<p>Under the direct supervision of the Administrative Team Manager, as well as indirectly under the Facilities and Hospitalities (F& H) Manager, the Administrative Support Services Assistant position has primary responsibility for the performance of clerical/administrative activities for all of the agile attorneys (those attorneys w/o a dedicated office), and will serve as one of the main points of contact for hospitality/facilities activities within the NY Office. This position will perform a variety of administrative support duties for our agile attorneys, with limited supervision, and provide on-site logistical assistance for client meetings. </p>
<p>Are you an organized and detail-oriented professional with a passion for supporting dynamic legal teams? Robert Half is seeking an Administrative Assistant for a leading law firm. This is a contract position offering exciting opportunities to contribute to the firm's success through your skills and expertise in administrative support.</p><p><br></p><p>Responsibilities:</p><ul><li>Assist attorneys and legal staff with <strong>dictation</strong> and document preparation to ensure efficient workflow.</li><li>Maintain and update <strong>scheduling calendars</strong>, including meetings, deadlines, and appointments.</li><li>Perform <strong>notarization</strong> duties (if certified) as required for legal documents and transactions.</li><li>Provide support for <strong>various administrative tasks</strong>, including correspondence, filing, data entry, and client communication as needed by the team.</li><li>Coordinate with other team members to adapt to changing priorities and ensure all administrative functions are handled seamlessly.</li></ul>
<p>Robert Half’s law firm client is experiencing significant growth and is seeking a highly organized and proactive <strong>Corporate Legal Assistant</strong> to join their team on a temp-to-hire basis. This role supports a busy legal team including <strong>Real Estate (Hospitality) Attorneys</strong> and <strong>Corporate Attorneys</strong>, and is ideal for someone who thrives in a fast-paced, professional environment.</p><p><br></p><p><strong>Job Title:</strong> Corporate Legal Assistant (Temp-to-Hire)</p><p> <strong>Location:</strong> New York, New York (On-site, 5 days/week)</p><p> <strong>Pay Rate:</strong> $25+/hour</p><p> <strong>Start Date:</strong> ASAP</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to attorneys in Real Estate and Corporate practice groups</li><li>Manage attorney calendars and schedule Zoom meetings</li><li>Handle billing processes (corporate legal billing experience required)</li><li>Enter attorney time into billing systems</li><li>Maintain and organize legal documents using <strong>DocsOpen</strong> and <strong>iManage</strong></li><li>Utilize <strong>Office 365</strong> and <strong>OneDrive</strong> for document creation and collaboration</li><li>Coordinate internal and external communications</li><li>Assist with general office tasks and legal team support as needed</li></ul><p><br></p>
Job Title: Legal Assistant – Real Estate Finance Location: Midtown Manhattan, New York City Work Schedule: In-Person (permanent) Office Hours: 8:30 AM – 5:00 PM Salary Range: $85,000 – $120,000 annually Bonus: Discretionary PTO/Vacation: 9 fixed holidays + 1 floating holiday; 20 days of PTO annually <br> Overview: A nationally recognized law firm with a strong presence in real estate, financial services, and other key sectors is seeking a Legal Assistant to join its Real Estate Finance team in its growing New York office. This is a high-responsibility role supporting sophisticated attorneys handling complex commercial real estate finance transactions, including lending, development, and acquisitions. This opportunity is ideal for a detail-oriented and team-driven legal detail oriented who thrives in a fast-paced, high-performance environment. <br> Key Responsibilities: <br> Prepare, format, and proofread legal documents and correspondence related to real estate finance transactions Manage and organize transaction documentation, including version control and closing binders Coordinate schedules, deadlines, and meetings for attorneys and clients Assist with billing, time entry, and expense reporting Communicate professionally with clients, title companies, lenders, and internal teams Provide administrative support through all stages of transactions, including post-closing follow-up
<p>Our client is seeking for a Corporate Legal Assistant to join an in-house Legal Department in Philadelphia. This role offers a hybrid work schedule, and is instrumental in supporting the company's legal operations and corporate daily matters.</p><p><br></p><p>Legal Candidates with in-house experience should reach out directly to Kevin Ross w/ Robert Half in Philadelphia for immediate consideration.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the Legal Department, including managing schedules, preparing correspondence, and organizing documents.</p><p>• Assist in drafting, proofreading, and editing a variety of legal documents, such as contracts, corporate filings, and memoranda.</p><p>• Maintain and update corporate records, entity databases, and board materials to ensure accurate and organized documentation.</p><p>• Manage legal files in both physical and digital formats, adhering to established protocols and compliance standards.</p><p>• Monitor critical deadlines, including contract renewals and regulatory filing dates, ensuring timely follow-ups.</p><p>• Coordinate document execution processes, including notarizations and filings, for legal and business entities.</p><p>• Serve as a point of contact between the Legal Department and other internal teams or external legal counsel.</p><p>• Conduct basic legal research and support special projects as directed by in-house counsel.</p><p><br></p>
