<p>We are currently seeking an exceptional Office Assistant to join our team. The ideal candidate will have excellent organization skills and the ability to handle a range of administrative tasks. They will have a strong sense of responsibility, with a focus on accuracy, discretion and teamwork.</p><p>Responsibilities:</p><ol><li>Answer and direct phone calls in a professional manner.</li><li>Organize and schedule meetings and appointments.</li><li>Write and distribute email, correspondence memos, letters, faxes and forms.</li><li>Develop and maintain a filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li>Provide administrative support to management and other staff.</li><li>Maintain the professional and clean appearance of office areas.</li></ol><p><br></p>
We are looking for a dedicated Receptionist to join a dynamic drilling company in Odessa, Texas. This Contract to permanent position offers an excellent opportunity to grow within the organization while supporting day-to-day office operations. Reporting directly to the Office Manager, the role requires someone who is detail oriented, can manage multiple tasks efficiently, and maintain a welcoming office environment.<br><br>Responsibilities:<br>• Greet visitors and clients warmly while ensuring they feel welcomed and directed appropriately.<br>• Manage and organize filing systems to keep records easily accessible and up-to-date.<br>• Monitor and order office supplies to ensure the workplace remains stocked and functional.<br>• Compile and maintain reports, including logs for uniforms, gas receipts, and expenses.<br>• Answer and route calls using a multi-line phone system with accuracy and attention to detail.<br>• Provide support in data entry tasks to maintain accurate office records.<br>• Handle general administrative duties to assist the Office Manager and enhance office workflow.
<p>A well-established company is seeking a reliable and detail-oriented<strong> Office Assistant</strong> to support daily administrative operations. This is a great opportunity for someone who enjoys staying organized and assisting with a variety of office tasks.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Provide general administrative and clerical support</li><li>Answer phones, greet visitors, and assist with front desk coverage</li><li>Perform data entry and maintain accurate records</li><li>File, scan, and organize documents</li><li>Assist with scheduling, emails, and other office needs as required</li></ul><p><br></p>
<p>Are you an organized multitasker who thrives in a fast‑paced office environment? Our client is seeking a <strong>professional and detail‑oriented Administrative Assistant</strong> to support daily operations and keep their team running smoothly. If you love being the <em>go‑to</em> person who brings order, efficiency, and positivity to the workplace—this role is for you!</p><p><br></p><p>Responsibilities:</p><p>Managing incoming emails, phone calls, and general inquiries</p><p>Coordinating schedules, meetings, and conference room bookings</p><p>Preparing documents, reports, and correspondence</p><p>Assisting with data entry and maintaining accurate records</p><p>Supporting onboarding tasks, filing, and administrative projects</p><p><br></p><p>Please apply through our Robert Half website or call 515.706.4974 for more details. Take a step towards your next career journey!</p>
<p>We are looking for a detail-oriented Office Manager to oversee administrative operations in our Lakewood Office. In this long-term contract position, you will play a key role in ensuring the office runs efficiently while supporting day-to-day activities. This role requires excellent organizational skills and the ability to manage multiple tasks in a setting that values attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Manage the administrative functions of the office, ensuring smooth daily operations.</p><p>• Monitor and maintain office supply inventory, placing orders as needed to avoid shortages.</p><p>• Handle accounts payable processes, ensuring timely and accurate payment of invoices.</p><p>• Serve as the first point of contact by performing receptionist duties such as greeting visitors and managing phone calls.</p><p>• Coordinate office activities and schedules to optimize productivity.</p><p>• Ensure compliance with company policies and procedures within the office environment.</p><p>• Support staff by addressing administrative needs and resolving any operational issues.</p><p>• Maintain records and documentation for accounts and office supplies.</p><p>• Collaborate with vendors and service providers to manage office-related services.</p><p>• Assist in planning and executing office events or meetings.</p>
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
We are looking for a dedicated Administrative Assistant to join our team in Winter Park, Florida. This Contract to permanent position is ideal for an experienced, detail-oriented individual seeking stability and a supportive work environment. The role requires someone who is confident in handling administrative tasks, maintaining office organization, and representing the company as the first point of contact.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including maintaining office supplies and organizing the breakroom.<br>• Handle accounts payable (AP) and accounts receivable (AR) processes with attention to detail.<br>• Answer incoming calls professionally and assist with inquiries as needed.<br>• Ensure the office environment is welcoming and presentable at all times.<br>• Coordinate catered lunches for the team, including setup and cleanup.<br>• Perform receptionist duties, greeting visitors and managing front desk activities.<br>• Accurately enter data and maintain records using company systems.<br>• Support overall office operations to ensure efficiency and productivity.
