208 results for Purchasing Coordinator jobs

Senior Merchandise Coordinator

San Francisco, CA
onsite
Permanent
1000 - 125000 USD / Yearly
Natalie Lue with Robert Half is recruiting a Senior Merchandise Coordinator to support forecast accuracy and product flow for perishable CPG items. Role includes analyzing sales trends, managing demand plans, coordinating with sales and supply chain, and preparing reporting to ensure the right product, in the right place, at the right time. Ideal for someone detail‑oriented with experience in perishables, demand planning, or merchandising. The company works hybrid a minimum of 3 days onsite in San Francisco.
2026-03-26T00:00:00Z

Procurement Assistant

Spring, TX
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a Procurement Assistant to join our team in The Woodlands, Texas. In this contract role, you will play a pivotal part in ensuring the timely delivery of goods, materials, and services by managing supplier schedules, tracking orders, and resolving delays. This position requires strong communication and organizational skills to maintain seamless supply chain operations. Responsibilities:• Monitor and track open purchase orders to ensure timely progress from issuance to delivery.• Maintain consistent communication with suppliers to follow up on milestones and address any delays.• Identify and resolve logistical bottlenecks or shipping discrepancies to prevent interruptions in production.• Provide regular updates to project teams regarding delivery schedules and supplier performance.• Ensure all delivered materials meet quality standards and specifications required by engineering or construction teams.• Maintain accurate documentation of supplier interactions and performance metrics for reporting purposes.• Collaborate with procurement and operations teams to streamline processes and enhance efficiency.• Utilize supply chain software and tools, including Oracle, to manage procurement activities effectively.• Support contract negotiations to secure favorable terms with suppliers.
2026-03-25T00:00:00Z

Purchase & Sales Specialist

Columbus, OH
onsite
Temporary
20 - 23 USD / Hourly
We are looking for a dedicated Purchase & Sales Specialist to join our client in Columbus, Ohio. In this contract role, you will play a key part in managing shipment processes, overseeing orders, and ensuring seamless communication between departments. This position requires strong organizational skills and proficiency in QuickBooks and Excel to support reconciliation and reporting tasks. Responsibilities:• Oversee the check-in process for incoming shipments to ensure accuracy and timeliness.• Track and manage outgoing shipments, ensuring proper documentation and delivery schedules.• Coordinate with field staff to provide updates and resolve inquiries regarding order statuses.• Assist with reconciliation tasks, ensuring financial records align with company standards.• Utilize QuickBooks to manage purchasing and sales operations efficiently.• Create and maintain detailed reports using Excel for tracking and analysis purposes.• Monitor shipping and receiving processes, including international shipments, to guarantee compliance.• Handle merchant services and purchase orders, ensuring smooth procurement activities.• Prepare ad hoc reports to support departmental needs and decision-making.• Communicate effectively with customers to address concerns and provide updates on orders.
2026-03-24T00:00:00Z

Quality Control Coordinator

Branford, CT
onsite
Temporary
18 - 20 USD / Hourly
Responsibilities: • Quality Admin Support will be responsible for administrative tasks supporting the complaint handling process such as data entry on the computer, organizing electronic files, filing documents, scanning, printing, and organizing folders. Qualification: • Proficient in using Microsoft Office Suite (Word, Outlook); basic Excel skills. • Experience with document scanning equipment and PDF software (e.g., Adobe Acrobat). • Ability to organize and maintain electronic filing systems and folders on shared drives. • Basic knowledge of data entry and file naming conventions. • Strong attention to detail and accuracy in labeling, sorting, and archiving documents. • Excellent time management skills to handle multiple filing and scanning tasks efficiently. _____________________________________________________________________________________________________________________________________________ • This role is basic clerical, so we anticipate the bill rate to be comparable to the prior temps/candidates that we had. Pay rate to temp, entry level is $18 an hour • They will be trained by 2 team members / very friendly and welcoming / excited about having an extra pair of hands! • Currently no opportunity to convert to perm however we often find a place for hardworking folks / no guarantees though • Preferred hours are: 8am - 4pm / but open to 6am - 2pm, 7am - 3pm • Located at our Branford manufacturing site (clean, quiet, more of an assembly site) • Easy and convenient free parking right outside the building / one story building / easy access • Free lunch every other Wednesday / monthly ice cream parties / fresh fruit supplied / modern, recently installed large kitchen, break room • Great culture / friendly, inclusive atmosphere • Attention to detail very important • Based at 14 Commercial Street in Branford / right off Route 1 / exit 56 off 95 / business park located behind the Parthenon Diner • Interview process: Dawn phone screen / then on-site interview with hiring manager and two other team members
2026-03-19T00:00:00Z

