We are looking for a detail-oriented Contracts Administrator to join our team in Baltimore, Maryland. In this role, you will support the Assistant Vice President of Contracts, in-house counsel, and various departments by managing administrative and legal tasks related to commercial real estate transactions. If you have a passion for legal documentation, real estate, and collaborative teamwork, this opportunity could be an excellent fit for you.<br><br>Responsibilities:<br>• Draft and review contracts, amendments, and supplemental agreements for land transactions, including purchases, leases, and joint ventures.<br>• Prepare and proofread easements, declarations, and other land-related legal documents.<br>• Develop transaction and ownership structure charts to ensure clarity in documentation.<br>• Track contract timelines and deadlines while coordinating due diligence reports and distributing necessary funds.<br>• Order and analyze due diligence materials such as title reports, judgments, and surveys for properties, entities, and individuals.<br>• Provide administrative and legal support under the direction of the Assistant Vice President of Contracts.<br>• Collaborate with in-house counsel and departments including Acquisition, Development, Finance, and Accounting.<br>• Notify relevant departments of critical deadlines and coordinate required actions.<br>• Assist Joint Venture and Regional Partners in achieving transaction goals.
<p>Our client, a respected <strong>higher education institution in Encinitas</strong>, is looking for a motivated <strong>Accounting Assistant</strong> to join their finance department. This role is ideal for someone who values accuracy, enjoys a collaborative environment, and wants to contribute to an organization that makes a lasting impact on students and the community.</p><p>The Accounting Assistant will support daily financial operations, assist with reconciliations, and provide administrative accounting support. This is a fantastic opportunity for an individual eager to grow within a mission-driven organization.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Process and record tuition payments, donations, and other student-related financial transactions.</li><li>Assist with bank and account reconciliations on a monthly basis.</li><li>Support the finance team with journal entries, invoice tracking, and reporting.</li><li>Maintain organized records for audits and compliance.</li><li>Provide excellent customer service to students, faculty, and staff regarding account inquiries.</li><li>Assist with accounts payable and receivable functions as needed.</li><li>Collaborate with other departments to ensure accurate financial data.</li></ul>
We are looking for a highly organized and meticulous Administrative Coordinator to join our team in Fort Wayne, Indiana. This Contract-to-Permanent position offers an excellent opportunity to support technical teams by managing administrative tasks and ensuring smooth operations. The role requires a proactive approach, the ability to adapt quickly, and a commitment to delivering high-quality work.<br><br>Responsibilities:<br>• Coordinate and manage scheduling for meetings, trainings, and projects to ensure efficient workflows.<br>• Maintain and update databases, tracking project progress and ensuring all records are accurate and accessible.<br>• Provide exceptional customer service while addressing inquiries and resolving issues in a timely manner.<br>• Assist technical teams by handling administrative tasks and ensuring all necessary documentation is completed.<br>• Facilitate both virtual and in-person training sessions for team members, ensuring all logistics are handled seamlessly.<br>• Communicate effectively with team members and leadership, providing updates on administrative processes and project timelines.<br>• Support the integration of processes across different teams, ensuring consistency and alignment.<br>• Adapt to evolving priorities by learning new systems and processes swiftly and asking relevant questions when needed.<br>• Collaborate with colleagues to maintain a positive and productive work environment.<br>• Ensure compliance with organizational policies and procedures while handling sensitive information.
