We are looking for a skilled and detail-oriented Family Law Paralegal to join our team in Corona, California. This is a contract position that requires expertise in family law and the ability to manage multiple cases efficiently. The ideal candidate will have strong organizational skills, technical proficiency, and a commitment to delivering exceptional support to attorneys and clients.<br><br>Responsibilities:<br>• Draft and prepare legal documents such as petitions, motions, responses, and agreements, ensuring accuracy and adherence to templates.<br>• Manage discovery processes, including propounding and responding to discovery requests using established firm procedures and tools.<br>• Oversee case management for a portfolio of 30–60 cases, ensuring timely progress from initial filing to resolution.<br>• Collaborate with legal assistants for filings and document preparation, maintaining a smooth workflow.<br>• Coordinate with intake and receptionist staff to ensure comprehensive case support and client communication.<br>• Maintain organization and tracking of case files and deadlines to ensure compliance with legal timelines.<br>• Provide trial preparation assistance, including assembling necessary materials and supporting attorneys during litigation.<br>• Ensure proper use of platforms such as Clio, Microsoft Office 365, and Dropbox for case management and documentation.<br>• Uphold confidentiality and accuracy in handling sensitive family law matters.
<p>Our client, a well-respected firm in downtown Sacramento is looking for a Corporate Legal Secretary. They are onsite 5 days/week, collegial work environment, and competitive compensation. </p><p><br></p><p><strong><u>Responsibilities</u></strong></p><p>· Performs secretarial and clerical duties.</p><p>· Processes mail daily. </p><p>· Handles phone calls for attorneys and paralegals.</p><p>· Responds to and generates email messages.</p><p>· Transcription from dictation and voicemail.</p><p>· Drafts routine correspondence and documents on own initiative for approval by attorneys.</p><p>· Schedules appointments and other events.</p><p>· Receives clients arriving for appointments (including beverages).</p><p>· Maintains electronic calendar for attorneys and self.</p><p>· Enters attorneys’ time electronically.</p><p>· Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.</p><p>· Familiarity with law libraries.</p><p>· Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements.</p><p>· Familiarity with Internet usage.</p><p>· Performs conflicts checks for potential new clients and existing clients.</p><p>· Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary.</p><p>· Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents.</p><p>· Opens New Client / Matters in accordance with firm procedure.</p><p>· Creates and maintains files, keeps records and prepares reports as requested.</p><p>· Performs other duties as required. </p>
<p>We are offering an exciting opportunity for a Litigation Legal Secretary in Emeryville, California. This position involves supporting 2-3 attorneys in a law firm setting, with a strong focus on coordinating deadlines, maintaining large case files, and managing attorney calendars. </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain large case files to ensure efficient workflow and timely case progression</p><p>• Coordinate deadlines and ensure thorough follow-through to avoid any legal complications</p><p>• Prepare correspondence and discovery documents, ensuring accuracy and completeness</p><p>• Handle e-filings and traditional mail filings, adhering to all legal procedures and deadlines</p><p>• Schedule hearings, ensuring all parties are informed and available</p><p>• Manage attorney calendars, preventing scheduling conflicts and ensuring optimal time management</p><p>• Maintain a master calendar for follow-up actions, ensuring no tasks are overlooked</p><p>• Leverage proficiency in Word, Excel, and Outlook to manage work and communicate effectively</p><p>• Cultivate strong client relations, providing excellent customer service while handling sensitive information</p><p>• Contribute to team efforts, working collaboratively to achieve firm goals.</p>
<p>We are looking for a skilled Legal Secretary with substantial litigation experience to join our detail-oriented services team in Clevland, OH. This is a Contract-to-Permanent position, offering the opportunity to grow within a dynamic legal environment. The ideal candidate will bring expertise in commercial transportation and insurance defense, along with strong organizational and technical skills.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and handle court filings, including e-filing, to ensure timely and accurate submissions.</p><p>• Manage and maintain calendars for attorneys, including scheduling meetings, court dates, and deadlines.</p><p>• Draft and format legal documents and correspondence based on dictation or attorney instructions.</p><p>• Coordinate and support litigation processes, particularly in commercial transportation and insurance defense cases.</p><p>• Conduct research and compile information to assist attorneys in case preparation.</p><p>• Maintain and organize case files and legal records for easy accessibility.</p><p>• Communicate effectively with clients, court personnel, and opposing counsel as needed.</p><p>• Ensure compliance with all procedural rules and deadlines in litigation matters.</p><p>• Provide administrative support, including handling phone calls, emails, and office tasks.</p><p>• Assist with document management and retrieval during legal proceedings.</p>
We are looking for a skilled Legal Secretary to join our team in Menlo Park, California. This long-term contract position offers the opportunity to work closely with attorneys and paralegals, providing essential support in managing IP and patent litigation cases. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to thrive in a fast-paced legal environment.<br><br>Responsibilities:<br>• Provide administrative and litigation support to multiple attorneys and paralegals specializing in IP and patent cases.<br>• Prepare, edit, and format legal documents including correspondence, briefs, pleadings, and discovery motions.<br>• Manage electronic filing of documents with Federal and State courts, ensuring compliance with court rules.<br>• Coordinate calendars, maintain case files, and schedule depositions to support case progress.<br>• Draft and organize caption pages and shells for motions and discovery.<br>• Monitor court websites to stay updated on Local Court Rules.<br>• Process expense reports, check requests, and attorney timesheets with accuracy.<br>• Arrange catering and travel logistics for trials as needed.<br>• Utilize document processing software and tools to ensure efficient handling of legal materials.
