<p>Colleen McAuliffe at Robert Half is looking for a detail-oriented Bookkeeper to manage daily financial transactions and ensure accuracy in accounting records for our valued long-term client. In this role, you will collaborate with store managers and vendors to maintain seamless financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Record invoices and daily bookkeeping entries using accounting software </p><p>• Maintain clear communication with store managers to address financial inquiries and updates.</p><p>• Follow up with vendors regarding invoices, pricing, and promotional details to ensure accurate records.</p><p>• Reconcile accounts regularly to identify and resolve discrepancies.</p><p>• Prepare financial reports to assist in decision-making and budgeting processes.</p><p>• Monitor and manage accounts payable and accounts receivable.</p><p>• Ensure compliance with company policies and regulatory standards in all financial practices.</p><p>• Support audits by organizing and providing accurate financial documentation.</p><p>• Identify opportunities to improve bookkeeping processes for greater efficiency.</p><p>• Assist in managing payroll and employee expense tracking.</p>
<p>Burlingame CPA firm is looking for an Assistant Tax/Bookkeeper to join a solid, long-standing company. If you have good administrative skills from working in a CPA firm and you are interested in learning bookkeeping, apply for consideration! Salary is $60k - $70k</p><p><br></p><p>Burlingame, CA</p><p>Tax Administrative;</p><p>5 days a week in-office to greet any clients during tax season;</p><p>Able to work remotely in off season;</p><p>Bookkeeping; </p><p>Lacerte software but not mandatory;</p><p>Need someone with administrative side and willing to learn bookkeeping</p><p>40 hours per week no overtime;</p><p>Hours: 8am-5pm</p><p><br></p><p>• Order office and tax return supplies; worked with office vendors</p><p>• Reception- phones & front desk </p><p>• E-mails - answer client inquiries; receive incoming tax documents, schedule appts</p><p>• Scheduled appointments/scheduled video/conference calls</p><p>• Sort incoming mail and post outgoing mail with postage meter</p><p>• Help format and print tax organizers for next season, draft Power of Attorney forms</p><p>• Scan tax documents to electronic file cabinet</p><p>• Prepare client paper copy of tax return and/or e-mail tax returns to clients </p><p>• Send signature forms via DocuSign; retrieve and track forms</p><p>• Data entry into Excel -usually in formatted sheets </p><p>• QuickBooks- enter client’s transactions & do bank reconciliations; print reports from QB as directed</p><p>• Bill pay for clients through QuickBooks</p><p>• Office deposits</p><p>Company does not offer health care;</p>
We are looking for an Accounting Assistant to join our team in Santa Clara, California. This Contract-to-permanent position offers an excellent opportunity to contribute to vital financial operations while gaining hands-on experience in a dynamic environment. The ideal candidate will play a key role in ensuring accurate records, processing transactions, and supporting compliance with accounting standards.<br><br>Responsibilities:<br>• Record and maintain accurate journal entries and account transactions.<br>• Reconcile bank and general ledger accounts, investigating and resolving any discrepancies.<br>• Prepare and process accounts payable transactions, including coding invoices and matching supporting documents.<br>• Address and resolve invoice discrepancies with vendors to ensure smooth operations.<br>• Assist with collections and follow up with vendors and customers when needed.<br>• Track and organize necessary documents to maintain complete and accurate accounting records.<br>• Ensure adherence to established accounting policies, procedures, and internal controls.<br>• Provide support for audits and compile required documentation.<br>• Contribute to administrative and financial tasks in ad hoc projects.