<p>A busy firm in the Roseland area is seeking a Legal Assistant to join their growing firm. This Legal Assistant will get the chance to join a dynamic team that offers career advancement, a hybrid working schedule, and the ability to wear many hats. The ideal Legal Assistant will have prior experience in bankruptcy law and has experience both domestic as well as international (not required). This Legal Assistant will play a crucial part in ensuring the smooth operation of legal processes and providing essential assistance to attorneys.</p><p><br></p><p>Legal Assistant Responsibilities:</p><ul><li>Draft and prepare various legal documents, including correspondence, briefs, pleadings, contracts, and estate planning materials.</li><li>Manage filings with state and federal courts, including electronic submissions, while ensuring compliance with court requirements.</li><li>Support attorneys in trial preparation and deliver assistance during trial proceedings.</li><li>Coordinate conference calls, video meetings, and other communications as needed.</li><li>Handle administrative tasks such as processing check requests, submitting expense reports, and maintaining accurate client files.</li><li>Collaborate with office services to manage large-scale document production, including copying and scanning.</li><li>Open and close client matters while maintaining proper organization of files in both electronic and physical formats.</li><li>Serve as a key member of the legal support team, providing assistance across the firm as required.</li><li>Perform additional duties as assigned to support overall operations.</li></ul><p>This Legal Assistant position is paying between $70,000 and $80,000 annually depending on experience. If interested in this Legal Assistant role apply today!</p>
<p><strong> </strong></p><p><strong>About the Firm:</strong></p><p>Our client is a boutique law firm in New York City, focusing on domestic and international corporate, litigation, and arbitration matters, particularly in Latin America. We are seeking a Full-Time Legal Secretary/Administrative Assistant to support three partners in our Corporate/Latin American Department<strong>.</strong></p><p><strong> </strong></p><p><strong>Position Overview:</strong></p><p>This role provides administrative and legal support at the partner level—two partners have full workloads, and the third requires lighter assistance. The ideal candidate is college-educated, fully bilingual in Spanish and English, and highly organized, with strong communication skills and the ability to manage multiple time-sensitive tasks in a fast-paced legal environment<strong>.</strong></p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer incoming calls, schedule conference calls, and respond to emails on behalf of attorneys</li><li>Open and manage new client matters</li><li>Maintain attorney calendars and schedule meetings, conferences, and travel arrangements</li><li>Enter attorney time using Aderant timekeeping and billing software</li><li>Prepare and submit attorney expense reports</li><li>Input, format, and edit legal and business documents</li><li>Complete corporate forms and documentation for bank and brokerage accounts</li><li>Organize and maintain client and attorney files (physical and electronic)</li><li>Prepare and distribute billing invoices to clients</li><li>Monitor and manage deadlines, meetings, and key dates</li><li>Transcribe dictations from computer or Dictaphone</li><li>Update and maintain contact databases and mailing lists</li><li>Handle clerical tasks including FedEx, faxing, scanning, and filing</li></ul><p><strong> </strong></p>
<p>We are looking for an experienced Legal Assistant to join our team on a long-term contract basis. This is a remote role. In this role, you will provide essential support in litigation processes, ensuring accurate filing and compliance with legal standards. This position offers an opportunity to contribute meaningfully in a meticulous and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file court documents, including e-filing and civil litigation materials, ensuring accuracy and adherence to legal standards.</p><p>• Manage calendars for attorneys, including scheduling court dates, meetings, and deadlines.</p><p>• Utilize Blue Book citation formatting for legal documentation and filings.</p><p>• Coordinate with legal teams to ensure timely submission of court filings and documentation.</p><p>• Assist in the preparation of legislative and constitutional law materials, when applicable.</p><p>• Conduct research and provide administrative support related to social impact or reproductive law matters, if required.</p><p>• Maintain organized records of legal documents and case files.</p><p>• Collaborate with attorneys and staff to streamline workflows and support case preparation.</p><p>• Monitor updates in court procedures and filing requirements to ensure compliance.</p>
