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316 results for Project Coordinator jobs

Project Accountant

Oklahoma City, OK
onsite
Temporary / Contract
20 - 30 USD / Hourly
Job Title: Project AccountantLocation: Oklahoma City, OK 73103Pay: $25.00–$30.00 per hour (DOE)Schedule: 20–30 Hours Per Week | 100% On-SiteAssignment Length: Approximately 8 Weeks Position OverviewA growing organization is seeking a detail-oriented Project Accountant to provide short-term support for an 8-week assignment. This position will play a key role in managing the financial lifecycle of projects by supporting project setup, financial reporting, revenue recognition, budgeting, forecasting, and client billing. The ideal candidate has a solid accounting foundation, enjoys analyzing project financial performance, and thrives in a collaborative, deadline-driven environment. Key Responsibilities<ul><li>Set up and maintain projects within Microsoft Dynamics 365, including contract types, billing terms, funding values, and project details</li><li>Analyze project costs, budgets, revenue, and profitability to identify financial trends, risks, and opportunities</li><li>Monitor project financial performance and maintain accurate project forecasts, including Estimate-at-Complete (EAC) and Estimate-to-Complete (ETC)</li><li>Perform revenue recognition activities in accordance with GAAP and company policies</li><li>Review and validate project transactions, timesheets, and financial data for accuracy</li><li>Prepare and process client invoices while supporting collections and ensuring timely billing</li><li>Maintain accurate work-in-progress (WIP), accounts receivable, and project financial records</li><li>Prepare monthly project status reports, financial summaries, and management reporting</li><li>Collaborate with Accounting, Contracts, Pricing, Project Management, and Operations teams to resolve project-related financial issues</li><li>Communicate project financial results, budget variances, revenue trends, and forecasting updates to leadership</li><li>Assist with month-end close activities and other accounting projects as assigned</li></ul>
2026-08-10T00:00:00Z

Project Accountant

Chicago, IL
onsite
Permanent / Full Time
85000 - 95000 USD / Yearly
The salary range for this position is $85,000-$95,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] We are offering an exciting opportunity in CHICAGO, Illinois, for a Project Accountant to join our team. This role is vital within our organization, focused on maintaining and reconciling accounting records, managing both Accounts Payable (AP) and Accounts Receivable (AR), and ensuring the accurate completion of month-end close procedures. Job Responsibilities:• Overseeing the accurate and timely processing of AP and AR• Conducting regular bank reconciliations to maintain financial integrity• Ensuring all general ledger entries are accurate and up-to-date• Completing month-end close procedures in an organized and timely manner• Leveraging accounting software such as NetSuite, Oracle, QuickBooks, and SAP to streamline processes• Regularly reviewing and updating customer credit records• Addressing and resolving customer inquiries and concerns related to their accounts• Monitoring customer accounts and initiating appropriate actions when necessary• Managing and maintaining accurate customer records• Processing customer credit applications efficiently and accurately.
2026-07-16T00:00:00Z

Project Accountant

Los Angeles, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Project Accountant to support a mission-driven non-profit organization in Los Angeles, California. This Long-term Contract opportunity is ideal for someone with strong attention to detail who can oversee complex program finances, coordinate multi-phase project activity, and maintain strong accountability across deadlines, compliance standards, and stakeholder expectations. The role requires a leader with strong attention to detail who can strengthen reporting, improve workflows, and provide dependable guidance across scholarship and funding-related operations. Responsibilities: • Direct the full lifecycle of scholarship and funding programs, from initial setup and application preparation through award processing, renewals, and final closeout activities. • Build and maintain comprehensive project plans that outline milestones, timelines, resource needs, dependencies, and budget considerations for multiple active programs. • Act as a primary point of contact for donors, committee members, students, and partner institutions by delivering clear communication, timely updates, and dependable support. • Monitor program risk and compliance requirements, evaluate exceptions, and provide practical recommendations that uphold policy, accuracy, and sound decision-making. • Review existing workflows, identify operational gaps, and implement process enhancements that improve efficiency, service quality, and internal controls. • Produce accurate financial and programmatic reporting by analyzing data, maintaining strong records, and translating results into useful dashboards and stakeholder updates. • Collaborate with cross-functional teams to align standards, support governance expectations, and promote consistent execution across scholarship-related initiatives. • Train and mentor colleagues on best practices, reporting methods, and tools that support effective project and program administration. • Support technology and reporting enhancements by helping modernize application, communication, and outcome-tracking processes where needed.
2026-08-06T00:00:00Z

