<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
. Job Description:<br><br>Tasks first few months will include training on all tasks including discussions on firm procedures & network software<br>i. Reception/Answering client calls<br>i. Requires more than simply transferring calls – eventually assist clients with basic inquires and instructions/paperwork for cash requests.<br>ii. Client greetings with setup in conference room<br>iii. Team and support staff calendars<br>i. Daily updates, review for new tasks or add tasks requiring multi steps.<br>iv. Incoming and outgoing mail processing, UPS prep & notifications to team<br>v. Client new accounts paperwork<br>i. Preparation of all documents – multiple depending on account type, delivery to clients, review of returned documents for accuracy and completed signatures. On-boarding/Uploading to outside custodians and verification of all follow-through tasks by custodian.<br>vi. Client account maintenance<br>i. Multi-stepped preparation of paperwork, delivery to and from client, processing through custodian and monitoring for completion.<br>ii. Includes items like address changes, updates to names or Corporate authorized signers.<br>vii. Client check deposits<br>viii. Client meeting folders<br>ix. Downloads of daily transactions from our mutual fund custodian<br>x. Charity donation letters for client gifting<br>i. Including letters cc’d to client and tracking of delivery to entity.<br>xi. Updates to client mailing spreadsheet & label creation in mail merge<br>xii. Updates to Outlook contacts<br>xiii. Updates to team pending task logs<br>xiv. Updates to various established spreadsheets<br><br><br>4. Qualifications Required:<br><br>i. Prompt/Strong work ethic – Dependability is an absolute requirement.<br>ii. Excellent organizational skills<br>iii. Ability to multi-task - Absolute Requirement<br>i. Tasks are not generally start and finish same time. Most are multi-stepped and we have frequent priority popups during the day which means stopping, completing something else and then going back to original task(s).<br>ii. Cannot get flustered when changing tasks midstream as it happens often<br>iii. Needs to be able to monitor incoming emails for new potential priorities while performing other tasks.<br>iv. Ability to prioritize<br>v. Extremely detail oriented<br>vi. Accuracy in processing – Absolute Requirement<br>vii. Microsoft Office – strong skills<br>i. EXCEL, WORD & OUTLOOK – will be used all day long<br>ii. Mail Merge experience is a plus<br>viii. DocuSign<br>i. Experience is a plus<br>ix. Confidentiality is essential.<br>i. Client & firm information cannot be discussed outside of the office<br>x. Financial industry knowledge<br>i. Knowledge/Experience is a extreme plus<br>xi. General computer skills
<p>We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.</p><p>How you will make an impact</p><p>· Leading overall office administration</p><p>· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>· Evaluating and improving office production</p><p>· Assisting in developing and revising office policies and procedure for improved work flow</p><p>· Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p><p><br></p>
<p><strong>Job Summary:</strong></p><p>The Workplace Experience Coordinator will ensure a high-quality experience for employees and visitors as part of the transition to a hybrid work model. This role focuses on managing office spaces, fostering employee engagement through events, and collaborating with local users and leadership to adapt initiatives to meet office needs. The coordinator will act as the primary point of contact for office operations, ensuring a welcoming, efficient, and safe workplace environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the primary office contact, building relationships with employees and leadership.</li><li>Manage reception desk activities, including visitor management.</li><li>Plan and implement employee engagement programs and monitor satisfaction.</li><li>Oversee office services, including vendor/contractor management and ticket resolutions.</li><li>Track facility budgets, process purchase requests, and manage invoices.</li><li>Support Health & Safety programs and respond to critical events.</li><li>Handle maintenance, renovations, and building updates.</li><li>Facilitate new technology rollouts (e.g., visitor systems, A/V systems).</li><li>Maintain inventory and manage access control systems.</li><li>Ensure conference rooms are organized and office cleanliness is maintained.</li></ul><p><br></p>