<p>A busy company in the Harding, NJ area is seeking an Executive Assistant to join their growing company. This Executive Assistant will need to have experience in both traditional executive support duties as well as handling more personal assistant duties too (scheduling kids appointments, ordering lunches, etc.). This Executive Assistant role requires exceptional organizational skills, discretion, and the ability to juggle multiple priorities to ensure seamless day-to-day operations. The ideal Executive Assistant candidate will excel in managing schedules, coordinating tasks, and anticipating the needs of the executive.</p><p><br></p><p>Executive Assistant Responsibilities:</p><p>• Organize and maintain complex calendars, ensuring meetings, appointments, and travel arrangements are efficiently scheduled.</p><p>• Coordinate and prepare materials for meetings, such as agendas, presentations, and detailed reports.</p><p>• Manage confidential documents and files, both in physical and digital formats.</p><p>• Handle personal tasks, including errands, reservations, event planning, and coordinating with household vendors.</p><p>• Process expense reports, invoices, and receipts while maintaining accurate financial records.</p><p>• Oversee multiple projects simultaneously, ensuring deadlines are met and issues are resolved promptly.</p><p>• Act as a liaison between the executive and internal teams, clients, or external stakeholders.</p><p>• Proactively identify potential scheduling conflicts or challenges and address them effectively.</p><p>• Uphold professionalism and confidentiality in all interactions and tasks.</p><p><br></p><p>This Executive Assistant role is paying between $75,000 and $85,000 annually depending on experience. If interested in this Executive Assistant position, apply today. </p>
<p>We’re seeking a highly organized and proactive Litigation Executive Assistant to support our client's litigation team. This role involves coordinating case activities, managing legal documentation, and assisting attorneys throughout the litigation process. The ideal candidate is detail-oriented, communicative, and comfortable working in a fast-paced legal environment.</p><p>Key Responsibilities:</p><ul><li>Coordinate litigation case timelines, deadlines, and documentation from start to finish</li><li>Organize and manage legal documents, filings, and discovery materials</li><li>Assist with legal research and help prepare case files for hearings and trials</li><li>Support attorneys with scheduling, logistics, and communication</li><li>Lead administrative efforts for depositions, witness coordination, and trial preparation</li><li>Maintain client communication and provide updates on case progress</li><li>Collaborate with internal teams and external counsel to ensure smooth case management</li></ul><p><br></p>
<p>We are looking for an experienced Firm Administrative Assistant to join our team at a CPA firm in Parsippany, New Jersey. The ideal candidate will play a key role in supporting senior leadership, maintaining organizational efficiency, and enhancing client experiences. This position offers an opportunity to contribute to a fast-paced and highly organized environment where attention to detail and proactive problem-solving are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to senior partners, ensuring seamless daily operations.</p><p>• Prepare well-structured presentations and materials for meetings and client engagements.</p><p>• Process, organize, and file tax returns accurately and in compliance with regulatory standards including formatting of financial statements. </p><p>• Develop and update manuals, including the Tax Processing Manual, to ensure clear procedural guidelines.</p><p>• Address client needs and inquiries with professionalism and efficiency.</p><p>• Identify and implement process improvements to enhance the performance of the administrative department.</p><p>• Manage inbound and outbound calls, ensuring prompt and courteous communication.</p><p>• Schedule appointments and maintain calendars for senior partners and team members.</p><p>• Coordinate email correspondence, ensuring timely responses and proper documentation.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join a team in Camden New Jersey. This Contract to permanent position offers an opportunity to contribute to corporate services while showcasing your organizational skills and technical proficiency. The ideal candidate will be tech-savvy, detail-oriented, and capable of handling a variety of administrative tasks in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth daily operations.</p><p>• Manage mailroom activities, including sorting, distributing, and preparing outgoing mail.</p><p>• Serve as a backup receptionist, greeting visitors and handling inbound calls efficiently.</p><p>• Perform data entry tasks with precision to maintain accurate records.</p><p>• Scan documents and organize files to support efficient information retrieval.</p><p>• Coordinate scheduling and assist in maintaining calendars for management.</p><p>• Uphold a business casual dress code and maintain a detail-oriented demeanor.</p><p>• Assist with general office duties and contribute to maintaining a tidy workspace.</p><p>• Collaborate with team members to support corporate services initiatives.</p><p>• Adapt to evolving tasks and responsibilities as needed by the manager.</p>
