12 Results for Office Specialist Jobs in Boston, MA

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Office Manager

Framingham, MA
onsite
Permanent / Full Time
26880 - 30720 USD / Yearly
We are looking for an organized and proactive Part-time Office Manager to oversee daily administrative operations and keep the office running efficiently in the Framingham, MA area. This role is ideal for someone who is comfortable balancing people support, financial administration, and process coordination within a trades or landscaping environment. The successful candidate will bring strong software skills, sound business judgment, and the ability to create structure across both office and field-facing activities. Responsibilities:• Direct day-to-day office operations, ensuring administrative workflows are handled accurately and efficiently.• Coordinate employee-related administrative tasks and help support a well-organized workplace environment.• Maintain up-to-date business documentation and personnel records with a high level of accuracy and confidentiality.• Assist with accounting-related activities, including administrative support for financial reporting and payable processes.• Examine pricing details, labor hours, and material information to help confirm accurate operational and financial records.• Partner with organizational leadership to address financial administrative needs and support informed decision-making.• Identify opportunities to streamline office procedures and build more consistent internal systems.• Learn, adopt, and manage business software tools, including QuickBooks Online, to support office effectiveness.• Serve as a link between field teams and office functions so information and processes remain aligned.• Provide hands-on support for leadership initiatives, operational problem-solving, and special assignments as needed.
2026-10-14T00:00:00Z

Office Services Associate

Boston, MA
onsite
Temporary / Contract
18 - 19.35 USD / Hourly
We are looking for a detail-oriented Office Services Associate to support daily back-office operations for a client site. This is a Contract position focused on copy, scanning, mail handling, and related office support services in a detail-oriented, fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage time-sensitive requests with accuracy and care. Responsibilities: • Manage incoming office service requests by reviewing work details, confirming instructions, and maintaining accurate service logs. • Complete high-volume copying, scanning, document intake, and mailroom tasks in line with site procedures and client expectations. • Organize assignments by urgency and deadline to ensure materials are processed and delivered on schedule. • Communicate proactively with clients and leadership regarding job status, special handling needs, or timing concerns. • Perform basic troubleshooting on copiers, scanners, and related equipment, escalating issues when additional support is needed. • Conduct quality checks on finished work to ensure accuracy, completeness, and clear presentation. • Replenish paper, toner, and other production supplies while helping maintain efficient equipment readiness. • Handle confidential documents with discretion and follow company and client policies at all times. • Support additional office functions such as reception, hospitality, facilities, or audio/visual coordination as business needs require.
2026-10-30T00:00:00Z

General Office Clerk

Hudson, MA
onsite
Temporary / Contract
18 - 19 USD / Hourly
Robert Half's client in Hudson MA is seeking a detail oriented Office Clerk to support their busy office on a long term engagement! Responsibilities include:- Answering phones- Sorting/sending out mailings- Tracking mailings- Filing/Scanning documentation- Data entry (MS Excel exp.)- Variety of miscellaneous administrative projects- Keep office space organized Start Date: Asap!Duration: ~ 6 months (could extend)Hours: Part-time | M-F, 9am-2pmPay Rate: $18+ (dependent on experience) **If interested, APPLY now!
2026-11-05T00:00:00Z

