<p>Our client, an invaluable non-profit, is in need for a Grant Billing Specialist to join their team on a temp-to-hire basis! This is a great opportunity to be part of an organization that is not only growing in Southern Arizona, but also making an impact in the community. This is located Central/East side of Tucson.</p><p><br></p><p>Responsibilities:</p><p>The Grants Billing Specialist is responsible for the billing of agency contracts and grants</p><p>• Resolution of customer inquiries in a timely and detail oriented manner</p><p>• Prepare grants and contracts invoices in compliance with program guidelines</p><p>• Conducting billing functions with accuracy and efficiency</p><p>• Utilizing Accounting Software Systems and CRM for various tasks</p><p>• Reconcile grants and contracts payments and expenses</p><p>• Monitor grants and contracts expenses and activities</p><p>• Using Donor Perfect and CRM in daily operations</p><p>• Create and maintain positive work relationships with program staff and collaborate with them to accomplish organizational grant goals</p>
<p>We are seeking a meticulous and organized Accounts Receivable Clerk to join our team in New Rochelle, New York. This role is critical to maintaining the organization's financial stability by managing customer billing, processing payments, and performing precise account reconciliations. The ideal candidate will have strong analytical abilities, exceptional attention to detail, and a comprehensive understanding of accounts receivable processes to support efficient cash flow and financial operations.</p>
<p>We are looking for a skilled Billing Specialist to join a dynamic and detail-oriented services team in Minneapolis, Minnesota. This role is ideal for individuals with a background in accounts receivable and billing processes who are eager to contribute to a stable and growing organization. The position offers flexibility with remote work options three days per week and includes a competitive benefits package.</p><p><br></p><p>Responsibilities:</p><p>• Manage billing activities to ensure timely and accurate invoicing for clients.</p><p>• Perform accounts receivable functions, including tracking, reporting, and resolving discrepancies.</p><p>• Utilize financial software, such as Aderant and Costpoint, to process invoices and maintain records.</p><p>• Communicate with customers to address inquiries or issues related to billing and payments.</p><p>• Collaborate with internal teams to streamline billing processes and improve efficiency.</p><p>• Monitor account balances and follow up on overdue payments to ensure timely collection.</p><p>• Export and analyze customer service data to support billing operations.</p><p>• Generate regular financial reports to provide insights on billing and accounts receivable performance.</p><p>• Assist with implementing improvements to billing systems and workflows.</p><p>• Ensure compliance with company policies and industry standards in all billing activities.</p>
<p><strong>Job Summary:</strong></p><p>The Collections Specialist will be responsible for managing and maintaining accounts receivable records, ensuring that payments are received in a timely manner, resolving payment discrepancies, and providing excellent customer service to clients. This position requires strong communication skills, persistence, and an analytical mindset to help improve the financial performance of the organization.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Accounts Receivable Management:</strong> Monitor accounts to ensure payments are received on time and identify overdue accounts requiring follow-up.</li><li><strong>Collections Activities:</strong> Contact customers via phone, email, and written correspondence to request payment and resolve outstanding balances.</li><li><strong>Payment Discrepancy Resolution:</strong> Investigate and resolve billing issues or disputes to ensure accuracy in payments and customer satisfaction.</li><li><strong>Customer Relationship Management:</strong> Work closely with customers to build relationships, maintain trust, and provide critical information about account statuses.</li><li><strong>Recordkeeping:</strong> Maintain accurate documentation of collection efforts, payment arrangements, chargebacks, and customer correspondence in company systems.</li><li><strong>Reporting:</strong> Prepare and distribute periodic reports to management on the status of outstanding payments and collections activity.</li><li><strong>Account Analysis:</strong> Analyze aged receivables, identify trends and problematic accounts, and escalate risks appropriately to management.</li><li><strong>Collaboration:</strong> Partner with internal teams, including sales and billing, to ensure a seamless process for collections and dispute resolution.</li></ul><p><br></p><p><strong>Work Environment:</strong></p><p>This position typically operates in an office environment with standard business hours. This is an onsite position.</p><p><strong>Why Join Us?</strong></p><ul><li>Competitive compensation and growth opportunities within the organization.</li><li>Collaborative, supportive work culture focused on professional development.</li><li>The chance to help shape positive customer relationships while contributing to the company’s financial success.</li></ul><p>If you are interested in this position, we encourage you to apply online or call our offices at 210-696-8300!</p>