Project Accountant

Ontario, CA
onsite
Permanent / Full Time
83100 - 104000 USD / Yearly
We are looking for a Project Accountant to support the financial management of construction projects in Ontario, California. This role works closely with project teams, owners, and subcontractors to keep billing, compliance, and cost records accurate throughout the life of each job. The ideal candidate brings strong accounting knowledge, experience with public works requirements, and the ability to manage multiple deadlines in a fast-paced environment. Responsibilities: • Establish project records at kickoff by validating contract values, bond information, and related setup details, and participate in preconstruction coordination meetings. • Coordinate with owners to understand invoicing expectations and communicate required billing support to prime contractors and subcontractors. • Evaluate change order documentation for financial accuracy and update billing records and job cost projections accordingly. • Prepare owner invoices using project completion information from field and project leadership, and assemble all required supporting documentation. • Oversee subcontractor payment compliance by tracking releases, certified payroll, and insurance records, and issue payments or joint checks promptly after funding is received. • Process accounts payable by matching receiving documents to vendor invoices, confirming coding and purchase order alignment, and supporting recurring payment runs. • Maintain certified payroll submissions and labor compliance reporting for public works projects in accordance with applicable requirements. • Record incoming payments, prepare bank deposits, and complete bank account reconciliations to ensure accurate cash reporting.
2026-08-11T00:00:00Z

Project Manager - Applications

West Palm Beach, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an experienced Project Manager specializing in healthcare applications to lead critical IT initiatives. This role focuses on implementing and optimizing systems that enhance patient care, streamline clinical workflows, and improve organizational efficiency. As this is a long-term contract position, the ideal candidate will excel in managing multiple projects while ensuring timely delivery, adherence to budgets, and stakeholder satisfaction. The position is based in West Palm Beach, Florida. Responsibilities:• Oversee the full lifecycle of healthcare application projects, including planning, execution, and delivery.• Collaborate with clinical, IT, and business stakeholders to define project objectives and success metrics.• Develop and manage project plans, timelines, resource allocation, and budgets while mitigating risks and resolving issues.• Ensure alignment of projects with organizational strategies and participate in governance and steering committee activities.• Partner with clinical teams to understand workflows and deliver solutions that enhance patient care and operational efficiency.• Coordinate testing, training, and deployment activities to ensure smooth transitions and operational readiness.• Manage vendor relationships, ensuring timely delivery and compliance with contract terms.• Utilize tools like monday.com to track progress, maintain transparency, and standardize reporting practices.• Monitor project performance through KPIs and deliver executive dashboards to report on outcomes.• Lead risk assessments and implement mitigation strategies to ensure project success.
2026-08-07T00:00:00Z

Project/Program Manager I

Seattle, WA
onsite
Temporary / Contract
40 - 45 USD / Hourly
Robert Half's enterprise client is looking for an Event Project Manager to lead content planning and execution for large-scale events and conferences. This role will partner closely with Product Marketing and cross-functional teams to manage event content workstreams, keep projects on track, drive stakeholder alignment, and ensure successful event delivery from planning through post-event analysis.The ideal candidate is highly organized, thrives in ambiguity, proactively solves problems, and has experience managing complex programs with multiple dependencies and high visibility. Key Responsibilities<ul><li>Own end-to-end delivery of event content workstreams and key milestones.</li><li>Manage project plans, timelines, deliverables, and stakeholder communications.</li><li>Provide regular status updates to leadership and escalate risks proactively.</li><li>Coordinate across multiple teams to ensure seamless execution.</li><li>Support process improvements and operational efficiencies.</li><li>Analyze post-event results and provide recommendations for future improvements.</li></ul>
2026-08-04T00:00:00Z

