438 Results for Receptionist Jobs

Add your latest resume to match with open positions.

Administrative Assistant

Woburn, MA
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in Woburn, Massachusetts. This role is well suited for someone who is organized, comfortable managing routine administrative tasks, and confident using Salesforce and other office tools. The ideal candidate will contribute to a smooth front-office experience while handling data entry, call support, and general administrative coordination. Responsibilities: • Provide day-to-day administrative support to help maintain efficient office operations. • Enter, update, and verify information in Salesforce and other internal systems with accuracy. • Answer inbound calls professionally, direct inquiries appropriately, and relay messages as needed. • Welcome visitors and assist with front desk or reception-related activities. • Organize records, maintain documentation, and keep administrative files current and accessible. • Support team members with general clerical tasks such as scheduling, correspondence, and document preparation. • Take initiative in identifying and completing pending administrative tasks throughout the workday.
2026-11-06T00:00:00Z

administrative assistant

Spartanburg, SC
onsite
Temporary / Contract
18 - 25 USD / Hourly
We are seeking a highly organized Administrative Assistant to support daily office operations and provide administrative support to leadership and team members. This role requires strong attention to detail, professionalism, and the ability to manage multiple priorities. Key Responsibilities: Manage calendars, schedules, and meeting coordination Answer phones and direct inquiries appropriately. Prepare correspondence, reports, and presentations. Maintain filing systems and company records. Coordinate travel arrangements and expense reporting. Order office supplies and support office operations. Assist with special projects and administrative initiatives
2026-11-05T00:00:00Z

Administrative Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
25 - 28 USD / Hourly
A busy family law practice is seeking an experienced Legal Assistant to provide temporary support in a fast-paced, high-volume environment. The ideal candidate will have prior family law experience and be able to prepare legal documents with minimal training, allowing the attorney to focus on serving clients and managing a growing practice. Key Responsibilities<ul><li>Prepare and process Affidavits of Financial Status, Child Support Guideline Worksheets, and other family law documents.</li><li>Draft, format, proofread, and file legal pleadings, correspondence, and court-related documents.</li><li>Manage case files and maintain accurate client records.</li><li>Coordinate court dates, deadlines, appointments, and attorney calendars.</li><li>Communicate professionally with clients, opposing counsel, courts, and third parties.</li><li>Assist with discovery, document collection, and case preparation.</li><li>Utilize legal software and practice management tools to track matters and maintain documentation.</li><li>Support general law office administration and workflow management.</li><li>Assist with website content updates and other administrative projects as needed.</li></ul>
2026-10-28T00:00:00Z

Administrative Assistant

Murray, UT
onsite
Temporary / Contract
30 - 32 USD / Hourly
We are looking for an Administrative Assistant to support daily front-office and workplace operations in Utah. This Long-term Contract opportunity is ideal for someone who enjoys creating a positive onsite experience, assisting visitors and employees, and keeping office activities running smoothly. The role requires a proactive, service-focused team member who can manage changing priorities with confidence and consistency. Responsibilities: • Welcome guests and team members with a friendly, attentive approach while serving as a primary point of contact for workplace questions and onsite support needs. • Maintain orderly shared spaces by monitoring office conditions, replenishing supplies, and helping ensure common areas remain functional and presentable throughout the day. • Handle incoming and outgoing mail, packages, and deliveries accurately, ensuring timely distribution and proper coordination with internal staff. • Prepare conference rooms and assist with meeting logistics, including room setup, catering support, beverage or breakfast arrangements, and general event readiness. • Look for ways to improve the day-to-day office experience by anticipating needs, completing open tasks during slower periods, and supporting workplace organization efforts. • Interact effectively with a wide range of individuals while using sound judgment, clear communication, and appropriate discretion in day-to-day situations. • Follow office procedures, safety expectations, and workplace protocols to support a consistent and well-managed onsite environment.
2026-10-26T00:00:00Z

Administrative Assistant

St. Louis, MO
onsite
Temporary / Contract
0 - 0 USD / Yearly
Administrative Assistant Are you a detail-oriented detail oriented with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations. Key Responsibilities: Manage schedules, appointments, and meetings Prepare and edit correspondence, reports, and presentations Answer and direct phone calls; respond to inquiries promptly and professionally Maintain and organize files, both physical and digital Assist with data entry and database management Support event planning and coordination tasks Order office supplies and maintain inventory Collaborate with team members on special projects as needed Please apply online or through our Robert Half app
2026-11-06T00:00:00Z

