<p>We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.</p><p>• Assist with the client intake process, including gathering relevant information and documentation.</p><p>• Obtain and manage medical records from clients as part of case preparation.</p><p>• Help clients with completing applications for Social Security disability benefits.</p><p>• Answer inbound and outbound calls, addressing client needs and scheduling appointments.</p><p>• Maintain accurate records through data entry and document management.</p><p>• Coordinate and manage email correspondence in a timely and organized manner.</p><p>• Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.</p><p>• Ensure schedules are organized and appointments are confirmed for clients and staff.</p>
<p>We are looking for an Office Services Coordinator to join our team in Allentown, PA. In this role, you will manage office operations to ensure a seamless and organized work environment. This is a long-term contract position requiring in-person attendance, with the potential for extension or conversion to a permanent role.</p><p><br></p><p>Responsibilities:</p><p>• Monitor and replenish supplies and inventory across various office areas to maintain availability.</p><p>• Ensure conference rooms are clean, organized, and equipped with necessary materials such as notepads, markers, and refreshments.</p><p>• Maintain stock levels in kitchen and bathroom areas, including items such as soap, paper towels, and toiletries.</p><p>• Transport and restock copy paper for printers and copiers in shared office spaces.</p><p>• Manage the storage room by organizing items, ensuring proper labeling, and maintaining accessibility.</p><p>• Oversee kitchen inventory, including utensils, snacks, coffee pods, and cleaning supplies.</p><p>• Utilize the internal work order system to track, manage, and respond to maintenance and supply requests.</p><p>• Clean and maintain coffee machines to ensure functionality and stock necessary supplies for daily use.</p><p>• Assist with other administrative tasks as required, such as escorting visitors and coordinating office cleanliness.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Newark, New Jersey. In this role, you will play a pivotal part in planning and executing meetings and events at our corporate conference center, ensuring smooth operations and exceptional client satisfaction. This is a long-term contract position, ideal for someone with strong organizational skills and a passion for delivering high-quality service.<br><br>Responsibilities:<br>• Coordinate with clients to plan and organize meetings and events, ensuring their goals are achieved while adhering to company standards.<br>• Provide on-site support during events, including setting up audio/visual equipment, arranging rooms, managing catering, and addressing any logistical issues.<br>• Collaborate with internal and external vendors to secure necessary resources, negotiate agreements, and ensure seamless event delivery.<br>• Build and maintain strong relationships with partners and vendors, leveraging effective communication and negotiation skills.<br>• Handle multiple tasks and deadlines efficiently, adapting to shifting priorities while maintaining high standards of professionalism.<br>• Conduct regular inspections of the conference center to ensure facilities are in excellent condition, addressing maintenance needs promptly.<br>• Maintain and update weekly and monthly schedules for meetings and events, providing clear communication to all stakeholders.<br>• Manage inventory for conference center supplies and promotional items, ensuring availability within budget constraints.<br>• Perform various administrative duties to support departmental operations and enhance overall efficiency.
We are looking for an organized and proactive Administrative Assistant to join our team in Brooklyn, New York. In this long-term contract position, you will play a key role in ensuring efficient daily operations by providing administrative support and maintaining effective communication across teams. This is a great opportunity to contribute to a non-profit organization and grow your administrative skill set.<br><br>Responsibilities:<br>• Handle inbound and outbound calls with professionalism, addressing inquiries and resolving issues efficiently.<br>• Provide exceptional customer service by responding to emails and ensuring clear communication.<br>• Perform accurate data entry tasks to maintain records and databases.<br>• Coordinate scheduling and manage appointments to ensure smooth operations.<br>• Draft, review, and edit documents using Microsoft Word and PowerPoint.<br>• Utilize Microsoft Excel to organize and analyze data for reporting purposes.<br>• Maintain and update calendars using Microsoft Outlook to track meetings and deadlines.<br>• Support team members in administrative tasks and assist in project coordination.