Project Manager Assistant

Tulsa, OK
onsite
Temporary / Contract
28 - 33 USD / Hourly
Job Title: Project Manager AssistantLocation: Tulsa, OK (Regular Commute to Muskogee Required)Pay: $65,000–$70,000 (DOE)Schedule: Full-Time | Temp-to-HireIndustry: Construction Position OverviewA growing construction company is seeking a highly organized and proactive Project Manager Assistant to support multiple construction projects from start to finish. This role serves as the right hand to the Project Manager by coordinating project documentation, schedules, subcontractor communication, purchasing, job cost tracking, and project closeout activities. The ideal candidate thrives in a fast-paced construction environment, is an excellent communicator, and has exceptional organizational skills with the ability to keep multiple projects moving efficiently. Key Responsibilities<ul><li>Provide day-to-day administrative and project coordination support to Project Managers</li><li>Maintain project documentation, including contracts, submittals, RFIs, change orders, permits, and project files</li><li>Coordinate project schedules, meetings, and communications with vendors, subcontractors, and internal teams</li><li>Track project costs, purchase orders, invoices, and budget-related documentation</li><li>Monitor project deadlines and proactively follow up on outstanding documentation and action items</li><li>Assist with subcontractor onboarding, insurance certificates, lien waivers, and compliance documentation</li><li>Prepare and maintain project reports, logs, and status updates for leadership</li><li>Coordinate project closeout activities, including collecting warranties, O&M manuals, as-built drawings, permits, and turnover documentation</li><li>Prepare complete project closeout packages and ensure all documentation is submitted accurately and on time</li><li>Support office operations and assist with special projects as assigned</li></ul>
2026-08-05T00:00:00Z

Project Manager Assistant

Muskogee, OK
onsite
Temporary / Contract
28 - 33 USD / Hourly
Job Title: Project Manager AssistantLocation: Muskogee, OK (100% Onsite)Pay: $65,000–$70,000 (DOE)Schedule: Full-Time | Temp-to-HireIndustry: Construction Position OverviewA growing construction company is seeking a highly organized and proactive Project Manager Assistant to support multiple construction projects from start to finish. This role serves as the right hand to the Project Manager by coordinating project documentation, schedules, subcontractor communication, purchasing, job cost tracking, and project closeout activities. The ideal candidate thrives in a fast-paced construction environment, is an excellent communicator, and has exceptional organizational skills with the ability to keep multiple projects moving efficiently. Key Responsibilities<ul><li>Provide day-to-day administrative and project coordination support to Project Managers</li><li>Maintain project documentation, including contracts, submittals, RFIs, change orders, permits, and project files</li><li>Coordinate project schedules, meetings, and communications with vendors, subcontractors, and internal teams</li><li>Track project costs, purchase orders, invoices, and budget-related documentation</li><li>Monitor project deadlines and proactively follow up on outstanding documentation and action items</li><li>Assist with subcontractor onboarding, insurance certificates, lien waivers, and compliance documentation</li><li>Prepare and maintain project reports, logs, and status updates for leadership</li><li>Coordinate project closeout activities, including collecting warranties, O&M manuals, as-built drawings, permits, and turnover documentation</li><li>Prepare complete project closeout packages and ensure all documentation is submitted accurately and on time</li><li>Support office operations and assist with special projects as assigned</li></ul>
2026-08-05T00:00:00Z

Scheduling Coordinator

Centennial, CO
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Administrative Coordinator to support a high-volume hiring program in Centennial, Colorado. This Contract position will focus on arranging pre-employment testing for incoming candidates, confirming appointment accuracy, and helping maintain a smooth scheduling experience. The role is well suited to someone who is organized, attentive to detail, and comfortable managing a steady flow of administrative coordination tasks. You will work as part of a six-person scheduling team while primarily supporting one major client account. Responsibilities: • Coordinate post-offer and pre-employment testing appointments with approved clinic partners for newly hired candidates. • Review candidate information carefully to ensure personal details and scheduled appointment data are complete and accurate. • Manage a high volume of scheduling activity tied to a large onboarding initiative for a designated client account. • Communicate with candidates and partner clinics to confirm availability, resolve scheduling conflicts, and maintain timely appointment placement. • Update scheduling records and track appointment status to support an organized and efficient hiring process. • Provide administrative support for inbound scheduling-related inquiries and respond with clear, thorough communication. • Collaborate with a team of schedulers to maintain coverage, consistency, and service quality during peak hiring periods.
2026-08-10T00:00:00Z