<p>Rapidly expanding New York City firm is currently seeking an Accounts Receivable / Collections Specialist to join their team. In this role, you will play a critical part in managing accounts receivable and ensuring timely payment collections while maintaining strong relationships with clients and internal stakeholders. This position offers an excellent opportunity to contribute to the financial health of the organization through effective communication and detailed documentation.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage the full accounts receivable process, including billing, reconciliations, and timely collection of outstanding payments.</li><li>Monitor aging reports, identify delinquent accounts, and initiate collection efforts through calls and correspondence.</li><li>Partner with internal teams to resolve discrepancies and maintain accurate account records.</li><li>Ensure compliance with company policies and procedures, as well as applicable laws and regulations.</li><li>Provide exceptional customer service to clients while handling inquiries or disputes related to billing or collections.</li><li>Prepare regular reports on collections activity, outstanding balances, and accounts receivable performance to management.</li><li>Support process improvements to optimize AR functions and enhance efficiency.</li></ul>
<p>We are seeking a dedicated and detail-oriented <strong>Accounts Receivable Specialist</strong> for an immediate temp-to-hire opportunity in Chandler, AZ. In this role, you’ll handle billing, collections, and customer communication, leveraging your ERP systems expertise and strong interpersonal skills to ensure accurate and efficient accounts receivable processes.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process billing and ensure timely collections.</li><li>Maintain clear and professional communication with customers regarding invoicing and account inquiries.</li><li>Utilize an ERP accounting system to manage accounts receivable activities accurately.</li><li>Ensure precision in all financial transactions and maintain organized records.</li></ul><p><br></p>
<p>Growing client located in the Northern Delaware area is looking to hire an Accounting Assistant to support their corporate investment teams. This Accounting Assistant must have a flair for numbers and should be familiar with processing accounts receivable/payable transactions, they will also assist with billing and collections, account reconciliations, bank reconciliations, invoice processing, journal entries, and assisting with accounting projects. Ultimately, the successful Accounting Assistant will assist with providing thorough accounting and administrative support to the finance team.</p><p><br></p><p><strong>Primary Responsibilities</strong></p><p>· Assist with accounts payable and accounts receivable processing, including data entry, invoice matching, and payment posting.</p><p>· Prepare and maintain financial documents, spreadsheets, and reports.</p><p>· Reconcile bank statements and assist with month-end and year-end close processes.</p><p>· Verify and record business transactions, ensuring accuracy and compliance with company policies.</p><p>· Support the preparation of journal entries and general ledger maintenance.</p><p>· Help monitor budgets and expenses, tracking variances as needed.</p><p>· Communicate with vendors, clients, and internal departments to resolve billing or payment discrepancies.</p><p>· Assist with filing, scanning, and organizing accounting documents for audits and recordkeeping.</p><p>· Support payroll preparation and employee expense reimbursements when needed.</p><p>· Perform other duties and special projects as needed.</p>
