<p>The Administrative Coordinator provides high-level administrative support to ensure efficient office operations and departmental coordination. Some responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. The ideal candidate must have excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p><br></p><p>Responsibilities:</p><p><br></p><p> • Coordinate daily administrative activities and ensure smooth operations across departments.</p><p> • Manage schedules, calendars, and meeting logistics for multiple managers.</p><p> • Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p> • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p> • Assist with vendor management, supply ordering, and invoice tracking.</p><p> • Provide project coordination support, tracking deadlines and deliverables.</p>
<p>The Administrative Coordinator provides high-level administrative support to ensure efficient office operations and departmental coordination. Some responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. The ideal candidate must have excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p><br></p><p> Responsibilities:</p><p> • Coordinate daily administrative activities and ensure smooth operations across departments.</p><p> • Manage schedules, calendars, and meeting logistics for multiple managers.</p><p> • Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p> • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p> • Assist with vendor management, supply ordering, and invoice tracking.</p><p> • Provide project coordination support, tracking deadlines and deliverables.</p>
We are looking for a courteous and organized Receptionist to join our team on a contract basis in Brea, California. This role is ideal for someone with outstanding communication skills and a meticulous demeanor who thrives in a small office environment. You will play a vital role in ensuring smooth day-to-day operations during a busy tax season.<br><br>Responsibilities:<br>• Welcome clients and visitors, creating a warm and welcoming first impression.<br>• Oversee appointment scheduling and calendar management using Microsoft Outlook.<br>• Perform document filing, scanning, and organization with attention to accuracy.<br>• Manage incoming and outgoing mail, including deliveries.<br>• Monitor and replenish office supplies, ensuring common areas remain tidy.<br>• Provide administrative support to the accounting team, assisting with various tasks.<br>• Uphold confidentiality while handling sensitive client and firm information.
<p>The Administrative Coordinator provides high-level administrative support to ensure efficient office operations and departmental coordination. Some responsibilities include organizing schedules, managing communications, preparing reports, and maintaining records. </p><p> The ideal candidate must have excellent communication, organizational, and multitasking skills, along with proficiency in Microsoft Office Suite.</p><p> </p><p> Responsibilities:</p><p> • Coordinate daily administrative activities and ensure smooth operations across departments.</p><p> • Manage schedules, calendars, and meeting logistics for multiple managers.</p><p> • Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p> • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p> • Assist with vendor management, supply ordering, and invoice tracking.</p><p> • Provide project coordination support, tracking deadlines and deliverables.</p><p> </p><p> </p>
<p>We are looking for an experienced Bookkeeper to join our team in Danville, California. The ideal candidate will play a crucial role in managing financial tasks for high-net-worth clients, ensuring accuracy, confidentiality, and exceptional customer service. This position offers a friendly office environment with the potential for remote work after an initial in-office period.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage client bill payments and oversee all related financial processes.</p><p> • Record and categorize transactions accurately in Quicken, including customized client reporting.</p><p> • Prepare and complete monthly bank reconciliations and financial reports.</p><p> • Communicate directly with client vendors (e.g., utilities, home services) to ensure timely payments and issue resolution.</p><p> • Monitor client account cash flow and coordinate funding as needed.</p><p> • Deliver personalized client support, including move coordination, utility setup, detailed reporting, charge dispute research, and collaboration with insurance brokers.</p>
<p><strong>Exciting Opportunities in Administrative Support</strong></p><p>Are you ready to take your administrative career to the next level? Robert Half’s Administrative & Customer Support Contract Practice Group is actively seeking talented professionals who want to put their skills to work within leading organizations! With a variety of contract and consulting opportunities available—from short-term assignments to long-term projects—we provide the flexibility you need to grow your career, all while supporting meaningful work that makes an impact.</p><p><br></p><p><strong>Why Work With Robert Half?</strong></p><p>At Robert Half, we specialize in matching skilled professionals with great work opportunities. Whether you’re an experienced Executive Assistant, an organized Office Manager, or a detail-driven Administrative Coordinator, our dedicated recruiters will help you find roles aligned with your expertise and career goals.</p><p>• <strong>Flexible Opportunities:</strong> From short-term projects to extended engagements, we offer options that fit your schedule and lifestyle.</p><p>• <strong>Diverse Industries:</strong> Work with organizations ranging from small businesses to Fortune 500 companies.