We are looking for a highly skilled Legal Secretary to join our team in Houston, Texas. This role is ideal for an experienced and detail-oriented individual with extensive expertise in legal administrative support, document preparation, and court filings. The successful candidate will play a vital role in ensuring the smooth operation of legal processes while maintaining high standards of accuracy and efficiency.<br><br>Responsibilities:<br>• Manage attorney calendars, track litigation deadlines, and coordinate schedules to avoid conflicts and ensure timely appointments.<br>• Draft and prepare court documents such as complaints, answers, discovery materials, briefs, motions, and correspondence.<br>• Revise and finalize legal documents, ensuring they are properly filed, served, and delivered within required timelines.<br>• Handle court filings at state, federal, appellate, and arbitration levels, including electronic filing procedures across various venues.<br>• Conduct basic legal research using internet resources and provide requested case materials for attorneys.<br>• Open and manage new legal files, perform conflict of interest checks, and organize both electronic and hard-copy files.<br>• Collaborate with accounting teams and timekeepers to oversee billing processes, including editing prebills, generating reports, and issuing invoices.<br>• Work closely with administrative support staff and maintain a team-oriented approach to handling overload tasks such as typing, filing, and reception relief.<br>• Perform additional duties as requested, ensuring flexibility and responsiveness to the needs of attorneys and office management.
<p>A children’s entertainment company in Playa Vista is hiring a Shipping Coordinator on a long-term contract basis. As the Shipping Coordinator, you will work closely with the Facilities Team Lead and Office Services Specialist to support packaging, shipping, and receiving tasks at the Los Angeles headquarters. Responsibilities include -</p><p><br></p><p>Shipping and Receiving:</p><p>• Daily intake, sorting by department and floor, distributing, and processing mail and packages for delivery within the office.</p><p>• Verifying incoming shipments for accuracy and identifying any visible damage, with timely communication and follow-up on issues.</p><p>• Logging and tracking all incoming and outgoing shipments.</p><p>• Managing courier shipments and receiving processes.</p><p>• Coordinating with the logistics/customs team to organize global shipping, resolve customs challenges, and provide additional support as needed.</p><p><br></p><p>Administrative Support:</p><p>• Ordering and price comparisons for office supplies and stationery related to shipping and receiving functions.</p><p>• Assisting in troubleshooting shipping account and courier-related issues.</p><p>• Providing general facility-related support as required by the team.</p><p><br></p><p>Additional Duties:</p><p>• Reception desk coverage as necessary.</p><p>• Monthly inspection of fire extinguishers and AED equipment.</p><p>• Preparing, cutting, mounting, and installing nameplates.</p><p>• Supporting large-scale office cleanup events, including coordinating vendor services for material disposal (e.g., IP destruction, donations, and trash removal).</p><p>• Active participation in the First Aid Response Team and Joint Health & Safety Committee.</p><p>• Assisting with the breakdown of shipping costs by vendor and cost center for Accounts Payable.</p><p>• Performing additional tasks as required.</p><p><br></p><p>Required Qualifications & Experience:</p><p>• Strong interpersonal and communication skills.</p><p>• Excellent organizational abilities.</p><p>• Capacity to multitask and meet deadlines effectively.</p><p>• Proven ability to follow instructions and work independently.</p><p>• Ability to lift items up to 20 lbs and perform repetitive physical activities.</p><p>• Familiarity with Microsoft Office applications.</p><p><br></p><p>This is a fully onsite role, Monday – Friday from 8 -5PM. The position is a long-term, ongoing contract opportunity and reports directly to the Senior Facilities Manager. Pay is based on experience, up to $25/hr.</p>