Administrative Assistant

New Orleans, LA
onsite
Temporary to Hire
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a non-profit organization. This contract opportunity is ideal for someone who communicates clearly, stays organized under pressure, and can manage multiple priorities in a busy environment. The person in this role will help create a welcoming front office experience while providing dependable administrative support across a range of routine tasks. Responsibilities: • Manage front desk activity by greeting visitors, directing inquiries, and ensuring a welcoming first point of contact for the office • Respond to incoming phone calls courteously, route messages accurately, and assist callers with general questions • Provide day-to-day administrative support such as preparing documents, organizing files, and maintaining office records • Enter and update information in internal systems with a strong focus on accuracy, completeness, and timeliness • Coordinate general office tasks to help keep workflows efficient in a fast-paced setting • Support scheduling, correspondence, and other clerical duties needed by the team • Maintain an orderly administrative environment by tracking paperwork and assisting with routine office operations
2026-10-30T00:00:00Z

Administrative Assistant

Manchester, NH
onsite
Permanent / Full Time
0 - 0 USD / Yearly
About the OpportunityA small, established financial planning firm in Manchester, NH is looking to add an Administrative Assistant to its growing team. This is a newly created position offering the opportunity to work closely with the firm's owner and financial advisor while supporting daily office operations and financial administration.This role is ideal for someone with an administrative background who is comfortable working with technology, enjoys learning new systems, and has an interest in financial services. Previous financial industry experience is beneficial but not required, as training will be provided on the firm's software and processes. Key Responsibilities<ul><li>Provide day-to-day administrative and operational support to the financial advisor.</li><li>Assist with executing and processing investment trades.</li><li>Utilize financial software to manage client information, process transactions, and maintain accurate records.</li><li>Generate, compile, and review financial reports.</li><li>Support general office administration, including document preparation, filing, data entry, and correspondence.</li><li>Assist with maintaining accurate client records and financial documentation.</li><li>Learn and utilize LTL ClientWorks and other financial technology platforms.</li><li>Handle confidential client and financial information with discretion and professionalism.</li></ul>
2026-11-05T00:00:00Z

Administrative Assistant

Cedar Rapids, IA
onsite
Temporary / Contract
15 - 16 USD / Hourly
We are looking for a dependable Administrative Assistant to support office operations in Cedar Rapids, Iowa. This is a fully onsite role and is well suited for someone who works accurately, manages repetitive tasks effectively, and provides timely service to customers. The role focuses on identifying insurance-related products, retrieving the correct records or media, and maintaining documentation in line with retention standards. Success in this position requires strong organization, steady follow-through, and the ability to learn established business practices quickly. Responsibilities:• Review policy numbers to determine the correct annuity, life, health, membership, or related insurance product classification.• Locate and obtain the appropriate files, documents, or media needed to complete customer requests accurately and efficiently.• Maintain records in accordance with retention guidelines and ensure documentation is handled properly throughout its lifecycle.• Manage a steady volume of standardized clerical work by following defined procedures and completing routine tasks with consistency.• Organize daily assignments based on urgency and service expectations so customer needs are addressed within required timeframes.• Build productive working relationships with both internal teams and external customers to support smooth request handling.• Apply learned business rules and operational practices to complete work correctly and minimize errors.• Contribute to departmental performance by meeting or surpassing established service level targets.
2026-11-06T00:00:00Z