<p>We are looking for a highly organized and dependable Part-Time Accounts Receivable Specialist to join our team in Princeton, NJ. In this Contract-to-Permanent position, you will play a critical role in managing customer payments and ensuring financial accuracy within a high-volume environment. This is an excellent opportunity for a detail-oriented individual seeking to contribute to an efficient and collaborative finance team.</p><p><br></p><p>Responsibilities:</p><p>• Process and accurately apply customer payments made via wire transfers, credit cards, checks, and other methods.</p><p>• Review customer accounts regularly to reconcile balances and identify discrepancies.</p><p>• Monitor aging reports and collaborate with team members to follow up on outstanding collections.</p><p>• Investigate issues related to unapplied cash and resolve payment discrepancies promptly.</p><p>• Coordinate with billing and customer service teams to address account-related concerns.</p><p>• Prepare and distribute weekly and monthly accounts receivable reports.</p><p>• Maintain detailed and organized financial records to support accurate reporting and audits.</p>
<p>Industrial leading construction firm seeks an AR Specialist to maintain accurate and timely accounts receivable records. In this role you will process invoices, monitor payment collections, resolve billing discrepancies, coordinate with project managers as needed, reconcile customer accounts, obtain approvals and documentation as necessary, assist with month end activities, and ensure compliance with company policies and industry regulations. The successful AR Specialist will also manage credit risk, maintain customer accounts, and assist with billing. If you are looking for a promising AR role with longevity, this may be for you!</p><p><br></p><p>What you get to do everyday</p><p>· Manage credit and collection functions</p><p>· Process accounts receivable activities</p><p>· Monitor customer accounts</p><p>· Document daily cash receipts</p><p>· Resolve customer inquiries and disputes</p><p>· Analyze, and review customer credit worthiness</p><p>· Identify delinquent accounts</p><p>· Analyze AR ageing reports for discrepancies</p><p>· Perform payment reconciliations</p>
<p>We are seeking a detail-oriented <strong>Accounts Receivable & Billing Specialist</strong> to join our client’s team in Albany, NY. This <strong>temp-to-hire opportunity</strong> is ideal for someone with strong accounting skills and experience in billing processes, who is looking to grow with a supportive and collaborative organization.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and process <strong>AIA billings</strong> for construction projects</li><li>Manage <strong>accounts receivable</strong> functions, ensuring timely and accurate invoicing</li><li>Perform <strong>general ledger reconciliations</strong> and assist with month-end close activities</li><li>Support the accounting team with reporting, documentation, and audit preparation</li><li>Collaborate with project managers and operations staff to resolve billing or reconciliation discrepancies</li><li>Assist with other accounting duties as needed</li></ul>
<p>We are hiring a skilled <strong>Accounts Receivable Specialist</strong> for an immediate temp-to-hire opportunity in Tempe, AZ. In this role, you will be responsible for managing collections, processing billing, and maintaining clear communication with clients while utilizing <strong>ERP systems</strong> to ensure efficient and accurate accounts receivable operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts receivable processes, including collections and billing.</li><li>Communicate professionally with clients regarding invoices, payments, and account inquiries.</li><li>Leverage <strong>ERP software</strong> for seamless accounts receivable management.</li><li>Maintain accurate financial records with a high level of attention to detail.</li></ul><p><br></p>
We are looking for a highly organized and detail-focused Accounting Assistant to support our Billing and Accounting team in Portland, Oregon. This long-term contract position offers an excellent opportunity for someone with a solid background in accounts receivable and legal billing to contribute to a dynamic and fast-paced environment. If you thrive on meeting deadlines and managing financial processes with precision, we encourage you to apply.<br><br>Responsibilities:<br>• Oversee accounts receivable operations, including tracking payments and reconciling account balances.<br>• Process incoming checks efficiently and ensure all entries are accurate.<br>• Assist with legal billing tasks, such as preparing invoices and correcting time entries.<br>• Set up new client files by gathering necessary documentation and ensuring proper configuration.<br>• Close completed client files in adherence to established procedures.<br>• Maintain organized accounting records and contribute to data management efforts.<br>• Provide administrative support to the Billing and Accounting team to ensure smooth operations.