Scheduling Coordinator

Centennial, CO
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a detail-oriented Scheduling Coordinator to support a high-volume hiring program in Centennial, Colorado. This is a Contract position focused on arranging and confirming pre-employment testing appointments for incoming hires while ensuring candidate information is accurate and complete. The role offers the opportunity to work within a collaborative scheduling team and provide organized, timely coordination for a major client initiative. Responsibilities: • Coordinate post-offer and pre-employment testing appointments with approved clinic partners to keep hiring timelines on track. • Review candidate records for accuracy, confirming personal details and appointment information before finalizing schedules. • Manage a large volume of scheduling activity tied to a priority client account with significant near-term hiring needs. • Communicate clearly with candidates and clinic contacts to confirm availability, resolve discrepancies, and support smooth appointment completion. • Handle inbound scheduling-related inquiries and provide timely updates regarding appointment status and next steps. • Maintain organized scheduling documentation and ensure records are updated accurately within internal systems. • Work closely with a team of schedulers to balance workload, share updates, and maintain service quality during peak hiring periods.
2026-08-10T00:00:00Z

Coordinator II

Allentown, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Coordinator II to support accounts payable and related accounting operations for a Long-term Contract position based in Allentown, PA This hybrid opportunity is ideal for someone who is comfortable working in an office environment, enjoys resolving transactional issues, and takes pride in accurate, policy-compliant financial processing. The person in this role will help maintain smooth payment activity, assist internal teams and external partners, and provide dependable administrative support across the department. Responsibilities:• Review invoices against purchase orders and supporting records to confirm accuracy before submitting items for payment.• Process electronic payments and disbursement activity in a timely manner while maintaining complete and organized documentation.• Investigate invoice discrepancies, payment issues, and account questions by coordinating with internal teams and external contacts until resolved.• Reconcile vendor and customer statements with transaction history to identify variances and support accurate account balances.• Provide day-to-day assistance to employees on accounts payable and accounts receivable procedures, policies, and related questions.• Contribute administrative support such as handling mail, scanning documents, preparing correspondence, copying materials, and managing secure record disposal.• Help the team address urgent workloads or backlog items to keep departmental operations on schedule.• Maintain confidentiality of financial information and perform all work in alignment with company policies and internal controls.
2026-08-11T00:00:00Z

Administrative Coordinator

Harrisburg, PA
onsite
Temporary / Contract
25 - 33.17 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations for an organization in Harrisburg, Pennsylvania. This position is ideal for someone who can keep schedules organized, communicate professionally with callers, and maintain accurate administrative records. The role requires strong coordination skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Coordinate daily administrative activities to ensure office tasks are completed efficiently and on schedule.• Manage calendars, arrange meetings, and adjust appointments to support changing business needs.• Handle incoming calls with professionalism, provide accurate information, and direct inquiries to the appropriate contacts.• Organize scheduling activities for staff, meetings, and related operational needs.• Maintain databases by entering, updating, and reviewing information for accuracy and completeness.• Prepare, organize, and file documents so records remain accessible and well maintained.• Provide general administrative support across teams, including correspondence, follow-up, and routine office coordination.
2026-08-10T00:00:00Z

Administrative Coordinator

Flemington, NJ
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client is seeking a professional and organized Administrative Coordinator to serve as the first point of contact for visitors, employees, and incoming communications. This role is responsible for keeping the front office running smoothly while providing administrative support across multiple departments. The ideal candidate is customer-focused, detail-oriented, and thrives in a fast-paced office environment. Responsibilities<ul><li>Welcome and assist visitors, customers, and employees</li><li>Answer and direct incoming phone calls</li><li>Schedule meetings and coordinate conference room arrangements</li><li>Manage incoming and outgoing mail, packages, and shipments</li><li>Prepare, edit, and distribute documents and correspondence</li><li>Order and maintain office supplies and inventory</li><li>Coordinate employee events, recognition programs, and office activities</li><li>Maintain a professional and organized front office environment</li><li>Assist with administrative tasks, filing, printing, and document management</li><li>Coordinate with vendors and service providers for office needs</li><li>Maintain schedules, records, and administrative tracking systems</li><li>Provide general administrative support and assist with special projects as needed</li></ul>
2026-08-07T00:00:00Z