<p><strong>Administrative Assistant</strong></p><p>We are currently seeking a talented individual for a key opportunity with one of our partner companies. If you thrive in a fast-paced environment, enjoy engaging with both internal and external stakeholders, and posses outstanding organizational skills, this role might be ideal for you! Below are the primary responsibilities for the administrative assistant:</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Reception and Communication</strong>: Answer phones and warmly greet customers, technicians, and vendors, ensuring a professional and pleasant interaction.</p><p><strong>Scheduling Support</strong>: Log and process trouble calls while providing detailed information to the operations department for efficient scheduling.</p><p><strong>Technician Coordination</strong>: Proactively relay work assignments to technicians throughout the day to maintain seamless operational flow.</p><p><strong>File and Document Management</strong>: Assist in the creation and maintenance of both electronic and hard copy filing systems. This includes scanning documents and organizing them into electronic filing systems.</p><p><strong>Data Entry</strong>: Accurately input data into various internal computer systems to uphold information integrity.</p><p><strong>Office Administration</strong>: Manage front office duties such as ordering supplies, liaising between departments, and identifying support needs across various teams.</p><p><strong>Document Writing and Editing</strong>: Draft and edit a range of materials, including letters, memos, emails, reports, and other correspondence.</p><p><strong>Desired Skills and Attributes: </strong>Strong organizational capabilities and attention to detail.</p>
<p>We are offering a contract employment opportunity for an <strong><em>Administrative Assistant</em></strong> for a Hotel located in Honolulu, Hawaii. The successful candidate will play a crucial role in ensuring smooth operations within the office, providing support to the general manager, and effectively managing communication with various stakeholders. To apply for this opportunity, please call us at <strong>808-531-0800.</strong> Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities</p><p>• Act as the first point of contact in the office, greeting and assisting visitors and guests as needed.</p><p>• Handle incoming calls and ensure efficient and courteous communication.</p><p>• Utilize association software to input and manage data, ensuring all information is up-to-date and accurate.</p><p>• Coordinate with various vendors.</p><p>• Assist the general manager with administrative tasks such as check requests, filing, and e-filing.</p><p>• Manage office mail and deliveries, ensuring all items are properly processed and delivered.</p><p>• Keep the office well-organized and stocked by managing office supplies.</p><p>• Ensure prompt scheduling and payment of performance vendors post each event.</p><p>• Maintain existing hard copy files while also ensuring an organized cloud-based system.</p><p><br></p>
<p>Robert Half's client is looking for a few Administrative Coordinator's to assist with a 4-6 month engagement within the Medical space!</p><p><br></p><p>Responsibilities:</p><p>-Processing incoming/outgoing correspondence</p><p>-Review paperwork</p><p>-Tracking status of deliverables</p><p>-Handle medical records</p><p>-Follow HIPAA guidelines</p><p>-Proficient in MS Office / data entry</p><p>-Follow-up calls to clients</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~4-6 months</p><p>Hours: M-F | 8:30am-5pm</p><p>Work type: Remote</p><p><br></p><p>*If interested, APPLY now!</p>
<p>Our client is seeking a detail-oriented and efficient Administrative Assistant to support our daily office operations and contribute to a well-organized and productive workplace. The ideal candidate will be proactive, resourceful, and able to handle multiple administrative tasks with accuracy and professionalism. This position is key to ensuring the smooth running of our organization's operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support, including managing correspondence, scheduling meetings, and handling phone calls.</li><li>Organize and maintain office files, records, and documentation.</li><li>Assist with the preparation of reports, presentations, and other documentation as needed.</li><li>Manage calendars and appointments for team members, ensuring optimal time management.</li><li>Facilitate internal and external communication by acting as a reliable liaison between departments and external partners.</li><li>Handle office supply inventory, placing orders when necessary to maintain stock.</li><li>Coordinate travel arrangements and process expense reports for staff, if applicable.</li><li>Perform data entry tasks and update databases with accurate and detailed records.</li><li>Assist with event planning and logistics for company meetings, functions, and activities.</li></ul><p><br></p>
