184 results for Production Coordinator jobs

Product Coordinator

Atascadero, CA
onsite
Temporary
26.9135 - 31.163 USD / Hourly
We are looking for a detail-oriented Product Coordinator to join our team on a contract basis in Atascadero, California. In this role, you will play a key part in ensuring compliance, maintaining product documentation, and supporting communication with various stakeholders. This position offers an opportunity to contribute to product development while managing critical data and documentation processes. Responsibilities:• Facilitate product development by preparing and organizing documentation, tracking progress, and coordinating tasks.• Maintain and regularly update product specifications, records, and related files to ensure accuracy.• Oversee compliance documentation such as certificates and test reports, ensuring all requirements are met.• Verify that product labeling, claims, and documentation align with applicable standards and regulations.• Manage artwork files, ensuring proper version control and obtaining necessary approvals.• Maintain organizational structures and product master data to support operational efficiency.• Coordinate shipping marks and product-specific documentation to streamline logistics processes.• Support vendor relationships to ensure smooth operations and compliance with standards.
2026-03-31T00:00:00Z

Production Manager

Atlanta, GA
onsite
Temporary
0 - 0 USD / Yearly
Robert Half Marketing and Creative has an immediate need for a fulltime contractor for a Production Manager job with our client. This person will sit onsite fulltime in Atlanta. · Lead production and management of marketing collateral. Provide print procurement and coordination of all marketing collateral projects to include setting timelines, defining accurate estimate specifications, supplier negotiations, fulfillment and logistic distribution.· Gather print requirements and data files for current and anticipated projects. Consult with the team regarding the print manufacturing process and the various requirements needed to efficiently (cost and time) produce print and print related collateral.· Provide recommendations to process improvements to bolster improved quality, increased productivity and lower operating costs.
2026-03-13T00:00:00Z

Production Manager

Atlanta, GA
onsite
Temporary
0 - 0 USD / Yearly
Robert Half Marketing and Creative has an immediate need for a fulltime contractor for a Production Manager job with our client. This person will sit onsite fulltime in Atlanta. · Lead production and management of marketing collateral. Provide print procurement and coordination of all marketing collateral projects to include setting timelines, defining accurate estimate specifications, supplier negotiations, fulfillment and logistic distribution.· Gather print requirements and data files for current and anticipated projects. Consult with the team regarding the print manufacturing process and the various requirements needed to efficiently (cost and time) produce print and print related collateral.· Provide recommendations to process improvements to bolster improved quality, increased productivity and lower operating costs.
2026-03-27T00:00:00Z

Production Manager

Eden Prairie, MN
remote
Temporary
22 - 28 USD / Hourly
Remote / Telecommute(Central Time hours)Work ScheduleMonday–Friday | 8:00 AM – 5:00 PM CTPosition OverviewThe Production Manager will provide project management support for 75–100 high‑priority Whole Health Solutions Marketing initiatives from May–September. This role supports RFP requests, strategic initiatives, and Adobe Journey campaigns with strong enterprise visibility. Projects are directly tied to key business objectives including revenue growth, member engagement, provider awareness, B2B initiatives, and member acquisition.This role serves as a central point of coordination across multiple teams, ensuring projects are delivered accurately, on time, and aligned to business goals.Team EnvironmentThe Production Manager will work within a collaborative team of 12 Production Managers managing similar marketing initiatives. The team culture emphasizes strong communication, relationship‑building, process discipline, and mutual support. Team members are detail‑oriented, highly organized, and focused on driving efficient, timely workflows across complex marketing operations.Production Managers are responsible for coordinating multi‑channel communication delivery campaigns, aligning resources across operational teams to ensure accurate and on‑time delivery of communications to members, providers, clients, and B2B audiences.Key ResponsibilitiesCross‑Functional Leadership & Accountability<ul><li>Lead multi‑channel initiatives by partnering with internal and external cross‑functional teams</li><li>Serve as the single point of connection, clarity, and accountability across stakeholders</li></ul>End‑to‑End Project & Campaign Management<ul><li>Own multiple projects from kickoff through delivery</li><li>Manage scope, timelines, workflows, resources, and competing priorities to ensure on‑time execution</li></ul>Governance, Risk & Alignment<ul><li>Proactively identify, track, and communicate wins, risks, roadblocks, and escalations</li><li>Utilize established workflows and governance processes to drive alignment and informed decision‑making</li></ul>Quality, Accuracy & Delivery Excellence<ul><li>Ensure consistent first‑pass quality by adhering to review and issue resolution processes</li><li>Prevent defects, meet stakeholder expectations, and maintain ≥99% accuracy across deliverables</li></ul>Effective Communication & Meeting Discipline<ul><li>Facilitate structured, outcome‑driven meetings</li><li>Deliver high‑quality communications and collateral with clear agendas, documented decisions, action items, and follow‑through</li></ul>Operational Excellence & Tool Utilization<ul><li>Leverage Workfront for project tracking, reporting, dashboards, time tracking, and continuous process improvement</li><li>Identify gaps, efficiency opportunities, and potential cost savings</li></ul>
2026-03-20T00:00:00Z