Marketing Coordinator

San Ramon, CA
onsite
Temporary
28 - 31 USD / Hourly
Robert Half client in San Ramon, CA is looking for a Marketing Assistant to join our team on a contract basis in . In this role, you will act as a key partner in supporting divisional marketing initiatives and ensuring the seamless execution of community-level campaigns. This position is ideal for someone who is detail oriented, passionate about marketing, and enjoys collaborating with diverse teams in the construction or real estate industry. Marketing Coordinator Responsibilities:• Serve as the primary marketing resource for sales leaders and consultants, providing on-the-ground support for divisional campaigns.• Coordinate the creation and distribution of marketing materials, including flyers and sales collateral, in collaboration with regional teams.• Manage signage inventory, coordinate installations and removals with vendors, and ensure all community signage is accurate and up-to-date.• Plan and execute logistics for local events such as grand openings, broker gatherings, sales promotions, and open house weekends.• Support the launch of new communities by overseeing office set-up, signage installation, and basic systems setup in partnership with merchandising teams.• Collaborate with content teams to capture photography of homes, neighborhoods, and lifestyle imagery to enhance marketing efforts.• Maintain an organized inventory of branded materials and ensure the marketing closet is stocked and accessible.• Act as a liaison between sales, operations, and regional marketing teams to ensure campaigns are implemented efficiently and effectively.• Monitor and update community-level listings and oversee accurate signage for Quick Move-In homes.• Assist with regional and national campaign rollouts at the community level to ensure consistency and alignment with brand standards. If you are interested in this Marketing Coordinator position, submit your resume today!
2026-03-25T00:00:00Z

Marketing Coordinator

Charlotte, NC
onsite
Temporary
30 - 40 USD / Hourly
We are seeking a detail-oriented and highly organized Marketing Coordinator to support the execution of marketing initiatives across multiple channels. This is a fully remote, contract opportunity ideal for someone who thrives in a fast-paced environment and enjoys balancing creative and operational responsibilities.Key Responsibilities:<ul><li>Assist in the planning and execution of multi-channel marketing campaigns</li><li>Create, schedule, and manage content across social media platforms, including LinkedIn posts</li><li>Coordinate marketing calendars, timelines, and deliverables to ensure deadlines are met</li><li>Support email marketing efforts, including building and deploying campaigns</li><li>Collaborate with cross-functional teams including design, content, and sales</li><li>Track and report on campaign performance metrics (engagement, traffic, conversions)</li><li>Assist with virtual events, promotions, and product marketing initiatives</li><li>Maintain brand consistency across all marketing materials</li></ul>
2026-03-26T00:00:00Z

Marketing Coordinator

Latham, NY
onsite
Permanent
50000 - 65000 USD / Yearly
Seeking a creative, organized, and detail‑oriented Marketing Coordinator to support and execute marketing initiatives for our commercial real estate portfolio. This role plays a key part in promoting property listings, supporting client marketing needs, and driving new business opportunities through both traditional and digital channelsKey Responsibilities<ul><li>Develop and execute marketing plans for commercial property listings, including branding and promotional strategies.</li><li>Create marketing materials using Canva, including property flyers, brochures, email graphics, and social media content.</li><li>Manage and execute social media marketing across company platforms to increase visibility, engagement, and lead generation.</li><li>Plan, schedule, and monitor social media posts; track performance and recommend improvements.</li><li>Create and manage marketing campaigns designed to generate leads and support leasing and sales activity.</li><li>Coordinate project timelines and oversee execution to ensure deadlines and deliverables are met.</li><li>Conduct market research and surveys to analyze target markets and regional trends.</li><li>Manage and maintain marketing databases, property listings, and client information.</li><li>Collaborate with internal teams and clients to ensure marketing objectives are met.</li><li>Build and maintain strong client and industry relationships to support business development.</li></ul>
2026-03-23T00:00:00Z