Administrative Coordinator

Columbus, OH
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support contract oversight and procurement operations for a Contract position based in Columbus, Ohio. This role plays an important part in maintaining organized records, coordinating contract documentation, and helping ensure agreements are reviewed, tracked, and managed in line with business and compliance expectations. The ideal candidate brings strong administrative support skills, sound judgment, and the ability to manage deadlines across multiple contract activities. Responsibilities:• Maintain an accurate inventory of third-party agreements and organize completed contract files for easy retrieval and audit readiness.• Coordinate the collection, review, and storage of fully executed contractual documents after procurement activities have been finalized.• Track key agreement details, extract relevant contract data, and enter information into designated systems of record with a high level of accuracy.• Monitor contract timelines to identify upcoming expirations, renewal dates, and automatic extension provisions, and communicate next steps to stakeholders.• Support termination and renewal activities by preparing documentation, following internal procedures, and helping ensure timely processing.• Review contractual terms to identify areas of risk or concern and escalate issues as needed in alignment with policy and regulatory standards.• Provide administrative coordination for signature authorization processes once sourcing, negotiation, and risk review steps have been completed.• Negotiate selected agreements within defined authority levels to secure business terms that align with organizational requirements and compliance expectations.
2026-08-07T00:00:00Z

Administrative Coordinator

Goleta, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support daily operational and organizational needs for a Contract position based in Goleta, California. This role focuses on maintaining well-ordered material records, coordinating sample and inventory information, and ensuring both physical and digital resources remain accurate and easy to access. The ideal candidate is detail-oriented, dependable, and comfortable working independently while providing consistent administrative support to the broader team. Responsibilities: • Maintain organized physical and electronic libraries for materials, samples, and related documentation to support efficient team access. • Track sample movement, testing details, and inventory updates with a high level of accuracy across internal records and databases. • Prepare, label, file, archive, and retrieve material swatches and product samples in a timely and systematic manner. • Use Microsoft Office tools, including Excel, Outlook, and PowerPoint, to manage reports, communications, schedules, and documentation. • Assist with administrative coordination tied to materials, merchandising, product development, or inventory-related activities. • Monitor library cleanliness and order to ensure stored items remain accessible, properly identified, and easy to locate. • Support team objectives by managing multiple priorities independently and following through on routine coordination tasks. • Contribute to process-related updates within tracking systems or internal platforms when material information requires maintenance or adjustment.
2026-08-10T00:00:00Z

Administrative Coordinator

Littleton, CO
onsite
Temporary to Hire
28 - 30 USD / Hourly
Administrative Coordinator We are looking for an Administrative Coordinator to support daily operations for a mission-driven non-profit organization in Colorado. This contract-to-permanent position is ideal for someone who enjoys balancing office administration, event coordination, shipping logistics, and cross-functional support in a fast-paced environment. The role calls for strong organization, sound judgment, and a hands-on approach to keeping both workplace activities and member-facing tasks running smoothly. Responsibilities: • Create a welcoming front-office experience by greeting guests, receiving packages, and helping maintain an organized workspace throughout the day. • Coordinate internal meetings, trainings, and special gatherings by arranging room layouts, preparing materials, managing refreshments, and assisting with setup and cleanup. • Support conference and trade show participation by reserving exhibit space, preparing outbound materials, coordinating freight shipments, and communicating with event contacts on logistics. • Provide administrative assistance across multiple departments, including preparing mailing lists, routing forms and invoices, organizing publication materials, and supporting outreach activities. • Assist accounting-related processes by handling conference billing and facilitating wire transfer documentation for grant disbursements. • Respond to member needs by resolving account-related questions, fulfilling membership orders, posting transaction batches, and helping distribute dues notices. • Prepare donor acknowledgment correspondence for qualifying contributions and ensure leadership has materials ready for personalized follow-up. • Manage shipping and fulfillment for store orders and internal mailings, including international packages that require customs details, commercial documentation, and accurate product coding. • Track and replenish publications, merchandise, and event supplies while keeping inventory records current in organizational systems.
2026-08-10T00:00:00Z