<p>We are seeking a detail-oriented and motivated Accounts Receivable Specialist to join our finance team in the manufacturing sector. This role is offering the chance to demonstrate your expertise and grow into a permanent position. The ideal candidate has strong organizational skills, a solid background in receivables, and thrives in a fast-paced, deadline-driven environment.</p><p><br></p><p>Key Responsibilities</p><p><br></p><ul><li>Process and post customer payments accurately and in a timely manner</li><li>Manage collections activities, including monitoring aging reports and following up on overdue accounts</li><li>Reconcile customer accounts and resolve discrepancies</li><li>Prepare and distribute monthly statements and reports</li><li>Partner with internal teams to ensure invoicing accuracy and resolve billing issues</li><li>Assist with month-end closing and support audits as needed</li><li>Maintain accurate and up-to-date customer files and records</li></ul><p><br></p><p><br></p>
<p>We are looking for an experienced Bookkeeper to join our client's team in the San Joaquin County. This role requires a detail-oriented individual with a strong background in accounting, payroll processing, and budget preparation, particularly within non-profit organizations. The ideal candidate will play a key role in managing financial records, ensuring compliance with federal and state regulations, and supporting the organization's financial integrity. If interested call or text Edgar Gonzalez 209.395.2259 </p><p><br></p><p>Responsibilities:</p><p>• Oversee and approve the timely payment of bills and related taxes to maintain good credit standing and avoid late fees.</p><p>• Collaborate with the Artistic Director to establish purchasing guidelines and ensure accurate account allocations for materials and services.</p><p>• Reconcile all bank accounts and deposits to maintain accurate financial records.</p><p>• Process bi-weekly payroll, ensuring all applicable taxes and fees are properly handled.</p><p>• Monitor production budgets, ensuring alignment with financial goals.</p><p>• Assist the Artistic Director in preparing and reviewing the annual budget with the VP of Finance and Finance Committee before presenting it to the Board.</p><p>• Manage relationships with insurance agents, ensuring compliance with policy requirements and assisting with claims as needed.</p><p>• Maintain the security and organization of financial records and files.</p><p>• Coordinate building and property maintenance, including plumbing and electrical systems.</p><p>• Enforce rental contracts and work with community agencies to utilize resources effectively.</p>
<p><strong>Jennifer Fukumae</strong> is partnering with a long-standing venture capital firm in Silicon Valley. They are seeking an <strong>Accounts Payable Supervisor</strong> to join their finance team on <strong>hybrid basis in Palo Alto.</strong> This individual will oversee the accounts payable function across both the venture capital firm. This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys collaborating across teams, and brings a high level of professionalism and attention to detail to their work.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Supervise the accounts payable process for both the firm and family office.</li><li>Manage ACH, wire transfers, and check payments, ensuring accuracy and timeliness.</li><li>Record transactions in the ledger and maintain proper documentation.</li><li>Oversee 1099 reporting and related compliance.</li><li>Review and process physical checks as needed.</li><li>Collaborate with internal teams and external vendors to resolve AP inquiries.</li><li>Support ongoing improvements to AP systems and processes, including system implementation projects.</li></ul>
<p><strong>Jennifer Fukumae</strong> is partnering with a long-standing venture capital firm in Silicon Valley. They are seeking an <strong>Accounts Payable Supervisor</strong> to join their finance team. This individual will oversee the accounts payable function across both the venture capital firm.</p><p> This is an excellent opportunity for someone who thrives in a dynamic environment, enjoys collaborating across teams, and brings a high level of professionalism and attention to detail to their work.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Supervise the accounts payable process for both the firm and family office.</li><li>Manage ACH, wire transfers, and check payments, ensuring accuracy and timeliness.</li><li>Record transactions in the ledger and maintain proper documentation.</li><li>Oversee 1099 reporting and related compliance.</li><li>Review and process physical checks as needed.</li><li>Collaborate with internal teams and external vendors to resolve AP inquiries.</li><li>Support ongoing improvements to AP systems and processes, including system implementation projects.</li></ul>