<p>Summary</p><p>We are seeking a detail-oriented administrative professional with 2–3 years of experience in clerical or office support roles. The ideal candidate brings a strong background in office equipment operation, customer service, and document management, while demonstrating proficiency in Microsoft Excel, Word, Salesforce, and other digital tools. Exceptional communication, analytical, and reconciliation skills are essential, along with the ability to manage deadlines and work both independently and collaboratively. An associate or bachelor’s degree is preferred. This position offers the opportunity to contribute to efficient operations and deliver a positive customer experience in a dynamic, fast-paced environment.</p><p><br></p><p>Primary Responsibilities</p><p>Mail Handling</p><p>• Receive, sort, and distribute incoming mail and packages to appropriate people/department.</p><p>• Manage outgoing mail, including running items through postage machines and ensuring proper delivery.</p><p>• Handle Dropbox mail at reception and deliver to designated departments.</p><p>• Document and process return mail and coordinate with courier services as needed.</p><p><br></p><p>Check Processing</p><p>• Log incoming checks and maintain accurate records in Excel or internal systems.</p><p>• Oversee check printing, posting, and distribution processes.</p><p>• Ensure checks for the fund are securely stored in a locked cabinet and coordinate handoff with designated staff.</p><p>• Track and communicate check pickups, ensuring numbers match and proper notification is sent.</p><p>• Scanning and Indexing</p><p>• Batch scan documents, index them into internal systems (e.g., Salesforce), and ensure proper electronic filing.</p><p>• Print and scan faxes and other documents for customer service and claims processing.</p><p>• Customer Service Support</p><p>• Process and scan authorization forms and other customer service documents.</p><p>• Update member, provider, and employer information in internal systems.</p><p>• Create and maintain Excel reports for disability checks and other reporting needs.</p><p><br></p><p>Process Documentation and Compliance</p><p>• Follow documented procedures for mail and check handling, ensuring compliance with security and confidentiality requirements.</p><p>• Stay updated on process changes and participate in ongoing documentation reviews and updates.</p><p><br></p><p>Training and Cross-Coverage</p><p>• Participate in training to understand all departmental forms, procedures, and requirements.</p><p>• Serve as a backup for other research assistants or service representatives as needed to maintain workflow continuity during absences.</p><p><br></p><p>Other Administrative Tasks</p><p>• Assist with change of address requests and perform other administrative duties as assigned.</p><p>• Support the development and refinement of process documentation by providing feedback and suggestions.</p><p><br></p>
<p>We are looking for an organized and proactive Office Assistant to join our team in Saint Louis Park, Minnesota. This Contract to permanent position is ideal for someone who thrives in a dynamic environment and enjoys contributing to the success of a growing organization. In this role, you will handle a variety of administrative mailroom tasks to ensure smooth daily operations. This position requires flexibility and travel throughout the greater metro area, providing mailroom support to a diverse range of client locations. Your attention to detail and ability to manage multiple tasks will help ensure smooth mailroom operations and contribute to the overall efficiency of our organization. If you are eager to take on varied administrative tasks and play a key role in our mailroom team, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform a wide range of mailroom operations, including sorting, distributing, and collecting mail throughout the organization.</li><li>Handle print production tasks such as creating black-and-white double-sided copies, printing and binding books, and preparing covers as specified in job tickets.</li><li>Scan, digitize, and upload documents to online databases as requested.</li><li>Process and complete work orders received via a job ticket system, ensuring accuracy and timely completion of all requests.</li><li>Conduct routine mail pickups and deliveries across company departments multiple times daily.</li><li>Perform light equipment maintenance, such as replacing printer toner and restocking paper and other mailroom supplies.</li><li>Communicate and coordinate with team leads at various client locations to prioritize daily tasks.</li><li>Occasionally assist with reception area coverage, including front desk management, ordering lunch for staff, and coordinating conference room usage as needed.</li></ul><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.</p><p>• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.</p><p>• Prepare and submit accurate expense reports while maintaining compliance with company policies.</p><p>• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.</p><p>• Organize and maintain confidential records and files in both physical and digital formats.</p><p>• Handle sensitive information with professionalism and discretion at all times.</p><p>• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.</p><p>• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.</p><p>• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.</p><p><br></p><p>If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! </p><p>Please apply today! </p>