Administrative Assistant

Milwaukee, WI
onsite
Temporary to Hire
27 - 29 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support trust administration operations within a financial services environment. This contract position has the potential to become permanent, is fully onsite, and offers the opportunity to contribute to a team that manages sensitive client matters, financial records, and administrative workflows. The role works closely with trust officers and related internal teams to keep account activity, reporting, and documentation accurate, timely, and well organized. Responsibilities: • Provide daily administrative support for trust administration activities while coordinating closely with trust officers on assigned tasks and follow-up items. • Handle annuity activity and other manually tracked asset transactions, ensuring records are updated accurately and values are maintained appropriately. • Coordinate with internal partner groups, including case management, wealth management, settlement, pooled trusts, and other support teams, to ensure continuity of service and coverage. • Review insurance documentation, organize statements, and assist with policy oversight through external insurance vendors. • Support account administration by helping open brokerage relationships, establish online access, maintain data feeds, and update authorized signer details with investment partners. • Assist with management of card-based account tools by opening or closing cards, preparing usage reports, and helping monitor risk-related activity. • Prepare board-related materials and administrative reports, and assist with trust accounting reporting requests as business needs arise. • Help maintain specialized files and systems that require additional access tools, and support software or mailing updates tied to trust administration processes. • Provide guidance and cross-training to newer team members and contribute to committee work or special departmental initiatives as assigned.
2026-11-05T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a dependable Administrative Assistant to support front office operations and help maintain an organized, welcoming workplace. This Contract position is ideal for someone who can balance reception coverage, administrative coordination, and day-to-day office support with attention to detail. The role requires strong communication skills, accuracy in handling information, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Greet visitors and provide front desk coverage, ensuring a courteous and attentive experience for guests, employees, and vendors. • Manage incoming calls, direct inquiries to the appropriate contacts, and relay messages promptly and accurately. • Provide administrative support through document preparation, filing, scheduling assistance, and general office coordination. • Enter, update, and maintain records with a high level of accuracy while keeping information organized and accessible. • Assist with workplace and facilities-related tasks such as coordinating office needs, supporting shared spaces, and helping address day-to-day site requests. • Monitor office supplies and help arrange replenishment to keep administrative operations running smoothly. • Support internal teams with routine clerical tasks and special assignments as needed. • Maintain a neat and efficient reception and office environment that reflects an organized business setting.
2026-11-06T00:00:00Z

Administrative Assistant

Salt Lake City, UT
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations for a growing organization in Salt Lake City. This role is ideal for someone who enjoys a variety of responsibilities, thrives in a fast-paced environment, and takes pride in keeping processes organized and running smoothly. <ul><li>Answer and direct incoming phone calls and emails</li><li>Greet visitors and provide professional front-office support</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and record management tasks</li><li>Coordinate office supplies, inventory, and vendor orders</li><li>Assist with onboarding paperwork and employee documentation</li></ul>
2026-10-30T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
A busy field services company is looking for a resourceful Administrative Assistant to support office operations and coordinate the paperwork behind its day-to-day projects. This role offers variety, from managing schedules and organizing project files to communicating with vendors and helping field personnel stay on top of deadlines. The ideal candidate is proactive, organized, and comfortable balancing several priorities at once.What You’ll Do:<ul><li>Provide administrative support to managers, project teams, and field personnel.</li><li>Coordinate calendars, meetings, appointments, and project-related schedules.</li><li>Prepare, format, and maintain reports, correspondence, and project documentation.</li><li>Organize work orders, service records, contracts, and vendor paperwork.</li><li>Enter purchase orders, invoice details, and job information into company systems.</li><li>Communicate with vendors and subcontractors regarding paperwork and scheduling.</li><li>Track outstanding documents, approvals, and upcoming deadlines.</li><li>Assist with expense reports, invoice routing, and basic purchasing coordination.</li><li>Maintain electronic filing systems and ensure records are current.</li><li>Help identify administrative bottlenecks and improve office organization.</li></ul>
2026-11-02T00:00:00Z

Administrative Assistant

Boise, ID
onsite
Temporary / Contract
23 - 27 USD / Hourly
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.
2026-10-23T00:00:00Z

Administrative Assistant

Boulder, CO
onsite
Permanent / Full Time
55000 - 75000 USD / Yearly
Partnering with a great organization in Boulder, CO seeking an Administrative Assistant. The Administrative Assistant will be responsible for maintaining office supplies, managing schedules, supporting executives, and more. This role is seeking someone with a strong background in administration/office management. Benefits for the Administrative Assistant includes 100% medical/dental/vision coverage, 401k with 2% company match, 11 paid holidays and unlimited PTO!
2026-10-29T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-11-04T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-11-04T00:00:00Z