Legal Secretary

Worcester, MA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a detail-oriented Legal Secretary to join a legal organization on a contract basis. This role will provide direct administrative support to the Chief Operating Officer and their Executive Assistant during a busy year-end period, helping maintain organization, accuracy, and timely follow-through. The position is well suited for someone who thrives in a fast-paced setting and can manage multiple priorities while handling sensitive documents and scheduling needs. Responsibilities: • Provide day-to-day administrative support to senior leadership, including the Chief Operating Officer and Executive Assistant, to help keep priorities on track during year-end operations. • Prepare reports, correspondence, and other business documents with a high level of accuracy and care. • Organize, maintain, and retrieve legal and administrative records to ensure files are current and easily accessible. • Coordinate calendars, meetings, and schedule changes while helping leadership manage competing commitments efficiently. • Assist with court-related and electronic filing activities, ensuring submissions are completed accurately and on time. • Transcribe or process dictated content and convert it into clear, well-formatted documents and communications as needed. • Monitor deadlines, follow up on outstanding tasks, and help keep time-sensitive projects moving forward in a busy office environment. • Support additional executive-assistant-level administrative functions as needed to meet operational demands.
2026-11-05T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
70000 - 130000 USD / Yearly
We are looking for a dependable Legal Assistant to support attorneys with a broad range of legal and administrative work. This role is ideal for someone who can manage competing priorities, handle sensitive information with discretion, and produce high-quality work in a deadline-driven environment. The successful candidate will bring strong court filing knowledge, excellent organizational skills, and the ability to collaborate effectively across litigation and transactional matters. Responsibilities: • Prepare, revise, and finalize legal documents such as pleadings, agreements, correspondence, and case-related materials with a high level of accuracy. • File documents electronically in federal and state courts while ensuring all submissions meet applicable court rules and deadlines. • Support appellate matters by organizing filings, verifying citations, and assisting with the assembly of submission materials. • Coordinate meetings and appointments by managing schedules, reserving conference space, arranging virtual access, and handling related logistics. • Maintain attorney calendars, track key dates, and provide timely reminders for hearings, filings, meetings, and other commitments. • Handle day-to-day administrative support for assigned attorneys, including time entry, expense processing, travel coordination, and client matter intake. • Organize and maintain electronic and physical files, including document version comparisons and records management within document storage systems. • Respond professionally to attorneys, clients, and internal staff while preserving confidentiality and supporting a collaborative team environment.
2026-10-08T00:00:00Z

Legal Assistant

Boston, MA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for an experienced Legal Assistant to support a respected family law practice in Boston, Massachusetts. This role is ideal for someone who brings strong legal support experience, communicates clearly, and can keep pace with matters that require precision and discretion. The position offers meaningful interaction with clients and close collaboration with attorneys managing complex domestic relations cases. Responsibilities: • Support attorneys with day-to-day legal and administrative work related to family law and other litigation matters. • Draft, edit, and finalize legal documents such as pleadings, motions, correspondence, and financial materials with careful attention to accuracy and formatting. • Submit court filings through Massachusetts e-filing systems and coordinate filings with Probate and Family Courts and other relevant venues. • Maintain attorney schedules by organizing hearings, meetings, deadlines, and other time-sensitive commitments. • Arrange client conferences, depositions, mediations, and court appearances while ensuring all participants receive timely updates. • Serve as a point of contact for clients, court staff, opposing counsel, and outside parties in a thorough and responsive manner. • Organize, update, and preserve both electronic and paper case records to keep matters moving efficiently. • Assist with discovery preparation, document gathering, and trial support to help attorneys prepare for hearings and court proceedings. • Monitor case timelines and confirm that required filings and deliverables are completed within established deadlines.
2026-11-04T00:00:00Z

Office/Medical Billing Specialist

Methuen, MA
onsite
Temporary / Contract
27 - 32 USD / Hourly
We are looking for a Office/Medical Billing Specialist to support financial operations for a healthcare setting in Massachusetts. This Contract position focuses on billing accuracy, benefit coordination, account maintenance, and responsive service for residents and families. The ideal candidate brings hands-on experience with medical billing workflows, government program eligibility processes, and account reconciliation while working effectively in a fast-paced business office environment. Responsibilities:• Oversee Medicaid application processing, periodic eligibility reviews, and continued benefit administration to help maintain uninterrupted coverage.• Keep resident census information current by coordinating admissions, transfers, discharges, and related financial records with accuracy.• Generate private-pay billing statements and patient liability invoices, while handling payment posting, collection efforts, and follow-up on outstanding balances.• Submit consolidated billing claims, research discrepancies, and work through billing issues to support timely resolution.• Prepare daily bank deposits, verify balances, reconcile deposit activity, and complete electronic submissions accurately.• Address questions from residents and family members regarding invoices, account status, and other financial matters in a clear and attentive manner.• Maintain resident personal needs accounts and perform regular reconciliations to ensure proper documentation and account accuracy.• Support the Business Office Manager with month-end close activities, audit preparation, reporting tasks, and additional office initiatives as needed.
2026-10-22T00:00:00Z

Legal Administrative Assistant

Boston, MA
onsite
Permanent / Full Time
85000 - 115000 USD / Yearly
Our client, a full-service law firm, is seeking a Litigation Legal Administrative Assistant to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment. Role: Litigation Legal Administrative AssistantLocation: Boston, MASalary: $85,000 - $115,000 (depending on experience) + amazing benefitsSchedule: Hybrid (4 days in, 1 day remote) after onboarding period Responsibilities:<ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
2026-10-14T00:00:00Z

