<p>A powerhouse litigation firm in Costa Mesa is seeking an experienced litigation secretary to join their team-oriented group of legal secretaries. The ideal litigation secretary will have 8+ years of experience in complex business law. Stability on the resume is a must. They want someone to join this team for the rest of their career! </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><ul><li>Working on silicosis cases:</li><li>eFiling in state, federal, and appellate courts (plus occasional filings under seal)</li><li>calendaring litigation deadlines (CompuLaw) – no docketing department</li><li>trial preparation (binders, exhibits, etc.) – office services department does the printing/tabbing</li><li>creating discovery shells and TOAs/TOCs - no word processing department</li></ul><p><strong><u>Perks of Company</u></strong>:</p><ul><li>There is a night secretary who can finish up work after hours.</li><li>Strong tenure. Many support staff have been there 10, 15, 20 years.</li><li>Complex, high-end cases with notable clients.</li><li>“The environment here is very nice. we do not allow any disrespect of anyone - from offices services up. We want to know about issues right away to take care of them. We don't wany anyone to feel like they are on an island. Even Todd, he will ask me what is going on. He doesn't want to assume no news is good news.” – office manager</li><li>Team pitches in to help each other out when one person is slammed.</li><li>“The secretaries operate as a team. If you have 4 attorneys, and one is doing an MSJ, that will take you all day. If you have other things you need to, we can put out an SOS like "who is available to help out with this?" and inevitably, a few will say "I can take it!" We are looking for someone willing to do that. You have to be nice! If not, you'll bring down the whole team!” – office manager </li></ul><p> </p><p><strong><u>Details of Role</u></strong>:</p><ul><li><u>Hours</u>: 7.5 hour days. OT during trial preparation. 8:30-5 or 9-5:30, but depends on attorney needs.</li><li><u>Profile that would be a fit</u>:</li><li>Law firm experience, not in-house litigation.</li><li>Little movement on the resume (they will not entertain folks who switch jobs every year or two).</li><li>Someone willing to step up and help others. The secretary team really does pitch in and help each other out.</li><li>Comfortable supporting high-end attorneys on complex cases</li></ul>
<p>We are looking for a skilled Legal Secretary to join our team in New Orleans, Louisiana. In this short-term contract to full time position, you will play a key role in supporting multiple attorneys by managing legal documentation, scheduling, and correspondence. This role is an excellent opportunity for an experienced and detail-oriented individual with a strong background in litigation support.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage legal documents, including briefs, pleadings, and correspondence, with a high level of accuracy.</p><p>• Handle e-filing processes in compliance with court requirements.</p><p>• Transcribe dictation and draft documents to support attorneys efficiently.</p><p>• Manage attorneys’ calendars, including scheduling meetings, court appearances, and deadlines.</p><p>• Utilize case management software to organize and track case files and related information.</p><p>• Provide billing support by maintaining accurate records and assisting with invoicing processes.</p><p>• Communicate with clients to schedule appointments, provide updates, and address inquiries.</p><p>• Assist in civil litigation case management, ensuring all deadlines and tasks are met.</p><p>• Coordinate with legal teams to ensure timely and effective case preparation.</p>
<p>Our client is seeking a highly skilled and experienced Senior Executive Assistant to provide executive-level administrative support to senior leadership. In this role, you will act as the right hand to senior executives, ensuring their time, priorities, and operations are managed efficiently. The ideal candidate has exceptional organizational skills, a deep sense of discretion, and the ability to anticipate needs in a fast-paced environment. Your contributions will be critical to the success of our executive team and the organization at large.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage highly complex calendars for senior executives, including scheduling meetings, resolving conflicts, and ensuring optimal time management </li><li>Coordinate and prepare materials for high-level presentations, reports, and executive meetings.</li><li>Serve as the primary liaison between the senior executive(s) and internal/external stakeholders.</li><li>Arrange executive travel, accommodations, itineraries, and process subsequent expense reports with accuracy and attention to detail.</li><li>Handle confidential and sensitive information with the utmost professionalism and discretion.</li><li>Proactively anticipate executive needs and provide preparation or follow-up for business meetings.</li><li>Oversee special projects or initiatives as assigned by senior leadership, ensuring successful execution.</li><li>Foster collaborative working relationships within the organization, acting as a gatekeeper and problem solver for executives.</li></ul><p><br></p>