</p><p>• <strong>Skill Development:</strong> Build your experience by taking on projects that challenge and strengthen your administrative expertise.</p><p>• <strong>Ongoing Support:</strong> Our team is here to guide you with regular check-ins, career advice, and resources to help you succeed.</p><p>• <strong>Competitive Benefits:</strong> Enjoy weekly pay, access to health, vision, and dental insurance, 401(k) enrollment options, and online training resources.</p><p><br></p><p><strong>Roles We Staff For</strong></p><p>Our contract practice group focuses on a range of administrative and support roles, including but not limited to:</p><p>• Administrative Assistant</p><p>• Executive Assistant</p><p>• Office Manager</p><p>• Receptionist / Front Desk Coordinator</p><p>• Project & Operations Support Specialist</p><p><br></p><p><strong>How to Apply</strong></p><p>If you’re ready to explore a variety of administrative and executive support opportunities, we’d love to connect with you! Submit your updated resume today and join Robert Half’s network of skilled professionals.</p><p>At Robert Half, we can’t wait to help you find your next opportunity! Let’s build your future together.</p>
<p>Robert Half client is looking for a detail-oriented Administrative Assistant to join their team in Antioch, CA. This is a contract-to-permanent position, offering an excellent opportunity for an individual seeking stability and growth. The role is 100% onsite and requires strong organizational skills to support daily operations effectively.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Perform accurate data entry into Excel and Smartsheet to maintain organized and up-to-date records.</p><p>• Coordinate and prepare outgoing mail, emails, and other correspondence in a timely manner.</p><p>• Manage office supply inventory by ordering necessary items and restocking the kitchen with snacks and essentials.</p><p>• Review and verify timesheets submitted by the superintendent, ensuring all timecards are accounted for.</p><p>• Answer inbound calls and provide efficient customer service support.</p><p>• Schedule appointments and maintain calendars to ensure smooth daily operations.</p><p>• Assist with general administrative tasks, including document preparation and filing.</p><p>• Utilize Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint for various tasks.</p><p>• Support team members with ad hoc requests to facilitate seamless workflows.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p><strong>Administrative Assistant</strong></p><p>We are currently seeking a talented individual for a key opportunity with one of our partner companies. If you thrive in a fast-paced environment, enjoy engaging with both internal and external stakeholders, and posses outstanding organizational skills, this role might be ideal for you! Below are the primary responsibilities for the administrative assistant:</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Reception and Communication</strong>: Answer phones and warmly greet customers, technicians, and vendors, ensuring a professional and pleasant interaction.</p><p><strong>Scheduling Support</strong>: Log and process trouble calls while providing detailed information to the operations department for efficient scheduling.</p><p><strong>Technician Coordination</strong>: Proactively relay work assignments to technicians throughout the day to maintain seamless operational flow.</p><p><strong>File and Document Management</strong>: Assist in the creation and maintenance of both electronic and hard copy filing systems. This includes scanning documents and organizing them into electronic filing systems.</p><p><strong>Data Entry</strong>: Accurately input data into various internal computer systems to uphold information integrity.</p><p><strong>Office Administration</strong>: Manage front office duties such as ordering supplies, liaising between departments, and identifying support needs across various teams.</p><p><strong>Document Writing and Editing</strong>: Draft and edit a range of materials, including letters, memos, emails, reports, and other correspondence.</p><p><strong>Desired Skills and Attributes: </strong>Strong organizational capabilities and attention to detail.</p>
<p>Sara Walker with Robert Half is looking for a skilled Full Charge Bookkeeper to manage financial operations and administrative tasks for a dynamic landscape construction and nursery business. This in-office position requires a detail-oriented individual with strong expertise in QuickBooks, Excel, job costing, and financial reporting. The role is well-suited for someone who thrives in a fast-paced environment and can handle a variety of responsibilities, including payroll, budgeting, and vendor management.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily financial operations, including accounts payable, accounts receivable, and payroll processing.</p><p>• Utilize QuickBooks and Excel to manage job costing, financial reporting, and budgeting tasks.</p><p>• Ensure accurate bank reconciliations and maintain organized financial records.</p><p>• Handle billing processes, including lien waivers, and ensure compliance with industry standards.</p><p>• Collaborate with vendors and manage procurement activities to support business operations.</p><p>• Support human resources functions, such as onboarding and employee record management.</p><p>• Monitor and analyze financial data to provide insights and recommendations for business growth.</p><p>• Maintain compliance with accounting practices and regulatory requirements.</p><p>• Coordinate with team members to ensure smooth office administration and workflow.</p><p>• Assist in preparing budgets and forecasts to guide financial decision-making.</p><p><br></p><p>Please reach out to Sara Walker with Robert Half to review this position. Job Order: 03600-0013322646</p><p><br></p>