Marketing Coordinator

Peabody, MA
onsite
Permanent
70000 - 75000 USD / Yearly
Marketing Coordinator with 2+ years of relevant experience needed for a full-time, fully onsite position with our client on the North Shore (MA). Looking for someone with experience managing content for social media campaigns, newsletters, and web updates. Will also be overseeing promotional inventory and corporate web store operations. Must be skilled in Microsoft Office and PowerPoint. Salary is 65-75K. Seeking an organized and detail-oriented Marketing Coordinator to provide hands-on support across a wide range of marketing functions. This role focuses on executing campaigns, developing content, and ensuring smooth operational processes that help drive brand growth. You will collaborate with various internal teams to manage promotional activities, maintain marketing materials, and coordinate logistics for events and campaigns. Key Responsibilities:<ul><li>Create and schedule content for social media, email campaigns, newsletters, and website updates.</li><li>Oversee promotional inventory and corporate web store operations, including order management and budgeting.</li><li>Develop and produce marketing materials such as presentations, brochures, flyers, and sales enablement content.</li><li>Manage non-industry sponsorships and assist with event logistics, including conference registration and follow-up.</li><li>Support administrative tasks, including print management, distribution lists, membership renewals, invoicing, and campaign set-up.</li><li>Assist with lead generation and data management, as well as tradeshow material production and inventory.</li><li>Maintain product and material accuracy, update marketing operations SOPs, and support internal communications.</li><li>Collaborate with the Events team for tradeshow planning and execution.</li></ul>
2026-03-23T00:00:00Z

Marketing Coordinator

Washington, DC
onsite
Permanent
65000 - 85000 USD / Yearly
We are looking for a dynamic Marketing Coordinator to join our team in Washington, District of Columbia. In this role, you will oversee a variety of marketing initiatives aimed at enhancing brand visibility and supporting business development efforts. You will collaborate with internal teams to ensure consistent messaging and alignment with organizational goals. Responsibilities: • Manage the distribution of monthly newsletters in partnership with investment banking staff. • Create and refine firm-wide messaging and promotional materials to ensure consistency across marketing channels. • Oversee updates to the company website and LinkedIn profile to ensure content is relevant, timely, and aligned with branding. • Organize and coordinate events, conferences, and sponsorships, including planning and supporting speaking engagements. • Maintain and monitor the marketing calendar to track campaigns, events, and sponsorships. • Support the administration of Salesforce by ensuring data accuracy and providing analytics to strengthen sales and business development. • Work closely with cross-functional teams to align brand strategies with marketing goals.
2026-03-19T00:00:00Z

Payroll and Accounting Coordinator

Richmond, CA
onsite
Temporary
28 - 30 USD / Hourly
OverviewA well‑established industrial services organization is seeking a Payroll/Accounting Coordinator to support active projects. This role is responsible for tracking labor, costs, payroll hours, and project financial data while partnering closely with field leadership and project teams. The position is hands‑on, detail‑driven, and critical to accurate project cost control and reporting. Location: On‑site – Richmond, CA- must be able to commute to other nearby project sites as neededSchedule: Full Time | 40+ hoursContract: Contract‑to‑Hire On‑site role supporting active construction projectsExtended hours, weekends, and holidays may be required depending on project needs Key Responsibilities<ul><li>Collect, review, and submit daily field time for construction crews</li><li>Coordinate weekly payroll hours and ensure accuracy of reported time</li><li>Enter project data into customer‑specific and internal systems</li><li>Maintain and update Excel‑based labor and cost tracking reports</li><li>Develop invoices using labor, material, and equipment timesheets</li><li>Support Project Managers and Project Engineers with financial reporting</li><li>Prepare cost tracking, forecasting, and project status reports</li><li>Track project costs including labor, materials, equipment, and subcontractors</li><li>Interface with field supervision, office staff, and external stakeholders</li></ul>
2026-03-18T00:00:00Z