Production Planner

Bridgewater, NJ
onsite
Permanent
80000 - 90000 USD / Yearly
benefits:<ul><li>401k</li><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>pet insurance</li><li>paid holidays</li></ul>Our client in the Bridgewater area is looking to bring an experienced Production Planner to their team! This position is fully in office Monday-Friday with standard hours of 8-5pm. The range for this role is $80,000-90,000 base. This position plays a critical role in ensuring on-time, high-quality delivery for their manufacturing operations. The ideal candidate excels at navigating complex ERP/MRP systems, thrives in a fast-paced environment, and enjoys working cross-functionally to drive results. Key Responsibilities<ul><li>Convert demand signals into structured production plans and work orders to support operational needs.</li><li>Utilize internal systems to align materials, timing, and resources with production requirements.</li><li>Coordinate scheduling activities to optimize workflow, efficiency, and on-time delivery.</li><li>Maintain and update master data within ERP–including BOMs, routings, lead times, and lot sizes; support engineering change requests/orders (ECR/ECO).Monitor inventory and in-process work, addressing constraints or shortages in collaboration with internal teams. </li><li>Track work-in-process (WIP) and inventory; proactively resolve shortages, constraints, and quality holds working with cross-functional teams.</li><li>Partner cross-functionally to support product transitions, process updates, and ongoing operations.</li><li>Generate regular planning updates, schedules, and performance reports to support business objectives.</li><li>Contribute to process improvement initiatives focused on efficiency, organization, and output quality.</li></ul>
2026-03-17T00:00:00Z

Program Coordinator

McLean, VA
onsite
Temporary
20 - 21 USD / Hourly
Join a dynamic team and make a concrete impact by supporting the operational success of key programs in our organization. As a Program Coordinator, you will play an essential role in planning, organizing, and executing program activities to ensure successful delivery and continuous improvement. You will be working onsite for a non-profit that has a great benefit package. Responsibilities:<ul><li>Coordinate program schedules, meetings, and communications to ensure timely completion of tasks.</li><li>Track program milestones and deliverables, providing regular updates to leadership.</li><li>Assist with budget preparation and expense tracking.</li><li>Support data collection, reporting, and analytics to measure program effectiveness.</li><li>Collaborate across departments to resolve issues and streamline processes.</li><li>Communicate effectively with stakeholders, including team members and external partners.</li><li>Prepare and maintain program documentation, reports, and correspondence.</li><li>Assist with program outreach, marketing, and participant engagement as needed.</li></ul>
2026-03-30T00:00:00Z