<p>Are you an experienced and highly organized administrative professional with a talent for managing the complex demands of senior leadership? Our client is seeking a dedicated Senior Executive Assistant to provide seamless, high-level support to C-suite executives. This is a unique opportunity to work in a fast-paced, mission-driven environment where you can make a significant impact on organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as a right hand to senior executives, managing their calendars, scheduling meetings, and coordinating travel arrangements with precision.</li><li> Prepare, proofread, and handle correspondence, presentations, and reports, while maintaining strict confidentiality.</li><li>Organize executive meetings, including preparing detailed agendas, taking and distributing meeting minutes, and tracking action items.</li><li>Lead or assist in special projects, managing deadlines and deliverables to keep leadership priorities on track.</li><li>Serve as the primary liaison between executives and internal departments, key clients, and external partners.</li><li>Anticipate the executive's needs and manage shifting priorities in a fast-paced environment.</li><li>Plan and execute company events, conferences, and team-building activities as needed.</li><li>Prepare and review expense reports, ensuring compliance with company guidelines.</li></ul><p><br></p>
<p>We are looking for an experienced Legal Secretary to join our team on a Contract basis in Santa Clara, California. The ideal candidate will have a strong background in bankruptcy law, particularly Chapter 7 and 11 cases, and be comfortable managing legal filings, client interactions, and case documentation. This position is 100% on-site and requires someone who is detail oriented and adept at handling sensitive client situations with care and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and file bankruptcy petitions, with a focus on Chapter 7 and 11 cases, using BestCase and Jubilee software.</p><p>• Manage federal court filings, ensuring accuracy and compliance with deadlines and legal standards.</p><p>• Organize and maintain client case files, utilizing case management tools such as Clio and Dropbox.</p><p>• Communicate with clients, including those in emotionally charged situations, to provide updates and address concerns.</p><p>• Draft and review legal documents, such as petitions and other court-related paperwork.</p><p>• Coordinate schedules and deadlines through effective calendar management.</p><p>• Collaborate with attorneys and other staff to ensure smooth case progression and resolution.</p><p>• Utilize Excel for tracking case data and managing related documentation.</p><p>• Handle filings with the appropriate courts and agencies, including electronic submissions.</p><p>• Provide administrative support to ensure the office operates efficiently and meets client expectations.</p>
<p>We are partnering with a well-established and growing <strong>mid-sized law firm</strong> that is seeking an experienced <strong>Legal Secretary</strong> to support <strong>three busy partners</strong> across their <strong>bankruptcy, real estate, and employment</strong> practice groups.</p><p>This firm is known for its <strong>friendly, team-oriented culture</strong> and genuine commitment to taking care of its staff. If you're a <strong>Legal Secretary</strong> looking for stability, a great team, and the opportunity to grow with a firm that values your contributions—this could be the right fit for you.</p><p><br></p><p>This Legal Secretary opportunity offers a hybrid work schedule. </p><p><br></p><p><strong> Key Responsibilities:</strong></p><ul><li>Provide high-level legal administrative support to three attorneys/partners</li><li>Draft, revise, and format legal documents including pleadings, contracts, and correspondence</li><li>Manage calendars, court deadlines, and scheduling for meetings, depositions, and travel</li><li>Handle e-filing in both state and federal courts</li><li>Maintain client files, both digital and physical</li><li>Coordinate with clients, courts, and opposing counsel</li><li>Assist with billing and time entry</li></ul><p><br></p><p>Why This Role Stands Out:</p><ul><li><strong>Supportive team</strong> with low turnover and a positive work environment</li><li><strong>Direct access</strong> to experienced attorneys who value their support staff</li><li><strong>Competitive compensation and benefits</strong></li><li><strong>Growth potential</strong> as the firm continues to expand</li></ul><p><br></p><p> <strong>To Apply:</strong></p><p> Please send your <strong>resume</strong> (Word format preferred) to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com ></p><p><br></p>