We are looking for a dedicated Legal Secretary to join our team in Austin, Texas. In this long-term contract role, you will play a vital part in supporting legal professionals by managing essential administrative tasks, ensuring smooth daily operations, and maintaining accurate documentation. This position is ideal for someone with strong organizational skills and a keen eye for detail within a legal environment.<br><br>Responsibilities:<br>• Prepare and manage legal documents, including drafting, formatting, and organizing materials for court filings.<br>• Handle e-filing processes to ensure timely submission of documents to relevant courts.<br>• Maintain and update calendars for attorneys, including scheduling appointments, meetings, and deadlines.<br>• Perform dictation tasks and transcribe legal correspondence or reports accurately.<br>• Oversee document control and management systems to ensure efficient retrieval and storage of files.<br>• Coordinate daily operations to support attorneys and legal staff in their work.<br>• Utilize iManage to organize and maintain digital document repositories.<br>• Monitor and track deadlines to ensure compliance with legal requirements.<br>• Liaise with court officials and other parties regarding filings and case updates.<br>• Assist in maintaining an organized and efficient work environment for all legal team members.
<p>A well-established, full-service law firm in Downtown San Diego is seeking a <strong>litigation assistant. </strong>This desk will focus on business litigation - in both state and federal court.</p><p><br></p><p>This firm has an excellent reputation in the San Diego legal community, and the role will <strong>support 3 attorneys. </strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>o e-filing in state and federal courts (using OneLegal)</p><p>o maintaining and updating 2-3 attorney calendars</p><p>o preparing exhibit and trial/hearing binders</p><p>o typing and preparing pleadings including proofreading</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· RHL has placed two legal assistants in the last year who are happy!</p><p>· Many employees have strong tenure and stick around </p><p>· Every other month or so, the firm sponsors lunches to celebrate milestones</p><p>· Fancy Christmas party at a steakhouse downtown </p><p>· Transportation allowance </p><p>· This role boasts a 7.5 hour work day!</p>
We are looking for a detail-oriented Legal Secretary to join our team in Sacramento, California. This is a long-term contract opportunity for an individual who excels in providing administrative support within a legal setting. The ideal candidate will bring expertise in court filings, e-filing, and calendar management while ensuring the seamless operation of daily tasks.<br><br>Responsibilities:<br>• Prepare and file legal documents electronically, ensuring accuracy and compliance with court requirements.<br>• Manage court filings and deadlines to maintain timely submissions.<br>• Coordinate and maintain attorneys' calendars, including scheduling meetings, hearings, and appointments.<br>• Transcribe dictation to draft legal correspondence and documents.<br>• Act as a point of contact for communication with courts, clients, and other legal professionals.<br>• Organize and maintain physical and digital case files for easy access and reference.<br>• Conduct basic research to support legal proceedings and document preparation.<br>• Assist with administrative tasks such as photocopying, scanning, and document distribution.<br>• Monitor changes in court procedures and ensure adherence to updated filing protocols.