Administrative Assistant

Diamond Bar, CA
remote
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily operations for a manufacturing organization in California. This Long-term Contract position is ideal for someone who brings strong coordination skills, clear communication, and an experienced approach to managing schedules, meetings, and office support tasks. The successful candidate will help keep administrative activities organized, provide reliable day-to-day assistance, and contribute to a focused and efficient work environment. Responsibilities: • Coordinate calendars, schedule appointments, and manage meeting logistics to ensure leaders and teams stay organized. • Prepare for meetings by arranging agendas, organizing materials, and confirming timing, attendees, and virtual or onsite details. • Record key discussion points during meetings and distribute accurate, timely summaries and action items. • Handle travel planning and event support, including reservations, itineraries, and coordination with internal and external participants. • Perform basic research and gather information needed to support projects, meetings, and administrative requests. • Provide phone and email support by responding to inquiries and directing messages to the appropriate contacts. • Maintain administrative records, enter data accurately, and help keep documentation current and accessible. • Act as a proactive point of communication by following up on tasks, sharing updates, and anticipating administrative needs.
2026-10-29T00:00:00Z

Administrative Assistant

Boulder, CO
onsite
Temporary / Contract
26.9135 - 31.163 USD / Hourly
We are looking for an Administrative Assistant to join a detail-oriented services firm in Boulder, Colorado on a Contract basis. This position supports daily office operations while providing analytical, clerical, and front-desk assistance in a collaborative environment. The role is well suited to someone who is highly organized, confident with Excel, and comfortable handling light accounting-related tasks. Candidates who enjoy balancing client-facing responsibilities with detailed administrative work will thrive in this opportunity. Responsibilities: • Welcome visitors and provide courteous front-desk support while creating a positive experience for clients and guests. • Manage daily office opening procedures and help keep administrative operations running smoothly throughout the workday. • Process incoming and outgoing mail, including certified shipments, priority deliveries, and courier packages such as FedEx. • Maintain office, kitchen, and mailing inventories by tracking supply levels and coordinating timely replenishment. • Prepare, organize, and update files, records, and data with a high degree of accuracy and attention to detail. • Support reporting and document review activities using Excel and other office tools, including workpaper checking and calculation verification. • Assist with light accounting and research-related tasks, including gathering information connected to asset sales, 1099 review, and related documentation. • Coordinate meeting support activities such as arranging weekly office lunches and assisting with general office logistics. • Operate and troubleshoot standard office equipment, including scanners, copiers, printers, and postage systems. • Provide dependable support during peak tax and extension periods, including a workload that may require extended weekly hours.
2026-11-03T00:00:00Z

Administrative Assistant

Salem, OR
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a reliable Administrative Assistant to support daily office operations and provide administrative assistance across departments.Responsibilities<ul><li>Answer and route phone calls.</li><li>Schedule meetings and appointments.</li><li>Draft correspondence and maintain records.</li><li>Organize filing systems and office documentation.</li><li>Manage office supplies and vendor orders.</li><li>Support managers and team members with administrative tasks.</li></ul>
2026-10-23T00:00:00Z

Administrative Assistant

Fresno, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office functions for a construction and contractor environment in Fresno, California. This Contract position will serve as a key point of contact for visitors, callers, employees, and vendors while helping maintain smooth front office and administrative operations. The ideal candidate brings strong coordination skills, attention to detail, and the ability to manage a variety of tasks in a thorough and timely manner. Responsibilities: • Welcome guests, team members, suppliers, and clients with a courteous approach and ensure a positive front office experience. • Handle incoming phone calls, determine the nature of each inquiry, and route communications to the appropriate person or department. • Keep the reception area, lobby, and shared office spaces orderly, presentable, and ready for daily business activities. • Support office administration by preparing documents, updating records, entering data, and maintaining organized filing systems. • Coordinate visitor access, meeting room scheduling, and basic hospitality arrangements for internal and external meetings. • Assist with mail distribution, shipping tasks, and local delivery or pickup of business materials between company sites or partner locations. • Help manage office supply levels, place orders as needed, and communicate with vendors or facility contacts regarding workplace needs. • Contribute to company meetings, training sessions, employee events, and special projects by assisting with logistics, setup, and follow-up activities.
2026-11-05T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented Tax Administrative Assistant to support our tax team with administrative, client service and document management responsibilities. This role is ideal for someone who is organized, deadline-driven and comfortable working in a fast-paced environment, especially during peak tax season.Key Responsibilities:<ul><li>Provide administrative support to tax professionals and department leadership</li><li>Prepare, organize and maintain tax files, client records and engagement documents</li><li>Manage incoming and outgoing client correspondence, including email, mail and phone communications</li><li>Track deadlines for tax returns, extensions, client deliverables and internal workflows</li><li>Assist with assembling tax returns, client packets and related documentation</li><li>Schedule appointments, manage calendars and coordinate meetings</li><li>Enter and update client information in tax software, databases and internal systems</li><li>Monitor document collection and follow up with clients regarding missing information</li><li>Scan, file and archive confidential tax and financial documents</li><li>Support billing, invoicing and other office administrative tasks as needed</li></ul>
2026-11-07T00:00:00Z