<p><strong>Job Summary:</strong></p><p>We are seeking a highly skilled <strong>Senior Accountant</strong> to join our growing team. This position will play a critical role in managing financial reporting functions, with a focus on providing accurate, timely, and insightful reporting and analysis to support decision-making in a dynamic, private equity-owned environment. The ideal candidate should have a strong foundation in financial reporting, technical accounting, and an analytical mindset to contribute to the company's strategic goals.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Financial Reporting & Analysis:</strong></p><p>Prepare, review, and analyze monthly, quarterly, and annual financial statements in compliance with GAAP.</p><p>Develop and maintain reporting packages for management, private equity stakeholders, and lenders, ensuring accuracy and timeliness.</p><p><strong>Technical Accounting:</strong></p><p>Research and apply relevant accounting principles to address complex accounting issues, including revenue recognition, consolidation, lease accounting, and purchase accounting.</p><p>Stay up to date on emerging accounting standards and implement required changes appropriately.</p><p><strong>Process Improvement:</strong></p><p>Drive process improvement initiatives for financial close and reporting to ensure efficiency and effectiveness.</p><p>Leverage technology, such as ERP systems and Excel, to enhance reporting accuracy and minimize manual effort.</p><p><strong>Collaboration & Stakeholder Communication:</strong></p><p>Partner with cross-functional teams, including operations, FP& A, and tax, to ensure consistency and alignment of financial data.</p><p>Act as a key liaison with external auditors, ensuring audit coordination and successful outcomes.</p><p><strong>Data Analysis & Insights:</strong></p><p>Perform variance analysis to explain differences between actual results, forecasts, and budgets, providing recommendations for optimization.</p><p>Assist executive leadership and private equity stakeholders with ad hoc financial analysis and modeling.</p><p><strong>Compliance Oversight:</strong></p><p>Ensure compliance with internal controls, SOX standards, and other regulatory or contractual financial requirements.</p><p>Support the development and documentation of accounting policies and procedures.</p><p><br></p><p><strong>What We Offer:</strong></p><ul><li>Competitive salary and benefits package.</li><li>Opportunities for professional development, including training and upskilling programs.</li><li>A collaborative and fast-paced work environment.</li><li><strong>Location:</strong> Hybrid.</li></ul>
We are looking for a meticulous Accounts Receivable Clerk to join our team on a long-term contract basis in Walnut Creek, California. In this role, you will play a vital part in managing tenant payments, ensuring billing accuracy, and maintaining detailed financial records for our real estate sales and leasing operations. This position calls for someone who is highly organized, tech-savvy, and adept at handling complex financial processes.<br><br>Responsibilities:<br>• Process and apply payments accurately, including lockbox transactions.<br>• Verify tenant information, property details, and payment amounts to ensure alignment.<br>• Prepare and manage monthly lease and rent billings with precision.<br>• Reconcile accounts receivable records to maintain financial accuracy.<br>• Handle cash applications and collections efficiently.<br>• Collaborate with team members using advanced technology tools and communication platforms.<br>• Address discrepancies and resolve billing issues promptly.<br>• Generate detailed financial reports for internal and external stakeholders.<br>• Ensure compliance with company policies and accounting standards.
<p><strong>Job Overview:</strong></p><p>We are seeking an experienced <strong>Accounts Payable (AP) Analyst</strong> to join our team at a leading medical company. This is a fully remote, full-time position that requires working in the Pacific Standard Time (PST) zone. The ideal candidate will possess strong expertise in <strong>Workday Financials</strong>, <strong>Power Automate</strong>, and <strong>advanced Excel</strong>, along with a proven track record of automating AP processes. If you're detail-oriented, analytical, and excel at streamlining workflows, we want to hear from you!</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>AP Process Management:</strong> Handle full-cycle accounts payable processing, including posting invoices, verifying transactions, reconciling accounts, and ensuring accurate and timely payments.</li><li><strong>Process Automation:</strong> Spearhead the automation of AP workflows using <strong>Power Automate</strong> and other tools, improving operational efficiency and reducing manual workload.</li><li><strong>Workday Expertise:</strong> Leverage extensive experience with <strong>Workday Financials </strong>to<strong> </strong>manage AP processes, reporting, and integrations effectively.</li><li><strong>Data Analysis and Reporting:</strong> Utilize <strong>advanced Excel skills</strong>, including pivot tables, VLOOKUPs, and macros, to analyze and report AP data to stakeholders.</li><li><strong>Vendor Management:</strong> Communicate with vendors to resolve invoice discrepancies, process payments, and maintain strong relationships.</li><li><strong>Compliance and Accuracy:</strong> Adhere to regulatory standards, internal controls, and company policies to ensure financial accuracy and data integrity.</li><li><strong>Collaboration:</strong> Work cross-functionally with finance, procurement, and other departments to align processes and procedures.</li></ul><p><br></p>
<p><strong>Job Posting: Bookkeeper</strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate: $26 - $35</strong></p><p> </p><p><strong>About the Role:</strong></p><p>Are you detail-oriented, organized, and skilled in managing financial records? Robert Half is actively seeking experienced <strong>Bookkeepers</strong> to support the operations of various businesses. Working with our clients, you’ll play a key role in maintaining accurate and up-to-date financial systems while contributing to their success.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Record day-to-day financial transactions, ensuring accurate and timely entry.</li><li>Process accounts payable and accounts receivable, including invoices, payments, and reconciliations.</li><li>Balance and maintain general ledgers; reconcile bank and credit card statements regularly.</li><li>Generate and prepare financial statements, including profit-and-loss reports and balance sheets.</li><li>Resolve discrepancies in financial records and inquiries from vendors or clients.</li><li>Assist with month-end and year-end financial processes.</li></ul><p><br></p>