<p>We are looking for a detail-oriented Accounting Clerk to join our client in Livermore, California. This is a temp to hire position, offering an excellent opportunity to transition into a stable role while contributing to essential financial operations. The ideal candidate will bring strong organizational skills and a commitment to accuracy in handling various accounting tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare and process monthly contract invoices to ensure timely billing.</p><p>• Follow up on outstanding invoices and manage accounts receivable collections.</p><p>• Perform monthly reconciliations for bank accounts and credit cards to ensure financial accuracy.</p><p>• Handle cash receipts and remote bank deposits efficiently.</p><p>• Participate in audits related to insurance, payroll, job costs, accounts payable, accounts receivable, and employee benefits.</p><p>• Provide support to administrative staff in processing accounts payable, accounts receivable, payroll, and service-related tasks.</p><p><br></p><p>Please reach out to John Miller for immediate consideration.</p>
<p>Seeking an exceptional Accounts Receivable Specialist. We are hiring for a fast-paced client in need of a thorough and organized Accounts Receivable Specialist to join their team.</p><p><br></p><p>The Accounts Receivable Specialist will be over:</p><ul><li>Prepare, process, and submit invoices to customers using government portals and other methods as required by the contract and customer.</li><li>Maintain a billing schedule and forecast to ensure that contracts are billed timely.</li><li>Develop and maintain receivable aging report for past due accounts and is responsible for investigation, analysis, escalation, and resolution to ensure timely payment.</li><li>Maintain and reconcile accounts receivable ledger accounts, financial statements, and reports on a monthly basis.</li><li>Responsible for cash collection forecast and ad hoc reporting of billing and collection efforts.</li><li>Assists with month end close reconciliations.</li></ul><p><br></p>
<p>Robert Half is currently looking for an Accounts Receivable Specialist! In this position, you will enter, post and reconcile batches, research and resolve customer A/R issues, place billing and collection calls, maintain cash receipts journal, update, and reconcile sub-ledger to G/L. This is a long-term contract position with a growing company in the east metro.</p><p> </p><p>Responsibilities:</p><p>- Reconcile bank accounts, posting and balancing financial data in various ledgers</p><p>- Verify of documents and codes</p><p>- Process payments and compiling segments of monthly closings and annual reports</p><p>- Match cash receipts to related customer invoice and enter into cash receipts spreadsheet and billing system</p><p>- Collections: contact existing clients to help resolve payment issues; assist in setting up payment plans</p><p> </p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration. </p>
If you're a self-starting and detail-oriented Accounts Receivable (A/R) Clerk, we might have a job for you! This is a short-term contract / contract / temporary Accounts Receivable Clerk position and is based in the Ann Arbor, Michigan area. The Accounts Receivable Clerk will be entering, posting, and reconciling batches, as well as researching and resolving customer A/R issues, preparing aging report, placing billing and collection calls, maintaining cash receipts journal, updating, and reconciling sub-ledger to G/L. If you can process 200+ invoices per week and are looking for career growth potential, then you're a great match for this position.<br><br>Major responsibilities<br><br>- Support, communicate, and reinforce the mission, values and culture of the organization<br><br>- Perform a variety of basic accounting tasks in accordance with standard procedures, including general accounting tasks<br><br>- Sort out payments and compile segments of monthly closings and annual reports in compliance with GAAP<br><br>- Contact clients to help resolve payment issues; assist in setting up payment plans<br><br>- Settle bank accounts, posting and balancing financial data in a variety of ledgers<br><br>- Verify documents and codes<br><br>- Review status of delinquent accounts daily and initiate collection action by contacting customers<br><br>- Communicate information, as requested to shippers, customers, the sales/marketing department and other stakeholders