<p>We are looking for a skilled Legal Secretary to join our team on a long-term contract basis in Downers Grove, Illinois. The ideal candidate will bring expertise in civil litigation and business litigation, along with experience in real estate or probate matters. This role provides the opportunity to support multiple attorneys and partners, ensuring their schedules and tasks are efficiently managed.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain calendars for three partners and two attorneys, ensuring all appointments, deadlines, and meetings are organized and prioritized.</p><p>• Coordinate and schedule meetings, conferences, and other events, handling logistical arrangements as needed.</p><p>• Prepare legal documents such as Notices of Motions and Certificates of Service with accuracy and attention to detail.</p><p>• Handle e-filing and court filings for legal documents, ensuring compliance with all procedural requirements.</p><p>• Monitor and docket deadlines for briefings, maintaining a clear and up-to-date tracking system.</p><p>• Perform general secretarial duties, including copying, dictation, and document organization.</p><p>• Utilize color coding techniques for effective scheduling and task management.</p><p>• Provide administrative support for civil and business litigation cases, assisting attorneys with case preparation.</p><p>• Ensure timely and accurate communication between legal teams and external parties.</p><p>• Maintain confidentiality and professionalism in all interactions and tasks.</p><p><br></p><p>The pay range for this position is 23.75 to 27.50. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.</p>
<p>Robert Half Lexington is looking for a skilled Legal Secretary to join a team in Lexington-Fayette, Kentucky. This Contract-to-Permanent position offers an opportunity to support a dynamic medical/malpractice defense team while contributing to high-quality legal operations. The ideal candidate will excel in administrative tasks, document management, and transcription while maintaining exceptional attention to detail in a fast-paced legal environment. Requires prior legal administrative experience. </p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to 3-4 attorneys and a paralegal, ensuring smooth workflow and communication.</p><p>• Transcribe legal documents and correspondence from dictation with accuracy and efficiency.</p><p>• Manage and organize legal documents, maintaining confidentiality and adhering to filing protocols.</p><p>• Assist with calendar management, scheduling appointments, and coordinating meetings for attorneys.</p><p>• Serve as a backup for other legal secretaries within the practice group when needed.</p><p>• Prepare and handle confidential correspondence and legal filings in compliance with industry standards.</p><p>• Utilize case management software and tools such as Aderant and Adobe Acrobat to complete tasks.</p><p>• Support client relations by handling inquiries and ensuring timely communication.</p><p>• Perform general administrative duties, including data entry, filing, and document preparation.</p><p>• Ensure all tasks are completed within specified deadlines, maintaining high standards of accuracy.</p>
<p><strong>Well-known Plaintiffs' Trial Firm seeks Remote Paralegal!</strong></p><p> </p><p><strong><u>Remote Paralegal Opportunity #1</u></strong></p><ul><li>Will be supporting the mass tort docket including fire cases for wildfire litigation in California. Firm is very well-known in this area. This docket will be dealing with issues of liability.</li></ul><p> <strong><u>Remote Paralegal Opportunity #2</u></strong></p><ul><li>Will be supporting fire cases for wildfire litigation in California. This docket will be dealing with the damages.</li></ul><p> <u>Hours</u>: 37.5 hours/week</p><p> </p><p><u>Remote in California</u>: Must <strong>currently reside in California</strong> and be willing to travel as needed for trial.</p><p> </p><p><u>Pay</u>: up to $100,000 + overtime (not regular)</p><p> </p><p><u>Benefits</u>: 100% covered medical insurance, dental, vision, paid holidays, 401k retirement plan, 2 weeks' vacation, 6 sick days</p><p> </p><p><strong><u>Perks</u></strong>:</p><ul><li>Many successful placements with the firm including the partner!</li><li>Stellar reputation for large verdicts (not a settlement mill)!</li></ul><p><br></p><p><br></p><p><strong>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
We are offering an opportunity for a Legal Secretary based in Oakland, California, United States. The role primarily involves preparing, updating, and managing legal documents and schedules, utilizing legal database software for research and case management, and providing administrative support to attorneys. <br><br>Responsibilities: <br><br>• Prepare and update various legal documents such as subpoenas, briefs, pleadings, appeals, and motions.<br>• Utilize legal database software like LexisNexis for research and case management purposes.<br>• Manage attorney calendars by scheduling appointments, hearings, depositions, and meetings.<br>• Properly file all legal documents with the courts and ensure their accuracy and timeliness.<br>• Assist with trial preparation tasks such as organizing exhibits, assisting with the jury selection process, and taking courtroom notes.<br>• Maintain and manage client files; retrieve documents as requested by attorneys.<br>• Draft, proofread, and edit correspondence ensuring all documents are accurate.<br>• Liaise with clients, opposing council, court personnel, and others to facilitate matter progress.<br>• Perform regular administrative duties such as answering phone calls, managing emails, and data entry.<br>• Demonstrate proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and other relevant software for documentation and management system tasks.