Logistics Coordinator

Coraopolis, PA
onsite
Contract / Temporary to Hire
22 - 22 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to join our team in Coraopolis, Pennsylvania. In this Contract to permanent position, you will play a key role in ensuring the seamless movement of freight and maintaining exceptional service standards for both internal and external stakeholders. If you thrive in a fast-paced environment and have a passion for logistics, we encourage you to apply. Responsibilities: • Manage the closing of bills of lading and ensure all necessary shipping documents are printed and prepared. • Provide loading documentation to the warehouse team for efficient operations. • Oversee export clearance processes and send pre-advises or J2J updates as required. • Communicate effectively with the customer service team to address any discrepancies in freight documents or cargo receipt. • Maintain timely updates of shipment milestones and notify customers of any exceptions or status changes. • Support daily import/export operations by meeting customer-specific requirements. • Ensure all files contain complete and properly sequenced documentation for accurate recordkeeping. • Process payable and receivable documents accurately and within established deadlines. • Trace shipments through transit points and provide status updates to the customer service team. • Uphold high standards of data accuracy and integrity by processing shipments meticulously.
2026-03-20T00:00:00Z

Logistics Coordinator

Long Beach, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to join our team in Long Beach, California. In this long-term contract role, you will play a pivotal part in managing product testing activities to ensure adherence to quality standards, customer expectations, and regulatory compliance. This position requires effective communication and coordination with various stakeholders, including suppliers, factories, and internal teams. Responsibilities:• Manage and coordinate product testing requests in collaboration with internal teams, suppliers, and approved third-party laboratories.• Prepare and submit testing documentation, including samples, specifications, and related materials.• Monitor testing schedules, track progress, and ensure timely completion in alignment with production timelines.• Address delays or incomplete tests by escalating issues and proposing corrective actions.• Support quality initiatives by following up on failed tests and ensuring corrective measures are implemented effectively.• Maintain clear communication of testing requirements with vendors and factories to ensure compliance.• Generate regular updates on testing progress, identifying risks and potential delays.• Collaborate with departments such as Sales, Product Development, Supply Chain, and Manufacturing to prioritize testing activities.• Organize and maintain accurate records of testing documentation, ensuring audit readiness.• Contribute to process improvements related to testing coordination and documentation management.
2026-03-26T00:00:00Z

Logistics Coordinator

Geneva, NY
onsite
Contract / Temporary to Hire
21 - 24 USD / Hourly
We are looking for an experienced Logistics Coordinator to join our team in Geneva, New York. This role involves managing service-related logistics, coordinating schedules, and ensuring the smooth execution of customer and vendor operations. As a Contract to permanent position, it offers the opportunity to grow within the organization while contributing to the success of various projects. Responsibilities: • Evaluate customer service requirements based on equipment needs and provide appropriate solutions. • Maintain detailed records of customer equipment history and identify areas for improvement. • Schedule service calls and coordinate travel arrangements for technicians. • Handle technician expense reports and monitor billable expenses for accuracy. • Develop budgets and estimates for future service calls and large-scale installations. • Collaborate with cross-functional teams to ensure seamless execution of major installations. • Communicate with multiple vendors to coordinate larger installations and manage vendor invoices. • Provide timely updates to clients and technicians to ensure transparency and efficiency. • Keep technician schedules current and organized to optimize workflow.
2026-03-16T00:00:00Z