<p>Robert Half is currently seeking a detail-oriented and highly organized Legal Secretary to support our client an attorney at a law firm for a contract to permanent opportunity. The ideal candidate will bring a high degree of professionalism, strong multitasking ability, and excellent communication skills to assist with preparation and execution of legal processes. This role involves a variety of administrative and legal support responsibilities and requires an ability to thrive in a fast-paced, deadline-driven environment.</p><p><br></p><p>•Manage the attorney's calendar, scheduling appointments, litigation proceedings, mediations, closings, and meetings.</p><p>•File, scan, copy, and maintain physical and electronic records.</p><p>•Maintain file organization and management to ensure instant accessibility of case materials.</p><p>•Serve as the first point of contact for client, prospective client, and witness communication while maintaining utmost professionalism and confidentiality.</p><p>•Answer, screen, and direct phone calls, ensuring accurate message delivery to the attorney or appropriate parties.</p><p>•Provide updates and information to clients and external parties as directed by the attorney, always adhering to firm protocols.</p><p>•Aid in preparing for trials, including assembling trial binders, coordinating with courtroom personnel, and arranging travel or schedules as needed.</p><p>•Monitor deadlines across multiple cases and maintain a master calendar for attorney and team scheduling.</p><p>•Communicate upcoming deadlines to the attorney and ensure timely filing of necessary documents.</p><p>•Juggle multiple responsibilities and calendars effectively to ensure organized and seamless operations.</p><p><br></p><p>For immediate consideration contact Brenda Rodriguez (865)-370-2206</p>
<p>Robert Half Legal is recruiting a Litigation Secretary for our international law firm client in the Silicon Valley (hybrid telecommute) with a leading intellectual property (IP) and commercial litigation practice. </p><p><br></p><p>To qualify, candidates should have at least 2 years of experience formatting and finalizing pleadings for e-filing (or manual) in Federal & state courts, tables of contents (TOC's) and tables of authorities (TOA's), case management, trial preparation and procedure, discovery and large document productions, and calendaring. Experience supporting IP litigators in patent infringement lawsuits is preferred. Technically, candidates should ideally be proficient in MS Office Suite (Word, Outlook, and Excel), PC Docs, and PDF/Adobe. Soft skills required include detail-oriented, very organized, excellent verbal/written communication, dependable, timely, efficient, and team player.</p><p><br></p><p>This is a direct-hire opportunity and hours are 37.5 per week (sometimes overtime). Our prestigious client is offering a base salary of $85,000 - 125,000+/yr, DOE, employment benefits (including 401k Plan with Firm contributions), and 20 days PTO and 10 firm holidays. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>A well-regarded San Francisco-based litigation firm is seeking an experienced Litigation Legal Secretary to support a busy team of 5–6 attorneys on a remote, long-term, contract-to-hire basis. This position is open due to the current secretary being on intermittent leave, with the potential to transition to full-time employment based on performance and fit.</p><p>The firm handles a wide range of complex civil litigation matters, including high-profile work for public and private clients such as the City of San Francisco and PG& E. The ideal candidate will be technically strong, highly organized, and experienced with Filevine, and must be comfortable stepping into a high-volume desk with limited onboarding and supporting multiple attorneys simultaneously.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, revise, and finalize litigation documents, including pleadings, motions, discovery, and appellate briefs</li><li>E-file documents in California state, federal, and appellate courts</li><li>Format filings in compliance with court-specific rules and procedures</li><li>Create and finalize TOAs/TOCs; perform cite checking and proofreading</li><li>Manage complex litigation calendars and court deadlines using Filevine </li><li>Monitor incoming case communications and intake new assignments via Filevine</li><li>Organize and maintain electronic case files; support ongoing trial preparation</li><li>Collaborate with attorneys across multiple litigation matters in a remote environment</li><li>No billing, transcription, or dictation required</li></ul><p> </p>