<p>Robert Half is seeking a Bilingual Spanish Office Clerk to support our client’s daily operations. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple administrative tasks efficiently while providing excellent support to the team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform general clerical duties including filing, copying, scanning, and data entry</li><li>Handle incoming calls, emails, and in-person inquiries in both English and Spanish</li><li>Process incoming and outgoing mail and packages</li><li>Assist with scheduling, calendar management, and meeting preparation</li><li>Maintain accurate records, update databases, and organize documents</li><li>Provide support to staff with various administrative projects as needed</li></ul><p><br></p>
<p>A leading healthcare organization in Honolulu is seeking a reliable and detail-oriented Administrative Assistant to support day-to-day operations. If you thrive in a fast-paced environment and enjoy working with healthcare professionals, this role is the perfect fit. Preference given to Hawaii residents due to the position’s on-site requirements and need for real-time coordination. Call 808-531-0800 to apply.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Schedule appointments and manage patient records.</li><li>Assist with billing, coding, and insurance processing.</li><li>Coordinate department meetings and maintain calendars.</li><li>Provide clerical support to healthcare staff.</li><li>Handle phone calls, emails, and patient inquiries professionally</li></ul><p><br></p>
<p>We are looking for a motivated Administrative Assistant to join our team in Fort Myers, Florida. In this long-term contract role, you will provide vital support to ensure operations run smoothly within a fast-paced environment. This position offers an excellent opportunity to contribute to high-level administrative tasks while interacting with clients and team members.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and manage documents, spreadsheets, files, and presentations with precision and attention to detail.</p><p>• Coordinate calendars and schedule meetings, including handling logistical arrangements.</p><p>• Maintain and update databases to ensure accurate and organized records.</p><p>• Communicate professionally with clients to provide exceptional service and support.</p><p>• Take ownership of special projects as assigned, ensuring timely and high-quality completion.</p><p>• Assist with answering inbound calls and managing email correspondence effectively.</p><p>• Schedule appointments and maintain organized records of meetings.</p><p>• Work collaboratively with team members to support daily operations and resolve administrative challenges.</p>
<p>We are looking for a diligent General Office Clerk to join our team on a contract basis in Bronx, New York. This position requires a reliable individual with strong organizational skills who can assist with administrative and clerical tasks to ensure smooth daily operations. </p><p>Responsibilities:</p><p>· Completes data entry for all work orders</p><p>· Create and close out work orders in system.</p><p>· Creates and maintains files.</p><p>· Additional clerical duties and responsibilities as assigned.</p>
We are looking for a detail-oriented Administrative Assistant to provide essential support to our team in Norfolk, Virginia. This long-term contract position is ideal for an individual with strong organizational skills who thrives in a dynamic, fast-paced environment. The role requires excellent communication abilities and a commitment to delivering superior customer service.<br><br>Responsibilities:<br>• Deliver administrative and clerical support to staff, ensuring smooth daily operations.<br>• Process eVA purchase order transactions efficiently and accurately.<br>• Respond to inquiries from external customers and direct them to appropriate team members when necessary.<br>• Manage incoming mail, time-stamp documents, and distribute bids promptly.<br>• Create reports and correspondence using computer software, either independently or under supervisor guidance.<br>• Maintain a well-organized office environment by adhering to current business practices and procedures.<br>• Utilize Microsoft Office Suite tools, including Word, Excel, PowerPoint, and Outlook, to complete tasks effectively.<br>• Assist with data entry and email correspondence in a timely and organized manner.<br>• Handle inbound and outbound calls with a focus on delivering superior customer service.<br>• Collaborate with team members to ensure efficient workflow and address operational needs.