<p><strong>Robert Half has partnered with a manufacturing company in E. Denver in search of an Accounts Receivable Specialist! The Accounts Receivable Specialist position is paying $60,000-$66,000!</strong></p><p><br></p><p><strong>The Accounts Receivable Specialist will be responsible for the following:</strong></p><ul><li>Prepare and process invoices accurately and in a timely manner, while monitoring aging reports and reconciling customer accounts.</li><li>Conduct follow-ups on outstanding payments through phone calls and written correspondence to ensure timely collections.</li><li>Investigate and resolve disputes, chargebacks, and billing discrepancies with professionalism and efficiency.</li><li>Gather documentation and manage repayment requests for invalid deductions, collaborating with internal and external resources.</li><li>Record and reconcile payments, ensuring proper allocation and addressing any unapplied funds.</li><li>Respond to customer inquiries about billing, payment terms, and account balances, providing clear and prompt communication.</li><li>Process write-offs, credit memos, and debit memos in accordance with company policies and approvals.</li><li>Generate and deliver tailored reports for customers, sales teams, and other stakeholders as needed.</li><li>Handle sensitive and confidential information with professionalism and discretion.</li><li>Offer support to the Accounts Receivable Supervisor and Accounting Manager in maintaining departmental efficiency and completing assigned tasks.</li></ul><p><strong>Requirements for the Accounts Receivable Specialist include:</strong></p><ul><li>2+ years of accounts receivable experience</li><li>Manufacturing experience</li><li>Proficient within MS Excel</li></ul><p><strong>If interested in the Accounts Receivable Specialist position, please click "Apply Now" below!</strong></p>
<p>We have an opening for a highly skilled and dynamic Accounts Receivable Clerk. The right applicant for this Accounts Receivable Clerk role will be someone who is organized and reliable.</p><p><br></p><p>The Accounts Receivable Clerk will be over:</p><ul><li>Prepare, process, and submit invoices to customers using internal portals and other methods as required by the contract and customer.</li><li>Maintain a billing schedule and forecast to ensure that contracts are billed timely.</li><li>Develop and maintain receivable aging report for past due accounts and is responsible for investigation, analysis, escalation, and resolution to ensure timely payment.</li><li>Maintain and reconcile accounts receivable ledger accounts, financial statements, and reports on a monthly basis.</li><li>Responsible for cash collection forecast and ad hoc reporting of billing and collection efforts.</li><li>Assists with month end close reconciliations.</li></ul><p><br></p>
<p>Growing services firm seeks a Project Biller who will be responsible for preparing, reviewing and submitting accurate and timely project-related invoices. This role will consist of preparing weekly invoices, generating billing documents, analyzing project budgets, review/negotiating contract terms, work closely with project manager and accounting staff to ensure compliance, maintain accurate billing records, and assist with accounting support as needed. This Project Biller should have strong organizational and accuracy skills, solid communication, and excellent time management skills. </p><p><br></p><p>Major Responsibilities</p><p>· Prepare and submit invoices for client projects in accordance with contract and timelines</p><p>· Create and monitor project accounts</p><p>· Monitor project budgets, costs, and milestones</p><p>· Review project documentation and contracts to ensure accurate billing</p><p>· Collaborate with project managers to verify billable hours, expenses, and change orders</p><p>· Maintain detailed records of all billing activities and supporting documentation</p><p>· Track accounts receivable related to projects and follow up on overdue payments</p><p>· Assist with revenue forecasting and financial reporting related to project billing</p><p>· Ensure compliance with internal controls and financial policies</p>
<p>• The Billing, Credit & Collections Specialist generates project invoice transactions and oversees assigned Accounts Receivable (A/R) Collections, ensuring the integrity and accuracy of A/R transactions</p><p>• Manage the processing of cash receipts daily; monitor client accounts regularly and identify and pursue delinquent accounts</p><p>• Research and resolve payment discrepancies, short pays, and customer disputes in a professional manner</p><p>• Enter invoices to supplier portals</p><p>• Collaborate with the sales, customer service, and finance teams to resolve billing issues</p><p>• This position interacts closely with the company’s Proposals & Contracts and Project Management teams, and has high visibility across the organization, driving company operations for billing and collections</p><p>• Independently lead the Collections function to ensure prompt and orderly collection of billed transactions; regularly engage within the Company (Finance, Project Managers, Business Development, etc.) and with external customers to elevate A/R Collections to an optimal level</p><p>• Tactfully & extensively communicate (phone and email) to critical and sizeable clients seeking payment on funds owed for work completed</p><p>• Prepare and issue monthly invoices for all billable projects and costs, including hourly, unit, and pass-through; guarantee timely and accurate tracking of customer contracts, change orders, and service invoices; meet departmental billing deadlines</p><p>• Prepare monthly client financial summaries and estimates, and report KPI type data on A/R, cash collections, and days sales outstanding (DSO) to the Senior Leadership Team within the Company</p><p>• Responsible for account reconciliation and analysis for balance sheet accounts including but not limited to cash and accounts receivable</p><p>• Research, review, obtain approval (as needed), and process credit memo requests, and support Project Management with customer billing inquiries; research unpaid or disputed amounts and engage Proposals & Contracts, Project Management, and Finance departments to lead resolution and correction of customer issues and billing errors</p><p>• Responsible for analyzing the creditworthiness of prospective and current customers and make recommendations for credit limit and payment terms.