<p><strong>Job Posting: Accounts Payable Clerk </strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $24 - $ 30 hourly</p><p> </p><p><strong>About the Role:</strong></p><p>Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced <strong>Accounts Payable Clerk</strong> with proficiency in <strong>QuickBooks</strong> and/or <strong>Sage</strong> to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in <strong>QuickBooks</strong> and/or <strong>Sage</strong> accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul><p><br></p>
<p><strong>Job Posting: Accounts Payable Clerk </strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $24 - $ 30 hourly</p><p> </p><p><strong>About the Role:</strong></p><p>Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced <strong>Accounts Payable Clerk</strong> with proficiency in <strong>QuickBooks</strong> and/or <strong>Sage</strong> to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in <strong>QuickBooks</strong> and/or <strong>Sage</strong> accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers</li></ul><p><br></p>
<p>We are looking for an experienced Bookkeeper to join our client on a long-term contract basis in Pleasanton, California. This part-time position offers an opportunity to contribute to a small investment company with both domestic and international ventures. The role is ideal for individuals seeking a consistent schedule and the chance to work on-site alongside a dynamic team.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage accounts payable and accounts receivable processes, ensuring accuracy and timeliness.</p><p>• Perform frequent reconciliation of bank accounts and monitor balances to maintain financial stability.</p><p>• Prepare detailed accounting calculations and Excel worksheets to support cash flow reporting and other financial analyses.</p><p>• Assist with month-end close procedures, including journal entries and general ledger reconciliations.</p><p>• Conduct online research to support business operations and decision-making.</p><p>• Handle interactions with commercial property tenants, addressing inquiries and maintaining positive relationships.</p><p>• Oversee day-to-day office operations, ensuring smooth workflow and organization.</p><p>• Maintain accurate financial records using QuickBooks and other accounting tools.</p><p>• Provide administrative support to the President and in-house team as needed.</p><p>• Ensure compliance with company policies, procedures, and regulatory requirements.</p>
<p>Our Concord client is seeking a detail-oriented and proactive individual to provide backup support to their Procurement and Accounts Payable teams. This hybrid role ensures smooth purchasing operations and timely vendor payments, helping maintain strong supplier relationships and accurate financial records. If you thrive in a fast-paced environment and enjoy juggling multiple responsibilities ensuring timely and accurate posting, apply today and start working second week in September. This is a long-term contract engagement. </p>
<p><strong>Job Posting: Bookkeeper</strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate: $26 - $35</strong></p><p> </p><p><strong>About the Role:</strong></p><p>Are you detail-oriented, organized, and skilled in managing financial records? Robert Half is actively seeking experienced <strong>Bookkeepers</strong> to support the operations of various businesses. Working with our clients, you’ll play a key role in maintaining accurate and up-to-date financial systems while contributing to their success.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Record day-to-day financial transactions, ensuring accurate and timely entry.</li><li>Process accounts payable and accounts receivable, including invoices, payments, and reconciliations.</li><li>Balance and maintain general ledgers; reconcile bank and credit card statements regularly.</li><li>Generate and prepare financial statements, including profit-and-loss reports and balance sheets.</li><li>Resolve discrepancies in financial records and inquiries from vendors or clients.</li><li>Assist with month-end and year-end financial processes.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Emeryville, California. In this role, you will handle essential accounting tasks, including accounts payable, accounts receivable, and invoice processing. This is an excellent opportunity for someone with strong organizational skills and a passion for financial accuracy.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process invoices, payment requests, and approvals</li><li>Download tax returns, checklists, and forms from state websites</li><li>Monitor and forward team emails and mail; track notices and resolutions</li><li>Handle mailing of correspondence, checks, and returns as needed</li><li>Coordinate document signatures with directors/officers</li><li>Assist with state compliance reports and tax return preparation</li><li>Support data entry into reporting systems</li><li>Perform ad hoc tasks as required</li></ul>