We are looking for a dedicated Accounting Assistant to join our team on a contract basis in Gibsonia, Pennsylvania. This role is ideal for an individual with strong attention to detail, QuickBooks expertise, and a background in administrative support. As part of the retail industry, you will play a vital role in managing financial processes and supporting office operations to ensure smooth workflows.<br><br>Responsibilities:<br>• Manage financial records using QuickBooks desktop versions with accuracy and efficiency.<br>• Process accounts payable and receivable, ensuring timely handling of invoices, payments, and receipts.<br>• Reconcile bank and credit card statements to maintain accurate financial records.<br>• Prepare and analyze essential financial reports to support business decision-making.<br>• Assist with payroll processing and provide support for tax-related tasks.<br>• Facilitate employee onboarding and maintain accurate personnel documentation.<br>• Support management with administrative tasks such as preparing reports, presentations, and conducting data entry.<br>• Coordinate projects by tracking milestones and facilitating internal communications.<br>• Maintain discretion when handling sensitive or confidential information.
<p><strong>Administrative Assistant</strong></p><p>We are seeking a detail-oriented and organized Administrative Assistant to provide vital support to our team and ensure efficient day-to-day operations. The ideal candidate will be responsible for managing administrative tasks, maintaining schedules, and facilitating communication within the organization. As the backbone of the office, you will play a critical role in ensuring productivity and smooth workflows.</p>
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Raleigh, North Carolina. This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced office environment. As the first point of contact for visitors and callers, you will play a key role in ensuring smooth daily operations.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized atmosphere.<br>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.<br>• Perform data entry tasks with accuracy and efficiency.<br>• Operate basic office equipment, such as printers, copiers, and fax machines.<br>• Maintain a clean and organized reception area.<br>• Handle incoming and outgoing mail, including sorting and distribution.<br>• Provide administrative support to various departments as needed.<br>• Schedule appointments and manage calendars for team members.<br>• Monitor office supplies and coordinate replenishment when necessary.<br>• Respond promptly to inquiries and provide information to employees and clients.
<p>We are looking for a welcoming and organized Front Desk Coordinator to manage front office operations for a team in Redmond, Washington. This contract opportunity is ideal for someone who enjoys being the first point of contact and thrives in a role that blends customer service with administrative support.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet visitors and direct them appropriately</li><li>Answer and route incoming calls and messages</li><li>Maintain a clean and organized reception area</li><li>Manage appointment scheduling and conference room bookings</li><li>Receive and distribute mail and deliveries</li><li>Assist with data entry and document preparation</li><li>Support internal communications and office coordination</li><li>Provide general administrative support to various departments</li></ul>
<p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative duties, including data entry, filing, and handling correspondence.</li><li>Manage schedules, meetings, and appointments for team members.</li><li>Prepare, edit, and proofread documents, reports, and presentations as needed.</li><li>Handle inbound and outbound communications, including phone calls and emails.</li><li>Maintain office organization by ordering supplies and managing inventory.</li><li>Assist in the planning and coordination of events, meetings, and travel arrangements.</li><li>Collaborate with internal teams to ensure efficient project management and task completion.</li><li>Provide excellent customer service when interacting with clients, visitors, or vendors.</li></ul><p><br></p>
We are looking for a detail-oriented Operations Administrative Assistant to join our team on a contract basis in Jamaica Plain, Massachusetts. This role involves supporting key organizational functions and providing crucial administrative assistance to leadership and board members. Ideal candidates will thrive in a collaborative environment and possess excellent organizational skills.<br><br>Responsibilities:<br>• Provide administrative support to the Board of Directors and various committees, including scheduling and coordinating meetings.<br>• Assist departments with meeting arrangements, ordering food, and ensuring logistical needs are met.<br>• Process payments for rent and childcare fees efficiently and accurately.<br>• Maintain common spaces such as conference rooms, kitchen areas, and administrative storage, ensuring they are orderly and functional.<br>• Set up audio and visual equipment for meetings and training sessions as needed.<br>• Keep office spaces organized and free of unnecessary clutter.<br>• Handle sensitive information with discretion and maintain confidentiality.<br>• Record and prepare accurate minutes for monthly staff meetings.<br>• Conduct routine maintenance for office equipment, arrange repairs, and manage inventory to ensure smooth operations.