<p>Our downtown Minneapolis law firm client is seeking a detail-oriented Legal Assistant with strong Litigation experience to join their team. As a Legal Assistant, you will prepare various legal documents, manage electronic client files, and provide high-quality administrative support to busy Attorneys. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Preparation of legal correspondence, agreements, and documents, including conversions and comparisons of documents and manipulation of PDF files</p><p>• Electronic filing of pleadings and other documents in local and national state, federal, and appellate courts</p><p>• Docketing of court orders, schedules, and other litigation requirements</p><p>• Management of electronic client files, including pleadings and indices, along with original client documents and pleadings</p><p>• Review and finalization of time entries for attorneys and paralegals and handling of client invoices</p><p>• Provision of general legal administrative support, including managing calendars, scheduling and coordinating attorney and client meetings, conferences and depositions, and handling routine correspondence</p><p>• Using Case Management Software and Microsoft Office Suites for various tasks</p><p>• Delivering quality, responsive customer service to clients, attorneys, and team members.</p><p><br></p><p>Position offers fantastic benefits, including: health, dental, 401k, profit sharing, PTO</p>
<p>Legal Assistant</p><p><br></p><p>Our client, leading Rocky Mountain law firm is seeking a 3 plus years real estate legal secretary for their fast growing and dynamic office in Denver. In coordination with the Real Estate and Transactional Practice Group Legal Team, this position will provide advanced legal and administrative support to attorneys, paralegals, peers and other colleagues as needed and requested. Duties may vary based upon location and practice group.</p><p>Essential Duties/Responsibilities:</p><p>Manages the business intake process – runs adversary searches, drafts screening memos and engagement letters and opens new files.</p><p>Assist with real estate documentation, title & survey, and process real estate contracts, namely sale and purchase agreements. </p><p>Prepares, revises and formats legal documents and correspondence using various software applications and according to instructions; proofreads documents/correspondence for content, spelling, grammar, language usage and punctuation and puts into final form.</p><p>Supports client activities and provides direct contact client assistance and support.</p><p>3 plus years of real estate legal secretarial experience at a law firm is required to be successful in this position. The firm offers an excellent pay, fabulous benefits, time off, and a hybrid work schedule.</p><p>If you are qualified for this position, please email your resume to Director at mala.saraogi@roberthalf[dot][com] for immediate consideration! </p>
<p>We are looking for a <strong><em>Paralegal </em></strong>or <strong><em>Legal Assistant </em></strong>to join a law firm in Honolulu, Hawaii. This role requires a proactive individual with strong administrative abilities and excellent technical skills. Previous legal experience required. Proficiency in handling office tasks and technology are essential for success.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the legal team, ensuring all tasks are completed efficiently and accurately.</p><p>• Manage schedules, including organizing meetings and maintaining calendars for attorneys and staff.</p><p>• Draft, format, and edit documents using Microsoft Word and Excel to ensure high-quality presentation.</p><p>• Maintain and organize files, both electronically and physically, for easy access and retrieval.</p><p>• Assist with data entry and ensure all records are updated and accurate.</p><p>• Coordinate communication between various departments and external parties to facilitate smooth operations.</p><p>• Handle incoming calls and correspondence with care and discretion.</p><p>• Support the team in preparing materials for meetings and presentations as needed.</p><p>• Perform general office duties, including ordering supplies and maintaining an organized workspace.</p>
<p><strong>Robert Half Permanent Placemen</strong>t is seeking an experienced<strong> Legal Assistant</strong> to support a busy <strong>family law practice in Boston</strong>. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive approach to supporting attorneys in all aspects of case management and administrative operations.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage attorney calendars, including court dates, meetings, and travel.</li><li>Draft, proofread, and format legal documents and correspondence.</li><li>Prepare pleadings, motions, and e-filings in compliance with court procedures.</li><li>Maintain and organize case files, both electronic and physical.</li><li>Assist with billing, time entry, and client inquiries.</li><li>Provide backup support to other legal administrative staff as needed.</li></ul>
We are looking for a highly organized and proactive Project Assistant to join our team in Sacramento, California. This is a long-term contract position that involves supporting planning and execution efforts for large-scale events, including outreach, administrative tasks, and volunteer coordination. If you thrive in a dynamic environment and enjoy working on impactful projects, this role offers a rewarding opportunity to make a difference.<br><br>Responsibilities:<br>• Coordinate event logistics, including volunteer management for up to 150 individuals and ensuring smooth operations on event days.<br>• Assist in preparing for major fundraising events, such as the Valentine Run, by managing food donation requests and outreach efforts.<br>• Handle administrative tasks such as data entry, organizing files, and managing timelines to ensure all deadlines are met.<br>• Run errands as needed to support event preparations and day-to-day operations.<br>• Serve as a point of contact for volunteers, providing guidance and maintaining effective communication throughout the project.<br>• Utilize Google Workspace tools and Microsoft Office Suite to create and manage documents, spreadsheets, and presentations.<br>• Oversee packet pick-up processes and assist with day-before event preparations to ensure all materials are ready.<br>• Conduct outreach efforts, including contacting donors and community partners, using scripts provided.<br>• Maintain a meticulous and customer-focused approach when interacting with stakeholders, volunteers, and team members.<br>• Support shipping and scanning functions as part of general administrative duties.