Administrative Coordinator

Rogers, AR
onsite
Temporary / Contract
16 - 16 USD / Hourly
We are looking for a dependable Administrative Coordinator to support a short-term contract assignment within a retail office setting in Rogers, Arkansas. This Contract position is focused on document handling, records organization, and accurate file preparation over a 6-week engagement. The ideal candidate is comfortable with repetitive administrative work, maintains strong attention to detail, and can work steadily with minimal supervision. Responsibilities: • Review and sort account folders to ensure documents are properly grouped and ready for processing. • Prepare paper records for digital storage by removing fasteners and arranging pages in the correct order. • Separate vehicle title documents according to instructions and route them for the appropriate handling. • Scan physical files into electronic records and repeat scans when needed to maintain clear, complete images. • Organize paperwork by account or category so materials can be retrieved efficiently. • Unpack, arrange, and consolidate file boxes to support orderly document management throughout the project. • Repackage records for storage and retention while keeping materials labeled and structured accurately. • Maintain consistency, precision, and organization across all assigned administrative tasks during the contract period.
2026-08-11T00:00:00Z

Administrative Coordinator

Orlando, FL
onsite
Temporary to Hire
18.2115 - 21.087 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support a busy Compliance Department in Florida. This contract opportunity with potential for a permanent role is ideal for someone who brings strong organizational ability, solid administrative support experience, and confidence using Microsoft Office tools in a detail-oriented setting. The person in this role will help keep daily operations organized, manage communications and scheduling needs, and ensure work is completed accurately and efficiently. Responsibilities: • Provide day-to-day administrative support for the Compliance team, ensuring records, correspondence, and routine tasks are handled in an organized manner. • Coordinate calendars, meetings, and scheduling requests to help maintain smooth departmental operations and timely follow-up. • Answer inbound calls, direct inquiries appropriately, and relay important information with accuracy. • Prepare, update, and maintain spreadsheets, documents, and reports using Microsoft Excel, Word, and other Office applications. • Review administrative work for completeness and accuracy, applying strong attention to detail across all assigned tasks. • Support document tracking, filing, and data organization to help the department maintain consistent and reliable records. • Assist with prioritizing workload and responding to changing business needs in a fast-paced, detail-oriented environment.
2026-08-11T00:00:00Z

Administrative Coordinator

Rockville, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking a highly organized Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. This role requires strong communication, multitasking, and problem-solving skills, along with the ability to manage schedules, coordinate meetings, maintain records, and provide general office support. Responsibilities<ul><li>Coordinate calendars, meetings, and administrative workflows</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain records, databases, and confidential files</li><li>Support vendor coordination and supply ordering</li><li>Track deadlines and follow up on action items</li></ul>
2026-07-28T00:00:00Z

Administrative Coordinator

Fort Wayne, IN
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support a fast-paced consulting team in Fort Wayne, Indiana. This contract-to-permanent opportunity is ideal for someone who thrives in a highly detail-driven environment, communicates confidently with technical stakeholders, and can keep administrative operations moving smoothly. The role offers the chance to contribute to a well-established group, support both virtual and in-person training coordination, and build a long-term career path with strong benefits and growth potential. Responsibilities: • Coordinate day-to-day administrative activities for a team of technical decision-makers, ensuring documentation, approvals, and internal requests are completed accurately and on time. • Organize calendars, meetings, and scheduling logistics for team initiatives, training sessions, and business activities, using sound judgment to manage shifting priorities. • Support Webex-based and in-person training events by handling communications, materials, attendance details, and follow-up tasks. • Track projects and administrative workflows in databases and internal systems to maintain accurate records and timely status updates. • Assist with processing items through established procedures, helping work move efficiently across teams and stakeholders. • Provide responsive customer service to internal partners by answering questions, clarifying next steps, and escalating issues when needed. • Contribute to consistency across groups by supporting administrative processes related to teams operating with different procedures and practices. • Identify missing information, discrepancies, or timing issues early and ask thoughtful questions to keep assignments on track. • Maintain a detail-focused presence while working with strong personalities and diverse communication styles in a high-expectation environment.
2026-07-16T00:00:00Z