<p>We are looking for an Administrative Coordinator to join our team in San Diego, California, on a contract basis. In this role, you will be responsible for managing donor data, performing administrative tasks, and supporting our internal teama. This is an excellent opportunity for someone with strong organizational skills and attention to detail who enjoys working in a collaborative environment within the non-profit sector.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input donor information, donations, volunteer records, and other relevant data into the Donor Perfect Online database.</p><p>• Ensure the quality and accuracy of data by performing regular checks and making necessary corrections.</p><p>• Prepare and send timely thank-you correspondence to donors to acknowledge their contributions.</p><p>• Address inquiries and complaints with professionalism, resolving routine concerns independently while escalating complex issues to the appropriate staff.</p><p>• Collaborate with the Development Department to support fundraising activities and donor engagement initiatives.</p><p>• Organize incoming correspondence, prioritize tasks, and route communications efficiently.</p><p>• Assist with administrative projects and assignments as directed by the Development Services team.</p><p>• Maintain organized records and documentation to support department operations.</p><p>• Contribute to a positive team environment by communicating effectively and working closely with colleagues.</p>
We are looking for a detail-oriented Administrative Assistant to support daily operations within a dynamic non-profit organization in Azusa, California. This Contract-to-permanent position offers a great opportunity to contribute to meaningful projects while utilizing your administrative skills. The ideal candidate will thrive in a fast-paced environment and excel in managing multiple tasks efficiently.<br><br>Responsibilities:<br>• Handle incoming and outgoing calls, ensuring courteous and effective communication at all times.<br>• Manage email correspondence, responding promptly and accurately to inquiries.<br>• Perform data entry tasks to maintain accurate and organized records.<br>• Schedule appointments and coordinate meetings with precision.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to create and manage documents and presentations.<br>• Provide exceptional customer service to both internal and external stakeholders.<br>• Maintain an organized workspace and ensure files are easily accessible.<br>• Collaborate with team members to address administrative needs and streamline processes.<br>• Assist in preparing reports and other documentation as required.<br>• Support various office functions to ensure smooth day-to-day operations.
<p>Are you a highly organized professional with exceptional multitasking skills and a keen attention to detail? Robert Half is seeking an administrative assistant to join their local and growing organization. </p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Manage and coordinate daily office operations, including scheduling, calendar management, and event planning.</li><li>Provide administrative support to teams and executives, including preparing reports, presentations, and correspondence.</li><li>Serve as the point of contact for internal and external communication, including responding to emails and phone inquiries with professionalism.</li><li>Maintain organized records and filing systems for essential documents.</li><li>Manage inventory of office supplies and coordinate procurement as needed.</li><li>Assist with special projects and ad-hoc tasks, ensuring deadlines are met with accuracy.</li></ul><p><br></p>
We are looking for a detail-oriented and approachable Receptionist to join our team on a contract basis in San Diego, California. In this role, you will be the first point of contact for visitors and employees, ensuring smooth front desk operations and providing excellent customer service. This position involves light administrative tasks, coordination for meetings, and support for various office activities.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring they are directed to the appropriate areas or personnel.<br>• Manage the check-in process for guests and maintain visitor logs.<br>• Coordinate meeting preparations, including setting up refreshments and materials as needed.<br>• Provide employees with requested supplies and maintain accurate records of items signed out.<br>• Handle occasional receipt filing and ensure proper documentation.<br>• Communicate with the porter for lunch pickups and bank deposit errands.<br>• Respond to inquiries via phone and email, utilizing a multi-line phone system efficiently.<br>• Maintain an organized and tidy front desk area to create a welcoming environment.<br>• Collaborate with team members to support daily administrative functions.