<p>Please reach out to Melissa (Painter) Ford via LinkedIn for immediate consideration. In this role, you will manage vendor invoices, process payments, and ensure accurate financial records in compliance with company policies. This position offers an opportunity to contribute to essential accounting functions while collaborating across departments.</p><p><br></p><p>Responsibilities:</p><p>• Review and process vendor invoices, expense reports, and supporting documentation to ensure accuracy and adherence to company policies.</p><p>• Code and verify vendor transactions, preparing and posting vouchers and journal entries for timely and precise processing.</p><p>• Handle weekly payments through various methods, including checks, wire transfers, and credit cards.</p><p>• Research and resolve accounts payable discrepancies with employees, vendors, and customers.</p><p>• Update and reconcile sub-ledger accounts, ensuring alignment with the general ledger and preparing monthly and quarterly reconciliations.</p><p>• Perform month-end activities such as preparing journal entries and accounts payable accruals.</p><p>• Audit accounting reports for accuracy and compliance with company procedures, charging expenses to appropriate accounts and cost centers.</p><p>• Maintain vendor accounts by reviewing records, requesting necessary documentation such as W-9 forms, and reconciling accounts payable aging lists.</p><p>• Prepare accounts payable documentation for internal control testing and assist with purchase order transactions.</p><p>• Provide backup support for other accounts payable positions within the department, as needed.</p>
<p>Part-time AP Clerk</p><p>$40-$41/hour</p><p>18 - 20 hours per week</p><p>● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly. </p><p>● Match all purchase orders to invoices. </p><p>● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing. </p><p>● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks. </p><p>● Prepare analysis of vendor accounts, as required. </p><p>● Reconcile vendor statements and research and correct discrepancies. </p><p>● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing. </p><p>● Maintain all accounts payable reports and respective vendor payable files. </p><p>● Review the AP aging report monthly and follow up on all outstanding payables over 30 days. </p><p>● Match the AP aging report to the accounts payable general ledger balance monthly. </p><p>● Prepare and report 1099s to IRS and vendors at year-end. </p><p>● Manage and reconcile school credit card balances and payments. </p><p>● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts. </p><p>● Review and follow up with outstanding checks and report unclaimed property. </p><p>● Maintain office supply inventory and order as needed. </p><p>● Manage postage & coffee/water machines and staff coffee/tea supplies. </p><p>● Obtain ABC License (Alcoholic Beverage Control) for fundraising events. </p><p>● Ensure all reporting deadlines are met. </p><p>● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.</p>
<p>Amanda Warren with Robert Half is looking for a detail-oriented Accounting Clerk in Woodland, California. In this role, you will support the accounting department by handling financial record-keeping, processing transactions, and assisting with administrative tasks. This position requires strong organizational skills and the ability to collaborate effectively with colleagues and external partners.</p><p><br></p><p>Responsibilities:</p><p>• Process and reconcile agency-billed invoices and statements, ensuring timely payments to insurance companies and brokers via check or online methods.</p><p>• Prepare and submit premium financing quotes and agreements electronically, while maintaining accurate documentation in the agency management system.</p><p>• Record financial transactions in the general ledger, including client online payments, direct bill transactions, and agency bill payments.</p><p>• Investigate and resolve discrepancies in company and broker payable accounts within the general ledger.</p><p>• Provide support during month-end activities as needed, ensuring accurate and timely financial reporting.</p><p>• Adhere to established workflows and standards within the agency to maintain operational consistency.</p><p>• Serve as backup for other team members, including front desk responsibilities, when required.</p><p>• Take on special projects as assigned to contribute to the continuous improvement of processes and operations.</p>
We are looking for an experienced and detail-oriented Bookkeeper to join our team on a contract basis in Santa Clara, California. In this role, you will play a vital part in managing and maintaining financial records while ensuring compliance with applicable regulations. The ideal candidate will have strong proficiency in QuickBooks and a proven ability to handle diverse accounting tasks with precision and reliability.<br><br>Responsibilities:<br>• Maintain and update financial records using QuickBooks, ensuring data accuracy and integrity.<br>• Assist with preparing and filing 1099 forms, annual reporting, and tax-related documentation.<br>• Perform account reconciliations, including balance sheet and bank reconciliations, as needed.<br>• Support the preparation of quarterly financial statements and other financial reports.<br>• Manage tasks related to property tax returns, workers’ compensation audits, and general liability audits.<br>• Collaborate with company owners to prepare yearly bonus checks and oversee secured property tax payments.<br>• Handle sales and property tax audits, ensuring compliance with local regulations.<br>• Prepare and process journal entries, maintaining accuracy in debits and credits.<br>• Provide assistance during external audits and ensure timely support for financial reviews.<br>• Stay informed about changes in financial regulations and bookkeeping best practices to maintain compliance.