<p>Position Overview</p><p>We are hiring for multiple Litigation Secretary roles in the Sacramento area. These positions are offered on both contract and contract-to-hire bases. We are looking for candidates with extensive expertise in litigation support, calendaring, and running a legal desk while supporting several attorneys. The role demands attention to detail, excellent organizational abilities, and the capacity to excel in a fast-paced setting.</p><p><br></p><p>Key Responsibilities</p><ul><li><strong>Litigation Support</strong>: Assist attorneys with all phases of litigation, including drafting, formatting, and filing legal documents such as pleadings, motions, and discovery materials.</li><li><strong>Calendaring</strong>: Manage complex attorney schedules, including court appearances, depositions, hearings, and deadlines, ensuring accurate and timely calendar updates.</li><li><strong>Legal Desk Management</strong>: Oversee the administrative operations of a legal desk, including document management, case file organization, and correspondence.</li><li><strong>Attorney Support</strong>: Provide comprehensive administrative support to multiple attorneys, including scheduling meetings, coordinating travel, and handling client communications.</li><li><strong>Document Preparation</strong>: Prepare, proofread, and finalize legal documents, ensuring compliance with court rules and firm standards.</li><li><strong>Client Interaction</strong>: Serve as a point of contact for clients, maintaining professionalism and confidentiality in all communications.</li><li><strong>Case Management</strong>: Track case progress, maintain case files, and ensure all deadlines are met in accordance with court and firm requirements.</li><li><strong>Technology Proficiency</strong>: Utilize legal software (e.g., case management systems, e-filing platforms) and Microsoft Office Suite to streamline workflows.</li><li><strong>E-Filing</strong>: Handle electronic filing of legal documents with state and local courts, ensuring compliance with specific court requirements and deadlines.</li></ul><p><br></p>
Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact · Screening calls · Making travel and meeting arrangements · Preparing reports and financial data · Training and supervising other support staff and customer relations Please apply online or through our Robert Half app
<p><strong>Senior Litigation Secretary – Construction Law Practice</strong></p><p><br></p><p>Our client, a <strong>highly respected mid-sized law firm in Orange County</strong>, is seeking a <strong>Senior Litigation Secretary</strong> to support its busy <strong>construction law practice group</strong>. Known for its <strong>excellent culture, long-term employee tenure, and strong reputation in the industry</strong>, this firm offers a collaborative and supportive environment for legal professionals.</p><p><br></p><p><strong>About the Role</strong></p><p>The Senior Litigation Secretary will provide <strong>high-level administrative and litigation support</strong> to a team of attorneys, managing complex calendars, preparing legal documents, and ensuring the smooth operation of daily workflow.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, revise, and format legal documents (pleadings, discovery, correspondence, etc.)</li><li>File documents in state and federal courts, including e-filing</li><li>Maintain attorney calendars, schedule meetings, and track deadlines</li><li>Manage case files, organize exhibits, and assist with trial preparation</li><li>Coordinate with clients, experts, and court personnel as needed</li><li>Handle expense reports, billing support, and time entry</li></ul><p><strong>Qualifications</strong></p><ul><li><strong>7+ years of litigation secretary experience</strong> (construction law or complex litigation preferred)</li><li>Strong knowledge of <strong>state and federal court rules</strong> and e-filing procedures</li><li>Proficiency with <strong>MS Office Suite</strong> and legal document management software</li><li>Exceptional organizational skills and attention to detail</li><li>Ability to handle multiple priorities and work independently</li></ul><p><strong>Why This Firm?</strong></p><ul><li><strong>7-hour workday</strong> for better work-life balance</li><li>Supportive, collegial team with <strong>long-standing employee tenure</strong></li><li>Competitive compensation and comprehensive benefits package</li><li>Opportunity to join a <strong>well-regarded construction law practice</strong> with a stellar reputation</li></ul><p><strong>To Apply:</strong></p><p>Please send your <strong>resume</strong> and a brief cover letter to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com ></p>