<p>We are looking for an Executive Assistant to provide high-level administrative support to senior executives. This role requires excellent organizational skills, effective communication, and the ability to handle sensitive information with discretion. Based in Roseland, New Jersey, you will play a key role in ensuring the smooth operation of executive activities and projects.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate complex executive calendars, including scheduling meetings and appointments.</p><p>• Prepare and refine correspondence, reports, presentations, and other well-crafted documents.</p><p>• Act as the primary liaison between executives and internal or external stakeholders.</p><p>• Maintain confidentiality while handling sensitive information with professionalism.</p><p>• Assist in preparing for meetings by organizing agendas, materials, and ensuring follow-up actions are completed.</p><p>• Track and monitor progress on key projects, deadlines, and deliverables to ensure timely completion.</p><p>• Process expense reports, invoices, and support budget-related tasks.</p><p>• Organize and maintain office systems, files, and records to ensure efficient workflow.</p>
We are looking for a detail-oriented Administrative Assistant to support our operations in the real estate and property industry. This is a contract position based in New York, New York, offering an excellent opportunity to contribute to office efficiency while honing your organizational skills.<br><br>Responsibilities:<br>• Perform general administrative duties, including filing, scheduling, and document preparation.<br>• Assist with office operations to ensure smooth day-to-day functionality.<br>• Manage correspondence and communication, including emails and phone calls.<br>• Maintain accurate records and ensure proper organization of office materials.<br>• Support team members with various administrative tasks as needed.<br>• Coordinate meetings and prepare agendas to facilitate productive discussions.<br>• Monitor office supplies and place orders to maintain inventory.<br>• Handle data entry tasks to ensure database accuracy and reliability.<br>• Provide customer service support by addressing inquiries professionally and promptly.
We are looking for a detail-oriented Administrative Assistant to support our team in Morristown, New Jersey. This is a contract position ideal for individuals who enjoy organizing, streamlining processes, and contributing to an efficient environment. The role involves handling a variety of administrative tasks to ensure smooth operations within the organization.<br><br>Responsibilities:<br>• Organize and maintain files, ensuring all documents are properly logged and tracked.<br>• Scan and digitize physical documents to create efficient and accessible electronic records.<br>• Review and revise policies to align them with current practices and organizational standards.<br>• Assist in reducing the size of policy handbooks by consolidating information while maintaining accuracy.<br>• Perform general office duties such as answering inbound calls and responding to inquiries.<br>• Support data entry tasks, ensuring information is accurately recorded and updated.<br>• Provide receptionist duties, including greeting visitors and directing them appropriately.<br>• Conduct cleanup efforts to refresh and streamline existing files and policies.
<p>We are looking for a meticulous <strong>PART TIME (20 hours a week) </strong>Administrative Assistant to join our team in Belle Mead, New Jersey. As part of this Contract position, you will play a vital role in supporting daily operations and ensuring smooth administrative processes. This role requires excellent organizational skills and the ability to handle multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure seamless daily operations.</p><p>• Answer inbound calls and direct them to the appropriate departments or individuals.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Manage receptionist duties, including greeting visitors and addressing inquiries.</p><p>• Coordinate mail distribution, ensuring timely delivery and organization.</p><p>• Assist in organizing and maintaining office files and documentation.</p><p>• Support team members with scheduling and calendar management.</p><p>• Prepare reports and correspondence as needed for internal and external communication.</p><p>• Maintain an organized and welcoming office environment.</p>
We are looking for a motivated and detail-oriented Administrative Assistant to join a leading real estate management firm in Fairfield, New Jersey. This Contract-to-permanent position offers an excellent opportunity to contribute to the efficient operations of residential property management while supporting the team in delivering outstanding tenant experiences. If you thrive in a dynamic environment and excel at multitasking, we encourage you to apply.<br><br>Responsibilities:<br>• Process and code invoices from vendors and contractors with precision and attention to detail.<br>• Input tenant, vendor, and maintenance service request data into property management software systems.<br>• Reconcile monthly vendor statements against invoices within the accounting system.<br>• Organize and maintain property management records, including contracts, insurance certificates, invoices, permits, and operating budgets.<br>• Prepare and update daily, weekly, and monthly property reports such as leasing activity and stacking plans.<br>• Support monthly and quarterly financial close activities and reporting processes.<br>• Assist in the development and preparation of financial reports for management review.<br>• Perform clerical tasks such as scanning, copying, drafting correspondence, and arranging meetings.<br>• Manage general office duties, including retrieving mail and answering inbound calls.<br>• Take on additional responsibilities to support the office and commercial property management team as needed.