<p>We are looking for a detail-oriented Human Resources (HR) Assistant to join our client's team on a contract basis in Hillsboro, Oregon. This role offers an excellent opportunity to support an organization in various HR functions, including onboarding and administrative tasks. The ideal candidate should be dependable, eager to learn, and confident in handling employee documentation and compliance processes.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize employee files, ensuring data accuracy and compliance with company policies.</p><p>• Assist with onboarding processes, including background checks, E-Verify, and employment verification.</p><p>• Provide administrative support to the HR department, contributing to the day-to-day workflow.</p><p>• Utilize HR software systems to streamline workflows and manage employee records.</p><p>• Ensure compliance with state and federal regulations during all HR-related activities.</p>
<p>We are seeking a highly organized and proactive <strong>Legal Assistant</strong> to provide essential support to our legal team. In this role, you will assist with case management, organize and maintain records, draft legal documents, conduct research, and facilitate smooth daily operations. The ideal candidate will have strong administrative skills, attention to detail, and familiarity with legal terminology and processes.</p><p><strong>Responsibilities:</strong></p><ul><li>Assist with drafting, proofreading, and filing legal documents.</li><li>Maintain accurate case files and manage correspondence.</li><li>Conduct legal research and compile relevant information.</li><li>Schedule meetings, depositions, and court appearances.</li><li>Support attorneys and other team members with administrative tasks.</li></ul><p><br></p>
<p>We are looking for a success-driven Human Resources (HR) Assistant to join a dynamic team ONSITE in Utica, Michigan. This contract position offers an exciting opportunity for individuals eager to contribute to a fast-paced manufacturing environment while gaining valuable hands-on experience in HR operations. Ideal for recent graduates or entry-level professionals, this role involves supporting key recruiting and onboarding activities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate onboarding processes, including preparing offer letters and conducting background checks.</p><p>• Maintain HR records and ensure accurate data entry in HRIS systems.</p><p>• Assist in organizing recruitment activities, such as scheduling interviews and communicating with candidates.</p><p>• Support the preparation and distribution of HR-related documents, including contracts and policy updates.</p><p>• Collaborate with team members to ensure compliance with company policies and procedures.</p><p>• Provide administrative support for various HR functions, including employee relations and training initiatives.</p><p>• Utilize Microsoft Office tools to create reports, communications, and other documentation.</p><p>• Respond to employee inquiries regarding HR programs and procedures.</p><p>• Monitor and follow up on pending tasks to ensure timely completion.</p><p>• Participate in special HR projects as assigned.</p>
<p>Our client is looking for a detail-oriented and highly organized Executive Administrator to support senior leadership in Byhalia, Mississippi. This role is critical in ensuring seamless coordination of daily operations, communications, and strategic initiatives. The ideal candidate will possess strong administrative skills and demonstrate professionalism while handling confidential matters.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and maintain the executive’s calendar, ensuring proper scheduling of meetings, events, and travel arrangements.</p><p>• Prepare and manage documents, reports, and presentations, ensuring accuracy and attention to detail.</p><p>• Act as a point of contact between the executive and stakeholders, managing communications with discretion and professionalism.</p><p>• Coordinate and schedule executive meetings, including board sessions, team retreats, and other key events.</p><p>• Develop agendas, distribute materials, and handle logistics, such as catering and audiovisual setup, for meetings.</p><p>• Attend meetings to record minutes, track tasks, and ensure timely follow-up on deliverables.</p><p>• Anticipate and address the executive’s needs, proactively identifying and resolving potential issues.</p><p>• Manage sensitive information and communications while upholding confidentiality.</p><p>• Facilitate seamless coordination between the executive and internal teams to ensure alignment on priorities and deadlines.</p>