<p>Our client, a respected <strong>mid-sized civil litigation defense firm</strong>, is seeking an experienced <strong>Legal Secretary</strong> to support a busy team of attorneys. The ideal Legal Secretary candidate has a strong background in <strong>civil litigation</strong> and thrives in a fast-paced, team‑oriented environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide <strong>comprehensive administrative and litigation support</strong> to attorneys handling civil defense matters.</li><li>Prepare, proofread, and file <strong>pleadings, discovery, motions, and correspondence</strong> in state and federal courts.</li><li>Manage attorney calendars, <strong>schedule depositions, hearings, and client meetings</strong>.</li><li>Handle <strong>court filings (electronic and physical)</strong> and maintain case files.</li><li>Communicate with clients, court staff, and opposing counsel in a professional manner.</li><li>Assist with <strong>billing and time entry</strong> for assigned attorneys.</li></ul><p><strong>Qualifications</strong></p><p> ✅ <strong>3+ years of legal secretary experience</strong> with a focus on civil litigation.</p><p> ✅ Proficiency in <strong>e-filing (state and federal)</strong> and knowledge of court rules and procedures.</p><p> ✅ Strong organizational and time-management skills – able to handle multiple deadlines.</p><p> ✅ Proficiency in <strong>MS Office Suite</strong> (Word, Outlook, Excel); experience with legal case management software a plus.</p><p> ✅ Excellent written and verbal communication skills.</p><p><br></p><p><strong>Why This Firm?</strong></p><p> ✨ Competitive salary & comprehensive benefits package.</p><p> ✨ Collegial, mid‑sized firm environment with a strong reputation.</p><p> ✨ Direct exposure to a variety of civil litigation matters.</p><p> ✨ Opportunities for growth and professional development.</p><p><br></p><p><strong>How to Apply</strong></p><p>📧 Please send your <strong>resume</strong> (and writing sample if available) <strong>in confidence</strong> to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com > with the subject line: <em>Irvine Legal Secretary </em></p>
<p>We are looking for a detail-oriented Legal Secretary to join our team in Sacramento, California. This role is essential in providing administrative and legal support within the litigation sector. The ideal candidate will thrive in a fast-paced environment and possess exceptional organizational and communication skills.<strong> This exciting position is HYBRID, 2 days onsite after training! </strong></p><p><br></p><p>Responsibilities:</p><p>• Prepare, format, and edit legal documents and correspondence with a high level of accuracy.</p><p>• Manage case files and maintain comprehensive records for litigation matters.</p><p>• Coordinate schedules and appointments for attorneys, ensuring efficient time management.</p><p>• Communicate effectively with clients, opposing counsel, and court personnel regarding case-related matters.</p><p>• Handle billing processes, including tracking time entries and preparing invoices.</p><p>• File legal documents with courts and agencies, adhering to deadlines and procedural requirements.</p><p>• Conduct research to support case preparation and provide attorneys with relevant information.</p><p>• Maintain confidentiality and uphold ethical standards in all legal matters.</p><p>• Assist with administrative tasks, such as answering phone calls and managing office supplies.</p>