Purchase & Sales Specialist

Boothwyn, PA
onsite
Contract / Temporary to Hire
25 - 25 USD / Hourly
We are looking for a detail-oriented Purchase & Sales Specialist to join a team in Linwood, Pennsylvania. In this role, you will oversee the complete order lifecycle, ensuring seamless customer experiences from initial inquiries to delivery coordination. This is an onsite Contract to permanent employment opportunity, offering an excellent chance to grow within the organization while contributing to sales and operational excellence. Responsibilities:• Respond promptly to customer inquiries and provide accurate information regarding products and services.• Prepare and deliver detailed quotes tailored to customer needs.• Process sales orders efficiently and ensure accuracy throughout all stages.• Issue invoices and verify all relevant documentation for seamless transactions.• Coordinate delivery schedules and prepare shipping-related documentation, including Bills of Lading.• Maintain organized and accurate records of all customer interactions and transactions.• Provide ongoing support to customers, addressing concerns and resolving issues promptly.• Collaborate with the purchasing department to ensure timely procurement of goods and services.• Monitor and report on sales and operational performance metrics.• Assist with administrative tasks to support the sales and operations team.
2026-03-25T00:00:00Z

Scheduling Coordinator

San Diego, CA
onsite
Temporary
23 - 26 USD / Hourly
About the Company: Our client is a reputable construction company committed to delivering high-quality projects safely and on schedule. They value organization, communication, and teamwork, and are looking for a Scheduling Coordinator to ensure efficient project planning and seamless field operations.Position Overview: The Scheduling Coordinator will manage and maintain project schedules, coordinating resources, subcontractors, and internal teams to ensure projects are completed on time and within scope. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with both office and field teams.Key Responsibilities:<ul><li>Develop, maintain, and update project schedules, ensuring alignment with project timelines and milestones.</li><li>Coordinate with project managers, field staff, subcontractors, and vendors to schedule work, deliveries, and inspections.</li><li>Track project progress and communicate schedule changes or delays to relevant stakeholders.</li><li>Maintain accurate scheduling records and reports, ensuring documentation is up to date.</li><li>Assist with resource allocation and planning to optimize productivity and minimize downtime.</li><li>Support project teams with administrative tasks related to scheduling, including meeting coordination and reporting.</li><li>Ensure compliance with company policies, safety standards, and project requirements.</li></ul>
2026-03-13T00:00:00Z

Accounts Payable Coordinator

Miamisburg, OH
onsite
Temporary
19 - 22 USD / Hourly
We are looking for an experienced Accounts Payable Coordinator to join our client's team on a contract basis in Miamisburg, Ohio. In this role, you will oversee the accurate and timely processing of invoices and payments while ensuring compliance with established accounting procedures. This position requires strong organizational skills, attention to detail, and the ability to collaborate effectively with vendors and internal departments. Responsibilities:• Process invoices by coding or matching them to purchase orders and verifying necessary approvals.• Collaborate with various departments to resolve purchase order discrepancies and obtain required authorizations.• Communicate with vendors to address inquiries, request documentation, and reconcile accounts.• Apply knowledge of standard accounts payable practices and procedures to daily operations.• Perform clerical tasks such as scanning, filing, and copying documents.• Ensure all invoices are accurately documented and processed within established timelines.• Maintain organized records of accounts payable transactions for auditing purposes.• Support the accounting team by providing timely and accurate updates on payment statuses.
2026-03-24T00:00:00Z

Accounts Payable Coordinator

Monterey, CA
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for a dedicated Accounts Payable Coordinator to support our client in Monterey, California. In this 3 month contract role, you will play a vital part in maintaining accurate and timely processing of invoices, resolving discrepancies, and contributing to the efficiency of accounts payable operations. This position is ideal for detail-oriented professionals who excel in collaborative environments and have a strong understanding of AP processes. Responsibilities:• Process invoices and ensure timely resolution of any discrepancies.• Review and verify accounts payable bills for accuracy and compliance.• Match purchase orders, receipts, and invoices to confirm details align.• Communicate with vendors to address billing inquiries and payment updates.• Maintain organized records of all accounts payable transactions.• Support weekly check runs while ensuring adherence to company policies.• Identify opportunities for process improvements and contribute to team initiatives.
2026-03-25T00:00:00Z