We are looking for a skilled Legal Secretary to support a dynamic law firm in Troy, Michigan. In this role, you will provide essential assistance with legal documentation, administrative tasks, and trial preparation. This opportunity is ideal for someone with strong organizational skills, a keen eye for detail, and extensive experience in litigation.<br><br>Responsibilities:<br>• Draft and prepare legal documents, including summons, complaints, and notices, ensuring accuracy and compliance.<br>• Manage and compose standard correspondence and other legal-related documents.<br>• File court documents with federal and state courts, adhering to established protocols and deadlines.<br>• Maintain detailed records and coordinate follow-ups with process servers to ensure smooth operations.<br>• Review and proofread legal documentation to guarantee consistency and precision.<br>• Perform administrative duties such as photocopying, organizing files, and managing outgoing mail.<br>• Apply knowledge of legal terminology to support tasks and communications effectively.<br>• Handle calendar management to schedule meetings, court dates, and other critical appointments.<br>• Safeguard sensitive information and uphold confidentiality in all interactions.
We are looking for a highly skilled Legal Secretary to join our team in Houston, Texas. This role is ideal for an experienced and detail-oriented individual with extensive expertise in legal administrative support, document preparation, and court filings. The successful candidate will play a vital role in ensuring the smooth operation of legal processes while maintaining high standards of accuracy and efficiency.<br><br>Responsibilities:<br>• Manage attorney calendars, track litigation deadlines, and coordinate schedules to avoid conflicts and ensure timely appointments.<br>• Draft and prepare court documents such as complaints, answers, discovery materials, briefs, motions, and correspondence.<br>• Revise and finalize legal documents, ensuring they are properly filed, served, and delivered within required timelines.<br>• Handle court filings at state, federal, appellate, and arbitration levels, including electronic filing procedures across various venues.<br>• Conduct basic legal research using internet resources and provide requested case materials for attorneys.<br>• Open and manage new legal files, perform conflict of interest checks, and organize both electronic and hard-copy files.<br>• Collaborate with accounting teams and timekeepers to oversee billing processes, including editing prebills, generating reports, and issuing invoices.<br>• Work closely with administrative support staff and maintain a team-oriented approach to handling overload tasks such as typing, filing, and reception relief.<br>• Perform additional duties as requested, ensuring flexibility and responsiveness to the needs of attorneys and office management.
We are looking for a skilled Legal Secretary to join our team in Sacramento, California, on a long-term contract basis. The ideal candidate will bring expertise in legal administrative tasks and demonstrate exceptional organizational skills. This position offers an opportunity to support legal professionals in a dynamic and detail-oriented services environment.<br><br>Responsibilities:<br>• Manage court filings and e-filing processes with accuracy and efficiency.<br>• Organize and maintain legal calendars, ensuring deadlines and appointments are tracked effectively.<br>• Prepare legal documents and correspondence based on dictation and other instructions.<br>• Coordinate scheduling and communication between attorneys, clients, and court personnel.<br>• Maintain and update case files to ensure all records are current and accessible.<br>• Assist in drafting and formatting legal pleadings and contracts.<br>• Conduct administrative tasks such as answering calls, managing emails, and handling office supplies.<br>• Ensure compliance with legal procedures and deadlines.<br>• Provide support in organizing meetings and preparing agendas.<br>• Perform other administrative duties to support the smooth operation of legal services.
We are looking for an experienced Legal Secretary to join our team on a contract basis in Birmingham, Michigan. In this role, you will provide critical support to attorneys by managing various legal tasks and ensuring the smooth operation of daily activities. The ideal candidate will have a strong background in litigation processes and document preparation.<br><br>Responsibilities:<br>• Prepare, format, and file legal documents such as complaints, pleadings, and answers using e-filing systems.<br>• Assist with estate planning documentation and ensure all related materials are accurate and complete.<br>• Manage and organize case files using WordDox and other document management tools.<br>• Coordinate schedules, meetings, and correspondence using Outlook.<br>• Provide administrative support by maintaining records and tracking deadlines.<br>• Handle communication with clients and external parties professionally and efficiently.<br>• Collaborate with attorneys to ensure the accuracy of legal documents and timely submission.<br>• Utilize Word to draft and edit various legal documents as needed.<br>• Conduct research and gather information relevant to ongoing cases.<br>• Ensure compliance with all legal procedures and deadlines.