<p>We are looking for a skilled Legal Secretary to join our team on a long-term contract basis in Washington, District of Columbia. This role is ideal for someone with a strong background in legal administrative support, who thrives in a fast-paced, collaborative environment. As part of a non-profit organization, you will play a key role in ensuring the seamless operation of legal processes and documentation. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage legal documents, ensuring accuracy and compliance with court requirements.</p><p>• Handle electronic filing (e-filing) of legal documents across various platforms and jurisdictions.</p><p>• Coordinate and maintain schedules, appointments, and deadlines through effective calendar management.</p><p>• Draft correspondence and perform dictation tasks with precision and attention to detail.</p><p>• Facilitate court filings by tracking deadlines and organizing necessary documentation.</p><p>• Provide administrative support for legal proceedings, including organizing case files and maintaining records.</p><p>• Communicate effectively with attorneys, clients, and external parties to ensure smooth workflow.</p><p>• Maintain confidentiality and adhere to ethical standards in handling sensitive information.</p><p>• Assist in preparing reports, presentations, and other legal materials as required.</p><p>• Troubleshoot and resolve issues related to legal documentation and filing systems.</p>
<p>🌟 Searching for a Litigation Administrative Paralegal! 🌟</p><p><br></p><p>Are you ready to take your paralegal career to the next level? ⚖️✨ Do you thrive in fast-paced environments and love being part of a collaborative team? We're looking for a detail-oriented Litigation Administrative Paralegal to join a dynamic legal team in Huntsville, AL!</p><p><br></p><p>💼 What You’ll Do:</p><p>✔️ Handle state and federal court filings (including CM/ECF)</p><p>✔️ Draft legal documents such as pleadings, motions, discovery requests, and subpoenas</p><p>✔️ Compile and summarize depositions, discovery, and medical records</p><p>✔️ Assist with case preparation for hearings, mediations, and trials</p><p>✔️ Manage attorney scheduling, billing processes, and administrative tasks</p><p>✔️ Work collaboratively in a team-focused environment</p><p><br></p><p>If you’re passionate about providing quality support to a stellar legal team and are ready to be appreciated for your talents, this is the Litigation Paralegal role for you! 💼✨</p>
<p>Robert Half Legal is proud to partner with a highly esteemed midsize personal injury firm in their search for a skilled Litigation Legal Secretary. This is a full-time and on-site opportunity located in El Segundo, California, with the potential for conversion to a permanent role following the contract period. If you’re a polished and professional legal secretary with a passion for supporting litigation teams in a fast-paced environment, this could be the role for you!</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide direct administrative support to attorneys specializing in personal injury litigation.</li><li>Prepare, edit, and proofread legal documents such as pleadings, discovery responses, motions, and correspondence.</li><li>Manage court filings, including e-filing with state and federal courts.</li><li>Maintain and organize client files, physical and electronic, ensuring accuracy and confidentiality.</li><li>Schedule and calendar hearings, depositions, deadlines, and other case-related events.</li><li>Perform client communication and liaison duties, including intake calls and correspondence.</li><li>Assist in trial preparation, including assembling exhibits, trial binders, and support documents.</li><li>Handle general administrative tasks such as timekeeping, expense reports, and office supply maintenance.</li></ul><p><br></p>
<p><strong>Labor and Employment Legal Assistant Opportunity!</strong></p><p><br></p><p>We are recruiting on behalf of a highly respected labor and employment law firm known for its nationally recognized attorneys and sophisticated litigation practice. The firm is currently seeking a <strong>Legal Assistant</strong> with strong litigation experience to support a team of accomplished attorneys in a dynamic and fast-paced environment.</p><p><br></p><p><strong>Position Highlights:</strong></p><p> The ideal candidate is detail-oriented, proactive, and skilled in handling complex employment matters, including wage and hour, wrongful termination, and discrimination claims.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, format, and proofread legal documents including pleadings, motions, discovery, and correspondence</li><li>File documents in state and federal courts (including e-filing and docketing deadlines)</li><li>Manage attorney calendars and schedule depositions, mediations, and court appearances</li><li>Coordinate client communication and maintain case files</li><li>Assist with trial preparation, exhibit binders, and witness coordination</li></ul><p><strong>Why This Firm?</strong></p><ul><li>Nationally recognized in labor and employment law</li><li>Supportive, team-oriented culture with low turnover</li><li>Competitive compensation and generous benefits</li><li>High-profile cases and ongoing professional development opportunities</li></ul><p><strong>How to Apply:</strong></p><p>Please send resumes to Vice President Quidana Dove at Quidana.Dove< at >RobertHalf.< com ></p>