Project Coordinator

Collegeville, PA
onsite
Permanent
55000 - 60000 USD / Yearly
Reputable services company located in the Greater Philadelphia area is looking to staff a tech savvy, Project Coordinator with proven estimating abilities. This Project Coordinator will provide administrative support to project teams, ensuring smooth coordination of project activities, documentation, and communication. In this role, the Project Coordinator will also review and confirm lead activities, complete internal audits of all active projects, assist with drafting invoices and expense reporting, monitor task completion, identify potential project risks, and ensure project processes and standards are followed. The ideal candidate must have excellent organizational skills, solid time management skills, and the ability to work in a fast paced environment. Responsibilities:<ul><li>Track and manage job file statuses to ensure all documentation is accurate and up to date.</li><li>Collaborate daily with production teams to gather and verify onsite documentation.</li><li>Prepare and review estimates based on scope details and photographs provided by production crews.</li><li>Ensure compliance with client requirements and program standards.</li><li>Audit job files thoroughly to confirm that all completed work aligns with the estimate.</li><li>Handle job close-out activities, including coordinating with the accounting team for accurate invoicing.</li><li>Provide support to other departments as needed to ensure operational efficiency.</li></ul>
2026-03-30T00:00:00Z

Project Coordinator

Memphis, TN
remote
Permanent
65000 - 70000 USD / Yearly
We are looking for a Project Coordinator in Memphis, Tennessee, to join our dynamic team. This role is ideal for someone who is detail-oriented, thrives in managing multiple tasks, building relationships, and ensuring project success from inception to completion. You will play a critical role in collaborating with stakeholders and driving seamless implementation processes. Responsibilities: • Develop and execute comprehensive implementation plans for onboarding new customers and carriers. • Foster strong and reliable relationships with stakeholders throughout all stages of the project. • Analyze customer requirements and design customized solutions to meet their needs. • Gather and document project requirements, define scope, and establish clear timelines and tasks. • Coordinate and manage internal resources to ensure the successful execution of implementation plans. • Identify potential risks, develop mitigation strategies, and maintain thorough project documentation. • Oversee testing phases and facilitate a smooth transition from testing to production. • Ensure completed accounts are transitioned effectively to the support team for ongoing management.
2026-03-17T00:00:00Z

Project Coordinator

Grand Blanc, MI
remote
Contract / Temporary to Hire
35 - 40 USD / Hourly
This role is responsible for the oversight and administration of technology-related agreements, including the preparation, review, and interpretation of contract terms, special provisions, and compliance requirements. The position partners closely with internal business stakeholders, legal, compliance, supply chain, and information technology teams to support the acquisition and delivery of IT products and services such as software, hardware, cloud-based solutions, and managed services. The individual will provide guidance on contract structure, Statements of Work, and change management while ensuring alignment with organizational policies, regulatory standards, and internal procedures. Key Responsibilities Review and assess a wide range of technology-related agreements, including software licensing, detail oriented services, master service agreements, hosting arrangements, managed services, and maintenance/support contracts. Act as the central point of contact for technology contract matters, serving as an intermediary between internal stakeholders and corporate departments such as supply chain, compliance, security, legal, and technology leadership. Ensure contracts undergo timely review, approval, and execution in accordance with internal governance and risk standards. Maintain accurate contract files, documentation, and audit-ready records throughout the contract lifecycle. Track and manage IT assets, including software licensing and hardware inventories. Develop, document, and enhance contract administration processes and procedures to ensure consistency and compliance with organizational policy. Partner with technology leaders and procurement teams to support favorable and competitive contractual terms, frequently engaging in direct discussions with vendors and internal reviewers. Coordinate contract modifications and ongoing activities, including amendments, addenda, pricing updates, proposals, quotes, and work orders. Communicate contract status updates to appropriate internal stakeholders and assist with facilitating vendor or internal review meetings as needed. Prepare and distribute routine status reporting, including summaries of contracts in progress, pending approvals, and fully executed agreements supporting technology initiatives. Assist with onboarding and transition of new technology agreements, including documentation related to authorization, billing, or agency requirements. Perform additional duties as assigned to support business and technology operations.
2026-04-02T00:00:00Z

