<p>Are you a friendly and organized individual with a passion for creative services? If so, Robert Half has an exciting <strong><em>Receptionist</em></strong> opportunity for you at a Honolulu-based Creative Services Firm. We're looking for a welcoming and efficient front-desk professional to be the first point of contact for clients, partners, and team members. If you are success-driven, detail-oriented, and thrive in a fast-paced environment, we want to hear from you!</p><p> </p><p>Key Responsibilities:</p><p>- Welcome and assist visitors with a warm and friendly demeanor.</p><p>- Manage incoming and outgoing phone calls and relay messages.</p><p>- Maintain the reception area's cleanliness and organization.</p><p>- Handle incoming and outgoing mail and packages.</p><p>- Assist with scheduling appointments and managing meeting room reservations.</p><p>- Support various departments with administrative tasks as needed.</p><p>- Perform general office duties such as filing, data entry, and photocopying.</p><p>- Restock kitchen supplies</p>
We are looking for a detail-oriented Data Entry Clerk to join our team in Jacksonville, Florida. This long-term contract position is ideal for someone with excellent organizational skills and a keen eye for accuracy, who thrives in both independent and collaborative environments. If you have strong communication abilities and proficiency in Microsoft Word and Excel, this role offers an opportunity to contribute to a dynamic and supportive team.<br><br>Responsibilities:<br>• Accurately input and update data in Microsoft Excel and other internal systems.<br>• Provide friendly and effective customer support, addressing inquiries and resolving issues with a service-first mindset.<br>• Handle high volumes of data entry tasks while maintaining precision and attention to detail.<br>• Collaborate with team members to support shared goals and ensure seamless operations.<br>• Organize and maintain records to ensure data integrity and easy accessibility.<br>• Assist in generating reports and verifying information for accuracy.<br>• Adapt to new processes and systems, ensuring efficient workflows.<br>• Contribute to a positive team environment while completing independent assignments.
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Denver, Colorado. The ideal candidate will bring strong communication skills, attention to detail, and the ability to manage multiple tasks efficiently. This position offers an opportunity to contribute to the smooth operation of our office while providing excellent service to clients and colleagues.<br><br>Responsibilities:<br>• Greet clients and visitors with a warm and detail-oriented demeanor, ensuring a positive first impression.<br>• Answer and route inbound calls promptly while maintaining clear and courteous communication.<br>• Perform general administrative tasks, including managing correspondence, scheduling meetings, and maintaining office supplies.<br>• Provide support to legal assistants by organizing files, preparing documents, and assisting with basic legal tasks.<br>• Utilize Microsoft Office tools to create and edit documents, spreadsheets, and presentations as needed.<br>• Maintain a tidy and organized reception area to uphold the detail-oriented image of the office.<br>• Assist with coordinating office logistics and supporting team members during events or meetings.<br>• Handle sensitive information with discretion and adhere to confidentiality protocols.