Administrative Assistant

Canton, MA
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a nonprofit organization’s service extension team in Canton, Massachusetts. This Contract position offers the opportunity to help coordinate daily administrative activities while assisting with donation intake and community support processes. The ideal candidate will bring strong organizational skills, professionalism, and the ability to manage multiple tasks in a part-time office setting. Responsibilities: • Coordinate the intake, sorting, and distribution of donated items to ensure materials are handled accurately and efficiently. • Review assistance requests, gather required information, and help determine applicant eligibility for available donation programs. • Maintain organized records, update administrative data, and support accurate documentation for department activities. • Provide general office support by managing correspondence, answering inbound calls, and assisting with front-desk or receptionist-related tasks. • Use Microsoft Office applications to prepare reports, track information, schedule communications, and support team operations. • Assist the service extension department with day-to-day administrative duties that help keep workflows timely and well organized.
2026-11-05T00:00:00Z

Administrative Assistant

Manchester, NH
onsite
Permanent / Full Time
0 - 0 USD / Yearly
About the OpportunityA small, established financial planning firm in Manchester, NH is looking to add an Administrative Assistant to its growing team. This is a newly created position offering the opportunity to work closely with the firm's owner and financial advisor while supporting daily office operations and financial administration.This role is ideal for someone with an administrative background who is comfortable working with technology, enjoys learning new systems, and has an interest in financial services. Previous financial industry experience is beneficial but not required, as training will be provided on the firm's software and processes. Key Responsibilities<ul><li>Provide day-to-day administrative and operational support to the financial advisor.</li><li>Assist with executing and processing investment trades.</li><li>Utilize financial software to manage client information, process transactions, and maintain accurate records.</li><li>Generate, compile, and review financial reports.</li><li>Support general office administration, including document preparation, filing, data entry, and correspondence.</li><li>Assist with maintaining accurate client records and financial documentation.</li><li>Learn and utilize LTL ClientWorks and other financial technology platforms.</li><li>Handle confidential client and financial information with discretion and professionalism.</li></ul>
2026-11-05T00:00:00Z

Legal Operations Manager Paralegal

Lawrence, MA
onsite
Temporary / Contract
35 - 50 USD / Hourly
We are looking for a Legal Operations Manager – Paralegal to support a growing contracts and legal operations function in Lawrence, MA. This Long-term Contract position is ideal for someone who brings strong operational judgment, thrives in detail-oriented environments, and can strengthen how legal work is organized, tracked, and executed. The person in this role will help refine core workflows, improve visibility across matters, and partner with stakeholders to support efficient legal service delivery. Responsibilities:• Review legal operations records and contract-related data to identify inaccuracies, correct outdated entries, and strengthen overall data integrity.• Enhance intake procedures and matter tracking processes so requests are routed efficiently and monitored through completion.• Evaluate existing legal management tools and recommend practical improvements that support better organization and reporting.• Assist with the implementation and optimization of Ironclad, including support for licensing and permitting workflow enhancements.• Develop and document clear procedures that promote consistency across contracts and legal operations activities.• Coordinate with cross-functional partners and adapt communication style to work effectively with a range of stakeholders and personalities.• Maintain calendars, deadlines, and key legal operational milestones to help ensure timely follow-through on active matters.
2026-10-28T00:00:00Z

Administrative Support Specialist

Salem, NH
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Support Specialist to provide essential office support for a sales team in Salem, New Hampshire. This Long-term Contract position is ideal for someone who enjoys keeping daily operations organized, communicating professionally with callers and visitors, and handling administrative tasks with accuracy. The role offers the opportunity to contribute to a well-run office environment through strong coordination, data management, and front-desk support. Responsibilities:• Manage a variety of day-to-day administrative activities to support smooth office operations and team productivity.• Respond to inbound phone calls professionally, direct inquiries appropriately, and relay messages in a timely manner.• Welcome visitors and provide front-desk assistance while maintaining a courteous and organized reception area.• Enter, update, and maintain records with a high level of accuracy across office systems and documents.• Prepare, organize, and distribute administrative materials, correspondence, and routine office documentation.• Coordinate general office support tasks such as filing, scheduling, and tracking information needed by internal staff.• Monitor administrative workflows and help ensure requests and routine tasks are completed efficiently and on time.
2026-11-05T00:00:00Z

12 results for Office Specialist in Boston, MA