Project Coordinator

Allentown, PA
onsite
Temporary
22 - 28 USD / Hourly
Robert Half is partnering with a growing organization in search of a Project Coordinator to support a portfolio of cross-functional initiatives. This role is ideal for someone who enjoys organizing project activities, keeping timelines on track, and ensuring stakeholders have visibility into progress and key milestones. Key Responsibilities<ul><li>Support project managers by coordinating tasks, tracking milestones, and ensuring project deliverables stay aligned with requirements.</li><li>Gather schedules, deadlines, and resource needs across multiple workstreams to help drive projects forward.</li><li>Monitor project progress, identify potential risks or delays, and escalate issues when needed.</li><li>Maintain project dashboards, trackers, and reporting tools to provide timely updates to leadership and stakeholders.</li><li>Collaborate with internal teams to remove obstacles, resolve scheduling conflicts, and recommend corrective actions.</li><li>Build strong relationships with operational teams to share best practices, communicate updates, and support ongoing or upcoming project needs.</li></ul>
2026-04-01T00:00:00Z

Project Coordinator

Yorba Linda, CA
onsite
Contract / Temporary to Hire
30.4 - 35.2 USD / Hourly
We are looking for a skilled Project Coordinator to join our team in Yorba Linda, California. In this Contract to permanent position, you will oversee and manage installation projects, ensuring seamless coordination between customers, subcontractors, and internal teams. This role requires strong organizational skills, attention to detail, and the ability to maintain positive relationships with all stakeholders. Responsibilities: • Coordinate installation activities for assigned projects to exceed customer expectations. • Serve as a resource for sales representatives by providing accurate pricing and scheduling information for installations. • Conduct pre-sale job site visits to identify potential challenges and ensure comprehensive project quoting. • Review incoming orders to identify and manage projects effectively. • Collaborate with sales representatives, subcontractors, and other internal teams to ensure smooth project execution. • Attend project startup meetings, fostering strong communication and relationships with customers, contractors, and other involved parties. • Maintain an up-to-date electronic installation schedule for the district. • Oversee district installations, including product delivery, equipment needs, and resolving on-site issues. • Monitor subcontractor performance, ensuring compliance with quality standards, safety protocols, and project deadlines. • Perform cost control activities such as reviewing subcontractor invoices to manage project budgets effectively.
2026-04-01T00:00:00Z

Project Coordinator

Torrance, CA
onsite
Temporary
20 - 22 USD / Hourly
We are looking for a proactive and detail-oriented Project Coordinator to join our team on a long-term contract basis in Torrance, California. This position is ideal for someone with a passion for marketing and project management, particularly within the retail industry. You will play a key role in organizing and coordinating various initiatives, ensuring smooth execution and effective collaboration across departments. Responsibilities: • Coordinate and oversee marketing projects, including digital content creation and trade show preparations. • Assist in the organization of photo shoots, catalog production, and sourcing model talent. • Proofread and edit monthly newsletters for both internal and external distribution. • Collaborate with different departments to ensure seamless communication and project execution. • Manage tasks and timelines using project management tools, such as Wrike or similar software. • Support digital marketing efforts by working closely with content creators. • Maintain an organized workflow and handle multiple priorities effectively. • Contribute ideas and provide assistance in graphic design projects, if applicable. • Ensure all deliverables meet quality standards and deadlines.
2026-03-16T00:00:00Z

Project Coordinator

Fort Pierce, FL
onsite
Permanent
90000 - 100000 USD / Yearly
We are looking for a skilled Project Coordinator to oversee and manage various aspects of structural and residential construction projects. This role involves coordinating with architects, contractors, and engineers to ensure projects are completed efficiently, on time, and within budget. The ideal candidate will possess a strong understanding of construction processes, engineering principles, and project management techniques. Responsibilities: • Develop a thorough understanding of company products, procedures, and customer service principles. • Lead and manage structural design projects, ensuring alignment with project goals and timelines. • Collaborate with architects, contractors, and field managers to address structural requirements and resolve challenges. • Conduct detailed analyses of building components to evaluate materials, load cases, and design efficiency. • Perform field inspections to assess the condition of existing structures and recommend necessary repairs or modifications. • Prepare comprehensive reports, construction drawings, specifications, and schedules for project approval. • Oversee project timelines and budgets to ensure tasks are completed within scope and deadlines. • Research and ensure compliance with building codes, zoning regulations, and permitting requirements. • Communicate regularly with clients to understand their needs, provide updates, and maintain satisfaction. • Review and assess the work of others for adherence to structural engineering standards and code compliance.
2026-04-02T00:00:00Z