<p>Robert Half is working on behalf of a respected local organization to find a talented, personable, and reliable <strong>Receptionist</strong>. Are you someone who enjoys greeting visitors with a warm smile, multitasking, and keeping operations running smoothly? If so, this could be the role for you!</p><p><br></p><p>Key Responsibilities:</p><ul><li><strong>Front Desk Operations:</strong> Serve as the first point of contact, welcoming visitors warmly and directing them as needed. (Source: RH Acronym Guide.docx context: MIT)</li><li><strong>Phone Management:</strong> Answer, screen, and route incoming calls promptly and professionally; handle general inquiries.</li><li><strong>Administrative Support:</strong> Assist with basic clerical duties such as scheduling appointments, organizing mail, and maintaining office supplies.</li><li><strong>Data Entry:</strong> Accurately input, update, and maintain records as needed.</li><li><strong>Communication:</strong> Serve as a liaison between various departments and external contacts.</li></ul>
<p>We are looking for a part-time Administrative Assistant to join our team on a contract basis in Fort Lauderdale, Florida. This role requires someone who excels in organization, thrives in a fast-paced environment, and is dedicated to creating a welcoming atmosphere for employees and visitors alike. The ideal candidate will bring exceptional communication skills, a proactive approach to problem-solving, and a commitment to maintaining professionalism and confidentiality. Tuesday–Thursday, 8:00–4:00 or 9:00–5:00 (24 hours per week)</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and vendors upon arrival, ensuring they have a positive experience and receive necessary assistance during their visit.</p><p>• Manage the sorting and distribution of incoming mail and deliveries, as well as preparing outgoing mail and packages.</p><p>• Maintain cleanliness and organization in office spaces, including conference rooms, to create a well-organized environment.</p><p>• Monitor inventory levels and coordinate regular ordering of office supplies, responding promptly to one-off supply requests.</p><p>• Arrange travel accommodations for employees, balancing individual needs with cost-effective solutions.</p><p>• Provide support for leadership team projects as they arise, ensuring timely and accurate completion.</p><p>• Organize food and beverage services for in-office meetings and events.</p><p>• Respond promptly to inbound calls and emails, handling correspondence with professionalism and accuracy.</p><p>• Schedule appointments and coordinate calendars using Microsoft Office tools.</p>
Are you an organized, detail-oriented detail oriented with a passion for supporting fast-paced construction operations? Robert Half is seeking a skilled Construction Administrative Assistant to join a growing team in Deerfield Beach, Florida. This pivotal role supports leadership and project managers with administrative tasks, ensuring smooth operations in a dynamic construction environment. Key Responsibilities: Manage day-to-day administrative tasks such as scheduling meetings, handling correspondence, and maintaining filing systems. Process, organize, and track essential project documentation, including RFIs, purchase orders, permits, and invoices. Assist with job costing, budgeting, and financial reporting for ongoing projects, liaising with finance teams as needed. Serve as a communication hub between project managers, contractors, clients, and vendors to ensure timely updates and information flow. Support compliance by maintaining accurate records for safety, inspections, and regulatory documentation. Use construction software tools (e.g., Procore, Buildertrend, or similar platforms) to track project timelines and documentation. Handle phone and email inquiries, providing detail oriented and prompt customer service to internal and external stakeholders.
We are looking for a motivated Administrative Assistant to join our team in Indianapolis, Indiana. This position is in the non-profit sector and offers an opportunity to contribute to meaningful projects while enhancing your organizational skills. As a Contract-to-long-term role, it provides the potential for growth within the organization.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, such as managing schedules, preparing documents, and organizing files.<br>• Support team members by coordinating meeting logistics, travel arrangements, and event planning.<br>• Maintain and update records within organizational databases to ensure accuracy and accessibility.<br>• Address member inquiries with care and efficiency, assisting with account updates, renewals, and event registrations.<br>• Draft and distribute newsletters, announcements, and other communications to engage stakeholders.<br>• Update website content and manage social media posts to support outreach efforts.<br>• Provide logistical support for educational programs, webinars, and annual meetings.<br>• Manage event registration processes and prepare necessary materials for successful execution.<br>• Coordinate communications with participants, vendors, and other stakeholders to ensure smooth operations.