<p>We are looking for a meticulous part-time Administrative Assistant to join our team in Middle River, Maryland. In this position, you will play a key role in supporting data management, customer service, and administrative processes within the energy and natural resources industry specifically creating and maintaining reports in MS Excel and internal CRM. This is an excellent opportunity to contribute to a dynamic environment while developing your organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Enter and update alphanumeric data accurately into systems and databases.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues effectively.</p><p>• Maintain and organize records to ensure accessibility and compliance.</p><p>• Perform filing tasks and manage documentation efficiently.</p><p>• Utilize Excel to analyze, track, and report data.</p><p>• Collaborate with call center teams to ensure smooth communication and workflow.</p><p>• Monitor and maintain data integrity and quality in all processes.</p><p>• Support administrative tasks as needed to enhance operational efficiency.</p>
<p>We are looking for a detail-oriented Administrative Clerk to join our team on a contract basis in Honolulu, Hawaii. In this role, you will provide essential support by managing administrative tasks such as document handling, mail preparation, and digital uploads. This is an opportunity, with the potential for long-term arrangements depending on project needs. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Perform photocopying and scanning tasks to support document management.</p><p>• Organize and maintain files for easy accessibility and retrieval.</p><p>• Prepare bulk mailings, including stuffing and folding envelopes.</p><p>• Upload various documents to designated websites or online platforms.</p><p>• Assist with general administrative duties to ensure smooth office operations.</p><p>• Handle mailing processes efficiently, including preparing materials for distribution.</p><p>• Ensure all tasks are completed in a timely and accurate manner.</p>
<p>We are looking for a detail-oriented and organized General Office Clerk to join our team in Honolulu, Hawaii. This position will involve a combination of general office duties and data entry tasks, supporting day-to-day operations in a fast-paced environment. The ideal candidate will thrive in a role that requires accuracy, efficiency, and excellent organizational skills. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain both physical and digital files to ensure records are easily accessible and up-to-date.</p><p>• Scan and label documents accurately while ensuring proper storage protocols are followed.</p><p>• Process customer orders with precision and provide exceptional service to address inquiries or concerns.</p><p>• Learn and efficiently use new systems to enhance operational effectiveness.</p><p>• Enter inventory or container records into databases with a high degree of accuracy.</p><p>• Verify data for inconsistencies or errors and make necessary corrections promptly.</p><p>• Assist with routine office support tasks such as answering inbound calls and managing basic inquiries.</p><p>• Handle order entry tasks to ensure smooth and accurate processing of customer transactions.</p>
We are looking for a motivated and detail-oriented Administrative Assistant to join our team in Keego Harbor, Michigan. This role combines administrative expertise with customer service and sales support, offering a unique opportunity to contribute to operational efficiency and business growth. Ideal candidates will thrive in a fast-paced environment and excel at multitasking while maintaining high attention to detail.<br><br>Responsibilities:<br>• Provide guidance to customers throughout the application process, ensuring all required documents and contracts are completed accurately.<br>• Respond to customer inquiries, offering clear and helpful information about products and services.<br>• Enter orders, applications, and customer details into internal systems with precision and efficiency.<br>• Manage the preparation, packaging, and shipment of supplies and promotional materials.<br>• Maintain organized records and perform general office duties to support daily operations.<br>• Assist the sales team in converting leads into new business opportunities by following up and providing necessary support.<br>• Educate customers on product offerings, helping them identify solutions tailored to their needs.<br>• Facilitate sales processes from initial lead qualification to finalizing paperwork.<br>• Monitor and replenish office supplies to ensure smooth day-to-day functioning.<br>• Handle inbound and outbound communication, including telephone calls and document compilation.
We are looking for a dedicated Administrative Assistant to join a dynamic legal firm in Irmo, South Carolina. This Contract to permanent position offers an excellent opportunity to support day-to-day operations in a fast-paced environment. The role requires someone who thrives in an office setting and enjoys working collaboratively to manage administrative tasks effectively.<br><br>Responsibilities:<br>• Handle inbound and outbound calls with attention to detail, ensuring prompt responses and accurate information.<br>• Provide outstanding customer service to clients, addressing inquiries and resolving issues efficiently.<br>• Perform data entry tasks with precision, maintaining organized and up-to-date records.<br>• Manage email correspondence, including drafting, responding, and organizing communications.<br>• Schedule appointments and coordinate calendars to facilitate smooth operations.<br>• Prepare and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.<br>• Assist with file management and ensure proper organization of legal documents.<br>• Support tax resolution efforts by collaborating with clients and team members.<br>• Uphold business casual dress code and maintain a detail-oriented demeanor in all interactions.