Project Coordinator

Chicago, IL
onsite
Temporary
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Project Coordinator to join our team in Chicago, Illinois. This is a long-term contract position that requires a proactive individual to manage diverse responsibilities, including application oversight, vendor relations, and business communication. The ideal candidate will possess a balanced combination of technical insight and business-facing acumen, ensuring smooth operations and collaboration across teams. Responsibilities: • Manage day-to-day application oversight and ensure functionality across platforms such as Salesforce, Juniper, and NetSuite. • Coordinate with vendors and third-party application managers to address operational needs. • Facilitate communication between business teams and technical teams to bridge gaps and align priorities. • Perform quarterly audits and assist with break/fix troubleshooting tasks. • Address Zendesk tickets weekly, with an average volume of 10–15 tickets. • Handle license provisioning and support ongoing BI/reporting implementations. • Assist with periodic application reviews and ensure compliance with operational standards. • Provide light project management oversight, collaborating with entry level PMs on tracking and tactical tasks. • Adapt quickly to reduced team capacity and manage a wide range of responsibilities effectively. • Work on-site four days a week in a hybrid environment, ensuring hands-on support and coordination.
2026-03-13T00:00:00Z

Project Coordinator

San Diego, CA
onsite
Temporary
28 - 32 USD / Hourly
Our team is seeking a highly organized and proactive Project Coordinator to support project management activities and ensure the successful execution of ongoing initiatives. The ideal candidate will enjoy working in a collaborative, fast-paced environment and bring strong communication and multi-tasking skills.Key Responsibilities:<ul><li>Coordinate tasks and schedules for multiple projects, assisting project managers with documentation, reporting, and updates.</li><li>Track project milestones and deliverables, ensuring timelines and deadlines are met.</li><li>Maintain detailed project records, manage documentation, and prepare meeting agendas and minutes.</li><li>Serve as the liaison between project teams, clients, and vendors, ensuring consistent flow of information.</li><li>Identify and address issues or obstacles, escalating when necessary to keep projects on course.</li><li>Support budgeting, invoicing, and procurement processes as needed.</li><li>Assist with the planning and logistics for onsite and offsite project meetings.</li><li>Contribute to reviews and process improvements to drive project efficiency.</li></ul>
2026-04-03T00:00:00Z

Project Coordinator

Schenectady, NY
onsite
Contract / Temporary to Hire
25 - 27 USD / Hourly
Mary Christman and Gabrielle Maisonet are working with a growing construction organization seeking a detail-oriented Project Coordinator to join their team! This temp-to-hire opportunity is ideal for someone who enjoys supporting project operations from pre-bid through closeout, maintaining organized documentation, and working closely with project managers, subcontractors, and vendors.In this role, you’ll play a key part in coordinating project documentation, supporting bidding processes, managing submittals, and assisting with financial and administrative functions. If you’re highly organized, proactive, and looking for a long-term opportunity within a stable and growing company, this could be a great fit. What you’ll be doing: Project Coordination – Public Work (Pre-Bid & Post-Bid) • Requesting and organizing bid documents and setting up project folders • Saving addenda and communicating updates to estimators • Preparing and delivering bid packages • Requesting bid bonds, performance & payment bonds, and applicable insurance (OCP/BR) • Completing post-bid documentation and transitioning projects to “In Progress”Submittals & Project Setup • Creating and maintaining submittal logs and cover sheets • Organizing vendor submittals and saving product data to corresponding folders • Ensuring all project documentation is accurate and properly filedProject Closeouts (Public & Private Work) • Preparing closeout documentation, including AIA documents (for public projects), cover sheets, and table of contents • Identifying missing documents and coordinating with Project Managers, subcontractors, and vendors • Assembling and reviewing closeout binders • Submitting final closeout packages to construction managers, architects, and engineersFinancial & Purchasing Support • Preparing tax-exempt certificates when applicable • Issuing purchase orders and change orders • Distributing POs to subcontractors and vendors • Completing job account setup forms (e.g., FW Webb, AAON) as neededCOI Tracking & Compliance • Creating and maintaining Certificate of Insurance (COI) tracking logs • Requesting updated or missing COIs from subcontractors • Managing COIs for customers, including tracking, filing, and coordinating removals of expired or unnecessary documents • Organizing municipal (“City of”) COI folders for permit-related needsPermitting & Administrative Support • Completing and submitting permit applications to local building departments • Coordinating payments and tracking permit status • Saving approved permits and distributing to Project Managers • Supporting general administrative duties such as filing, scanning, and document management
2026-03-27T00:00:00Z