<p>We are seeking a professional and reliable Receptionist to be the welcoming face at our client’s corporate office located in Rockville, MD. The Receptionist plays a key role in creating a positive first impression, supporting office operations, and ensuring smooth day-to-day front desk management. This position is full time from Monday to Friday onsite. You will be reporting to the Office Manager/HR.</p><p>Key Responsibilities</p><p>• Greet visitors, clients, and employees with professionalism and courtesy.</p><p>• Answer and direct incoming calls, messages, and emails in a timely manner.</p><p>• Manage visitor access and maintain office security by following check-in protocols.</p><p>• Handle incoming and outgoing mail, packages, and deliveries.</p><p>• Schedule and coordinate conference rooms, meetings, and appointments.</p><p>• Provide general administrative support such as filing, data entry, and correspondence.</p><p>• Assist with maintaining office supplies, inventory, and vendor coordination.</p><p>• Support HR and leadership with special projects as needed.</p><p>• Maintain a clean, organized, and welcoming reception area.</p><p><br></p>
We are looking for an experienced Accounts Payable Clerk to join our team in Atlantic Beach, Florida. In this long-term contract role, you will play a critical part in ensuring accurate and efficient management of our financial transactions, vendor payments, and account reconciliation processes. This position is ideal for individuals who thrive in a fast-paced environment and have a strong attention to detail.<br><br>Responsibilities:<br>• Process and verify invoices from various sources, including vendor portals and email submissions.<br>• Schedule and execute payment runs to vendors, ensuring timely disbursement of funds.<br>• Maintain and update financial records, including credit card and billing spreadsheets.<br>• Investigate and resolve discrepancies in invoices and payment issues with vendors.<br>• Respond to vendor inquiries and foster positive relationships.<br>• Assist with month-end closing activities to ensure accurate reporting.<br>• Provide necessary documentation and support during audits.<br>• Conduct research on unresolved invoices and address inaccuracies.<br>• Reconcile vendor statements and match invoices with purchase orders and receiving reports.<br>• Perform other duties as assigned by management to support the accounting department.
<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information. </p>
<p>Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. </p>
<p>We are seeking a detail-oriented and organized Office Clerk to assist our local clients' frequent needs. The ideal candidate will be responsible for performing a variety of clerical and administrative tasks to support the efficient operation of the office.</p>
<p>We are looking for a <strong>PART TIME </strong>Administrative Assistant with strong attention to detail to support executive-level operations in a fast-paced environment. Based in Princeton, New Jersey, this contract position requires exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will excel in communication, scheduling, and administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Facilitate conference calls and ensure proper documentation of discussions.</p><p>• Prepare accurate meeting minutes and distribute them to relevant stakeholders.</p><p>• Handle email correspondence with precision and timeliness.</p><p>• Utilize Microsoft Office Suite to create reports, presentations, and other required documents.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Provide general administrative assistance to executives, ensuring efficient workflow.</p><p>• Assist in planning and executing meetings, conferences, and other events.</p>
<p>We are seeking a professional and reliable Receptionist to be the welcoming face at our client’s corporate office located in Hyattsville, MD. The Receptionist plays a key role in creating a positive first impression, supporting office operations, and ensuring smooth day-to-day front desk management. This position is full time from Monday to Friday onsite. You will be reporting to the Office Manager/HR.</p><p>Key Responsibilities</p><p>• Greet visitors, clients, and employees with professionalism and courtesy.</p><p>• Answer and direct incoming calls, messages, and emails in a timely manner.</p><p>• Manage visitor access and maintain office security by following check-in protocols.</p><p>• Handle incoming and outgoing mail, packages, and deliveries.</p><p>• Schedule and coordinate conference rooms, meetings, and appointments.</p><p>• Provide general administrative support such as filing, data entry, and correspondence.</p><p>• Assist with maintaining office supplies, inventory, and vendor coordination.</p><p>• Support HR and leadership with special projects as needed.</p><p>• Maintain a clean, organized, and welcoming reception area.</p><p><br></p>