We are looking for an experienced Executive Administrative Assistant to provide high-level support to senior executives in a fast-paced environment. This long-term contract position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. The role is based in New York, New York, and involves managing critical administrative tasks to ensure seamless daily operations.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to senior executives, including scheduling meetings, managing calendars, and handling correspondence.<br>• Coordinate complex travel arrangements, including booking flights, accommodations, and ground transportation.<br>• Prepare, edit, and format documents, presentations, and reports with a high degree of accuracy and professionalism.<br>• Serve as a key point of contact for internal and external stakeholders, ensuring effective communication and issue resolution.<br>• Organize and manage logistics for executive meetings, including preparing agendas and taking detailed meeting notes.<br>• Maintain and update confidential files and records, ensuring data integrity and accessibility.<br>• Proactively anticipate the needs of executives and take initiative to resolve challenges before they arise.<br>• Assist in the planning and execution of special projects, ensuring deadlines and objectives are met.<br>• Handle sensitive and confidential information with discretion and professionalism.
<p>We are looking for a <strong>PART TIME </strong>Administrative Assistant with strong attention to detail to support executive-level operations in a fast-paced environment. Based in Princeton, New Jersey, this contract position requires exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will excel in communication, scheduling, and administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Facilitate conference calls and ensure proper documentation of discussions.</p><p>• Prepare accurate meeting minutes and distribute them to relevant stakeholders.</p><p>• Handle email correspondence with precision and timeliness.</p><p>• Utilize Microsoft Office Suite to create reports, presentations, and other required documents.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Provide general administrative assistance to executives, ensuring efficient workflow.</p><p>• Assist in planning and executing meetings, conferences, and other events.</p>
<p><strong>Job Title: Paralegal – Real Estate Finance </strong></p><p>Location: Midtown Manhattan, New York City </p><p>Work Schedule: In-Person Office Hours: 8:30 AM – 5:00 PM </p><p>Salary Range: $100,000 – $150,000 annually </p><p>Bonus: Discretionary</p><p>Billing Target: 125 billable hours/month (1,500 annually)</p><p>PTO/Vacation: 9 fixed holidays + 1 floating holiday; 20 PTO days annually </p><p><br></p><p>Position Overview: A nationally recognized law firm with a strong presence in real estate, financial services, and transactional practices is seeking a highly experienced Paralegal to support its Real Estate Finance team in New York City. This is a hands-on, in-office role supporting attorneys on complex commercial loan closings, development projects, and acquisition transactions. This position offers the opportunity to work directly with attorneys on sophisticated transactions and contribute meaningfully to a busy and growing real estate finance practice. </p><p><br></p><p><strong>Key Responsibilities: </strong></p><p> Assist attorneys throughout all phases of real estate finance transactions Conduct due diligence reviews, including title, survey, UCC, and zoning materials Draft and manage closing checklists, closing binders, and post-closing documentation Review and summarize commercial loan documents, leases, and related agreements Coordinate directly with clients, lenders, and title companies to facilitate smooth closings Organize and manage critical transaction documents, ensuring accuracy and version control Handle post-closing tasks such as document recording, distribution, and file maintenance Provide legal research and general paralegal support as needed Work Environment: </p><p> This position is fully in-office, located in a growing Midtown Manhattan office Team-oriented, collaborative environment with a focus on excellence and service Ideal for a proactive and detail oriented paralegal who is eager to contribute to a dynamic, high-level practice </p><p><br></p><p> If you're an experienced paralegal looking to take the next step in your career, we encourage you to apply for this challenging and rewarding opportunity.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role is based in Brooklyn, New York, and offers an excellent opportunity to support daily office operations while enhancing efficiency and organization. The ideal candidate will excel at multitasking and delivering high-quality administrative services.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative tasks to ensure smooth office operations.</p><p>• Answer and direct inbound calls with accuracy and a focus on excellent communication.</p><p>• Perform data entry tasks to maintain and update company records.</p><p>• Provide receptionist support, including greeting visitors and managing front desk activities.</p><p>• Coordinate meetings, appointments, and schedules for team members.</p><p>• Assist in preparing documents, reports, and presentations as needed.</p><p>• Maintain organized filing systems for easy access to records and information.</p><p>• Handle incoming and outgoing correspondence in a timely manner.</p><p>• Support various office projects and ensure deadlines are met.</p>