We are looking for an Administrative Assistant to join our team in Bloomington, Minnesota. This role is central to ensuring smooth operations and effective communication across multiple teams. The ideal candidate will bring exceptional organizational skills, a detail-oriented mindset, and the ability to manage tasks with confidence and efficiency.<br><br>Responsibilities:<br>• Provide administrative support to various teams, ensuring tasks are completed accurately and on time.<br>• Handle receptionist duties, including greeting visitors and managing phone calls.<br>• Maintain and organize records, including scanning, reviewing, and compiling documents.<br>• Utilize tools like Office, HubSpot, and DocuSign to streamline workflows and enhance productivity.<br>• Assist with document preparation and review to ensure compliance and accuracy.<br>• Coordinate communication between internal and external stakeholders.<br>• Support daily office operations by managing schedules, appointments, and correspondence.<br>• Contribute to team projects by providing detailed information and administrative expertise.<br>• Ensure proper handling and storage of sensitive information and documents.<br>• Collaborate with team members to solve problems and optimize processes.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Los Angeles, California. In this role, you will provide bilingual Spanish/English administrative support for our Family Resource Center program, ensuring the smooth execution of workshops, training events, and essential office functions. This is a fantastic opportunity to contribute to the impactful work of a non-profit organization.<br><br>Responsibilities:<br>• Coordinate and implement administrative tasks related to workshops and training sessions.<br>• Manage data collection and maintain organized records for program activities.<br>• Answer inbound calls and provide courteous assistance to program participants.<br>• Perform receptionist duties, including greeting visitors and managing inquiries.<br>• Handle data entry tasks with accuracy and attention to detail.<br>• Support the planning and execution of program events with logistical coordination.<br>• Collaborate with team members to ensure timely completion of administrative functions.<br>• Maintain office supplies and ensure the workspace is organized and efficient.<br>• Provide bilingual Spanish/English communication support for program needs.
<p>Are you an organized, proactive, and detail-oriented professional looking to make a real impact? We’re seeking a <strong>dynamic Administrative Assistant</strong> to join a team in the heart of <strong>York</strong>. If you thrive in a fast-paced environment and enjoy keeping things running smoothly, this could be the perfect role for you!</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Provide seamless administrative support to ensure daily operations run efficiently.</li><li>Manage schedules, appointments, and correspondence with professionalism.</li><li>Prepare reports, presentations, and documentation with precision.</li><li>Assist with office management tasks and team coordination.</li><li>Be the first point of contact for clients and colleagues, delivering outstanding service.</li></ul><p><br></p>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
We are looking for a detail-oriented and experienced Accounts Payable Specialist to join our team in Dallas, Texas. This is a long-term contract position that offers a hybrid work environment, with three days on-site and two days remote each week. The ideal candidate will bring a strong background in accounts payable processes, excellent technical skills, and the ability to work both independently and collaboratively.<br><br>Responsibilities:<br>• Process invoices and manage all aspects of accounts payable operations with accuracy and efficiency.<br>• Utilize Navision software daily for accounts payable tasks and ensure system integrity.<br>• Oversee purchase order management, ensuring all transactions align with company standards.<br>• Scan and process invoices promptly to support timely payments.<br>• Employ advanced Excel functionalities and other Office tools for reporting and data analysis.<br>• Collaborate with cross-functional teams to resolve discrepancies and streamline processes.<br>• Maintain adherence to the hybrid schedule, balancing on-site and remote work responsibilities.<br>• Ensure compliance with company policies and procedures in all accounts payable activities.<br>• Support auditing processes by providing accurate and organized documentation.<br>• Continuously identify opportunities for process improvement within accounts payable workflows.
<p>We are looking for a detail-oriented Bookkeeping Support for a medical company in Hialeah, FL. This role is ideal for someone who has experience with managing daily bookkeeping tasks and supporting overall accounting. Functions.</p><p><br></p><ul><li><strong>Responsibilities:</strong></li><li>Data entry and maintaining accurate financial transactions</li><li>Manage accounts payable (AP) and accounts receivable (AR) processes</li><li>Perform bank and general ledger reconciliations</li><li>Prepare and post journal entries</li><li>Assist with month-end and year-end closing procedures</li><li>Resolve financial discrepancies as needed</li><li>Prepare and issue annual 1099 forms in accordance with IRS guidelines.</li></ul><p><br></p>