<p>Robert Half is partnering with a growing real estate company seeking a detail-oriented and reliable Data Entry Clerk to support the operations team. This role is ideal for someone who is highly organized, accurate, and comfortable managing multiple data tasks in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Accurately enter, update, and maintain real estate data in company databases and systems.</li><li>Review property listings, client information, and transaction records for completeness and accuracy.</li><li>Assist with document preparation, file management, and record keeping.</li><li>Generate reports, spreadsheets, and other documentation as needed.</li><li>Support operations and administrative staff with ad hoc data-related tasks.</li><li>Maintain confidentiality and handle sensitive client and company information with discretion.</li><li>Collaborate with internal teams to ensure smooth data flow and operational efficiency.</li></ul><p><br></p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>Overview</p><p>We are seeking an experienced Administrative Technician to join the team in Juno Beach, FL. This role requires a professional who can manage advanced administrative tasks, handle sensitive information with discretion, and provide high-level support to business leaders in a dynamic environment.</p><p>Key Responsibilities</p><ul><li>Perform advanced, diversified, and confidential administrative duties supporting business operations.</li><li>Prepare, interpret, and produce reports addressing reporting issues and data trends.</li><li>Conduct analysis and participate in special projects to improve workflows and processes.</li><li>Respond to information and data requests, ensuring accuracy and timeliness.</li><li>Recommend and document enhancements to internal procedures and administrative systems.</li><li>Provide comprehensive scheduling, calendaring, and coordination of meetings and deliverables.</li><li>Arrange travel logistics and coordinate staff events and functions as needed.</li><li>Prepare presentations, spreadsheets, and reports; proofread and format written materials.</li><li>Collaborate and align with other administrators to ensure leadership consistency and communication.</li><li>Maintain confidentiality of all information and coordinate with both internal and external stakeholders, including government personnel.</li></ul>
<p>Robert Half is partnering with a growing company seeking a professional and personable Front Desk Coordinator to serve as the first point of contact for clients, visitors, and staff. This role is ideal for someone who excels at organization, communication, and creating a welcoming office environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet clients, visitors, and vendors in a professional and courteous manner.</li><li>Answer and direct incoming calls, emails, and inquiries efficiently.</li><li>Manage appointment scheduling, meeting room bookings, and calendar coordination.</li><li>Assist with administrative tasks, including filing, scanning, and document preparation.</li><li>Maintain a clean and organized reception area and office supplies.</li><li>Support internal teams with ad hoc administrative projects as needed.</li><li>Ensure a positive and professional first impression for all guests and clients.</li></ul><p><br></p>
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p><strong>Administrative Coordinator opportunity available in Cedar Rapids, Iowa!</strong></p><p><br></p><p>Are you a detail-oriented administrative professional with a knack for managing multiple priorities under tight deadlines? Robert Half is currently seeking a highly organized and adaptable <strong>Administrative Coordinator</strong> to join a fast-paced team in Cedar Rapids, Iowa for a <strong>contract role</strong> with hybrid flexibility. This is an exciting opportunity to contribute to meaningful projects while supporting organizational efficiency.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support for ongoing projects, ensuring timelines and deliverables are met.</li><li>Coordinate schedules, meetings, and communications for project teams and stakeholders.</li><li>Conduct data entry and maintain accurate documentation for project-related tasks.</li><li>Track and monitor project progress, resolving issues in collaboration with team members.</li><li>Assist in preparing and distributing reports, presentations, and other project materials.</li><li>Manage competing priorities and adhere to deadlines in a high-pressure environment.</li><li>Maintain confidentiality and professionalism while interfacing with internal teams and external partners.</li></ul><p><br></p>
<p>Part time- 1 day/week. We are looking for a dedicated Receptionist to join our team in New York, New York. This is a long-term contract position, ideal for someone who is detail oriented, organized, and has exceptional communication skills. The role requires a strong ability to manage front desk operations and ensure a welcoming environment for clients and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and clients, ensuring a detail oriented and friendly reception area.</p><p>• Manage incoming calls using a multi-line phone system, directing them to the appropriate departments or individuals.</p><p>• Maintain an organized and efficient switchboard for handling calls across multiple lines.</p><p>• Provide support in answering inbound calls promptly and courteously.</p><p>• Assist with part-time receptionist duties as needed, including covering for other team members during their time off.</p><p>• Coordinate front desk activities such as scheduling appointments and managing visitor logs.</p><p>• Ensure the reception area is clean, organized, and representative of the company’s brand.</p><p>• Handle administrative tasks such as data entry and correspondence using Microsoft Office tools.</p><p>• Collaborate with other departments to support smooth daily operations.</p><p>• Participate in training sessions to stay updated on company processes and protocols.</p>