Project Coordinator

Atlanta, GA
onsite
Temporary
0 - 0 USD / Yearly
We are looking for a detail-oriented and proactive Project Coordinator to join our team in Atlanta, Georgia. In this long-term contract role, you will play a vital part in supporting field marketing initiatives and ensuring the seamless execution of local projects. From managing timelines to delivering creative assets, you will collaborate closely with cross-functional teams to bring marketing campaigns to life. Responsibilities: • Review and assess incoming field marketing requests for completeness and accuracy before initiating projects. • Set up and manage project workflows, timelines, and deliverables using tools like Adobe Workfront. • Maintain and update marketing toolkits, resource logs, and documentation for franchisee use. • Facilitate communication by capturing feedback from regional partners and routing it to creative teams. • Ensure final materials are uploaded, labeled, and distributed correctly via SharePoint and other channels. • Monitor the quality and accuracy of localized assets to meet brand standards. • Collaborate with Project Managers and Account Managers to align on project requirements and deadlines. • Track and report on project progress to ensure timely delivery of marketing materials. • Support merchandising and event collateral needs by coordinating creative production. • Uphold a high level of organization to keep all projects on schedule and within scope.
2026-04-01T00:00:00Z

Project Coordinator

Lansing, MI
onsite
Temporary
22 - 27 USD / Hourly
We are looking for a detail-oriented Project Coordinator to support an ongoing construction project, on-site, in Lansing, Michigan. In this 6-month contract role, you will play a pivotal part in ensuring project timelines, schedules, and deliverables are met efficiently. This position offers the opportunity to contribute to impactful projects within the construction industry while collaborating closely with diverse teams. Responsibilities:• Coordinate and monitor project timelines to ensure milestones are achieved within designated schedules.• Assist in managing construction projects by organizing tasks, tracking progress, and addressing challenges as they arise.• Develop and maintain master schedules to provide an accurate and up-to-date overview of project timelines.• Perform document scanning and organization to ensure project files are accessible and well-maintained.• Support project management efforts by facilitating communication between stakeholders and addressing administrative needs.• Compile reports and updates to keep all parties informed of project status and developments.• Collaborate with cross-functional teams to ensure seamless execution of construction plans.• Identify and resolve scheduling conflicts or delays to maintain efficiency.• Uphold communication standards to ensure all stakeholders are aligned on objectives and progress.
2026-04-03T00:00:00Z

Marketing Coordinator

Charlotte, NC
onsite
Temporary
30 - 40 USD / Hourly
We are seeking a detail-oriented and highly organized Marketing Coordinator to support the execution of marketing initiatives across multiple channels. This is a fully remote, contract opportunity ideal for someone who thrives in a fast-paced environment and enjoys balancing creative and operational responsibilities.Key Responsibilities:<ul><li>Assist in the planning and execution of multi-channel marketing campaigns</li><li>Create, schedule, and manage content across social media platforms, including LinkedIn posts</li><li>Coordinate marketing calendars, timelines, and deliverables to ensure deadlines are met</li><li>Support email marketing efforts, including building and deploying campaigns</li><li>Collaborate with cross-functional teams including design, content, and sales</li><li>Track and report on campaign performance metrics (engagement, traffic, conversions)</li><li>Assist with virtual events, promotions, and product marketing initiatives</li><li>Maintain brand consistency across all marketing materials</li></ul>
2026-03-26T00:00:00Z

