate hiring records.
2026-11-03T00:00:00Z

Accounting Clerk

Encinitas, CA
remote
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented Accounting Clerk to support day-to-day finance operations for a Contract position based in Encinitas, California. This role focuses on accurate financial data entry, invoice handling, sales and deposit verification, and organized recordkeeping across multiple accounting activities. The ideal candidate is comfortable working with high-volume transactions, maintaining documentation integrity, and collaborating with finance and people teams to keep records current and reliable. Responsibilities:• Process vendor invoices by assigning proper coding, matching supporting purchase and receiving documents, and escalating discrepancies for review.• Maintain a timely accounts payable workflow to help ensure vendors are paid according to established terms.• Record and validate daily sales, deposits, and gratuity information, comparing reported figures with bank activity for each location.• Identify and report financial variances that exceed established thresholds on the day they are discovered.• Update and maintain vendor records, including tax documentation, payment terms, and remittance information.• Review employee expense submissions and mileage reimbursements for coding accuracy and policy compliance.• Assemble bank and credit card reconciliation support files for leadership review and complete assigned month-end close tasks on schedule.• Organize digital financial records, retrieve supporting documents for audit and compliance requests, and preserve a clear audit trail for every transaction.• Provide additional administrative and finance support as needed while maintaining accurate time reporting.
2026-11-03T00:00:00Z

Senior Corporate Counsel, Commercial Contracts

Irvine, CA
remote
Permanent / Full Time
150000 - 180000 USD / Yearly
Senior Corporate Counsel, Commercial ContractsRemote | $150,000-$180,000 Base Salary A publicly traded company in the retail industry is seeking a Senior Corporate Counsel, Commercial Contracts to join its collaborative in-house legal team. This fully remote position offers the opportunity to take ownership of complex commercial agreements while partnering closely with business leaders across a growing international organization. The role is ideal for a practical, business-minded attorney who enjoys negotiating deals, solving problems, and serving as a trusted advisor to internal stakeholders. Licensed attorneys in any U.S. jurisdiction are encouraged to apply. Responsibilities<ul><li>Negotiate, draft, review, and redline a broad range of commercial agreements</li><li>Manage contracts through the full lifecycle, from intake through execution</li><li>Handle agreements including MSAs, SOWs, SaaS agreements, data protection addenda, procurement agreements, and sales contracts</li><li>Partner with business stakeholders to balance legal risk with commercial objectives</li><li>Advise internal teams on contract interpretation, risk assessment, and compliance matters</li><li>Utilize contract lifecycle management tools and contract playbooks to streamline negotiations</li><li>Leverage legal technology and AI tools to support efficiency and scalability</li><li>Assist with special projects and gain exposure to areas such as privacy, data protection, M&A, and other strategic legal initiatives</li></ul>Why Join?<ul><li>100% remote with no expectation of coming into an office.</li><li>Family-friendly culture with a leadership team that values work-life balance.</li><li>Flexible schedule focused on results rather than hours, with autonomy to manage your day.</li><li>Stable, long-tenured legal team with very low turnover.</li><li>Strong relationships within the legal department and across the business.</li><li>Forward-thinking organization at the forefront of AI adoption, including recent investment in AI leadership.</li><li>Clear track record of internal promotion and career growth.</li><li>Opportunity to gain exposure to privacy, M&A, and other areas of interest.</li></ul>Compensation & Benefits<ul><li>Base salary: $150,000-$180,000</li><li>Annual bonus opportunity</li><li>Comprehensive benefits package</li><li>401(k)</li><li>Paid time off and holidays</li></ul>
2026-11-04T00:00:00Z

Private Client Services Coordinator

Rancho Santa Fe, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
A private office supporting a small portfolio of high-net-worth clients is seeking a polished, discreet, and proactive Private Client Services Coordinator. This position goes beyond traditional administrative support, offering a mix of relationship management, scheduling, vendor coordination, and confidential client service. The right person knows how to anticipate needs, keep moving pieces organized, and communicate professionally with clients and service providers. Experience in a family office, luxury hospitality, private wealth, or high-touch client services environment would be especially valuable. Key Responsibilities<ul><li>Coordinate client appointments, meetings, travel arrangements, and calendar changes.</li><li>Serve as a primary point of contact for routine client and vendor inquiries.</li><li>Coordinate service providers, household vendors, property appointments, and special requests as assigned.</li><li>Maintain confidential client records, contact lists, and service documentation.</li><li>Track requests, deadlines, follow-ups, and outstanding action items.</li><li>Prepare correspondence, meeting materials, and client-facing documents.</li><li>Assist with invoice routing, expense tracking, and vendor documentation.</li><li>Organize client events, private meetings, and special arrangements.</li><li>Monitor incoming communications and prioritize time-sensitive requests.</li><li>Maintain a high standard of discretion, accuracy, and professionalism.</li></ul>
2026-10-21T00:00:00Z