Administrative Assistant

San Mateo, CA
onsite
Temporary / Contract
27 - 35 USD / Hourly
Robert Half is seeking a detail-oriented and proactive Administrative Assistant to support daily office operations and ensure a seamless experience for both internal teams and external stakeholders. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping processes organized and running efficiently. Key Responsibilities:<ul><li>Provide administrative support to department leaders and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct incoming phone calls and emails professionally</li><li>Prepare, edit, and distribute correspondence, reports, and presentations</li><li>Maintain electronic and paper filing systems</li><li>Assist with data entry, record management, and document preparation</li><li>Coordinate office supplies, vendor relationships, and facility requests</li><li>Support travel arrangements, expense reports, and meeting logistics</li><li>Serve as a point of contact for visitors, clients, and employees</li><li>Assist with special projects and other administrative duties as assigned</li></ul>
2026-11-02T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
We're seeking a highly organized and detail-oriented Senior Administrative Assistant to support daily office operations and help keep teams productive and efficient. This role is ideal for someone who enjoys multitasking, solving problems, and providing exceptional administrative support in a fast-paced environment. Key Responsibilities<ul><li>Manage calendars, meetings, and scheduling</li><li>Coordinate travel arrangements and expense reports</li><li>Prepare documents, reports, and presentations</li><li>Support office operations, supplies, and vendor coordination</li><li>Handle correspondence and maintain organized records</li><li>Assist with special projects and team initiatives</li></ul>
2026-11-06T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a dependable Administrative Assistant to support a contract digital literacy program in San Francisco, California. This is a Contract position focused on keeping daily operations running smoothly, assisting program participants, and maintaining an organized onsite environment. The ideal candidate brings strong administrative skills, enjoys working directly with people, and can balance a supportive approach with strong client-facing communication skills. Responsibilities: • Prepare the technology lab each day so classes and participant activities can begin on time and in an orderly manner. • Arrange training rooms before sessions and restore shared spaces afterward to keep the program environment ready for ongoing use. • Help participants complete enrollment documents and intake materials while ensuring records are accurate and properly filed. • Welcome clients, answer questions, and provide clear direction with a respectful, compassionate, and attentive demeanor. • Produce printed handouts, organize program files, and maintain documentation for administrative and operational needs. • Design flyers and other outreach materials using Canva or similar tools to support program visibility and communication. • Update spreadsheets, track supplies, and perform routine data entry to support inventory management and office recordkeeping. • Sort, prepare, and distribute incoming and outgoing mail while assisting with general office organization and light facilities tasks. • Provide day-to-day administrative support for the digital literacy and volunteer teams, including reception-style duties and other assigned office needs.
2026-11-07T00:00:00Z

Administrative Assistant

Ventura, CA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily operations and help keep business activities organized in Ventura, California. This contract position with permanent potential is ideal for someone who enjoys managing schedules, coordinating communications, and handling detailed administrative work in a fast-paced office setting. The role also contributes to bid and contract support, document control, and front desk coverage while ensuring information is accurate, timely, and well maintained. Responsibilities: • Organize calendars, schedule appointments, and coordinate meetings to support smooth day-to-day operations. • Arrange travel logistics and assist with related planning details for staff as needed. • Prepare, assemble, and track bid submission materials while helping maintain required supporting documentation. • Research prospective business opportunities and monitor upcoming solicitations and deadlines. • Maintain accurate records for bids, contracts, subcontractors, vendors, and related project documentation. • Support project kickoff activities by gathering and processing items such as bonds, insurance certificates, and contract paperwork. • Track key milestones, compliance dates, amendments, correspondence, and audit-ready files for active projects. • Assist with subcontractor and vendor administration, including outreach lists, licensing information, payment-related support, and certified payroll documentation. • Perform data entry, reception coverage, inbound call handling, visitor assistance, and general office administrative tasks. • Contribute to special projects and provide broad administrative support wherever needed across the office.
2026-10-30T00:00:00Z

11 13

438 results for Receptionist jobs