We are looking for a motivated Office Services Clerk to join our team in New York, New York. In this role, you will manage office operations and provide seamless support to various departments, ensuring a well-organized and efficient work environment. This position offers a dynamic range of responsibilities, including administrative tasks, event coordination, and vendor management.<br><br>Responsibilities:<br>• Welcome and assist guests while ensuring the front office area is organized and inviting.<br>• Monitor and replenish supplies across multiple floors to maintain a well-stocked and organized workspace.<br>• Restock kitchen essentials regularly to support employee needs.<br>• Handle day-to-day ordering requests and approve purchases, including Amazon orders, as per management guidelines.<br>• Coordinate catering arrangements for company events held throughout the year.<br>• Collaborate with external vendors to ensure smooth operations and timely delivery of services.<br>• Provide logistical support for events, ensuring all details are managed effectively.<br>• Assist HR and Accounting departments with filing and organizational tasks.<br>• Manage the distribution of employee and corporate gifts to enhance workplace engagement and client relations.<br>• Act as a reliable point of contact for miscellaneous office-related tasks and responsibilities.
We are looking for a detail-oriented Administrative Assistant to support our operations in the real estate and property industry. This is a contract position based in New York, New York, offering an excellent opportunity to contribute to office efficiency while honing your organizational skills.<br><br>Responsibilities:<br>• Perform general administrative duties, including filing, scheduling, and document preparation.<br>• Assist with office operations to ensure smooth day-to-day functionality.<br>• Manage correspondence and communication, including emails and phone calls.<br>• Maintain accurate records and ensure proper organization of office materials.<br>• Support team members with various administrative tasks as needed.<br>• Coordinate meetings and prepare agendas to facilitate productive discussions.<br>• Monitor office supplies and place orders to maintain inventory.<br>• Handle data entry tasks to ensure database accuracy and reliability.<br>• Provide customer service support by addressing inquiries professionally and promptly.
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. This is a long-term contract position within the non-profit sector, offering an opportunity to contribute to meaningful work while supporting daily operations. The ideal candidate will bring strong organizational skills and a commitment to delivering excellent administrative support.<br><br>Responsibilities:<br>• Handle inbound and outbound calls professionally, ensuring clear communication and prompt responses.<br>• Provide exceptional customer service by addressing inquiries and resolving issues effectively.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Manage email correspondence, including drafting, responding, and organizing communications.<br>• Schedule and coordinate appointments, meetings, and events to optimize workflow.<br>• Utilize Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint to create and manage documents, spreadsheets, and presentations.<br>• Maintain organized filing systems to ensure easy access to important information.<br>• Assist with general administrative tasks to support team operations and objectives.<br>• Collaborate with team members to ensure smooth execution of projects and tasks.
We are looking for a Contract Administrative Assistant to join our team in a fully remote capacity. This contract position offers an exciting opportunity to support program operations and event coordination for a mission-driven organization. If you are organized, tech-savvy, and passionate about delivering excellence in administrative support, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate program schedules, meetings, and events, ensuring seamless execution.<br>• Develop and manage workflows and organizational systems to optimize program efficiency.<br>• Serve as the main point of contact for communications with program participants and partners, maintaining professionalism and timely responses.<br>• Provide technical support for virtual events, including Zoom setup, troubleshooting, and live assistance.<br>• Collaborate with the Communications Manager to enhance program outreach and marketing efforts.<br>• Collect and analyze feedback and evaluation data to improve program outcomes.<br>• Participate in weekly virtual meetings to stay aligned with team goals and program updates.<br>• Schedule and organize guest appearances, instructor sessions, and other program-related activities.<br>• Ensure smooth coordination with external parties to support program objectives.
<p>We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.</p><p>• Prepare well-structured presentations and materials for meetings and client engagements.</p><p>• Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements. </p><p>• Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.</p><p>• Address client needs and inquiries with professionalism and efficiency.</p><p>• Identify and implement process improvements to enhance the performance of the administrative department.</p><p>• Manage inbound and outbound calls, ensuring prompt and courteous communication.</p><p>• Schedule appointments and maintain calendars for senior partners and team members.</p><p>• Coordinate email correspondence, ensuring timely responses and proper documentation.</p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Wesbury, New York. This role is critical to supporting our operations during a medical leave of absence. The ideal candidate will be fast-learning, detail-oriented, and capable of managing sensitive financial tasks with professionalism.<br><br>Responsibilities:<br>• Facilitate funding processes for agents by initiating wire transfers through online banking systems.<br>• Verify payoff figures and account details by making necessary phone calls.<br>• Provide general administrative support to a cross-trained team to ensure seamless operations.<br>• Manage confidential financial information with discretion and accuracy.<br>• Coordinate with internal staff to address operational needs during the absence period.<br>• Maintain organized records and documentation related to financial transactions and administrative tasks.