<p>We are looking for a dedicated Financial Coordinator to join our team in Palo Alto, California. In this long-term contract role, you will play a vital part in ensuring seamless financial operations for transplant patients by managing admission authorizations, communicating with insurance providers, and supporting hospital reimbursement processes. This position requires a proactive individual who can collaborate effectively with various teams and maintain accurate financial documentation.</p><p><br></p><p>Responsibilities:</p><ul><li>Obtain and track prior financial authorizations for transplant-related hospitalizations, outpatient procedures, and general surgeries.</li><li>Ensure aftercare insurance coverage is evaluated and documented.</li><li>Initiate and complete patient registrations in SMS and IDX systems.</li><li>File and maintain authorizations and financial documentation in transplant financial charts.</li><li>Meet with patients and families to clarify insurance benefits and assist with insurance applications or alternate coverage.</li><li>Document all communication with patients, families, and insurance providers.</li><li>Participate in weekly financial clearance meetings with the transplant program team.</li><li>Build and sustain relationships with insurance carriers and utilization review managers to expedite authorization processes.</li><li>Monitor and document financial interactions related to physician consultants involved in transplant cases.</li><li>Coordinate financial clearance policies between the transplant program and Patient Financial Services.</li><li>Support departmental process improvement and maintain organized financial chart filing systems.</li><li>Perform other duties as assigned by management.</li></ul>
<p><strong>About the Role</strong></p><p>We are seeking an organized and detail-oriented <strong>Accounting Clerk</strong> to join our team and provide crucial support to our finance department. This entry-level role is perfect for someone looking to grow their accounting skills while contributing to <strong>data entry</strong> and assisting with <strong>light accounts receivable (AR) and accounts payable (AP)</strong> tasks. If you are highly motivated, reliable, and interested in learning the fundamentals of accounting, this opportunity is for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Data Entry:</strong></li><li>Accurately enter and maintain financial data into accounting systems and spreadsheets.</li><li>Review and verify the accuracy of invoices, receipts, and other documentation before inputting into the system.</li><li><strong>Accounts Receivable (AR):</strong></li><li>Assist with generating and sending invoices to customers.</li><li>Follow up on outstanding balances and ensure accurate recording of payments.</li><li><strong>Accounts Payable (AP):</strong></li><li>Support the AP process by organizing and entering vendor invoices.</li><li>Help prepare payment batches and verify payment information for accuracy.</li><li><strong>Reconciliations:</strong></li><li>Reconcile data entry records with corresponding accounts to ensure consistency.</li><li>Assist with monthly account reconciliations as needed.</li><li><strong>Clerical Support:</strong></li><li>Maintain organized and updated filing systems, both physical and digital.</li><li>Provide administrative support to the finance team, including document scanning, email correspondence, and reporting</li><li><strong>Team Collaboration:</strong></li><li>Work closely with the AR/AP, accounting, and finance teams to provide assistance as needed.</li><li>Support special finance projects or ad hoc tasks when required.</li></ul>
<p>The Bookkeeper is responsible for:</p><p> </p><ul><li>Managing daily transactions, oversight of accounts and answers questions for the client. </li><li>This includes data input, vendor payments and ensuring accuracy of invoices or credits, client -family misc. payments of bills and expenses</li><li>Review of bank accounts and transactions/postings/credits/deposits and transfers, GL review, entries, reconciling accounts, credit card reconciliations, property taxes, review and oversight of budgets and monthly reports for client. </li><li>Providing information to client on transactions, transferring funds, communication with vendors and providing information as requested or to resolve discrepancies. </li><li>Proficiency with and use of QuickBooks and Excel is Required. </li></ul><p><br></p>
<p>Are you detail-oriented, organized, and experienced in handling financial data? We’re seeking a dedicated Accounting Clerk who will be responsible for matching invoices with purchase orders and performing data entry tasks, primarily using QuickBooks software.</p><ul><li>Review, match, and verify invoices against purchase orders to ensure accuracy and compliance with company policies.</li><li>Accurately input financial transactions into QuickBooks and maintain up-to-date records.</li><li>Identify and resolve discrepancies between invoices and purchase orders. Communicate with vendors or internal teams as needed.</li><li>Organize and maintain physical and digital records of invoices, purchase orders, and related documentation.</li><li>Assist with other general accounting and clerical tasks as needed, such as account reconciliations and report generation.</li></ul><p><br></p>