<p>Our client, a thriving and well-respected organization in Cedar Rapids, is seeking a dedicated <strong>Administrative Assistant</strong> to join their team. This role is ideal for a detail-oriented, proactive professional who thrives in administrative support and enjoys being the backbone of a successful office. This role is for a 6-month assignment but offers the potential to extend longer. </p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain and organize daily schedules, calendars, and meetings for managers and team members.</li><li>Support operations by managing correspondence, creating reports, and maintaining accurate records.</li><li>Prepare presentations and documents, ensuring high-quality formatting and accuracy.</li><li>Serve as the primary point of contact for clients and visitors, ensuring a professional and welcoming experience.</li><li>Manage office functions, including supply orders, file organization, and supporting special projects for leadership.</li></ul><p><br></p>
<ul><li><strong>Position: Event Planner (Contract to Hire)</strong></li><li><strong>Location: 237 Park Ave 1 New York New York 10017-3140</strong></li><li><strong>Type: 100% ONSITE </strong></li><li><strong>Tentative Hourly Pay: $32 - $34/per hour</strong></li></ul><p> </p><p>Delivering best in class events and conferences for our clients and employees is our priority in Corporate Meetings and Events. We are seeking a highly energetic and forward-thinking Vice President Meeting Manager. The ideal candidate will have substantial experience in event and conference management. This position requires excellent detail orientation negotiation leadership and communication skills.</p><p> </p><p>Responsibilities</p><p>- Manage all aspects of the planning process including but not limited to vendor negotiation contract administration including controlling risks associated with attrition and cancellation hotel management air and ground travel total logistics coordination menus setup decor audio visual entertainment activities team building temporary staff input on registration website development printing registration management communications invoice processing and budget management</p><p>- Lead cross functional project teams to execute programming including complex in-person and virtual/hybrid events that range from 10 to 2000 attendees</p><p>- Demonstrated supportive leadership style including experience with cross-functional global and multicultural teams</p><p>- Demonstrate ability to work in a fast-paced and flexible work environment such as changing planning activities and/or multitasking often to meet fluctuating client priorities</p><p>- Deliver JPMorgan Chase event standards at every level</p><p>- Manage decisions that maintain integrity around firm procedures compliance and controls risk management and independence in vendor relationships while using firm-supported tools</p><p>- Completes maintains and updates project timelines establishes a workflow schedule with client and suppliers to facilitate prompt and accurate handling of all program details</p><p>- Drive collaboration with Events Meetings colleagues to share industry updates promote best practices focus on synergies consistency and foster a culture of innovation</p><p>- Operates with a no surprises commitment to business partners and stakeholders and is a role model for communication and collaboration</p><p>- Provide strategic input and recommendations to business group on event development</p><p>- Identify build and maintain strong relationships with multiple stakeholders of aligned business groups understanding their practice or industry objectives and help to ensure that service delivery is aligned and fully supports the event goals and firm priorities to ensure successful outcomes</p><p>- Support the vendor RFP process contract negotiations and participate in site inspections</p>
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. You will be working onsite.</p><p>Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Perform data entry tasks with accuracy and efficiency</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Schedule appointments and manage calendars for team members</p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p>• Contact members to communicate their eligibility status </p><p>• Provide ad-hoc administrative assistance as required.</p><p>• Take charge of filing duties to keep all documents properly managed.</p><p><br></p>
<p>We are looking for a meticulous Data Entry Clerk to join our team in Delray Beach, Florida. This Contract to Permanent position offers an excellent opportunity to contribute to critical administrative tasks while enhancing your organizational skills. The role involves managing forms related to titles and registrations, ensuring accuracy and efficiency in data handling.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input data into company systems.</p><p>• Utilize electronic signatures to process documents efficiently and securely.</p><p>• Maintain and update records using company-specific systems and Microsoft Office tools.</p><p>• Adhere to established procedures and protocols to ensure data integrity.</p><p>• Collaborate with team members to meet deadlines and address potential issues.</p><p>• Perform quality checks to verify the accuracy of entered data.</p><p>• Handle occasional overtime during busy periods to ensure timely completion of tasks.</p><p>• Communicate effectively with colleagues and supervisors to clarify data requirements.</p><p>• Organize and manage digital and physical files for easy retrieval and reference.</p>