Administrative Coordinator

Port Washington, WI
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Coordinator to support a busy team in Wisconsin with a wide range of day-to-day office operations. This contract opportunity is ideal for someone with construction industry experience who can keep schedules organized, handle administrative details with precision, and contribute to a productive work environment. The position offers a 2.5-year contract term with the possibility of transitioning to an ongoing role based on performance and business needs. Responsibilities: • Coordinate calendars, schedule meetings, and manage appointments to keep team activities running efficiently. • Arrange domestic and international travel, including transportation, lodging, and itinerary planning. • Enter payroll-related information accurately and maintain supporting records within required timelines. • Organize files, prepare documents, and assist with reports or presentation materials for internal stakeholders. • Monitor office and project supply levels and place orders to ensure teams have the resources they need. • Provide front-line administrative support, including answering inbound calls and directing inquiries appropriately. • Assist with general office tasks and contribute to special assignments that support department priorities.
2026-08-06T00:00:00Z

Administrative Coordinator

Alameda, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements. Responsibilities: • Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities. • Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding. • Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules. • Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines. • Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements. • Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies. • Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
2026-08-11T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
28 - 28 USD / Hourly
DUTIES Provide administrative support to the Chief Compliance Officer/General Counsel that includes, but is not limited to: • Scheduling meetings, filing, records management, processing invoices and timesheets, and tracking expenses • Preparing corporate filings, meeting agendas, minutes, corporate resolutions and other correspondence • Routing contracts for execution • Processing subpoenas, liens and document requests • Assist with preparing draft legal documents for approval • Provide back-up administrative support to other C-Suite Executives • Work with other administrative staff to set-up for meetings, events and trainings EXPERIENCE • A minimum of two years’ experience providing direct administrative support to an Executive or Attorney • One year of experience working in a corporate legal department, law firm or compliance department required • Proficient in Outlook, PowerPoint, and Adobe Acrobat EDUCATION • Bachelor’s degree or paralegal certificate preferred.
2026-07-31T00:00:00Z

Administrative Coordinator

Carlsbad, CA
onsite
Temporary / Contract
24 - 29 USD / Hourly
Our client is looking for an Administrative Coordinator who enjoys being the person everyone depends on.A growing commercial property management company is seeking an organized professional to support executive leadership and daily office operations. This role offers a mix of administrative support, project coordination, tenant communication, and office management responsibilities. If you enjoy staying busy, solving problems, and helping multiple departments stay organized, this could be a great fit.This position provides exposure to accounting, operations, leasing, and property management while working in a collaborative and professional office environment.Responsibilities<ul><li>Coordinate meetings, calendars, and conference room schedules</li><li>Prepare reports, presentations, and correspondence</li><li>Assist with vendor communication and service requests</li><li>Process purchase orders, invoices, and administrative documentation</li><li>Maintain office files and electronic records</li><li>Support tenant communications and administrative requests</li><li>Order office supplies and coordinate facility needs</li><li>Assist with special projects for executive leadership</li></ul>
2026-07-30T00:00:00Z

Administrative Coordinator

Atlanta, GA
onsite
Temporary / Contract
19.6365 - 22.737 USD / Hourly
We are looking for an Administrative Coordinator to provide onsite support for documentation and compliance activities tied to active projects in Atlanta, Georgia. This Long-term Contract position is well suited for someone who excels in a high-volume environment, keeps records organized, and helps ensure vendors and subcontractors can move through payment processes without unnecessary delays. The role offers hands-on exposure to project operations, administrative coordination, and financial support functions within a construction-focused setting. Responsibilities: • Oversee the collection and maintenance of project-related compliance records for numerous active jobs, ensuring files remain accurate and accessible. • Communicate with subcontractors, suppliers, and vendors to secure outstanding paperwork such as lien waivers, signatures, insurance documents, and other required materials. • Examine incoming documents for completeness, correct dates, proper authorization, and alignment with project requirements before processing. • Track insurance-related records, including certificates of insurance, workers' compensation coverage, and vehicle liability documentation, to confirm ongoing compliance. • Partner with project accounting personnel to address missing or incorrect paperwork that may interfere with invoice and payment timelines. • Update spreadsheets, status trackers, and administrative logs to provide clear visibility into documentation progress across projects. • Organize, scan, and retain both digital and hard-copy records to support orderly project documentation management. • Assist with general office coordination, including document handling, mail distribution, and other administrative tasks that support daily operations. • Provide clerical support to accounts payable activities, such as preparing backup materials and handling check-related documentation as needed.
2026-07-24T00:00:00Z

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