</p><p>• Examining credit history using credit agency tools (D& B) and evaluating potential risks</p><p>• Provide year-end support of auditor requirements, which may include research and reconciliation; perform additional assignments, as directed by Finance Manager</p><p>• Participate in efforts to achieve department and company goals</p><p>• Create and update suppliers</p><p>• Performs other duties as assigned</p><p>• Crosstrain within the accounting department</p><p><br></p>
<p><strong><u>Contract Administrator</u></strong></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>*Fully onsite, 5 days per week in office*</p><p><br></p><p>Robert Half has partnered with a valued client in their search of a <strong><u>Contract Administrator</u></strong> to join their operations team. Ideal candidates will have 2+ years of account management / customer or vendor services / inside sales experience, ERP and/or CRM software experience, and be comfortable communicating throughout the day via phone and email with internal and external partners.</p><p><br></p><p><br></p><p><em><u>Responsibilities</u></em>:</p><p><strong>Required Experience</strong>:</p><ul><li>3+ years of relevant experience (billing/contracts/CSR/admin, etc)</li><li>ERP system experience </li><li>Excel – basic general comfort level – doesn’t have to be advanced (create / format spreadsheets, cutting & pasting)</li><li>Organized/attn to detail </li><li>Proficiency with Microsoft packages a must (Outlook/Teams/Word/Excel) – the stronger Excel the better – will be given a test during interview </li><li>Personable, good communication, can work in fast pace environment and gel with their close-knit friendly team </li></ul><p><br></p><p><strong>Preferred</strong>:</p><ul><li>AS or higher – preferred </li><li>Basic cost accounting knowledge +</li></ul><p><br></p><p><strong>Primary Responsibilities</strong> – </p><p><em>This position is a dynamic, fast-paced role responsible for various administrative duties and will work directly with sales staff, operations, and our Vice Presidents\Branch Managers to ensure proper support for all new and existing sales agreements. </em></p><ul><li>Supporting the sales team, reviewing agreements, entering them into our ERP and tracking sales in Microsoft Dynamics. </li><li>Work closely with all our Operations teams to ensure we are maintaining accurate data, including contractual obligations, asset lists, terms and conditions, purchase orders, as well as documentation of customer requirements, changes to agreements and updates to various data points. </li><li>This role is very process focused and relies on consistency in executing those processes. </li><li>Maintaining the flow of work is at the forefront of our business, so proactive communication and active follow-up with both our internal and external customers is key to our success.</li></ul><p><br></p><p><br></p><p>Our clients offers a robust health insurance, 401k match, and paid time off package for all employees. Starting base salary will depend on prior work experience.</p><p><br></p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to <u>Drew.Schroll@RobertHalf com. </u>All inquiries will remain confidential.</p>
We are looking for a detail-oriented Medical Credit Clerk to join our team in Federal Way, Washington. In this long-term contract role, you will be responsible for analyzing and resolving credit balances related to insurance payments, ensuring accurate claim adjustments, and collaborating with various teams to address discrepancies. This position offers a structured training program and the opportunity to work remotely after completing the training period.<br><br>Responsibilities:<br>• Analyze credit balances caused by overpayments from insurance providers and determine appropriate actions.<br>• Investigate claims to validate discrepancies and decide whether refunds or adjustments are needed.<br>• Conduct root cause analysis to identify and resolve payment inconsistencies.<br>• Utilize payer portals and insurance documentation to research and process payment retractions.<br>• Communicate with insurance companies to confirm claim details and initiate necessary corrections.<br>• Work with electronic remittance advice (ERAs) and other insurance-related forms to ensure accurate processing.<br>• Coordinate with internal departments to resolve credit balance issues promptly and accurately.<br>• Participate in a structured training program that includes both classroom and hands-on components.<br>• Use company-provided equipment to perform job responsibilities remotely after training completion.