<p>Are you a friendly, organized professional who enjoys helping people feel welcome and supported? Our client, a reputable physical therapy clinic in Grimes, is looking for a <strong>Part-Time Administrative Assistant</strong> to provide front‑desk and administrative support. </p><p><br></p><p>Responsibilities:</p><p>Greet patients warmly and check them in for appointments</p><p>Answer phone calls, schedule appointments, and manage the clinic calendar</p><p>Verify insurance information and assist with new patient intake forms</p><p>Process copays and handle basic billing support</p><p>Maintain accurate patient records and update information as needed</p><p>Assist with filing, scanning, and general office organization</p><p>Coordinate communication between patients and physical therapy staff</p><p><br></p><p>This is a great opportunity if you are wanting your job to be meaningful, people-centered and in a healthcare setting! Please apply today and create a profile on our Robert Half website.</p>
We are looking for a detail-oriented and friendly Receptionist to join our team in Northville, Michigan. In this long-term contract position, you will serve as the first point of contact for clients, ensuring a welcoming and organized office environment. This role offers an excellent opportunity to showcase your communication and multitasking skills in a dynamic setting.<br><br>Responsibilities:<br>• Welcome and assist clients upon arrival, ensuring a positive and detail-oriented experience.<br>• Manage a multi-line phone system, directing calls efficiently and providing accurate information.<br>• Handle inbound calls, addressing inquiries and routing them to the appropriate departments.<br>• Maintain and organize the front desk area to uphold a tidy and presentable workspace.<br>• Support administrative tasks, including scheduling and document preparation.<br>• Operate a switchboard system with up to ten phone lines, ensuring seamless communication.<br>• Collaborate with team members to assist in tax preparation processes.<br>• Ensure timely and accurate communication within the office to support daily operations.
<p><strong>Front Office / Service Coordinator (Entry-Level Welcome!)</strong></p><p>We’re hiring a <strong>Front Office / Service Coordinator</strong> for a contract to hire position to help keep our team organized and running smoothly. This is a great opportunity for someone who’s eager to learn, enjoys working with people, and can juggle multiple tasks throughout the day.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Answer phones and help customers</li><li>Set up jobs, create work orders, and schedule service appointments</li><li>Keep in touch with customers and post schedule updates</li><li>Run the front office: receive deliveries, direct visitors, and take payments</li><li>Help with filing, mailings, and office organization</li><li>Order office supplies and assist with parts orders</li><li>Track service contracts and help with scheduling (generators, etc.)</li><li>Schedule inspections, disconnects/reconnects, and OUPS tickets</li><li>Type estimates and assist with HR items like uniforms</li><li>Help manage time-off requests and the on-call schedule</li></ul><p><br></p><p><strong>What We’re Looking For</strong></p><ul><li>Comfortable using computers and paying attention to details</li><li>Able to multitask and stay organized</li><li>Willing to learn and jump in where needed</li><li>Customer service experience over the phone is a plus</li></ul><p><br></p><p><br></p><p><br></p>
<p>We are looking for a highly organized and detail-oriented General Office Clerk to join our team in Cassopolis, Michigan. This a part-time, M-F, contract-to-permanent position offers an excellent opportunity to provide administrative support in a sensitive and service-oriented environment. The role includes comprehensive training from the outgoing office administrator to ensure a seamless transition and success in this position.</p><p><br></p><p>Responsibilities:</p><p>• Provide accurate and timely administrative support by completing paperwork and maintaining proper documentation processes.</p><p>• Coordinate scheduling and assist funeral directors with office tasks to ensure smooth operations.</p><p>• Monitor active files for missing steps, track progress, and ensure all client needs are met with precision.</p><p>• Welcome visitors, receive deliveries, and manage front desk operations with a focus on quality service.</p><p>• Uphold confidentiality and demonstrate sensitivity when interacting with grieving families.</p><p>• Utilize Microsoft Office and other software tools efficiently to perform routine office tasks.</p><p>• Maintain a neat and organized workspace while adhering to the organization's standards.</p><p>• Participate in hands-on training provided by the outgoing office administrator to understand procedures thoroughly.</p>