Executive Assistant Excellent opportunity for a detail-oriented Executive Assistant (Executive Administrative Assistant) Robert Half is looking to permanent a detail oriented, highly-skilled Executive Assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm. How you will make an impact · Screening calls · Making travel and meeting arrangements · Preparing reports and financial data · Training and supervising other support staff and customer relations Please apply online or through our Robert Half app
<p>We are seeking a proactive, tech-savvy, and highly organized<strong> Executive Assistant </strong>to join a dynamic team in the Dillsburg, PA area. The ideal candidate will have strong multitasking capabilities, exceptional communication skills, and unparalleled attention to detail. In this role, you will be a key partner to executive leadership, supporting day-to-day administrative needs while optimizing operational efficiency. This position is well-suited for someone who thrives in a fast-paced environment and is adept at managing multiple priorities and schedules.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Proactively manage complex calendars, including scheduling meetings, coordinating appointments, and resolving scheduling conflicts for executives.</li><li>Oversee multiple schedules, ensuring alignment across teams and maintaining focus on priorities.</li><li>Serve as the primary point of contact for internal and external inquiries, delivering timely and professional communication.</li><li>Optimize workflows by using and supporting tools such as CRM platforms, project management software, and automation technologies.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.</li><li>Track deadlines and projects to ensure executives and team members remain on target, providing reminders and updates as needed.</li><li>Prepare presentations, reports, and meeting agendas using digital platforms and office software.</li><li>Monitor incoming correspondence, including emails and calls, and respond or redirect as necessary.</li><li>Foster collaborative relationships across teams and departments, helping maintain seamless communication and operations.</li><li>Support special projects and cross-functional initiatives, providing administrative expertise and insights.</li></ul><p><br></p>
<p>Robert Half is working with an established law firm in Glendale looking to add a legal secretary to its employment litigation team. This role involves providing comprehensive support to attorneys specializing in employment defense, ensuring smooth case preparation and management. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational and attention-to-detail skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide direct administrative support to the Special Counsel and an Associate handling employment defense cases.</p><p>• Manage document productions during informal discovery, including redaction of large volumes of wage statements, time records, and meal/rest break documentation.</p><p>• Prepare and file legal documents in state courts, with occasional filings in federal and appellate courts.</p><p>• Coordinate legal calendaring and scheduling for meetings, depositions, mediation sessions, and other case-related activities.</p><p>• Assist with mediation preparation, ensuring all necessary documentation and logistics are in order.</p><p>• Learn and apply the firm's proprietary naming conventions for case documents.</p><p>• Utilize office tools such as Time Matters, Microsoft Word macros, Outlook, and Adobe for case management and document formatting.</p><p>• Collaborate with the office clerk for scanning and saving pleadings and discovery materials.</p><p>• Uphold meticulous attention to detail in all aspects of case preparation and administrative tasks.</p><p>• Maintain a consistent onsite presence four days per week to align with the team's schedule.</p>