Accounts Payable Coordinator

Albany, NY
onsite
Permanent
44000 - 52000 USD / Yearly
We are looking for a detail-oriented Accounts Payable Coordinator to join our team in Albany, New York. This role is essential to ensuring accurate and efficient financial operations within our organization. The ideal candidate will be skilled in handling accounts payable tasks, payroll support, and maintaining compliance with fiscal standards. Responsibilities: • Process accounts payable transactions, including coding invoices, matching packing lists, and entering data into the system. • Handle check runs, ACH payments, refunds, and returns with precision and timeliness. • Assist with month-end and year-end closing procedures, as well as audits. • Provide backup support for bi-weekly payroll preparation when needed. • Reconcile, review, and maintain specific general ledger accounts on a monthly basis. • Make daily remote bank deposits and record them in the accounting system as required. • Collaborate with the Director of Finance to address and resolve any financial issues. • Assess current systems for efficiency and contribute to developing improved processes in coordination with the Director of Finance. • Maintain organized documentation and files in compliance with fiscal standards. • Uphold strict confidentiality regarding all financial and payroll information.
2026-03-16T00:00:00Z

Accounts Payable Coordinator

Albany, NY
onsite
Contract / Temporary to Hire
20 - 24 USD / Hourly
Overview:Our client is seeking a detail-oriented Accounts Payable Specialist to support invoice and reimbursement processing in a fast-paced healthcare environment. This is a temp-to-hire opportunity. Key Responsibilities:<ul><li>Process all invoices, reimbursements, credits, and refunds accurately and on time in the ERP system, including purchase order (PO) and non-PO invoices.</li><li>Review and resolve invoice exceptions and unapproved invoices in coordination with internal departments.</li><li>Ensure compliance with policies and documentation requirements for invoice and expense processing.</li><li>Work with vendors to resolve discrepancies and reconcile statements regularly.</li><li>Support electronic invoice submission and help onboard suppliers to EDI where applicable.</li><li>Maintain accurate supplier records to ensure correct payment processing.</li><li>Perform regular audits to identify errors or improvement opportunities.</li><li>Provide timely support to staff and vendors regarding payment inquiries and policies.</li><li>Collaborate with departments such as Supply Chain, Finance, and Receiving to maintain efficient workflows and high service standards.</li><li>Assist with other tasks and provide coverage as needed.</li></ul>
2026-03-12T00:00:00Z

Workplace Coordinator

Austin, TX
onsite
Temporary
21.5 - 24.5 USD / Hourly
We are looking for a dependable and organized Part-Time Workplace Coordinator to oversee the daily operations and maintenance of our office in Austin, Texas. This contract position involves creating a welcoming and functional workspace for employees and visitors, as well as supporting company events and meetings. The role requires approximately 15-20 hours per week, with flexibility to adapt to site needs, and may extend up to 30 hours weekly. Responsibilities:• Ensure the cleanliness and upkeep of office spaces, including wiping surfaces, tidying common areas, and managing trash disposal.• Maintain kitchen and break areas by stocking supplies, preparing beverages, and managing dishwashing tasks.• Monitor office inventory levels and coordinate the ordering and replenishment of supplies, snacks, and cleaning products.• Provide an attentive and friendly reception for visitors, vendors, and new hires, assisting with sign-in procedures and guest directions.• Oversee access management by distributing employee badges, managing key cards, and facilitating contract access for contractors or visitors.• Coordinate parking permits and assignments for both employees and visitors.• Assist with planning and logistics for internal events such as team lunches, holiday celebrations, and milestone gatherings.• Arrange catering services for meetings and events, ensuring timely setup and cleanup.• Prepare meeting rooms and event spaces, including furniture placement, A/V equipment setup, and supply management.• Manage mail and shipments by sorting incoming items and preparing outgoing packages for courier pickup.
2026-03-23T00:00:00Z