Human Resources Coordinator

San Marcos, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A public-sector support organization is looking for a highly organized HR Coordinator to keep recruitment, onboarding, and employee records running smoothly. This role is a great fit for someone who enjoys coordinating details, assisting employees with HR questions, and ensuring personnel documentation is complete and accurate. You’ll partner with HR leadership and department managers to support a range of employee lifecycle activities.What You’ll Do:<ul><li>Coordinate interview scheduling, candidate communications, and recruitment documentation.</li><li>Prepare onboarding materials and track required employment forms and acknowledgments.</li><li>Maintain personnel files and update employee information in the HRIS.</li><li>Assist with background checks, reference checks, and pre-employment requirements.</li><li>Track probationary periods, performance review deadlines, training completion, and employee status changes.</li><li>Support benefits enrollment and route employee questions to the appropriate HR contact.</li><li>Assist with leave documentation and maintain confidential records.</li><li>Prepare employment letters, personnel change forms, and routine HR correspondence.</li><li>Help compile staffing reports, headcount updates, and compliance documentation.</li><li>Coordinate orientation sessions and communicate onboarding schedules to new hires.</li><li>Respond to routine employee questions regarding policies, forms, and HR processes.</li></ul>
2026-11-03T00:00:00Z

Accounting Specialist HVAC Service & Project Accounting

Escondido, CA
onsite
Temporary / Contract
30 - 32 USD / Hourly
A growing HVAC company is seeking an Accounting Specialist to support the financial side of its service, installation, and maintenance operations. This is an excellent opportunity for someone who understands the connection between accounting and day-to-day field operations. The ideal candidate is organized, comfortable working with invoices and job costs, and able to keep financial records accurate while coordinating with technicians, project managers, and vendors.What You’ll Do:<ul><li>Process vendor invoices and match charges to purchase orders, service tickets, and project documentation.</li><li>Assist with accounts payable, customer billing, and payment tracking.</li><li>Review work orders and technician service records to ensure billable items are captured accurately.</li><li>Enter job costs, materials, labor charges, and other expenses into the accounting system.</li><li>Assist with customer invoicing for service calls, repairs, installations, and maintenance agreements.</li><li>Reconcile vendor statements and investigate discrepancies.</li><li>Track outstanding invoices and follow up with internal teams for missing approvals or documentation.</li><li>Maintain accurate general ledger support records and assist with account reconciliations.</li><li>Help prepare monthly reports related to service revenue, project costs, and expenses.</li><li>Coordinate with operations and field teams to resolve billing or documentation issues.</li></ul>
2026-11-03T00:00:00Z

Human Resources Manager

Vista, CA
onsite
Temporary / Contract
50 - 55 USD / Hourly
A public-sector organization is seeking an experienced HR Manager to oversee employee relations, workforce policies, and core human resources operations. This position is ideal for a people-focused leader who understands the importance of consistent policy application, regulatory compliance, and responsive employee support in a government environment.What You’ll Do:<ul><li>Oversee daily HR operations, including employee relations, recruitment, onboarding, benefits, and leave administration.</li><li>Advise department leaders on performance management, workplace concerns, and employee development.</li><li>Interpret and administer personnel policies, procedures, and applicable employment regulations.</li><li>Support labor relations, collective bargaining agreements, and grievance resolution as applicable.</li><li>Oversee investigations, documentation, corrective actions, and performance improvement plans.</li><li>Partner with department heads to forecast staffing needs and improve workforce planning.</li><li>Monitor compliance with federal and California employment laws and public-sector personnel requirements.</li><li>Review HR metrics, staffing reports, turnover trends, and workforce data.</li><li>Develop and update employee policies, procedures, and internal communications.</li><li>Supervise HR staff, establish priorities, and support professional development.</li><li>Coordinate with payroll and benefits teams to ensure accurate employee records and timely processing.</li></ul>
2026-11-03T00:00:00Z