<p>We are partnering with an AMLAW 100 litigation firm to source a Litigation Legal Secretary with proven expertise in state and federal e-filing, litigation calendaring, and trial preparation to join their team on a long-term contract basis. This fully remote role requires a California-based candidate who can provide critical support across a wide range of civil litigation matters. It is a long-term, open-ended contract position that offers both stability and meaningful, ongoing work with one of the country’s leading litigation firms. While there is potential for full-time conversion depending on headcount, the immediate priority is to bring on a skilled legal secretary who can begin contributing right away.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage state and federal e-filing processes for diverse litigation cases.</li><li>Maintain and organize litigation calendars, ensuring deadlines are met for various case types.</li><li>Assist attorneys with trial preparation, including exhibits, binders, and witness coordination.</li><li>Draft, proofread, and edit legal documents, correspondence, pleadings, and TOCs/TOAs.</li><li>Collaborate with legal teams on different cases, adapting to the unique requirements of each.</li><li>Handle administrative tasks associated with diverse litigation matters.</li></ul><p><br></p>
A mid-size business and civil litigation law firm is looking to permanent a permanent Civil Litigation Secretary with a minimum of 5 years’ experience for its Las Vegas office.<br><br>The ideal candidate will have experience providing needed support to the firm’s attorneys when they are in trial, preparing trial court pleadings, written discovery, and appellate briefs, and have excellent computer skills, including specific knowledge of and experience in Word, Outlook, Excel, Law Toolbox, Kofax PDF, and Lexis Nexis automated templates. The candidate should also be knowledgeable regarding local and state court rules and where to find them, e-filing procedures, be able to multi-task, and accurately track, calendar, and monitor filing and other deadlines. The ideal candidate will also possess strong communication skills, both written and verbal, as well as interpersonal skills.<br><br> The position requires a candidate that is detail oriented, organized, computer literate, able to prioritize tasks, and is demonstrably detail oriented.
We are looking for a highly skilled Legal Secretary to join our team in Houston, Texas. This role is ideal for an experienced and detail-oriented individual with extensive expertise in legal administrative support, document preparation, and court filings. The successful candidate will play a vital role in ensuring the smooth operation of legal processes while maintaining high standards of accuracy and efficiency.<br><br>Responsibilities:<br>• Manage attorney calendars, track litigation deadlines, and coordinate schedules to avoid conflicts and ensure timely appointments.<br>• Draft and prepare court documents such as complaints, answers, discovery materials, briefs, motions, and correspondence.<br>• Revise and finalize legal documents, ensuring they are properly filed, served, and delivered within required timelines.<br>• Handle court filings at state, federal, appellate, and arbitration levels, including electronic filing procedures across various venues.<br>• Conduct basic legal research using internet resources and provide requested case materials for attorneys.<br>• Open and manage new legal files, perform conflict of interest checks, and organize both electronic and hard-copy files.<br>• Collaborate with accounting teams and timekeepers to oversee billing processes, including editing prebills, generating reports, and issuing invoices.<br>• Work closely with administrative support staff and maintain a team-oriented approach to handling overload tasks such as typing, filing, and reception relief.<br>• Perform additional duties as requested, ensuring flexibility and responsiveness to the needs of attorneys and office management.
<p>Our client, a well-regarded mid-sized law firm with multiple offices, is seeking a skilled Litigation Legal Assistant to join their Los Angeles team. This is a great opportunity to work in a collaborative environment supporting a group of accomplished attorneys.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide 3:1 support to litigation attorneys</li><li>Manage calendaring and court filings (state & federal)</li><li>Format and proofread legal documents</li><li>Coordinate travel and handle expense reports</li><li>Utilize iManage for document management</li></ul><p>Requirements:</p><ul><li>5+ years of California civil litigation experience</li><li>Strong knowledge of state and federal court procedures</li><li>Highly organized, detail-oriented, and proactive</li><li>Able to take direction well and adapt to evolving priorities</li></ul><p>Why This Role:</p><ul><li>Business casual environment</li><li>37.5-hour work week</li><li>Competitive compensation + year-end bonus</li><li>Full benefits package including medical, 401(k) with match, paid parking, wellness and phone stipends</li><li>Generous PTO, sick leave, and paid holidays</li></ul><p><br></p><p>TO APPLY, ONLY send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCALRHL</p>