<p>We are looking for a dedicated General Office Clerk to join our team in West Des Moines, Iowa. This position is ideal for individuals who excel in administrative tasks and have a sharp eye for detail. As part of a long-term contract, you will play a vital role in ensuring the accuracy and efficiency of life insurance application processes.</p><p><br></p><p>Responsibilities:</p><p>• Review and verify life insurance applications for completeness and accuracy.</p><p>• Input data from life insurance applications into the production system with precision.</p><p>• Set up electronic fund transfer records accurately and efficiently.</p><p>• Confirm all required forms and signatures meet compliance standards.</p><p>• Conduct quality assurance checks to ensure data integrity and adherence to company policies.</p><p>• Compose correspondence related to insurance applications with attention to detail.</p><p><br></p><p>If this sounds like the job for you, Please APPLY TODAY! Call 5157064974 or apply through our Robert Half website.</p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Fairfax, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations. You will be working Monday to Friday onsite. This is the position for you if you are looking to get into a great company.</p><p><br></p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Handling mailings</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p><p><br></p>
<p>We are looking for a meticulous and organized General Office Clerk to join a team in Plymouth Meeting, Pennsylvania. This is a long-term contract position that requires strong attention to detail and multitasking abilities. The ideal candidate will handle a variety of administrative tasks to ensure smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>• Verify the accuracy and completeness of forms before processing.</p><p>• Maintain and update spreadsheets for tracking purposes.</p><p>• Perform data entry tasks with precision and efficiency.</p><p>• Process change of address forms and income verification requests.</p><p>• Respond to inbound calls professionally and provide assistance as needed.</p><p>• Scan and organize documents to ensure proper record-keeping.</p><p>• Support back-office operations by managing files and paperwork.</p><p>• Collaborate with team members to address administrative needs.</p><p>• Utilize Microsoft Office applications, including Excel and Word, to complete tasks.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Elmwood Park, New Jersey. In this role, you will provide essential support to our programs by managing clerical tasks and ensuring smooth day-to-day operations. This is a long-term contract position within the healthcare and social assistance industry, offering an opportunity to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing phone calls with professionalism and efficiency.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.</p><p>• Input and update data accurately into organizational systems and databases.</p><p>• Manage email communications, including drafting, responding to, and organizing correspondence.</p><p>• Support program operations by performing general administrative and clerical tasks.</p><p>• Maintain organized records and documentation to ensure easy accessibility.</p><p>• Collaborate with team members to coordinate schedules and meetings.</p><p>• Assist in preparing reports, presentations, and other necessary documentation.</p><p>• Ensure compliance with organizational policies and procedures in daily tasks.</p><p>• Contribute to a positive and productive office environment.</p>
<p>We are looking for a dedicated and organized Administrative Assistant to join our team in Clearwater, Florida. In this role, you will play a key part in supporting daily operations while interacting with individuals in the local community. The position offers a dynamic work environment where you will manage administrative tasks, coordinate events, and ensure seamless communication across the team.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the team, including managing schedules, organizing meetings, and handling correspondence.</p><p>• Assist in planning and coordinating company events, occasionally working evenings to ensure their success.</p><p>• Maintain accurate records and documentation to support business operations.</p><p>• Serve as a point of contact for community members, fostering strong relationships with clients and partners.</p><p>• Utilize Microsoft Outlook, Teams, and Zoom to facilitate efficient communication and collaboration.</p><p>• Perform multitasking duties in a fast-paced office environment, ensuring all tasks are completed accurately and on time.</p><p>• Ensure a detail-oriented image is upheld when representing the company during interactions with external stakeholders.</p><p>• Handle multiple priorities effectively while maintaining a high level of organization.</p><p>• Support special projects and initiatives as assigned by management.</p><p><br></p><p>This is a permanent opportunity that will pay up to $55,000 depending upon experience. </p><p><br></p><p>Please apply to Jane Gearhart if interested! </p>