<p>A growing and highly regarded firm focused on probate matters is seeking an attorney with 1+ years of experience in probate, trust administration, or estate planning. <strong>This role can be hybrid or 100% remote for California-based attorneys. </strong>My team has placed 4 attorneys with this firm in the past 7 years, and they all still happily work here! One of those attorneys made partner and others have been promoted to more senior associate roles.</p><p><br></p><p><strong>What You’ll Do:</strong></p><p>You’ll advise fiduciaries and beneficiaries, handle non-contentious probate and trust matters from initiation to resolution, appear in court on routine hearings, and prepare legal documents tied to estate and trust administration.</p><p><br></p><p><strong>Why This Role Stands Out:</strong></p><ul><li>Remote flexibility (must reside in California)</li><li>Transparent billable expectations (1800) with guaranteed and discretionary bonus opportunities</li><li>Excellent benefits (including 100% firm-paid health insurance, 401k with matching, unlimited PTO, and more)</li><li>Genuine opportunity for advancement at a firm known for promoting from within</li></ul><p>This is an ideal role for someone who’s collaborative, sharp, and ready to build their career with a firm that invests in its people.</p>
<p>Robert Half is partnering with a client seeking a proactive HR Assistant to support their Human Resources department. This role is great for someone who enjoys working with people, is detail-oriented, and thrives in a team environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with onboarding, new hire paperwork, and employee orientation</li><li>Maintain employee records and ensure confidentiality of HR files</li><li>Support recruitment efforts by posting jobs and scheduling interviews</li><li>Help administer benefits, payroll, and compliance documentation</li><li>Respond to employee inquiries regarding HR policies and procedures</li><li>Provide general administrative support to the HR team</li></ul><p><br></p>
<p>We are looking for a dedicated Legal Assistant to join our family law practice on a long-term contract basis. Based in McKinney, Texas, this remote role involves providing essential administrative and legal support to ensure the smooth operation of the office. If you have a strong background in family law and exceptional organizational skills, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain an accurate calendar for appointments, court dates, and deadlines.</p><p>• Organize and file legal documents, ensuring accessibility and compliance with office standards.</p><p>• Assist with billing tasks, including preparing invoices and tracking payments.</p><p>• Provide administrative support by drafting correspondence and maintaining client records.</p><p>• Communicate effectively with clients, court officials, and other legal professionals.</p><p>• Support claim administration tasks, ensuring timely processing and resolution.</p><p>• Collaborate with attorneys to prepare case files and gather necessary documentation.</p><p>• Utilize legal software, such as MyCase, and standard office tools like Microsoft Office to complete tasks efficiently.</p><p>• Ensure confidentiality and professionalism when handling sensitive client information.</p>
<p>A national law firm with 30 offices nationwide and over 700 attorneys, is seeking a Litigation Assistant for their Commercial Litigation Group. This role will be supporting two partners and two associates. This is a congenial office that gets together and collaborates! </p><p><br></p><p><strong><u>Duties:</u></strong></p><ul><li>Electronically filing pleadings with state and federal courts</li><li>Calendaring litigation deadlines and scheduling depositions</li><li>Formatting briefs, motions, discovery shells, etc. per CA civil codes + procedures</li><li>Handling attorney expense reports and time entry</li></ul><p>Experience with iManage, FileSite and Anaqua are a plus.</p><p><br></p><p><strong><u>Keys/Must haves</u></strong>: </p><p>· The more years of litigation experience, the better. The commercial litigation group is extremely busy.</p><p>· Knowledge of eFiling in state (and ideally federal) courts. </p><p><strong><em> </em></strong></p><p><strong><u>Details of Role</u></strong>:</p><p>· <u>Hours</u>: Roughly 8:30-5:30. 40 hours/week. Occasional overtime, but not common. </p><p>· <u>Profile that would be a fit</u>:</p><p>o The more years of litigation support experience, the better.</p><p>o Someone social – </p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Robert Half has placed two other litigation assistants in this office! </p><p>· I cannot say enough about the office managing partner and his team. They are casual, approachable, and easy to work with. The partners feel that the most junior person is equally important as the most senior level person. Everyone is an important to the puzzle. They place so much value on everyone. They care about their peoples’ lives: “let’s do whatever we can to support this person.” – ex-firm administrator</p><p>· Once a month, they take the team out to lunch or dinner. They are big on team building activities! </p><p>· Monthly wellness and team building activities (March: march madness party. April: succulent planting party)</p>