<p>We are looking for an Accounts Receivable Clerk to join our team in White Plains, New York. This Contract-to-permanent position offers an excellent opportunity to contribute to essential accounts receivable functions, including cash applications, vendor billing, and accounts receivable processes. The ideal candidate will demonstrate strong organizational abilities, a solid grasp of financial principles, and effective communication skills. </p><p><br></p><p>Responsibilities: </p><ul><li>Process vendor invoices and accounts receivable transactions accurately and in a timely manner. </li><li>Monitor and follow up on collections to resolve outstanding balances. </li><li>Reconcile vendor accounts and maintain up-to-date records. </li><li>Assist with journal entries and reporting during month-end close. </li><li>Communicate with vendors to resolve billing discrepancies.</li></ul>
<p>Robert Half is seeking a detail-oriented and experienced <strong>Full-Charge Bookkeeper</strong> for a fully <strong>on-site position in Gig Harbor, WA</strong>. This is a <strong>contract-to-hire opportunity</strong> with a client-focused organization that values strong bookkeeping skills, attention to detail, and flexibility. If you thrive in a dynamic setting and have a comprehensive understanding of bookkeeping practices, this role may be for you.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p> </p><p><strong>Daily Tasks</strong></p><ul><li><strong>Email Management</strong>: Regularly review emails to determine appropriate actions. Check emails at least three times daily and clean up email correspondences daily.</li><li><strong>QuickBooks Entry</strong>: Enter all invoices with proper AP classifications into QuickBooks, including adding new employee hires to the system.</li><li><strong>Cash Deposit Reviews</strong>: Verify cash deposits against daily sales summaries, flagging shortages, refunds, and deletes.</li><li><strong>Filing Documents</strong>: Maintain organized filing systems to ensure accessibility and accuracy.</li></ul><p><strong>Weekly Tasks</strong></p><ul><li><strong>Accounts Payable Runs</strong>: Process AP runs every Friday after preparation and managerial approval on Thursdays.</li><li><strong>Employee Support</strong>: Handle termination paperwork and ensure timely submission to the state as necessary.</li><li><strong>State/IRS Reporting</strong>: Ensure timely submission of required documents to the State or IRS.</li><li><strong>Bank Transfers</strong>: Execute transfers from checking accounts to money market accounts on Tuesdays.</li><li><strong>Credit Card Charges</strong>: Accurately manage credit card charges and provide account-specific access to managers.</li></ul><p><strong>Monthly Tasks</strong></p><ul><li><strong>Inventory Updates</strong>: Update inventory data in QuickBooks on the 1st and 16th of each month.</li><li><strong>Sales Entries</strong>: Ensure accurate sales data (16th-End of Month and 1st-15th) is entered into QuickBooks.</li><li><strong>Vendor Data</strong>: Input Sysco/Harbor Foods data consistently by the 16th of each month.</li><li><strong>State Taxes & Intercompany Billing</strong>: Process WA State excise taxes by the 25th and handle monthly intercompany billing transactions.</li><li><strong>Payroll Processing</strong>: Initiate payroll processing twice monthly (for previous month and current payroll periods). Key periods: 3rd and 16th.</li><li><strong>Report Management</strong>: Generate reports from QuickBooks and distribute them to appropriate destinations on time.</li><li><strong>Expense Allocation</strong>: Provide explanations for credit card expenses and monitor manager access to accounts.</li></ul><p><br></p>
<p>Robert Half is partnering with a Brookfield manufacturing client in the recruiting for an Accounts Receivable Specialist to join their team in Brookfield, Wisconsin. This role focuses on managing the financial transactions related to customer payments, ensuring accuracy and efficiency in handling accounts. The ideal candidate will play a crucial role in maintaining strong customer relationships while supporting the finance team’s overall operations.</p><p><br></p><p>This is a permanent placement opportunity offering full benefits package, paid time off and 401k match. </p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Invoicing & Billing: Generate and process accurate and timely customer invoices for product shipments and services rendered. Ensure compliance with the company’s billing policies and procedures.</li><li>Customer Account Management: Establish and maintain customer accounts, including setting up terms of payment, credit screening coordination, and account reconciliations.</li><li>Collections: Actively follow up on past-due accounts, identifying escalation points, and working with internal stakeholders to resolve disputes while maintaining positive client relationships.</li><li>Cash Applications: Apply incoming payments (checks, ACH, wire transfers, etc.) to customer accounts, ensuring proper allocation and addressing payment discrepancies.</li><li>Reporting & Analysis: Prepare AR aging reports and key metrics for the team and management. Assess trends in collections, account statuses, and cash flow. Provide recommendations for process improvements.</li><li>Documentation & Audit Support: Maintain accurate records for AR processes. Support financial audits by preparing requested documentation and addressing inquiries related to AR.</li><li>Cross-Functional Collaboration: Partner with sales, customer service, shipping, and other teams to resolve customer inquiries efficiently. Support the month-end close process by reconciling AR balances and preparing journal entries as needed.</li></ul>