Workplace Coordinator

San Diego, CA
onsite
Temporary
25 - 27 USD / Hourly
About the Role Robert Half is partnering with a dynamic technology company seeking a proactive and organized Workplace Coordinator to support day-to-day office operations and create a positive, productive workplace environment. This role will serve as a key point of contact for employees, visitors, and vendors while ensuring the office runs efficiently.The ideal candidate is highly organized, service-oriented, and enjoys supporting both people and workplace operations in a fast-paced environment.Key Responsibilities<ul><li>Support daily workplace operations to ensure the office environment runs smoothly</li><li>Serve as a point of contact for employees, visitors, and vendors</li><li>Coordinate office logistics, workspace setups, and meeting room scheduling</li><li>Manage office supplies, inventory, and workplace equipment</li><li>Assist with coordinating maintenance requests and vendor services</li><li>Support employee onboarding logistics, including workspace preparation and office access</li><li>Maintain organized records for vendors, workplace services, and office procedures</li><li>Assist with planning and coordinating office events, meetings, and team activities</li><li>Ensure the workplace remains organized, welcoming, and functional for employees and guests</li><li>Provide general administrative and operational support to internal teams</li></ul>
2026-03-06T00:00:00Z

Administrative Coordinator

Rutherford, NJ
onsite
Contract / Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an experienced Administrative Coordinator to join our team near Saddle Brook, New Jersey. In this role, you will play a crucial part in supporting administrative processes and ensuring compliance with legal and tax requirements. This is a Contract to permanent position, offering the opportunity to grow within our organization while contributing to a dynamic and fast-paced environment in the electronics industry. Responsibilities:• Review and validate vendor change requests and associated legal documentation by consulting with departments such as Royalty Operations, Copyright, Tax, and Label Business Affairs.• Identify and resolve any concerns related to vendor changes, summarize royalty data, and present key information to appropriate stakeholders for approval.• Manage communication and inquiries regarding vendor changes using the company's ticketing system, ensuring timely resolution.• Verify the accuracy of withholding tax codes on vendor master records, ensuring compliance with applicable tax regulations.• Collaborate on workflow enhancements to improve the quality and efficiency of administrative processes.
2026-03-24T00:00:00Z

Administrative Coordinator

Reno, NV
onsite
Permanent
75000 - 85000 USD / Yearly
Katie Weigel with Robert Half Finance and Accounting is recruiting to fill an Administrative Coordinator position for a closely held company in the Reno area. Primary Responsibilities: ● Proactively manage and coordinate complex, high-volume calendars of the various team members, scheduling internal and external meetings, conference calls, and other interactions with meticulous attention to detail. ● Coordinate internal and external meeting logistics, ensuring all participants have necessary materials and technical support. ● Serve as a primary point of contact for external partners and grantees regarding scheduling and logistics. ● Organize and book comprehensive domestic and international travel arrangements, including airfare, lodging, and ground transportation. ● Process expense reports with high attention to detail. ● Collaborate with cross-functional teams to streamline communication and assist with successful delivery of Quest projects as needed. ● Contribute to special projects as needed, such as event planning for internal and external events. ● Other duties as assigned. Qualifications: ● Bachelor’s degree preferred, or equivalent professional administrative experience. ● 5+ years of experience in an administrative support role, ideally supporting multiple team members. ● Proven track record of success in managing high-stakes scheduling and complex travel logistics for teams. ● Strong communication and interpersonal skills, with the ability to interact professionally with diverse stakeholders. ● Excellent proactive problem-solving and analytical abilities to resolve scheduling conflicts and logistical hurdles. ● Exceptional organizational skills and the ability to work both independently and as part of a team in a fast-paced environment. ● Ability to demonstrate initiative and resourcefulness. ● Proficiency in Gmail, including Google Calendar, Microsoft Office Suite applications and Google Drive applications. ● Discretion and confidentiality in handling sensitive information and maintaining a high level of professionalism. This organization offers a very generous bonus and benefits program, including full healthcare benefits for the employee and their dependents, at no cost. It is a highly professional atmosphere, and requires very strong communication skills and experience. If you are interested in learning more, please apply today!
2026-03-17T00:00:00Z