<p>We are looking for a Litigation Legal Assistant to join a dynamic and growing boutique litigation firm in DT Minneapolis. This role involves providing essential support for legal matters related to insurance, real estate and collections. <strong>This is an ideal opportunity for someone with 2+ years of civil litigation experience who is looking to grow their career. </strong>This is a fully on-site position.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Maintain and organize case files and calendars</li><li>Prepare and format legal documents, correspondence, and court filings</li><li>File documents with state and federal courts (electronic and physical)</li><li>Schedule meetings, depositions, and court appearances</li><li>Communicate with clients, courts, and opposing counsel</li><li>Assist attorneys with administrative tasks related to litigation and collections</li></ul>
<p>We are looking for an experienced Family Law Legal Assistant to join our team in San Jose, California. This role focuses primarily on supporting attorneys in family law cases and requires a high level of organization, communication skills, and attention to detail. The ideal candidate will thrive in a fast-paced environment and demonstrate proficiency in legal administrative tasks while delivering excellent client service.</p><p><br></p><p>Responsibilities:</p><p>• Draft and revise legal documents, correspondence, pleadings, and court forms specific to family law matters.</p><p>• File legal documents through e-filing systems, ensuring adherence to court deadlines and procedures.</p><p>• Manage attorneys’ calendars, including scheduling court appearances, client meetings, depositions, and case deadlines.</p><p>• Collect and organize case-related documents from clients, ensuring timely submission and compliance with case requirements.</p><p>• Maintain and organize both physical and electronic case files for quick and efficient access.</p><p>• Perform conflict checks and ensure compliance with firm policies and procedures.</p><p>• Collaborate with attorneys to develop case strategies and conduct legal research as needed.</p><p>• Work with colleagues across practice areas when cases intersect with other fields, such as litigation or estate planning.</p><p>• Assist with special projects related to family law or broader firm operations.</p>
<p><strong>Job Description: Legal Assistant/Paralegal</strong></p><p><strong>Position Overview</strong></p><p>We are seeking an organized and adaptable <strong>Legal Assistant/Paralegal</strong> to support up to eight attorneys across diverse practice areas. This role emphasizes administrative and paralegal responsibilities based on workload, with no billable hour requirements, enabling focus on delivering high-quality team support.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative and paralegal support to attorneys as needed across various practice areas.</li><li>Collaborate on matters involving:</li><li><strong>Probate Litigation</strong>: Assist with document preparation, discovery, and case management.</li><li><strong>Estate Planning</strong>: Draft wills, trusts, powers of attorney, and related documents.</li><li><strong>Trust Administration</strong>: Manage trusts, distributions, and compliance documentation.</li><li><strong>Real Estate</strong>: Prepare deeds, closing documents, and conduct title reviews.</li><li><strong>Business Law</strong>: Support entity formation, contract drafting, and regulatory compliance.</li><li><strong>Banking</strong>: Handle loan documents, banking agreements, and filings.</li><li><strong>City Administration/Zoning</strong>: Assist with permit applications, zoning reviews, and municipal matters.</li><li>Maintain organized physical and electronic filing systems.</li><li>Coordinate schedules, meetings, hearings, and appointments for attorneys.</li><li>Draft, proofread, and edit correspondence, legal documents, and reports.</li><li>Manage client communication to resolve inquiries efficiently.</li><li>Perform clerical duties like preparing invoices, expense reports, and managing mail distribution.</li></ul><p><br></p><p><strong>Qualifications</strong></p><ul><li><strong>Education</strong>: Associate's/Bachelor's degree preferred; paralegal certification desirable.</li><li><strong>Experience</strong>: 2–3 years of legal assistant or paralegal experience in relevant practice areas.</li><li><strong>Technical Skills</strong>: Proficiency in Microsoft Office Suite and legal document management software; experience with trust and real estate platforms is a plus.</li><li><strong>Organization</strong>: Strong multitasking abilities with attention to detail.</li><li><strong>Communication</strong>: Excellent verbal and written skills for interacting with attorneys and clients.</li><li><strong>Adaptability</strong>: Flexibility to shift between practice areas as assignments fluctuate.</li></ul><p><br></p><p><strong>Why Join Us?</strong></p><ul><li>Competitive salary and benefits.</li><li>Opportunity to work across diverse legal disciplines.</li><li>No billable hour requirement.</li><li>Collaborative and supportive team environment emphasizing professional growth.</li></ul><p>If you're proactive and detail-oriented with a passion for legal administrative support, apply today to join our team!</p>