<p><strong>Job Responsibilities:</strong> </p><p>· Handled front desk duties checking in and outpatients. </p><p>· Insurance verification, flags, voicemails and other duties as assigned</p>
<p>The Receptionist serves as the first point of contact for visitors, clients, and staff, representing our company with professionalism and courtesy. This position is responsible for greeting guests, managing incoming calls, handling basic administrative tasks, and maintaining an organized and welcoming front office environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, directing them to the appropriate personnel or meeting rooms</li><li>Answer, screen, and route incoming calls promptly and professionally</li><li>Respond to general inquiries via phone, email, or in-person</li><li>Receive and distribute mail, packages, and deliveries</li><li>Maintain the reception area’s appearance and ensure it is tidy and welcoming</li><li>Schedule appointments, meetings, and maintain conference room calendars</li><li>Assist with administrative support tasks, such as data entry, filing, and copying documents</li><li>Handle sensitive information with confidentiality and discretion</li><li>Support other departments with special projects or tasks as needed</li></ul>
We are looking for an experienced Receptionist to join our team on a contract basis in Milwaukee, Wisconsin. This role requires someone who is detail oriented, can offer exceptional administrative support, streamline day-to-day operations, and ensure a welcoming environment for visitors and staff alike. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Welcome and direct visitors to the appropriate personnel or location.<br>• Manage incoming and outgoing packages through courier services.<br>• Maintain accurate visitor logs and call records while ensuring security passes and badges are issued appropriately.<br>• Coordinate the scheduling and equipment needs for the boardroom.<br>• Perform a variety of administrative tasks, including typing, filing, photocopying, binding documents, and preparing mailers.
We are looking for a dedicated Part-Time Administrative Assistant to join our team in Westport, Connecticut. In this role, you will handle a variety of administrative and clerical tasks, ensuring smooth day-to-day operations. This is a long-term contract position ideal for someone who enjoys working in a dynamic yet family-oriented environment.<br><br>Responsibilities:<br>• Coordinate and schedule appointments efficiently to support client needs.<br>• Serve as the main point of contact for client interactions, ensuring excellent communication and customer service.<br>• Scan and organize tax documents and client files to facilitate tax preparation processes.<br>• Prepare, print, and assemble tax returns while maintaining accuracy and attention to detail.<br>• Handle the mailing of important paperwork to clients and ensure proper record-keeping in client portals.<br>• Utilize software programs and technology tools such as scanners and computers to streamline operations.<br>• Maintain filing systems to ensure easy access to records and documents.<br>• Assist with general receptionist duties, including answering inbound calls and managing inquiries.<br>• Collaborate with team members to ensure deadlines are met during busy periods.<br>• Support other administrative tasks as needed to enhance office efficiency.
We are looking for an organized and attentive Office Services Associate to join our team on a contract basis in Houston, Texas. In this role, you will provide essential administrative and operational support across various departments, ensuring smooth day-to-day office functions. This position offers an opportunity to work in a dynamic environment while contributing to the efficiency of office services.<br><br>Responsibilities:<br>• Manage daily mailroom operations, including mail pickup, sorting, and distribution.<br>• Perform scanning, reprographics, and other document-related tasks to support office activities.<br>• Set up and break down conference rooms for meetings, ensuring all equipment and materials are in place.<br>• Assist with hospitality services such as food setups for meetings and events.<br>• Restock office supplies, including paper, stationery, and other materials, to ensure availability.<br>• Provide general facilities support, including shipping and receiving packages.<br>• Respond to departmental requests for general services support in a timely manner.<br>• Facilitate the organization and upkeep of office spaces to maintain a high standard of quality.