We are looking for an organized and proactive Administrative Assistant to join our team in Brooklyn, New York. In this long-term contract position, you will play a key role in ensuring efficient daily operations by providing administrative support and maintaining effective communication across teams. This is a great opportunity to contribute to a non-profit organization and grow your administrative skill set.<br><br>Responsibilities:<br>• Handle inbound and outbound calls with professionalism, addressing inquiries and resolving issues efficiently.<br>• Provide exceptional customer service by responding to emails and ensuring clear communication.<br>• Perform accurate data entry tasks to maintain records and databases.<br>• Coordinate scheduling and manage appointments to ensure smooth operations.<br>• Draft, review, and edit documents using Microsoft Word and PowerPoint.<br>• Utilize Microsoft Excel to organize and analyze data for reporting purposes.<br>• Maintain and update calendars using Microsoft Outlook to track meetings and deadlines.<br>• Support team members in administrative tasks and assist in project coordination.
<p>We are looking for an Administrative Assistant to join a non-profit organization. This is a contract position requiring on-site work, with responsibilities focused on supporting clients and ensuring efficient administrative operations. The ideal candidate will be bilingual in English and Spanish and possess excellent organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide exceptional customer service to clients by addressing inquiries and ensuring a welcoming experience.</p><p>• Assist with the client intake process, including gathering relevant information and documentation.</p><p>• Obtain and manage medical records from clients as part of case preparation.</p><p>• Help clients with completing applications for Social Security disability benefits.</p><p>• Answer inbound and outbound calls, addressing client needs and scheduling appointments.</p><p>• Maintain accurate records through data entry and document management.</p><p>• Coordinate and manage email correspondence in a timely and organized manner.</p><p>• Use Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.</p><p>• Ensure schedules are organized and appointments are confirmed for clients and staff.</p>
We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.<br>• Oversee day-to-day reception and front office management, including conference room scheduling and readiness.<br>• Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.<br>• Manage mailroom operations, including shipping tasks through FedEx and other carriers.<br>• Order and maintain supplies for the pantry, copiers, and general office needs.<br>• Coordinate with building management to address equipment maintenance and cleanliness.<br>• Assist with preparing for client visits and special events as needed.<br>• Ensure adherence to security protocols, including ID badge management.<br>• Provide support for printing requests and other administrative functions.<br>• Collaborate with team members to handle additional tasks assigned by the supervisor.
We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with healthcare experience who thrives in a fast-paced environment and can manage multiple tasks efficiently. Your contributions will play a vital role in maintaining organization and supporting business growth.<br><br>Responsibilities:<br>• Manage inbound and outbound calls with professionalism and efficiency.<br>• Coordinate schedules and appointments using calendar management tools.<br>• Perform data entry and maintain accurate records of administrative tasks.<br>• Handle email correspondence and respond promptly to inquiries.<br>• Assist with ordering office supplies and maintaining inventory.<br>• Provide receptionist support by greeting visitors and managing front desk duties.<br>• Scan and organize documents for easy access and record-keeping.<br>• Support business development efforts by preparing materials and coordinating meetings.<br>• Maintain basic office functions, ensuring a well-organized and productive environment.<br>• Collaborate with team members to streamline administrative processes.