<p>We are looking for a licensed adjustor to join a non-profit organization in Stone Mountain, Georgia. This Contract position offers an excellent opportunity to support the Workers' Compensation team in handling claims and providing administrative relief during a busy period. Ideal candidates will have relevant licensing and experience in claims adjustment, particularly in workers' compensation or similar areas.</p><p><br></p><p>Responsibilities:</p><p>• Assist in managing workers' compensation claims, including loss time and indemnity claims.</p><p>• Collaborate with the Workers' Compensation Supervisor and team during virtual meetings to ensure claims are handled efficiently.</p><p>• Analyze and process claims data to support the organization's operations.</p><p>• Maintain accurate records and documentation related to workers' compensation cases.</p><p>• Ensure compliance with relevant laws and regulations when handling claims.</p><p>• Coordinate with team members to streamline administrative tasks and improve workflow.</p><p>• Participate in onboarding processes, including background checks and fingerprinting.</p><p>• Utilize provided equipment, such as laptops, to perform daily responsibilities effectively.</p><p>• Adapt to the possibility of returning to an in-office environment if required.</p><p>• Provide expertise in claims adjustment based on prior experience in insurance, hospital, or related industries.</p>
<p>We are looking for a highly skilled Legal Assistant to join our team in San Jose, California. This role involves providing vital administrative support to attorneys and paralegals, primarily within the Intellectual Property litigation practice group. The ideal candidate will possess extensive litigation experience, particularly in Federal Court, and excel in managing case deadlines, preparing legal documents, and maintaining organized workflows.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and organize client and administrative files, ensuring timely opening and closing of matters in compliance with firm policies.</p><p>• Prepare, format, proofread, and edit litigation documents, including administrative correspondence and court filings, with precision and attention to detail.</p><p>• Schedule and monitor court appearances, depositions, and discovery deadlines, ensuring all associated dates are accurately recorded in attorney calendars.</p><p>• Coordinate the preparation of exhibits, evidence, briefs, and trial binders for hearings, trials, and meetings.</p><p>• Manage incoming mail by scanning, filing, and calendaring important dates, while determining appropriate next steps.</p><p>• Provide administrative support such as arranging attorney travel, booking accommodations, and organizing development events.</p><p>• Oversee document profiling and management in compliance with practice group guidelines throughout the course of engagements.</p><p>• Assist attorneys with timekeeping, invoice processing, and monitoring receivables to ensure financial tasks are handled efficiently.</p><p>• Coordinate with court reporters and handle scheduling for hearings and depositions.</p><p>• Greet and assist clients and visitors, manage conference room reservations, and ensure technical needs are met.</p>
<p><strong>Position Summary:</strong></p><p> Our client, a growing commercial property management company, is seeking a detail-oriented Assistant Property Manager to support day-to-day property operations. This role is ideal for someone with strong administrative and operational skills who enjoys coordinating with tenants and vendors and managing lease administrations to ensure smooth property operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as a primary point of contact for tenants and vendors, addressing inquiries, service requests, and scheduling maintenance.</li><li>Assist with lease administration, including tracking lease expirations, preparing lease documentation, and maintaining accurate lease files.</li><li>Draft, review, and distribute invoices to tenants and vendors; track payments and coordinate with accounting to ensure timely processing.</li><li>Prepare and coordinate bid proposals, service contracts, and approved invoices</li><li>Support budgeting and expense tracking by reconciling invoices, monitoring property-related costs, and maintaining financial records.</li><li>Maintain records of Certificates of Insurance (COIs), ensuring compliance with company policies and lease requirements.</li><li>Collect, organize, and analyze property-related data for reporting purposes.</li><li>Coordinate vendor contracts, service agreements, and maintenance schedules.</li><li>Assist property managers with operational tasks such as site inspections, reporting, and administrative workflows.</li><li>Ensure timely follow-up on tenant and vendor communications to maintain high levels of service and satisfaction.</li></ul><p><br></p><p><br></p>