Billing Clerk

Rancho Santa Fe, CA
onsite
Temporary / Contract
23 - 30 USD / Hourly
A luxury spa in Rancho Santa Fe is seeking a polished, detail-oriented Billing Clerk to support daily billing operations and maintain accurate client account records. This role is ideal for someone who enjoys working in a high-touch customer service environment while keeping invoices, service charges, and payment records organized. The right candidate will be comfortable balancing administrative accuracy with a professional, discreet approach to client interactions.What You’ll Do:<ul><li>Prepare and review invoices for spa treatments, memberships, packages, and other services.</li><li>Verify service charges, discounts, credits, and account adjustments before billing.</li><li>Enter client payments and reconcile transactions across cash, credit card, and other payment methods.</li><li>Monitor outstanding balances and follow up on billing questions or discrepancies.</li><li>Maintain accurate client account information and billing documentation.</li><li>Coordinate with front desk staff and spa management to resolve invoice or payment issues.</li><li>Review daily transaction reports and assist with end-of-day reconciliation.</li><li>Support membership billing, recurring charges, and package balance tracking.</li><li>Organize receipts, invoices, and supporting documentation for reporting purposes.</li><li>Assist with general administrative tasks as needed.</li></ul>
2026-11-03T00:00:00Z

Front Desk Receptionist

Carlsbad, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
Robert Half is seeking a polished, organized Front Desk Receptionist to support a professional office in Carlsbad! This is a great opportunity for someone who enjoys creating a welcoming environment, interacting with visitors, and keeping daily office operations organized. You'll serve as the first point of contact for clients, vendors, and employees while providing essential administrative support behind the scenes. The ideal candidate is personable, dependable, and comfortable juggling phone calls, visitor requests, and administrative tasks without losing sight of the details. Key Responsibilities:<ul><li>Greet visitors and ensure they are directed to the appropriate team members.</li><li>Answer incoming calls, transfer inquiries, and take accurate messages.</li><li>Monitor the general office inbox and respond to routine requests.</li><li>Schedule conference rooms and coordinate meeting logistics.</li><li>Notify employees of guest arrivals and assist with visitor check-in.</li><li>Receive mail, deliveries, and packages and distribute them appropriately.</li><li>Maintain the reception area and shared office spaces.</li><li>Assist with office supply inventory and ordering.</li><li>Update contact lists, visitor logs, and internal spreadsheets.</li><li>Provide basic administrative support, including scanning, filing, and data entry.</li><li>Coordinate catering and meeting materials when needed.</li><li>Assist with special projects and general office coordination.</li></ul>
2026-10-20T00:00:00Z

Employee Experience & Engagement Coordinator

Solana Beach, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
A growing lifestyle and wellness company is looking for an Employee Experience & Engagement Coordinator to help create a positive, organized, and engaging workplace. This is a great opportunity for someone who enjoys working with people, coordinating events, and bringing creative ideas to life while keeping day-to-day employee programs running smoothly. This position blends people operations with internal communications and employee engagement. The ideal candidate is approachable, highly organized, and comfortable coordinating several projects at once. What You’ll Be Doing<ul><li>Coordinate employee events, team-building activities, recognition programs, and company celebrations.</li><li>Manage employee announcements, internal newsletters, and engagement communications.</li><li>Assist with new-hire welcome activities and employee milestone celebrations.</li><li>Track employee feedback and help coordinate engagement surveys.</li><li>Maintain calendars, event budgets, vendor details, and attendance records.</li><li>Partner with HR and department leaders to support workplace initiatives.</li><li>Coordinate catering, event materials, meeting spaces, and other logistics.</li><li>Help maintain employee resource documents and internal communication platforms.</li><li>Support wellness initiatives and company culture projects.</li><li>Recommend ways to improve participation and the overall employee experience.</li></ul>
2026-10-21T00:00:00Z

Receptionist & Office Services Coordinator

Oceanside, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
Robert Half is hiring a Receptionist & Office Services Coordinator for an established construction and engineering company in Oceanside! This opportunity is perfect for someone who enjoys a combination of front-desk responsibilities and hands-on office coordination. You'll welcome clients and vendors, support field and office personnel, and help keep documentation and everyday administrative processes organized. Unlike a traditional reception-only position, this role offers exposure to project operations and the opportunity to work with multiple departments. The ideal candidate is resourceful, professional, and comfortable managing a steady flow of requests. What You'll Do:<ul><li>Manage front-desk coverage and greet visitors, vendors, and project partners.</li><li>Answer and direct incoming calls and maintain accurate message records.</li><li>Coordinate meeting schedules, conference rooms, and visitor appointments.</li><li>Receive and distribute incoming mail, packages, plans, and project documents.</li><li>Assist with document scanning, filing, copying, and electronic recordkeeping.</li><li>Maintain office supply inventory and coordinate replenishment.</li><li>Help prepare project packets, vendor paperwork, and internal meeting materials.</li><li>Route invoices, purchase orders, and other documents to the appropriate departments.</li><li>Maintain contact lists, spreadsheets, and office tracking logs.</li><li>Coordinate office access and visitor information according to company procedures.</li><li>Assist with employee onboarding logistics, including workspace preparation.</li><li>Support general administrative projects and office services requests.</li></ul>
2026-10-20T00:00:00Z

270 results in Carlsbad, CA