Marketing Coordinator

Latham, NY
onsite
Permanent
50000 - 65000 USD / Yearly
Seeking a creative, organized, and detail‑oriented Marketing Coordinator to support and execute marketing initiatives for our commercial real estate portfolio. This role plays a key part in promoting property listings, supporting client marketing needs, and driving new business opportunities through both traditional and digital channelsKey Responsibilities<ul><li>Develop and execute marketing plans for commercial property listings, including branding and promotional strategies.</li><li>Create marketing materials using Canva, including property flyers, brochures, email graphics, and social media content.</li><li>Manage and execute social media marketing across company platforms to increase visibility, engagement, and lead generation.</li><li>Plan, schedule, and monitor social media posts; track performance and recommend improvements.</li><li>Create and manage marketing campaigns designed to generate leads and support leasing and sales activity.</li><li>Coordinate project timelines and oversee execution to ensure deadlines and deliverables are met.</li><li>Conduct market research and surveys to analyze target markets and regional trends.</li><li>Manage and maintain marketing databases, property listings, and client information.</li><li>Collaborate with internal teams and clients to ensure marketing objectives are met.</li><li>Build and maintain strong client and industry relationships to support business development.</li></ul>
2026-03-23T00:00:00Z

Proposal Coordinator

Seattle, WA
remote
Temporary
32 - 38 USD / Hourly
A growing professional services firm is looking for a Proposal Coordinator to work on a remote, contract basis. This long-term contract position offers an opportunity to work closely with proposal managers and contribute to the creation of high-quality proposals. The role requires strong editing skills and attention to detail, a sense of urgency and proficiency in Microsoft Office Suite. Role: Proposal CoordinatorRole type: W2 hourlyDuration: 3-4 months to startLocation: Seattle, 100% remoteSchedule: M-F, 40 hours/week, ideally work PST time zone. There may be some evenings and weekends requested, but advance notice will be given.Onboarding requirements: Background Check Responsibilities:• Develop and format proposals using established templates to ensure consistency and accuracy.• Edit existing documents to ensure proper grammar, spelling, and naming.• Manage and process documentation related to proposal creation and submission.• Collaborate with proposal managers to prioritize tasks and address specific requirements for each proposal.• Review and incorporate edits to refine proposal drafts.• Gather relevant information and resources to draft initial versions of proposals.• Log and maintain proposal-related data in internal systems.• Ensure all proposals adhere to company standards and client expectations.• Communicate effectively with team members to streamline the proposal process.• Monitor deadlines and ensure timely submission of all proposals.
2026-04-03T00:00:00Z

Sales Coordinator

Hayward, CA
onsite
Permanent
70000 - 75000 USD / Yearly
We are looking for a detail-oriented Sales Coordinator to join our team in Hayward, California. The Sales Coordinator is responsible for providing comprehensive support to the Sales team throughout the lifecycle of client orders, from the initial agreement through completion and payment. Reporting to the Contracts, Administration & Purchasing Supervisor, this role collaborates with multiple departments—including Sales, Operations, Vendor Management, and Senior Leadership—to facilitate smooth processes and communication. Key Responsibilities:<ul><li>Accurately and promptly process all sales agreements, ensuring compliance with internal policies and procedures.</li><li>Set up contracts and maintain job records using collaborative and digital document management tools and the company's ERP software.</li><li>Oversee the creation and maintenance of project/job files, ensuring all documentation is organized and accessible within the company’s digital storage system.</li><li>Review, enter, and update sales and purchase orders, contract modifications, and cancellations in the ERP.</li><li>Track equipment and other deliverables to make sure delivery timelines are met and purchase order requirements are fulfilled.</li><li>Serve as a liaison across teams, balancing deadlines and objectives while making practical decisions.</li><li>Proactively manage inventory levels by placing equipment orders to maintain optimal stock at warehouse locations.</li><li>Coordinate with Logistics, Sales, and Warehouse teams to schedule and release equipment as required by project timelines.</li><li>Monitor inventory transfers between various facilities, ensuring accurate record-keeping of product counts and serial numbers.</li><li>Support annual physical inventory audits and assist with reconciliation processes as directed by the supervisor.</li><li>Assist with internal and external audit requests by retrieving documentation, as needed.</li></ul>
2026-03-09T00:00:00Z