<p><strong>Senior Accounting Manager / Assistant Controller – Real Estate Investment</strong></p><p>Join a mission-driven investment firm focused on creating and preserving affordable housing nationwide. With over $1B in AUM and a collaborative team culture, this role offers high-impact exposure to fund and property-level accounting, reporting, and financial operations.</p><p><br></p><p><strong>The Role</strong></p><p>Reporting to the Corporate Controller, you’ll lead fund and property accounting reviews, manage audits, support investor reporting, and help improve internal systems and processes. You’ll work closely with the CFO, fund administrators, and asset management teams to ensure accurate financial reporting and compliance.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review fund and property financials, waterfalls, and asset management fees</li><li>Ensure compliance with LPAs and investor reporting requirements</li><li>Support quarterly reporting, dashboards, and KPI tracking</li><li>Assist with cash flow forecasting and liquidity planning</li><li>Lead or support system implementations and process improvements</li><li>Manage treasury functions and onboarding of property managers</li><li>Coordinate audits, tax filings, and fund administrator communications</li></ul><p><strong>Why Join</strong></p><ul><li>Competitive salary + bonus</li><li>Professional growth in a collaborative, mission-driven firm</li><li>In-office culture in San Francisco’s Financial District (4–5 days/week)</li><li>Opportunity to make a meaningful impact in affordable housing</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p><p><br></p>
<p>We are seeking an experienced and driven <strong>Assistant Plant Controller</strong> to provide deep analysis for our client in Whitehall, MI. This high-visibility role serves as a strategic business partner to the Plant Controller, overseeing all finance functions at the manufacturing facility and driving impactful decisions to support organizational success. </p><p><br></p><p> This position demands exceptional analytical skills, and a deep understanding of manufacturing operations. It offers a unique opportunity to collaborate with senior management, influence business strategies, and directly contribute to the performance and profitability of the facility. This role is perfect for candidates who are not only highly skilled in financial management but also curious, hands-on, and driven to make a difference across the organization. </p><p><br></p><p> Please call Katie Ruger today for more information at 616-600-8734! </p><p><br></p><p><strong> Key Responsibilities</strong> </p><ul><li>Lead and direct the daily activities of General and Cost Accounting personnel, ensuring compliance with company policies. </li><li>Train and inform plant controlling teams on policies, procedures, and tools to enhance consistency and effectiveness. </li><li>Provide timely and accurate analyses and data insights to assist senior management in decision-making. </li><li>Develop, analyze, and implement plans, forecasts, and projections while maintaining systems to monitor their progress. </li><li>Coordinate and oversee reporting requirements along with internal and external audits, maintaining full compliance. </li><li>Ensure internal accounting controls across various functions, including inventory, payroll, accounts payable, and cash management. </li><li>Participate in physical inventory planning and auditing while driving continuous improvement in processes. </li><li>Manage and maintain the Capital Asset System, ensuring accuracy and timeliness of data entry. </li><li>Actively ensure all activities are conducted safely, environmentally responsibly, and in compliance with company standards. </li><li>Promote adherence to company policies, ASATS compliance and SOX standards. </li><li>Drive standardization and consistency of controlling processes within the Industrial Group, addressing discrepancies where needed. Evaluate financial impacts of action plans and provide clear follow-up for progress tracking. Apply manufacturing principles and techniques to optimize operations and outcomes. </li></ul><p><br></p><p>This position presents an incredible opportunity for a finance leader to step into a highly influential role with visibility across the organization and significant autonomy to drive results. If you are passionate about combining financial expertise with operational collaboration to maximize outcomes, we encourage you to apply</p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will support daily operations through efficient administrative and clerical work, ensuring the smooth functioning of office tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys multitasking.<br><br>Responsibilities:<br>• Greet visitors and manage receptionist duties, creating a welcoming and organized atmosphere.<br>• Handle document scanning tasks to organize and maintain digital records.<br>• Answer incoming calls promptly, providing accurate information or redirecting calls to the appropriate departments.<br>• Perform general clerical tasks such as filing, data entry, and managing office supplies.<br>• Assist with scheduling meetings and coordinating appointments.<br>• Maintain accurate and organized records to support team operations.<br>• Collaborate with team members to address administrative needs and resolve issues.<br>• Ensure compliance with office policies and procedures while supporting day-to-day functions.
