We are looking for a detail-oriented Administrative and Sales Support specialist to join our team in Marietta, Georgia. In this Contract to permanent position, you will play a pivotal role in managing administrative tasks and supporting sales operations to ensure smooth workflows and effective communication. This role requires exceptional organizational skills, proactive problem-solving, and the ability to coordinate multiple priorities efficiently.<br><br>Responsibilities:<br>• Schedule and organize staff meetings, appointments, and travel arrangements.<br>• Maintain and update the office calendar, ensuring accuracy and accessibility.<br>• Prepare memos, correspondence, invoices, and reports as needed.<br>• Keep office databases and filing systems systematically organized and current.<br>• Manage procurement of office supplies and coordinate with vendors to meet operational needs.<br>• Facilitate meetings, calls, webcasts, and speaking engagements, ensuring seamless execution.<br>• Monitor and manage sales deadlines, providing timely reminders for follow-ups.<br>• Conduct research to collect prospect data and third-party information for presentations and proposals.<br>• Draft and refine presentations that incorporate company research and key insights.<br>• Support sales efforts by participating in meetings, taking notes, and coordinating actionable follow-ups.
<p>We are looking for a highly organized and detail-oriented Receptionist to join our team on a contract basis in Atlanta, Georgia. This role is essential in ensuring smooth daily operations, providing administrative support, and creating a welcoming environment for clients and vendors. If you thrive in a fast-paced setting and excel at multitasking, this position offers an exciting opportunity to contribute to our dynamic workplace.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist vendors and clients, ensuring a positive and attentive experience.</p><p>• Coordinate guest visits by escorting them to conference rooms and addressing their needs.</p><p>• Manage deliveries and packages for various departments, including IT, and ensure timely distribution.</p><p>• Stock kitchen supplies, maintain coffee machines, and oversee specialty coffee equipment.</p><p>• Accept food deliveries, notify executives, and ensure catering is appropriately handled on busy days.</p><p>• Identify and report facility issues such as maintenance needs, including lighting and plumbing deficiencies.</p><p>• Communicate with the landlord for building-related concerns or repairs.</p><p>• Provide calendar management support to executives, ensuring schedules are organized and optimized.</p><p>• Facilitate conference calls and assist in preparing meeting materials.</p><p>• Perform receptionist duties, including answering inquiries and managing front desk operations.</p>
<p>The Administrative Assistant II plays a crucial role in delivering essential administrative support to the operations team, thereby facilitating the successful execution of projects. This position encompasses a range of responsibilities, including organizing project documentation, scheduling meetings, and maintaining communication between project teams and stakeholders. Additionally, the Operations Administrative Assistant II is tasked with tracking project progress, ensuring accurate documentation, and aiding with meeting preparations, data entry, and other general administrative functions.</p><p><em>The job description listed herein is a basis of design and is not all inclusive.</em></p>
We are looking for an experienced Executive Assistant to provide comprehensive administrative support to senior leadership. This role will involve managing schedules, coordinating travel, and ensuring smooth execution of executive meetings. This is a long-term contract position based in Alpharetta, Georgia.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Arrange travel accommodations, including flights, hotels, and transportation, while adhering to organizational policies.<br>• Coordinate detailed travel itineraries to ensure seamless experiences for executives.<br>• Prepare and manage documentation for executive meetings, including agendas and presentations.<br>• Act as a liaison between executives and internal teams, facilitating effective communication.<br>• Ensure timely follow-ups and reminders for key tasks and deadlines.<br>• Handle confidential information with professionalism and discretion.<br>• Monitor and prioritize incoming correspondence, responding or redirecting as necessary.<br>• Provide general administrative support, such as filing, data entry, and report preparation.
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executives at a utilities/infrastructure company in Austell, Georgia. This contract-to-permanent position offers an exciting opportunity to contribute to the seamless operations of the leadership team while showcasing your skills in scheduling, communication, and project coordination. Ideal candidates will excel in managing priorities, handling sensitive information, and ensuring the smooth execution of daily activities.<br><br>Responsibilities:<br>• Coordinate and manage complex executive calendars, including scheduling meetings and appointments to maximize efficiency.<br>• Arrange domestic and international travel plans, including flights, accommodations, and transportation logistics.<br>• Prepare documents such as reports, presentations, and correspondence with strong attention to detail and quality.<br>• Organize and oversee logistics for meetings, including creating agendas, preparing materials, and recording minutes or action points.<br>• Track and report expenses, ensuring timely submissions and compliance with company policies.<br>• Perform office management tasks, including maintaining supplies, filing documents, and supporting onboarding activities.<br>• Assist with special projects, conducting research and providing administrative support to advance departmental goals.<br>• Serve as a point of contact for internal and external stakeholders, ensuring clear and effective communication.<br>• Monitor and prioritize incoming communications, addressing or redirecting them as needed.<br>• Support executives in managing deadlines and ensuring follow-through on critical tasks.
<p>The Executive Assistant plays a vital role in supporting the operations team to ensure projects are completed successfully. Key responsibilities include managing and organizing project-related documentation, coordinating and scheduling meetings, and facilitating effective communication between project teams and stakeholders. This position also involves monitoring project progress, maintaining precise records, assisting with meeting logistics, performing data entry, and handling a variety of general administrative tasks.</p><p>Please note, this job description provides a general overview and is not exhaustive.</p>