Sales Coordinator

Watsonville, CA
onsite
Temporary
25 - 25 USD / Hourly
PLEASE ADVISE THIS ROLE IS FULLY ONSITE LOCAL CANDIDATES ONLY We are looking for a detail-oriented Sales Coordinator to support our manufacturing operations in Watsonville, California. In this long-term contract role, you will play a critical part in ensuring smooth order processing and sales administration while collaborating with multiple departments. This position offers an excellent opportunity to contribute to a fast-paced environment and drive process improvements. Responsibilities:• Process and manage 500-1,000 orders monthly, ensuring accuracy and efficiency.• Troubleshoot system issues and identify gaps to prevent recurring problems.• Work across multiple screens and navigate various systems fluidly.• Collaborate with internal departments to streamline workflows and resolve challenges.• Support sales representatives by handling order entry, allowing them to focus on driving sales.• Contribute to process improvements and solutions that enhance operational efficiency.• Maintain strong attention to detail while multitasking in a dynamic environment.• Build and maintain positive relationships with team members and other departments.• Communicate effectively with clients and stakeholders, ensuring their needs are met.• Adapt to new systems and procedures while providing feedback for enhancements.
2026-04-03T00:00:00Z

Sales Coordinator

Buffalo, NY
onsite
Permanent
45000 - 55000 USD / Yearly
Jenny Bour with Robert Half is working with an exciting, locally owned company that is looking for a dedicated Sales Coordinator to join their team in Buffalo! In this Sales Coordinator role, you will provide vital support to account executives and ensure smooth communication with clients while managing various administrative and sales-related tasks. This Sales Coordinator role serves as a central point of contact between sales, vendors, customers, and internal teams, ensuring orders are processed accurately, efficiently, and on time. If you thrive in a team-oriented environment and excel at delivering exceptional customer service, we encourage you to apply today! Key Responsibilities: <ul><li>Process quotations and customer orders within an enterprise order management system</li><li>Convert design files into accurate quotations and ensure product data is entered correctly</li><li>Coordinate with internal departments and external vendors to resolve order issues and delays</li><li>Generate and distribute order-related documents, including purchase orders, acknowledgments, and registers</li><li>Respond to inquiries from sales representatives, customers, vendors, and internal stakeholders</li><li>Track and resolve punch list items, including vendor labor reimbursement</li><li>Review order backlogs and proactively address open or outstanding issues</li><li>Prepare documentation required for installation and schedule installations for assigned accounts</li><li>Utilize available technology and systems to improve processing efficiency and accuracy</li></ul>
2026-04-02T00:00:00Z

Production Scheduler

Buffalo, NY
onsite
Permanent
75000 - 85000 USD / Yearly
Jenny Bour with Robert Half is working with a manufacturing company that is looking for a detail-oriented Production Scheduler to join their team in Buffalo, New York! This Production Scheduler role is integral to ensuring the efficient planning and execution of manufacturing schedules across multiple product lines. The ideal Production Scheduler candidate will coordinate resources, monitor progress, and proactively address challenges to meet customer expectations and deadlines. Responsibilities:<ul><li>Develop and maintain production schedules that align with customer orders and delivery deadlines.</li><li>Analyze resource availability, lead times, and production capacity to create effective manufacturing plans.</li><li>Monitor inventory levels, raw material availability, and tooling to support accurate scheduling.</li><li>Identify and address potential risks to production timelines while implementing proactive solutions.</li><li>Track progress of manufacturing orders and communicate updates to relevant departments.</li><li>Generate reports on production status, delivery performance, and areas for process improvement.</li><li>Collaborate with manufacturing and customer service teams to optimize scheduling practices and meet delivery goals.</li><li>Participate in production meetings, safety initiatives, and continuous improvement efforts.</li><li>Maintain and update Bills of Materials in the system, ensuring accuracy and compliance.</li><li>Adhere to company policies, safety standards, and confidentiality requirements.</li></ul>
2026-03-10T00:00:00Z