<p> We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Tysons Corner, Virginia. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and providing excellent customer service. This position is ideal for someone with strong organizational skills and the ability to manage multiple tasks efficiently.</p><p>Responsibilities:</p><p>• Greet and assist visitors with courtesy and professionalism.</p><p>• Answer and direct incoming phone calls to the appropriate departments.</p><p>• Manage appointment scheduling and maintain calendars efficiently.</p><p>• Perform general receptionist duties, including handling inquiries and correspondence.</p><p>• Support administrative tasks such as handling mailings, filing and data entry as required.</p><p>• Ensure the reception area remains organized and presentable at all times.</p><p>• Provide information and assistance to customers in a timely manner.</p><p>• Collaborate with other team members to enhance office operations.</p><p><br></p>
<p>The Medical Front Desk Coordinator acts as the primary point of contact for patients, creating a welcoming and efficient front office experience in a healthcare setting. This role balances customer service with administrative accuracy, supporting clinical operations through effective scheduling, insurance processing, and patient communication. Attention to detail, empathy, and compliance with healthcare regulations are essential to maintaining smooth patient flow and satisfaction.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and check in patients in a professional, courteous manner</li><li>Schedule appointments and manage provider calendars</li><li>Verify insurance eligibility</li><li>Maintain accurate patient records and demographic information</li><li>Handle incoming calls and patient inquiries</li><li>Ensure HIPAA compliance and confidentiality</li><li>Coordinate referrals and follow-up appointments</li><li>Manage patient check-out and provide visit summaries</li><li>Address basic billing questions and route complex issues appropriately</li><li>Maintain a clean, organized front office environment</li></ul><p><br></p>
<p>Our expanding medical practice is looking for a skilled Medical Front Desk Specialist to serve as the welcoming first point of contact for our patients. This position is ideal for individuals who excel in multitasking, enjoy problem-solving, and are motivated by creating a positive experience each day.</p><p><br></p><p>Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.</p><p><br></p><p>Key responsibilities include:</p><ul><li>Greetings and check-in of patients with courtesy and professionalism</li><li>Handling a high volume of phone calls, scheduling appointments, and addressing patient inquiries</li><li>Overseeing patient registration, insurance verification, and confirming appointments</li><li>Maintaining accurate and confidential patient records</li><li>Partnering with nurses, physicians, and support staff to ensure efficient clinic operations</li><li>Addressing unexpected issues with quick and effective solutions</li><li>Keeping the front office environment organized, welcoming, and compliant with practice standards</li></ul><p><br></p>
<p><strong>Job Responsibilities:</strong> </p><ul><li>Handled front desk duties checking in and outpatients. </li><li>Insurance verification, flags, voicemails and other duties as assigned</li></ul><p><br></p>
<p>We are looking for an Administrative Assistant in Honolulu. The Administrative Assistant supports a busy healthcare facility by managing front office operations, patient scheduling, records management, and communications with medical staff and patients. This role requires exceptional organizational skills, attention to detail, and the ability to manage confidential information in a fast-paced environment. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist patients and visitors, ensuring a positive experience.</li><li>Schedule appointments and coordinate patient flow with healthcare providers.</li><li>Prepare, update, and maintain medical records with accuracy and confidentiality.</li><li>Answer phones, respond to inquiries, and route calls as appropriate.</li><li>Process insurance forms and other patient documents.</li><li>Manage correspondence, including emails and letters.</li><li>Order and maintain office and clinical supplies.</li><li>Assist in the preparation and submission of reports.</li><li>Support administrative projects as assigned by management.</li></ul>
<p>We are looking for a highly organized and attentive Executive Assistant to join a team in Wayne, Pennsylvania. In this role, you will provide essential administrative support to executives within a collaborative and fast-paced environment. This is a Contract to permanent position with opportunities for career growth.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars, ensuring all appointments and meetings are scheduled effectively.</p><p>• Coordinate comprehensive travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare for executive meetings by organizing materials, agendas, and managing follow-ups.</p><p>• Act as a liaison between executives and internal or external stakeholders, maintaining integrity and confidentiality.</p><p>• Handle expense reports and reconciliation using tools like Concur.</p><p>• Organize and prioritize incoming communication, ensuring timely responses and resolutions.</p><p>• Support the team with various administrative tasks to enhance operational efficiency.</p><p>• Maintain detailed records and documentation for internal tracking and reporting.</p><p>• Collaborate with other executive assistants to foster a positive and supportive work environment.</p><p>• Utilize software tools like Zoom and the Office Suite for scheduling, communication, and documentation.</p>