<p>We are offering an exciting opportunity for a Legal Secretary to work with a firm that represents worker and labor unions located in Oakland, California. In this role, you will be tasked with managing legal documentation, collaborating with legal teams, and leveraging your litigation experience to support the firm's operations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage and organize legal documentation to ensure accuracy and accessibility in the system</p><p><br></p><p>• Collaborate efficiently with legal teams to facilitate smooth operation</p><p><br></p><p>• Utilize your litigation experience to assist in case preparation and management</p><p><br></p><p>• Respond to inquiries related to legal proceedings and documentation</p><p><br></p><p>• Monitor client accounts and legal proceedings, taking action where necessary</p><p><br></p><p>• Ensure the accurate and efficient processing of legal documentation</p><p><br></p><p>• Maintain the integrity and confidentiality of all legal data and information</p>
We are looking for a highly organized and detail-oriented Legal Secretary to join our team on a long-term contract basis. This role is based in Sacramento, California, and requires expertise in providing administrative and legal support to attorneys. The ideal candidate will bring strong skills in e-filing, calendar management, and document preparation to ensure seamless operations within the legal team.<br><br>Responsibilities:<br>• Prepare, proofread, and format legal documents, ensuring accuracy and compliance with court requirements.<br>• Handle electronic filing (e-filing) of legal documents with state and federal courts.<br>• Manage attorneys’ calendars, including scheduling meetings, court dates, and deadlines.<br>• Coordinate and track court filings to ensure timely submissions.<br>• Transcribe dictations and prepare correspondence as needed.<br>• Maintain organized case files and manage document storage systems.<br>• Communicate effectively with clients, court personnel, and other legal professionals.<br>• Assist with the preparation of trial materials, exhibits, and other legal documentation.<br>• Monitor and prioritize incoming communications, including emails and phone calls.<br>• Perform general administrative tasks, such as processing invoices and managing office supplies.
<p>Robert Half is partnering with a nationwide company in the gaming industry seeking a <strong>Contracts Administrator / Legal Operations Coordinator</strong> to join their dynamic legal team. This is a fully remote position supporting the organization’s in-house legal department with a focus on <strong>contracts administration, legal billing coordination, and general legal operations support.</strong></p><p><strong>*Candidates must reside in California* </strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Assist in <strong>drafting, reviewing, and managing contracts</strong> throughout their lifecycle, including tracking renewals and maintaining organized contract databases.</li><li>Coordinate with internal teams and external counsel regarding <strong>legal billing matters</strong>, including invoice review and accrual tracking.</li><li>Support the <strong>legal operations function</strong>, including process improvement initiatives, vendor management, and department reporting.</li><li>Help ensure compliance with internal policies and maintain documentation within the company’s contract management system.</li><li>Provide general administrative and project support to the legal and operations teams as needed.</li></ul>
<p>A premier trial firm in WA state is seeking a paralegal to join their Spokane team. This firm offers a collaborative setting and meaningful work handling catastrophic injuries, wrongful death, medical malpractice, and abuse/negligence cases.</p><p><strong>Key Responsibilities Include:</strong></p><ul><li>Working closely with attorneys, other paralegals and legal assistant handling cases from inception to trial.</li><li>Managing high-impact litigation cases including catastrophic injuries, wrongful death, and sex abuse/neglect claims.</li><li>Providing trial preparation, research, and documentation for plaintiff-centered cases.</li></ul><p><strong>Salary and Benefits:</strong> The salary range for this position is $70,000 to $100,000 with a lucrative bonuses. Benefits include employer-paid medical, dental, vision premiums; 3+ weeks of paid time off; retirement plan participation in a 401(k) with company contribution and profit sharing.</p><p><em>To apply confidentially, send your resume to Cindy[period]Dovinh[at]RobertHalf[period]com</em></p>
<p>Our client, a well-respected firm in Sacramento is looking for a transactional secretary. </p><p>Responsibilities </p><ul><li>Performs secretarial and clerical duties. </li><li>Processes mail daily. </li><li>Handles phone calls for attorneys and paralegals. </li><li>Responds to and generates email messages. </li><li>Transcription from dictation and voicemail. </li><li>Drafts routine correspondence and documents on own initiative for approval by attorneys. </li><li>Schedules appointments and other events. </li><li>Receives clients arriving for appointments (including beverages). </li><li>Maintains electronic calendar for attorneys and self. </li><li>Enters attorneys’ time electronically. </li><li>Makes travel arrangements, hotel reservations and continuing education registrations for attorneys. </li><li>Familiarity with law libraries. </li><li>Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements. </li><li>Familiarity with Internet usage. Performs conflicts checks for potential new clients and existing clients. </li><li>Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary. </li><li>Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents. </li><li>Opens New Client / Matters in accordance with firm procedure. </li><li>Creates and maintains files, keeps records and prepares reports as requested. </li><li>Performs other duties as required </li></ul>