Administrative Coordinator

Stockton, CA
onsite
Temporary
19.95 - 23 USD / Hourly
We are looking for a dedicated Administrative Coordinator on a part time basis for approximately 24 hours a week to join our team in Stockton, California. This is a long-term contract position ideal for someone with strong organizational skills and attention to detail. The role involves supporting essential administrative processes in a fast-paced environment, requiring precision and adaptability. Responsibilities:• Facilitate the onboarding process by organizing and managing employee documentation.• Create and maintain accurate employee files to ensure compliance and accessibility.• Audit essential documents such as I-9s and W-4s for accuracy and completeness.• Take detailed and organized notes during meetings or related tasks.• Respond to inbound calls and provide thorough assistance to inquiries.• Manage calendars and schedules to ensure smooth operation of daily activities.• Coordinate and oversee scheduling for meetings, appointments, and other events.• Perform filing tasks, both paper and electronic, to maintain an orderly record system.• Handle administrative tasks with efficiency in a fast-paced environment.
2026-03-12T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Contract / Temporary to Hire
31.35 - 36.3 USD / Hourly
We are looking for an experienced Office Engineer to join a dynamic team supporting the Terminal 5 renovation project at Los Angeles World Airports. This challenging role involves working onsite in Los Angeles, California, on a high-profile project encompassing the demolition and complete reconstruction of a terminal headhouse and concourse. This is a contract position, offering a multi-year opportunity to contribute to a significant infrastructure development. Responsibilities:• Oversee and manage project documentation, including RFIs, submittals, and change orders.• Maintain logs and records using PMWeb and other document management systems.• Coordinate effectively with contractors, design teams, and field personnel to ensure smooth operations.• Facilitate meetings, prepare reports, and monitor schedules and cost tracking.• Ensure compliance and organization of all project records and documentation.• Support construction management activities in an active airport environment.• Assist the project management team with documentation and operational coordination.• Contribute to the successful execution of a complex terminal renovation project.Administrative Coordinator – Cost Accounting SupportSchedule: Hybrid (Remote Monday & Friday | Onsite Tuesday–Thursday) Experience Required: 5+ years administrative experiencePosition SummaryThis position provides administrative support to the Development Group’s Cost Accounting team. The role supports daily administrative operations including consultant timekeeping coordination, budget memo preparation, contract budget tracking, and maintenance of shared electronic files and charge code lists.The Administrative Coordinator will also assist with training users on the Timekeeping application, prepare reports, and support data tracking related to expenditures and contract authorizations. This role requires strong attention to detail, the ability to manage multiple priorities, and strong collaboration with internal stakeholders.Key Responsibilities<ul><li>Provide administrative, clerical, and data collection support to the Cost Accounting team and supervisor.</li><li>Assist with consultant timekeeping services and provide training/support for new Timekeeping application users.</li><li>Prepare, route, and track budgetary memos and requests.</li><li>Maintain and update charge code lists, contract budget authorizations, and monthly expenditure data.</li><li>Gather statistical and operational data and compile reports for internal use.</li><li>Prepare spreadsheets, graphical reports, and narrative reports as directed.</li><li>Verify collected data, including matching supplier invoices to file records.</li><li>Maintain and organize shared electronic files and document repositories.</li><li>Draft general correspondence and administrative reports.</li><li>Scan and archive documents and reports.</li><li>Manage incoming calls, take messages, and route inquiries appropriately.</li><li>Receive, sort, and distribute mail.</li><li>Maintain an organized workspace and filing system.</li><li>Support team initiatives and collaborate with internal stakeholders to advance organizational goals.</li><li>Perform additional administrative duties as assigned.</li></ul>
2026-03-10T00:00:00Z

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