We are looking for an experienced Litigation Legal Secretary to join our team in San Francisco, California. This role is essential in providing comprehensive administrative and legal support to attorneys, ensuring smooth case management and efficient operations. The ideal candidate will have a strong understanding of legal processes and a proactive approach to managing deadlines and priorities.<br><br>Responsibilities:<br>• Coordinate attorney schedules by organizing meetings, depositions, court appearances, and travel plans while tracking filing deadlines and court requirements.<br>• Prepare and format legal documents, including pleadings and correspondence, ensuring accuracy and compliance with state and federal standards.<br>• Manage document submissions for court filings, discovery processes, arbitration, mediation, and hearings.<br>• Handle incoming and outgoing mail efficiently, ensuring timely delivery and proper routing as needed.<br>• Draft correspondence, analyze information, and arrange logistics for court reporters, expert witnesses, and other legal resources.<br>• Create and maintain reminder systems for deadlines and calendar events to support case preparation.<br>• Organize and maintain both client-specific and general files, periodically reviewing them for archiving or closure.<br>• Oversee conflict checks and new matter request forms, ensuring proper documentation and adherence to protocols.<br>• Communicate effectively with clients, maintaining confidentiality and professionalism to uphold attorney-client relationships.<br>• Assist with time entry, billing reviews, and document assembly, as well as any additional administrative tasks as required.
<p>We are looking for a detail-oriented and proactive Sr. Legal Secretary to join our team on a contract basis in Dallas, Texas. This position offers the opportunity to support a fast-paced legal environment by assisting attorneys with high caseloads and providing exceptional administrative and litigation support. The ideal candidate will have a strong background in litigation and expertise in managing diverse legal tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Draft a variety of legal documents, including briefs, motions, and subpoenas, using established templates.</p><p>• Coordinate and manage multi-document filings, ensuring accurate e-filing in both state and federal courts.</p><p>• Maintain and update case information using systems such as Court Alert.</p><p>• Prepare comprehensive binders, exhibits, and client or matter files to support case preparation.</p><p>• Oversee attorneys' calendars, deadlines, and meetings to ensure smooth workflow.</p><p>• Handle billing processes, time entry, and client communications with professionalism.</p><p>• Assist attorneys with travel arrangements, continuing legal education (CLE) registrations, memberships, and speaking engagements.</p><p>• Proofread and format legal documents using advanced Microsoft Word features to ensure accuracy and consistency.</p><p>• Maintain confidentiality and deliver exceptional client service in all interactions.</p><p>• Provide reliable support in a fast-paced environment while managing approximately 200 active cases.</p>
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p>Robert Half is working with an established law firm in Glendale looking to add a legal secretary to its employment litigation team. This role involves providing comprehensive support to attorneys specializing in employment defense, ensuring smooth case preparation and management. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional organizational and attention-to-detail skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide direct administrative support to the Special Counsel and an Associate handling employment defense cases.</p><p>• Manage document productions during informal discovery, including redaction of large volumes of wage statements, time records, and meal/rest break documentation.</p><p>• Prepare and file legal documents in state courts, with occasional filings in federal and appellate courts.</p><p>• Coordinate legal calendaring and scheduling for meetings, depositions, mediation sessions, and other case-related activities.</p><p>• Assist with mediation preparation, ensuring all necessary documentation and logistics are in order.</p><p>• Learn and apply the firm's proprietary naming conventions for case documents.</p><p>• Utilize office tools such as Time Matters, Microsoft Word macros, Outlook, and Adobe for case management and document formatting.</p><p>• Collaborate with the office clerk for scanning and saving pleadings and discovery materials.</p><p>• Uphold meticulous attention to detail in all aspects of case preparation and administrative tasks.</p><p>• Maintain a consistent onsite presence four days per week to align with the team's schedule.</p>
